Request for reasonable accommodation under Village of Bear Lake Title VI Policy

May 30, 2017:

Request for Equal Access under:

Village of Bear Lake Title VI Non Discrimination Policy.

And 

Michigan Open Meetings Act (OMA) of 1976. Public Act 267, MCL 15.261 through 15.275

By virtue of the adoption, at Village of Bear Lake Council REGULAR MEETING on November 16, 2016:

“Adoption of Title VI Plan – Revisited tabled document from October 19, 2019 meeting. 

• Motion was made to adopt the Title VI Plan by Johnson, seconded by Bass. Motion carried.

Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair. Nay: none. Abstained: none”

and the prior appointment: September 21, 2016

• “Motion to appoint Clerk, Cindi McPherson as the Title VI coordinator; Bass moved, Ronning seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair. Nay: None”

And the Statement of Compliance contained therein:

“The Village of Bear Lake is a General Law Village, in northwest Michigan, operating under the General Law Village Act 3 of 1895 as amended of the State of Michigan.  Accordingly, the Village of Bear Lake is a body organized to promote the general health, welfare and safety of the public and citizens of the Village of Bear Lake.  The village of Bear Lake serves all people, including minority populations, low income populations, the elderly, persons with disabilities, and those who traverse the Village.  The Village of Bear Lake, recognizes in responsibility to provide fairness and equity in all of its programs, services, and activities, and that it must abide by and enforce federal and state civil rights legislation.”

Therefore under the Title VI of the Civil Rights Act of 1964:

Bear Lake News Requests, on behalf of those unable to physically attend Village of Bear Lake meetings:

*No later than 2 days Prior to any and all Regular, Special, Commission or Committee meetings of the Village of Bear Lake or its agents the following documents via electronic mail to this address   ursusmajornwmi@gmail.com:

1. A current and accurate Agenda of Business to be conducted

2. All correspondence received to be noted or discussed at said meetings

3. The Treasurer Report

4. The Clerk Monthly Budget To Actual, by Line Item, by Fund, (expenditures enacted and accrued) Report

5. All documents for discussion or review.

6. In compliance with Michigan Open Meetings Act (OMA) of 1976. Public Act 267, MCL 15.261 through 15.275 – within 5 business days, the Approved Minutes and within 8 business days the Draft Minutes of any and all Regular, Special, Commission or Committee meetings of the Village of Bear Lake

Further – in compliance with “fairness and equity in all of its programs, services, and activities,”, Bear Lake News has established a free telephone conference line to enable full participation of the citizenry in Village Meetings and to enable Public Comment.

Prior to the Call to Order at each meeting please dial in to: 

1. Call your dial-in number: (xxx) xxx xxxx

2. Enter the access code: xxxxxx

{NOTE_ this service is intended for Village residents and property owners or those with an official governmental interest. If you would like to access this service and receive the number and access code please send an email or reply to this post]

As the Village has an unlimited calling plan there will be no charge. To accommodate the hearing impaired we request you set your speakerphone to high.

All meetings will be recorded for broadcast.

Bear Lake News Editorial Board

Special Meeting Village of Bear Lake held May 26, 2017 re Plow Truck

SPECIAL MEETING NOTICE plow truck grant May 2017

The above document was not published by Bear Lake News as it had not been published on the official Village web site. A copy of the display ad was received from the Manistee News Advocate after one was not made available from official sources until June 13:

SPECIAL MEETING NOTICE plow truck grant May 2017

In the absence of further information being available the following was submitted on June 15, 2017:

“Good afternoon Ms McPherson – the News Advocate were kind enough to supply the display ad last week.

We are attaching a sample of a Public Notice of Intent provided by legal counsel which you may wish to employ for future postings to avoid this confusion in the future?
As you have only just supplied the Resolution, [ see below] this still seems confusing – a USDA grant to match another USDA grant? “To provide match funds necessary to complete the acquisition of a Blade Truck for Snow Removal, in the amount of Twenty-four thousand ($24,000) dollars to match the grant authorized by the USDA-Rural Development.”
In prior Minutes it was stated a USDA grant of $39,500 had been applied for:
February 2017 – Equipment: G. McPherson reported proposed purchase of used/newer dump truck. Reconditioned truck around $40K. Will keep current truck as a supplement for salting streets. Will be putting in a grant for USDA and Revenue Sharing.

March
Approval of Grant Applications:

Motion was made by Bass to submit grant for a plow truck in the amount of $39,500.00 with the Little River Band of Ottawa Indians (LRBOI), seconded by Johnson, motion carried. Aye: Bass, Edwards, Johnson, Ronning, Bair

Nay: None

Absent: McPherson

Motion was made by Ronning to submit a grant for a plow truck in the amount of $39,500.00 with the USDA, seconded by Bass, motion carried.

