Monday, February 19, 2018, 2:00 pm Opening of Village of Bear Lake Sealed Bids


Sealed Bids for the construction of the Village of Bear Lake Water System Improvements Project will be received, by the Village of Bear Lake, at the Village Office located at 12376 Virginia Street, Bear Lake, MI 49614 until 2:00 pm local time on Monday, February 19, 2018, at which time the Bids received will be publicly opened and read.

[Reminder: ​Conference Call-In number- 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply.] NOTE: The telephone conference line was not activated.

The Village of Bear Lake Water System Improvement Project consists of replacement of watermain in several areas throughout the Village, fire hydrant replacements, valve replacements, installation of water meter equipment for all Village water customers, Installation of two new wells and a new well house, and abandonment of two existing wells. The project involves two separate contracts as follows:

Contract 1 – Distribution System

Consists of installation of 6,700 lft of 8” watermain, installation of 5,400 lft of 8” watermain installed via directional drill method, installation of hydrants, valve, water services, connections to existing watermains, abandonment of existing watermains, pavement restoration, surface restoration, and all related work. Also included in this contract is the installation of water meters for all Village water customers; provide, install, and initiate operation of remote meter reading system and associated monitoring software/network, and all related work.

Contract 2 – Wells and Well House

Consists of drilling two new Type I wells, constructing a new well house, new chemical feed system, and the abandonment of two existing wells and associated well houses, and all related work.

BID Package for Village of Bear Lake Water System Improvements

In March 2017 the Village stated it’s intent to publish the bid process – confirmed as public documents by USDA in August 2017.

Upon receipt of the January Village Draft Minutes the following was noted:

“Ken Mlcek from Fleis & VanderBrink said the Water/Well project is advertised & posted on various websites. January 31, 2018 there will be a pre-bid meeting at Bear Lake Village Office at 2pm. February 19, 2018 bids open to the public at 2pm also at the Bear Village Office.”

The following was received today:

“Bid information for review is at the Village Offices. 12376 Virginia Street, Bear Lake, MI  49614

Bid information can also be found on Fleis & Vanderbrinks website, link below.
And on our village website under Water Well Project;
Thank you for your interest in this project.”
As the Village web site is not up to date:-
The following can be viewed at:
USDA Water System Improvements Project – Contracts 1 & 2 – Village of Bear Lake (Bids Due: 02/19/18)
Contract 1 – Bid Advertisement
Contract 1 – Planholders List
Contract 2 – Bid Advertisement
Contract 2 – Planholders List
NOTE: February 19, 2018 bids open to the public at 2pm at the Bear Village Office

Questions concerning Water Improvement Project

The July Draft Minutes contain the following:

Water: President Bair gave an update on water/well project; everything is in a hold pattern. Waiting on our attorney Hryns to finish some paper work. Project will go out to bid Fall 2017 after this is done.

New verbiage for the Water Ordinance will be tabled again for August meeting while an ordinance is retrieved, per Johnson. Water committee: Johnson, Jared Bair and Gary McBride.

Following the June meeting where questions were asked concerning the validity of water related Village ordinances, the following letter was sent on July 13, 2017:-

Good afternoon Peter,

I received a copy of your letter concerning the inconsistencies and contradictions in the Village Water Ordinance?
As I was Village President and a Trustee involved in most of the issues you discussed I just wanted to be sure you were sent the full version, as well as the add-on Cross Connection and Prohibition of Groundwater Ordinances?
I have long considered they need to bite the bullet and pay for all their ordinances to be codified? For example there are 2 numbered  2012-1. Some were never published at all.
https://bearlakemichigan49614.com/ordinances/ordinance-no-2001-03/ is 2001-01 which for the past 15 years was listed as #3
although no one seems to know who actually comprises the ‘bureau’.
Vern Best
Manistee News Advocate have already supplied us with published notices for 2015 and 2016 – It does not appear that 2015-02 was published although it was voted on.
Motion by Hyrns seconded by Bass to approve the Prohibition of use of Groundwater Ordinance. Edwards – yes, Hyrns- yes, Ronning – yes, Gee – No, Bass – yes, Johnson- yes, Bair – Yes. Motion carried.
A copy could not be found in the principle Ordinance File Book.

Consumer Confidence Report

The Consumer Confidence Report (CCR) Rule requires community water supplies to annually report to their customers on the quality of the drinking water and the sources of that water, and to characterize the risks (if any) from exposure to contaminants detected in the water.

http://www.michigan.gov/deq/0,4561,7-135-3313_3675_3691-9673–,00.html – For more information about the requirement for annual testing of municipal water systems and reporting back to consumers.

http://www.michigan.gov/deq/0,4561,7-135-3313_3675_3691-9677–,00.html – For more information on the Lead and Copper Rule.

bear_lake_2016_ccr.pdf as supplied by Village of Bear Lake.

2016 Water Quality Report for Village of Bear Lake WSSN: 00510

This report covers the drinking water quality for the Village of Bear Lake for the calendar year 2016. This information is a snapshot of the quality of the water that we provided to you in 2016. Included are details about where your water comes from, what it contains, and how it compares to Environmental Protection Agency (EPA) and state standards.

Your water comes from 2 groundwater wells. The State performed an assessment of our source water in 2003 to determine the susceptibility or the relative potential of contamination. The susceptibility rating is on a seven-tiered scale from “very-low” to “very-high” based primarily on geologic sensitivity, water chemistry and contaminant sources. The susceptibility of our source was determined to have “Moderate” level of susceptibility.