Aye: Bass, Edwards, Johnson, Ronning, Bair

Nay: None

Absent: McPherson

So – please explain the following:

1. Has the Village applied for 1 or 2 USDA grant or grants?

2. If so, when

3. If so under which USDA grant program

4. If so what is the Village’s financial obligation to match any funds received.

5. Which Budget Line Item will that match come from

6. What was the legal nature of the meeting held on May 26 – you have previously stated this was a Public Hearing of a Notice of Intent? If that was the case the notice as published may not be legally formatted.

While our subscribers applaud the efforts of the Village to secure new/ newer equipment we would have liked the opportunity to have more information ahead of that May 26 meeting?  As that was not provided we are asking for that information now. In addition, that meeting fell under our prior FOIA and Title VI request for reasonable accommodation?

Also please confirm receipt of the Title VI subscription request for the next 6 months submitted on May 30 and June 9?

On multiple occasions Village officials have assured the intent of transparency and the free exchange of information?”

Received June 13, 2017, as passed May 17:

Resolution Village of Bear Lake plow truck May 2017

RESOLUTION # 2017 – 7

Village of Bear Lake

Acquisition of Blade Truck

Upon motion made by Schroeder, seconded by McPherson , the following resolution was adopted:

“RESOLVED, that the Village of Bear Lake, Michigan, does hereby accept the terms of the Agreement as received from the United States Department of Agriculture-Rural Development, and the that the Village of Bear Lake does hereby specifically agree, but not by way of limitation, as follows:

  1. To provide match funds necessary to complete the acquisition of a Blade Truck for Snow Removal, in the amount of Twenty-four thousand ($24,000) dollars to match the grant authorized by the USDA-Rural Development.

  2. To comply with any and all terms of said Agreement including all terms not specifically set forth in the foregoing portions of this Resolution.”

The following aye votes were recorded: 7

The following nay votes were recorded: 0

STATE OF MICHIGAN

COUNTY OF MANISTEE

,I Cindi McPherson, Clerk of the Village of Bear Lake, Michigan, do hereby certify that the above is a true and correct copy of the Resolution relative to the Application for funding with the Michigan Department of Natural Resources, which Resolution was adopted by the Village Council at a meeting held May 17, 2017.

 

 

 

The draft Minutes of this meeting, preiously characterized as a Public Hearing Notice of Intent To Apply,  were received on June 16, 2017 –

Draft Minutes SPECIAL MEETING, May 26 2017 Plow Truck Grant

THE VILLAGE OF BEAR LAKE COUNCIL

SPECIAL MEETING

Bear Lake Village Hall 12376 Virginia Street

Friday May 26, 2017 at 3:30pm

Unapproved Minutes

  • Called to Order by President Bair
  • Pledge of Allegiance was said
  • Roll call: President Bair, Treasurer King, Clerk McPherson Staff; Jared Bair

Council: Bass, Evans, Johnson, and Schroeder

Absent: McPherson, Ronning and Gibson

  • Guests: 0
  • Public Comment: None
  • Plow Truck Grant:
    o Information was reviewed regarding the Plow Truck Grant from the USDA Rural Development
  • o $14,000.00 possible grant from USDA Rural Development
  • Public Comment: None
  • Adjournment at 3:10pm

Respectfully submitted by Clerk McPherson

Receipt of May Village Council Reports – Maintenance

On June 9, 2017 the following were received: these PDF documents are provided here as supplied by the Village Clerk, they have been reformatted for text readability here by a volunteer.

May 2017 Village Council meeting maintenance report

May 2017 Village Council meeting maintenance report

Park

  • Kept up with grading the road
  • Got two loads of road gravel filled in all the potholes
  • Picked Up more lumber and started working on the picnic tables that needed work done
  • Daily bathroom cleaning and trash pickup
  • Started mowing and trimming in the park weekly
  • Got a few trash cans out and around the park
  • Got a bigger dumpster for all the trash

Equipment

  • Got the tan truck back from the shop
  • Planning on bringing the red work truck in soon to get a yearly service done

Water

  • Daily well checks
  • Monthly water paperwork and water testing done
  • Weekly well checks with Ben (Our licensed operator at this time)
  • Couple water turn ons
  • Couple water turn offs
  • Weekly mowing at the well houses
  • Met with the DEQ to look over the wells
  • Helped fix a water service

General

  • Picked up some sand piles around town
  • Cleaned up around a few storm drains
  • Put a new flag up at the shop
  • Started putting up the American flags around town
  • Put out all the flower pots
  • Moved the compost pile around
  • Weekly mowing around all the other spots around town
  • Going to start putting trash cans around town soon
  • Put a no parking sign up on the corner of smith and main
  • Did some landscaping out front of the offices
  • Temporarily fixed a few potholes around the town
  • Cut down a tree at the pickleball courts

Receipt of May Village Council Documents – Blight enforcement report

On June 9 the following were received: these PDF documents are provided here as supplied by the Village Clerk, they have been reformatted for text readability here by a volunteer.

May 17 2017 report

Village of Bear Lake Blight Enforcement Report May 17, 2017

7667 Stuart St. o Demolition has been completed , debris cleared.

12273 Lynn St. o No new information at this time.

12252 Maple St.

o Several old cars have been removed.

o Owner making arrangement to remove old camper & plow truck.

o Still waiting to meet with the owner on site to discuss further clean up.

Blight Enforcement Tickets.

o Received ticket books from printer, invoice submitted for payment .

o Once a blight hearing officer is appointed, properties can be posted.

Future Plans:

o Will make arrangement with Greg to tour the village and set up priorities for

contacting owners of blighted properties.

Respectfully submitted by,

Larry J. Gibson

Blight Enforcement Officer

Receipt of May Village Council Meeting documents – CABA Agreement

On June 9 the following were received: these PDF documents are provided here as supplied by the Village Clerk, they have been reformatted for text readability here by a volunteer.

Fiels of Interest Fund Agreement May 2017

MANISTEE COUNTY COMMUNITY FOUNDATION

FIELD OF INTEREST FUND AGREEMENT

TO ESTABLISH THE

BEAR LAKE VILLAGE BLIGHT ELIMINATION FUND

This is an agreement to establish a Field of Interest Fund to be known as theBEAR LAKE VILLAGE BLIGHT ELIMINATION FUND( Fund·) . This Agreement takes effect  on May 17 2017 and is subject to terms and conditions set forth herein.

Further, this Agreement amends and restates in its entirety that certain agreement , dated August 17 2015 between Jeff Bair Village of Bear Lake and J. Eric Farfsing, Community and Business Alliancw, (“Donors”), and Manistee County Community Foundation (the “Foundation”) which was at that time and no longer an affiliate of the Community Foundation for Muskegon County. Therefore, this Agreement shall govern the entirety of the assets contributed to the Bear Lake Village Blight Elimination Fund.

I. Contribution

I/we hereby irrevocably give the assets described in Schedule A to this Agreement to the Foundation, a charitable organization described in sections 501(c)(3) and 509(a)(1) of the Internal Revenue Code. This is an irrevocable gift, which will be used to establish and maintain a charitable fund of the Foundation, subject to the Foundation’s articles of incorporation, bylaws, and policies and procedures adopted from time to time by the Foundation. The Foundation may also receive additional contributions to add to this Fund, subject to the same terms and conditions of this Agreement.

II. Purpose

Consistent with the charitable purposes of the Foundation, distributions from this Fund will be used to assist the Village of Bear Lake, State of Michigan, with developing and implementing a blight elimination strategy for the Village that will benefit the general community, in accordance with the Permitted Uses contained in Schedule B to this Agreement.

Ill. Distributions

Donors intend the Fund to be non-endowed. Distributions from the fund may be made in any amount not to exceed the balance of the Fund. However, the Fund may be terminated at the sole discretion of the Foundation if the balance falls below the minimum required fund balance in accordance with the Foundation’s policies and procedures, which may be amended from time to time.

IV. Advisory Committee

An Advisory Committee shall make written recommendations for grant distributions from this fund. All recommendations are advisory in nature. The Foundation will independently determine whether recommendations it receives are consistent with the Foundation’s charitable purposes. The Foundation may accept or reject recommendations.

The Donors do not control the use of the Fund. The Foundation shall appoint all AdvisoryCommittee members . The Advisory Committee shall consist of five members including:

• President, Village of Bear Lake

• Clerk, Village of Bear Lake

• Blight Enforcement Officer, Village of Bear Lake

• Planning Commission Representative, Village of Bear Lake {who is not serving in another capacity on the Advisory Committee)

• President, Community and Business Alliance

V. Variance Power

This Fund is a component fund of the Foundation, and its assets are assets of the Foundation. The Fund is subject to the Foundation’s governing instruments including the Foundation’s power to modify any restriction or condition on the distribution of funds for any specified charitable purposes or to specified charitable purposes or to specified organizations if in the sole judgment of the governing body {without the necessity of the approval of any participating trustee, custodian, or agent), such restriction or condition becomes, in effect, unnecessary, incapable of fulfillment, or inconsistent with the charitable needs of the community or area served.

VI. Fees

The Foundation will assess administrative and investment management fees against this Fund in accordance with the Foundation’s published fee schedule, as amended from time to time. The Foundation may also assess the fund to cover any unusual expenses incurred in connection with the contributed assets, including the cost of disposing of them, and in the administration of the Fund.

VII. Administration

The Fund will be administered in accordance with the normal and customary policies of the Foundation.

VIII. Anonymity/Publicity

To recognize and honor our donors, the Foundation’s policy is to include our donors’ names in publicity about the Foundation unless they wish to remain anonymous.

 

 

 

 

 

 

 

 

 

Schedule A – Contributed Property

The establishing gift to the fund in the amount of $1 ,000 .00 was received on August 19, 2015 .