If you want to know more about the report please contact Jeff Bair, Village of Bear Lake, 7780 Lake St. P.O. Box 175, Bear Lake, MI 49614 (231) 864-4300.

Contaminants and their presence in water:

Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA’s Safe Drinking Water Hotline (Hotline) (800-426-4791).

Vulnerability of sub-populations: Some people may be more vulnerable to contaminants in drinking water than the general population. Immunocompromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune systems disorders, some elderly, and infants can be particularly at risk from infections.  These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Hotline.

Sources of drinking water: The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. Our water comes from wells. As water travels over the surface of the land or through the ground, it dissolves naturally-occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity.

Contaminants that may be present in source water include:

Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife.

Inorganic contaminants, such as salts and metals, which can be naturally-occurring or result from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming.

Pesticides and herbicides, which may come from a variety of sources such as agriculture and residential uses.

Radioactive contaminants, which can be naturally occurring or be the result of oil and gas production and mining activities.

Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, and septic systems.

In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration regulations establish limits for contaminants in bottled water which provide the same protection for public health.

Water Quality Data

The table below lists all the drinking water contaminants that we detected during the 2015 calendar year. The presence of these contaminants in the water does not necessarily indicate that the water poses a health risk. Unless otherwise noted, the data presented in this table is from testing done January 1 – December 31, 2015. The State allows us to monitor for certain contaminants less than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. All of the data is representative of the water quality, but some are more than one year old.

Terms and abbreviations used below:

 Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety.

 Maximum Contaminant Level (MCL): The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology.

 N/A: Not applicable

ND: not detectable at testing limit ppb: parts per billion or micrograms per liter ppm: parts per million or milligrams per liter pCi/l: picocuries per liter (a measure of radioactivity).

 Action Level: The concentration of a contaminant which, if exceeded, triggers treatment or other requirements that a water system must follow.

* 90 percent of the samples collected were at or below the level reported for our water.
** Unregulated contaminants are those for which EPA has not established drinking water standards. Monitoring helps EPA to determine where certain contaminants occur and whether it needs to regulate those contaminants.

Information about lead: If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Village of Bear Lake is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.

Infants and children who drink water containing lead in excess of the action level could experience delays in their physical or mental development. Children could show slight deficits in attention span and learning abilities. Adults who drink this water over many years could develop kidney problems or high blood pressure.

We met all monitoring and reporting requirements for 2016.

We will update this report annually and will keep you informed of any problems that may occur throughout the year, as they happen. Copies are available at the Village of Bear Lake office, 7780 Lake Street. This report will not be sent to you.

We invite public participation in decisions that affect drinking water quality or more information about this report, please contact Jeff Bair, Village President at (231) 864-4300, 7780 Lake Street, P.O. Box 175, Bear Lake, MI 49614. For more information about safe drinking water, visit the EPA website at www.epa.gov/safewater/.

NOTE: [from http://www.michigan.gov/deq/0,4561,7-135-3313_3675_3691-9673–,00.html }

CCR Delivery Options Include e-Delivery

Community water supplies must directly deliver the report to ALL bill-paying customers and to make a good faith effort to reach other consumers. Electronic delivery methods may be used, provided they are direct. This new option should lead to new ways to reach customers, along with reduced environmental impact (from paper use) and cost savings for water supplies. To help water supplies interested in developing eCCR programs, AWWA has developed a complimentary Electronic CCR Best Practices Guide (PDF, 4MB).

The U.S. EPA expects water supplies to deliver the CCR to all bill-paying customers using ANY combination of the following direct delivery methods:

  • Mail a paper copy of the CCR.
  • Mail a notification of CCR availability.
    Supplies could include a statement on the water bill or bill insert or in a separate mailing such as a postcard or a community newsletter.  The CCR must be on the Internet when the notification of CCR availability is sent out.
  • Email a notification of CCR availability.
    Supplies could include a statement in the text of the email that transmits the water bill or in a separate email message.

The notification of CCR availability:

  • Explains the nature of the message.
  • Prominently displays an easy-to-type URL that goes directly to the entire CCR.  The CCR must be on the Internet when the notification of CCR availability is sent out.
    A supply that does not have a web site may attach or insert the CCR in the email.
  • States how the customer can request a paper copy.

Here’s an example that includes all 3 of the above elements …

Subject:  Water Quality Report Available
Message: The water quality report describing the source and quality of your drinking water is available at
 http://www.anytown.gov/utilities/WaterQualityReport. To receive a paper copy in the mail, contact us at Utilities@anytown.gov/utilities or 555-123-4567.

Delivery methods NOT considered “direct” are the following, though water supplies are encouraged to use any public outreach venue to promote CCR readership:

  • A URL that requires a customer to search or look for the CCR – a customer may not reach the CCR. A long, hard-to-type URL may also prevent a customer from reaching the CCR.
  • Social media – membership Internet outlets like Twitter or Facebook require a customer to join the website to read the CCR.
  • Automated phone calls – the entire content of the CCR cannot be provided in a phone call.


  • Customers known to be unable to receive the CCR electronically, must be sent a paper copy.
  • Supplies must continue to make a good faith effort to reach non-bill-paying customers.
  • Supplies must certify that they distributed the CCR as required.  A CCR Certificate of Distribution Form is available in Word and PDF formats.