Schedule B – Permitted Uses

Grants shall be awarded according to the terms of the Fund Agreement and the following guidelines.

All Grants shall be awarded only for charitable purposes · and in accordance with all applicable law, as determined in the sole discretion of the Foundation (although nothing herein shall be construed as a representation or warranty by the Foundation as to the legality of any such Grant).

Eligible Fund uses include but are not limited to :

• Expenses involved with enforcing the Village of Bear Lake Blight Ordinance (legal, engineering and other fees) ;

• Providing matching dollars to help the Village secure grants for demolition , as well as paying the entire demolition costs ; and

• Making site improvements within the Village for public benefit purposes and other uses consistent with the purpose of the Fund .

The Fund cannot be used to purchase buildings or properties from private individuals or for any other use that would enrich an individual property owner .

Clarification of suspicious activity

Recently Village subscribers have noted a slow moving vehicle pausing in front of vacant homes. A subscriber noted that a Village Council Trustee was thought to have been recognized. On enquiry of the Village Clerk the following was received:

“May 24: Larry Gibson, Blight Enforcement Officer & Trustee Greg McPherson, Chair for the Blight Committee, were doing a routine blight check in the Village of Bear Lake.”

 

Village of Bear Lake DRAFT Minutes May 17, 2017

Village of Bear Lake Council REGULAR MEETING May 17, 2017

Bear Lake Village Hall Unapproved Minutes [click here to listen to an audio recording of this meeting]

[No Reports or documents have been received for this meeting]

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall.  Pledge of Allegiance was said.

Present:  President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Joanne Schroeder, Ron Ronning and Greg McPherson    

Treasurer: Sally King, Clerk: Cindi McPherson  Staff: Larry Gibson and Jared Bair

Absent:  none

Guests:    Eleven (11) guests signed in 

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nay: none

Additions:

  • Trees: Replacement of old taken down trees
  • Water: Waterworks Ordinance and Rules & Regulations
  • New Business
    • Appoint Blight Hearing Officer
    • Service Awards
  • Public Comment on: 
  • None

Correspondence:  Read by clerk:

  • Email from Dendra Best, United Way of Michigan information; The Alice Report.
  • Manistee County Planning Commission, letter regarding a feasibility study into County assistance with local land use permits.

REPORTS:

Approval March 15, 2017 minutes: 

  • Motion to approve minutes from April 19, 2017 Regular Meeting with corrections by Ronning, seconded by McPherson.  Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay:     None

Absent: None

Under “Public Comment”, Medical marijuana, “He” was changed to “Mr. Ziehm”.

Part of the Blight Report was missing, did not appear on copies to council.

Maintenance Report:  Read by Jared Bair.  Written report on file with May 2017 minutes

  • Treasurer’s Report:   read by King.  Written report on file in the 2017 minutes binder. Click Here to view – Treasurer’s Report 4-30-17

Equipment Fund  checking/savings total 3,265.70

Honor Bank CD                 26,014.55

Minor Street checking/savings total           15,502.49

Major Street checking/savings total             31,063.55

Park checking/savings total           27,204.66

Park CD#2           32,918.90

Water  checking only           19,671.09

Money Market Account           10,055.90

General checking/savings total           48,502.77

Motion to accept the Treasurer’s Report with correction by Schroeder seconded by Bass, motion carried. Correction: Equipment – Ending balance should be $1,022.45, not $,022.45

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Motion to pay the bills with addition & correction by Ronning, seconded by Bass.  Motion carried. 

Addition: Mark Thompson, $212.50, General Fund 101-000-951, Brush Pick-up

Correction: Young, Graham & Wendling $200.00 corrected amount to General Fund.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

  • Reimbursements to the General Fund were read by President Bair.  Total to General Fund:  $3,051.74

[The following 2017-18 Budget To Actual Worksheets were received after the meeting: Click here to view  2017-18 Budget Worksheets 5-17-17 (2)

  • Committee Chair Reports:
  • President Bair assigned newly appointed council members to committees.
    • Streets – added Ron Ronning Chair person, Joanne Schroeder
    • Blight – added Marla Evans
    • Park – added Marla Evans
    • Buildings, Grounds & Equipment – added Joanne Schroeder

Park:  President Bair reported $31,000.00 in sales so far this year.  Park is filling up fast

Trees:  President Bair presented bid from Thompson Tree & Stump removal.

Motion to accept Mark Thompson Tree & Stump Removal bid of $7,800.00 by Johnson seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Clerk McPherson asked  Tree Committee to look into replacement trees.

Bill Beaver will donate a new flowering tree to replace the one by the Pickle Ball Courts.

Streets:  No report

Water: Ken Mlcek from Fleis & Vanderbrink report on water well project.  Plans & specs approved and permits have been submitted.

Treasurer King presented Waterworks Ordinance and Rules & Regulations questions on new verbiage for Councils review.  Tabled until June 2017 meeting.

Equipment: Update on grants from USDA and Tribal Revenue Sharing.   USDA, $16k and Little River Band Funds Revenue Sharing anticipated at $0.

Sidewalk:  No report

Blight/CABA:  Farfsing gave an update the burned Odd Fellows building and the take down of the Variety Building by the end of June.  CABA’s goal is to raise funds to help cover the charge back cost of the demolition of the Variety Building.

Gibson gave a verbal report.  Written report on file in May 2017 minutes folder.

Planning Commission:  Chairperson Barb Farfsing gave a report on Planning Commissions May meeting.  Report on file in May 2017 minutes folder.

Manistee County Trail Committee Report: Clerk McPherson read email from volunteer representative Dendra Best.  She was unable to call in to the meeting due to a misunderstanding of how to receive call in information. Reports are on file in May 2017 minute folder.  Additional email from Rob Carson, head of Manistee County Trail Committee, stating “these meetings are best handled on a face to face level so that we can really begin to build the bonds needed to maintain this cooperation and consensus amongst our local units of government.”  Clerk McPherson recommended the council appoint an additional representative to this committee.

Motion to appoint an additional representative to the Manistee County Trail committee, Councilman, Greg McPherson by Ronning seconded by Bass, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

[Report as presented:

From: DJ Best <deertracksdesigns@gmail.com>
Date: Mon, May 15, 2017 at 1:34 PM
Subject: County Trails Committee Report
To: “Cindi McPherson, Clerk” <bearlakeclerk@gmail.com>
Cc: Rob Carson <rcarson@manisteecountymi.gov>
Good afternoon Ms. McPherson,

I am also cc’ing ti Rob Carson who can confirm he was unable to TXT me the phone number to call in to the May 8th Trails Committee. 
This comprises my official Report to the Village Council which I would ask you to read at the May 17th meeting:
Attached is the Agenda for the Manistee County Trails Committee meeting held 6pm on May 8th at Big Bear Sportsman’s Club, 8927 Puustinen Rd., Kaleva, MI 49645 (received 05/01)
Not being by my computer on the afternoon of May 8, and not having received the telephone number to call in on I requested it be sent to my phone via TXT.
Unfortunately Mr. Carson was only able to send via email at 5.45pm that evening.
That afternoon I was assisting a neighbor to access a locked computer until almost 6pm and, although I had set my alarm to call in, I was therefore unable to attend the meeting by phone.
You will see the main focus of the evening was a discussion with MDNR.
Mr. Carson sends his apologies and will be forwarding to both the Village and myself all reports discussed and the Minutes when they become available.
In the interim, the Council may wish to review the following links:
also, in reference to trails accessibility as well as for use compliance of the Village Park:
I remain committed to seeking full accessibility to outdoor recreation services both for income challenged local residents and those who are visually or mobility challenged. 
Michigan data on adults with disabilities reveal:
  • The number of adults with disabilities is projected to increase by nearly one-quarter million from 2,147,000 in 2011 to 2,392,000 in 2030.
  • The proportion of the population with disabilities increases with age, is higher for females than males, and declines as education and household income increase.
  • For a review of these and other statistics on the prevalence of disability and key health indicators for perons with disabilities in Michigan, please see our latest report: Health of Persons With Disabilities in Michigan: Annual Data Report 2015
You will see that both age and income level also contribute to the main disability issues in Manistee County: diabetes and vascular, osteoarthritis and other age related causes. Both of which are greatly relieved by outdoor activities and exercise.
 
It is in all our societal and financial best interests to focus on providing access to basically free outdoor pursuits.
 
As I am sure the Council is aware, the median income within the Village is a mere $32,692 with 26% of residents older than 60 and 37.5% living at or below the poverty level – a factor that should weigh heavily on all your decisions impacting Village residents.
 
Sincerely,
Dendra Best]

Ad Hoc  – Policy, Resolution & Ordinance Committee – No report  Suggested to contact West Shore Community College to seek intern for assistance.

OLD BUSINESS

  • None

NEW BUSINESS

  • Clerk McPherson presented Resolution 2017-6 to adopt Fiscal Year 2017-2018 Budget and Levied Millage Rate.  Changing the millage rate to 10.3108.

Roll call vote for amended Millage correction rate: 

Ayes: Bass, Evans, Johnson, McPherson, Schroeder, Ronning and Bair.

Nays: None

Absent: None

  • Clerk McPherson presented a resolution for the Acquisition of Blade Truck.

Motion to adopt Resolution 2017, Acquisition of Blade Truck by Schroeder seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

  • President Bair presented information on an individual for the Blight Hearing Officer, Richard Lutz.  Gibson has met with Mr. Lutz & presented his qualifications to the council.

Motion to appoint Richard Lutz as Blight Hearing Officer by Johnson seconded by Evans, motion carried. Lutz will be paid meeting pay.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

  • President Bair presented to the council to give “Community Service Awards” to Bear Lake High School student(s) who excel in Community Service in Bear Lake.  Discussion was held.

Motion to adopt a Community Service Award given to Bear Lake High School student(s) who excel in Community Service in Bear lake, by Bass seconded by Ronning, motion carried.

  • Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
  • Nay: None 

COUNCIL COMMENT:

  • None

PUBLIC COMMENT:

  • Pauline Jaquish, Museum opening Saturday 1p-4p then every Saturday through mid October. 
  • Speed limit on Russell Street is not posted.  This is a county road, Gibson stated people can call the Sheriff’s office and ask for a speed unit for that road.

COMING EVENTS: 

  • Community Dinner this Thursday 5pm -7pm
  • Village of Bear Lake Community Clean-Up day, June 24, 9am – 1pm
  • Bear Lake Promoters After Hour Event will take place on May 18, 2017 from 5-7pm at Bear Lake Hardware Design Center.  Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:37p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND for APRIL:

FUND NAME DATES       AMOUNT

Major Street 4/01/2017 – 4/30/2017 $153.99

Minor Street 4/01/2017 – 4/30/2017 $123.35

Park Fund 4/01/2017 – 4/30/2017 $777.50

Water Fund 4/01/2017 – 4/30/2017 $188.75

$1243.59

EQUIPMENT RENTAL

Major Street $332.74

Minor Street $298.91

Park Fund $940.25

Water Fund $236.25

$1808.15

Bills To Be Paid

Date: May 17, 2017

Name             Amount               Fund       Account                       Notes______

McBride Septic System             $87.95 Park 531-000-775 Repair toilet           $45.00 Water 591-558-801 Ms Digg

McBride Septic System           $75.00 Park 531-000-775 Service Call

          $150.00 Water 591-558-801 Ms. Digg

Mark Thompson Tree & Stump          $297.50 General 101-000-951 Brush Pick-up

West Coast Farm Services        $75.00 Major 202-265-775 Change cutting edge

Mead & Hunt           $1,231.85 Water 591-558-801 Sampling

Bear Lake Hardware           $157.83 Park 531-000-775 Gen needs for park

Young, Graham & Wendling     $200.00 General 101-265-801 Phone retainer

            $64.00 Water 591.558.801 Water Ordinance

Alliance for Economic Success   $210.00 Water 591-000-890 Sewer Meeting Mar 17 & 18

Keddie Norconk Library           $1,200.00 General 101-265-956 Maintenance Library Bu

Inacomp Computer Center       49.95 General 101-215-727 Internet security

Lark Lawn & Garden Inc. $1,071.78 Park 531-000-970 mower, trimmer & attachment

Ron Brown & Sons $303.75 Park 531-000-775 Road gravel

Republic Services $105.33 Park 531-000-803 Trash service

Reimbursement – Jeff Bair $95.27 Park 531-000-775 Boards for picnic tables

$56.54 Gen 101-265-850 Flags for downtown

Staples $325.02 Gen 101-000-881 Office supplies

$153.80 Park 531-000-740 Cleaning & office supplies

Fidlar Technologies $48.14 Gen 101-690-940 Blight citation tickets

Mark Thompson Tree & Stump $212.50 Gen 101-000-951 Brush pick-up

Village of Bear Lake – April 19, 2017 meeting documents

It should be noted that these were received May 24, 2017.

A prior request citing Michigan Open Meetings Act, Village of Bear Lake Title VI Non Discrimination Policy and a 6 month Freedom of Information request has asked for meeting documents be made available prior to each meeting to allow equitable access for those unable to attend due to age, infirmity or disability.

A renewal 6 month request will be posted for June – November 2017 – again requesting documents be Section 508 compliant, text readable format.

Here is a the text readable Treasurer Report PDF as presented to the April Council Meeting.

Treasurer’s Report 3-31-17 click here to open

March 31, 2017 Statement Balances

 Fund

Beginning

Balance

Income

Expenses

Ending Balance

Fund

Total

Equipment 2700 checking

1,032.39

.03

-0-

1,027.42

8793 savings

2,243.08

.17

-0-

2,243.25

3,270.67

81113080 Honor Bank CD (former CD#1)

26,004.30

5.25

-0-

26,009.55

26,009.55

Minor Street 2727 checking

3,674.38

896.34

1,621.44

2,949.28

8637 savings

12,297.63

7.48

-0-

12,305.11

15,254.39

Major Street 2719 checking

12,146.12

2,103.38

2,358.11

11,891.39

8645 savings

17,644.81

8.56

-0-

17,653.37

29,544.76

Park 2735 checking

22,217.92

330.59

1,460.82

21,087.69

8769 savings

3,344.42

5.43

-0-

3,349.85

24,437.54

0862 CD#2

32,918.90

-0-

-0-

32,918.90

32,918.90

Water 2743 checking

16,632.91

2,020.14

15,524.23

3,128.82

3,128.82

0875 Money Market Account

10,051.70

2.27

-0-

10,053.97

10,053.97

General 2689 checking

56,654.36

5,641.72

15,268.36

47,027.72

8629 savings

5,275.90

5.66

-0-

5,281.56

52,309.28

No Clerk’s Finance Reports were received for the March or April Meetings.

Village of Bear Lake Blight Enforcement Report April 19, 2017

2017-04-19 Blight Report

  • 7667 Stuart St.
    • Talked to new owner. Frost law regulations lifted on 4-10, will be bringing in equipment to bulldoze and remove debris within a couple of weeks.
    • Plans to start construction of his garage as soon as the lot is cleard.
  • 12238 Virginia St.
    • No reply from owner to my last email.  Property believed to have gone for back taxes on March 31st.
  • 12273 Lynn St.
    • No new information at this time.
  • 12252 Maple St.
    • Inspected & photograph property.  Initial contact letter sent.
  • Blight Enforcement Tickets.
    • Received information from our attorney’s office.  Have contacted a company for information and price quote on tickets to be used when issuing a violation.

Respectfully submitted by,

Larry J. Gibson

Blight Enforcement Officer

Reports April 2017 Village councle report

April 2017 Village Council meeting maintenance report

Park

  • Graded the road
  • Got more road gravel for the park drive so we can fill in potholes and low spots
  • Raked and leaf blew the entire park
  • All the fire rings are on every campsite
  • Most of the picnic tables are out on the campsites only have a few more lots to put them out on, have to repair the rest before they get out out
  • Park bathrooms are open
  • Had to repair a water main that runs the parks water

Equipment

  • Tan work truck is in the shop getting serviced and the red truck is going in once we get the other truck back
  • Got new push mower and weedwacker, the weedwacker is a combi system so it can have different attachments run off of it, we also got a edger for it and a rubber brush. The rubber brush helps clean out sand and rocks from where I plowed at on the side of the road

Water

  • Daily well checks
  • Took down the flags on the fire hydrants
  • Monthly water paperwork and water testing done
  • Weekly well checks with Ben (Our licensed operator at this time)
  • Couple water turn ons

General

  • Picked up sand piles around town
  • Put up a new flag at the beach across from Blarney Castle
  • Planning on getting the sander out of the dump truck here soon
  • Graded the drive at the sand building and also at the well houses
  • Cleaned up the sidewalk in front of where the fire was the other day
  • Rotated and moved some of the compost pile
  • Got the plow off the front of the tan work truck
  • Got the shop cleaned out and swept all the sand out of them that the dump truck left behind
  • Went around town and cleaned up the shoulder of the road from where I tore up during the winter time

Report to Bear Lake Village Council  April 19, 2017 Planning Commission Organizational Meeting April 18, 2017 @ 2:00 p.m.

Members of Planning Commission:

Bill Beaver

Barb Farfsing

Cindi McPherson

Myrna Walter

Election of Officers took place:

Chairperson – Barb Farfsing

Vice Chairperson – Bill Beaver

Secretary – Cindi McPherson

Dates for future Planning Commission meetings will be the 2nd Tuesday of each month May through October beginning at 6 p.m. to be held at the Village Hall.

New members were brought up to date on what involves being on the Planning Commission.

Discussion on Zoning

Respectfully Submitted by Barb Farfsing

VILLAGE OF BEAR LAKE  RESOLUTION NO. 5 OF 2017 – click here to view a text readable version Res authorizing water rates 03-24-17

Resolution to Adjust Water Rates per Ordinance No. 2001-1

Pursuant to Section 13 of the Ordinance

At a regular meeting of the Village Council of Bear Lake held in the Village Hall located at 12376 Virginia Street, Bear Lake, Michigan, 49614 on April 19, 2017 at 7 p.m.

PRESENT: Bair, Bass, Evans, Johnson, McPherson, Ronning, Schroeder

ABSENT: None

The following resolution was made by McPherson and seconded by Johnson, to-wit:

WHEREAS, Waterworks Ordinance 2001-1, Section 13, allows the Village Council to establish and change water rates from time to time by the Village Council, and

WHEREAS, it is necessary to make an adjustment to the rates in order to meet USDA requirements, and

WHEREAS, the Village Council had passed a motion at their regular meeting on February 15, 2017 to adjust those rates, but was requested by the USDA to have the adjustment contained in a separate resolution form.

NOW THEREFORE, BE IT RESOLVED THAT: the Village Council hereby adjusts the water rates to increase in April, 2017 making all users as of April, 2017 pay One Hundred Twenty and 00/100 ($120.00) Dollars per REU per quarter, and for such rates to increase again beginning in October, 2017 to One Hundred Thirty-Five and 00/100 ($135.00) Dollars per REU per quarter to meet USDA requirements.

YES: 7

NO: 0

RESOLUTION DECLARED ADOPTED.

By: Jeffery Bair

Its: Village President

The following was received but is not signed or dated- Village of Bear Lake Resolution to ARTICLES OF INCORPORATION 03 14 17

The text can be read here.

VILLAGE OF BEAR LAKE  MANISTEE COUNTY

RESOLUTION NO. ___________

A RESOLUTION ADOPTING THE ARTICLES OF INCORPORATION OF THE THREE LAKE COLLABORATIVE SEWER AUTHORITY

The resolution was offered by _______________________________________ and supported by ________________________________________________________.

WHEREAS, the Village Council was presented with Articles of Incorporation of the Three Lake Collaborative Sewer Authority authorized by Act 233 of 1955 as amended, MCL 124.281 et seq, and

WHEREAS, the Village of Bear Lake can be a member and constituent municipality of the Three Lake Collaborative Sewer Authority by approving and adopting the Articles of Incorporation, and

WHEREAS, the five municipalities considering adoption of the Articles of Incorporation are Onekama Township, Pleasanton Township, Arcadia Township, Bear Lake Township, and the Village of Bear Lake, and

WHEREAS, the stated purpose of the Three Lake Collaborative Sewer Authority is to plan, design, engineer, finance, construct, and operate a public sewage disposal system serving sewage districts within the constituent municipalities of Onekama Township, Pleasanton Township, Arcadia Township, Bear Lake Township, and the Village of Bear Lake, and transporting the collected wastewater for treatment to the facilities of the Little River Band of Ottawa Indians, an Indian Tribe as defined in MCL 124.281(c) with which the Authority can contract for wastewater treatment, and

WHEREAS, the Village Council is prepared to approve and adopt the Articles of Incorporation,

NOW, THEREFORE, BE IT RESOLVED that the Village Council approves and hereby adopts the Articles of Incorporation of the Three Lake Collaborative Sewer Authority as presented at this meeting and authorizes and directs the Village President and the Village Clerk to endorse and sign the Articles of Incorporation.

BE IT FURTHER RESOLVED that the Village Council appoints _______________________ as the Village representative to serve on the Three Lake Collaborative Sewer Authority Board.

YEAS: ___________________

NAYS: ___________________

The Village President declared the Resolution _________________________________________, on the __________ day of __________________________, 2017.

I hereby certify the foregoing Resolution was adopted by the Village Council at a meeting held on _______________________________________, 2017.

____________________________________

Cindi McPherson, Village Clerk

MSHDA Blight Elimination Program – Notice of Funding Availability

The Michigan State Housing Development Authority (MSHDA) is seeking proposals in support of targeted demolition activity within local units of governments across Michigan with the goal of initiating or triggering private investment and development; supporting current investment and development; promoting public safety, and/or stabilizing and increasing the property values of the project area­.    

Award Limit:

  • For communities that have a population of 50,000 or less, the minimum award is $25,000, and the maximum award is $250,000;
  • For communities with a population of over 50,000, the minimum award is $50,000 and the maximum is $500,000; and
  • The maximum amount of grant funds allowed per residential structure is $25,000.
  • The maximum amount of grant funds allowed per commercial structure is $100,000. 

Eligible Applicants: Local units of government (counties, cities, townships, or villages) and local Land Banks. 

Eligible Properties:

  • Must be vacant at the time of acquisition;
  • Must be blighted, which is defined as meeting any of the following criteria:
    • Properties have been either deemed a public nuisance according to local code or ordinance or deemed a nuisance because of age, physical condition, or use;
    • Properties are a fire hazard or otherwise dangerous to the safety of persons or property; or
    • Properties have had utilities, plumbing, heating, or sewage disconnected, destroyed, removed or rendered ineffective so that the property is unable to meet state and local building code.
  • For residential demolition, the Grantee must provide documentation that last use was as a single-family or multifamily residential 1-4 unit structure;
  • For commercial demolition, property must be in or adjacent to a residential area. Commercial demolition must be part of a development project with funding commitments, and must include a local match of at least 10%.
  • Must be publicly-owned.

Ineligible Projects:

  • Demolition of structures with known or suspected environmental contamination (e.g., sites with underground storage tanks, structures previously housing dry cleaning establishments, etc.), not including lead or asbestos;
  • Demolition of industrial property;
  • Property acquisition or redevelopment
  • Demolition of properties that are listed in the National Register of Historic Places (either individually or as part of a historic district) or those found within local historic districts designated under 1970 PA 169 for which the State Historic Preservation Office (SHPO) and/or the local historic district commission has not already approved demolition.

Applications must be received on or before 5:00 PM on June 21, 2017.  For more details including how to apply (and deadlines), go to http://www.michigan.gov/mshdagrants

Village of Bear Lake Council Meeting May 17, 2017 – meeting audio

The Village no longer records its meetings for public access. The following was provided by a volunteer and joins the meeting in progress at the Correspondence portion. An email was sent by a local resident drawing the Council’s attention to the relevance of the ALICE report for Manistee County.