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Village of Bear Lake: May 16, 2018 Meeting documents.

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NOTE: We do not edit documents received but post ‘as-is’

AGENDA Village of Bear Lake Council Meeting May 16, 2018
7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL ADOPTION of AGENDA
• Additions
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:

REPORTS/DISCUSSION
MINUTES APPROVAL:
• April 18, 2018 Regular monthly meeting see the DRAFT Minutes here.
• May 15, 2018 Special Meeting

Village of Bear Lake Council SPECIAL MEETING
DPW Building Water Well System
May 14, 2018 7PM
Bear Lake Village Hall
Unapproved Minutes

The Special Meeting Meeting on the DPW Building and Water Well System of the Bear Lake Village Council was called to order by President Jeff Bair at 5:01 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair
Absent: Jackie Johnson, Greg McPherson & Larry Gibson
Guests: Two (2) guests
Public Comment:
 None
Motion to Accept the resolution authorizing village proposal to authorize issurance of
municipal securties by Ronning and seconded by Evans, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Motion to authorize the village president and the village clerk to sign any documents
necessary to close the USDA water project by Evans and seconded by Ronning, motion
carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Motion to authorize the village president and the village clerk to sign the construction
contracts on behalf of the village by Evans and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Public Comment:
 Guest questioned repayment of water system. [the Guest questioned the repayment of the DPW Bond payment]
Meeting adjourned at 5:08pm.

Respectfully Submitted,
Cindi McPherson, Clerk

VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:


• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
PARK:
• Park Manager Report
• Sign
• Kayak/Canoe Project
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update
• Water Ordinance update – Jeff & Marla
• Verbiage for new water invoices – Sally
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
COUNTY COMMISSIONER REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT: Meeting cancelled
BEAR LAKE IMPROVEMENT BOARD REPORT: No report, meeting on May 17
TWO LAKES SEWER REPORT: Jeff
PLANNING COMMISSION REPORT:
• Redevelopment Ready Community
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS:
• Community Clean-Up Day – update
NEW BUSINESS:

• Bear Lake Hardware payment of invoices – treasurer
• Flag banners
• Audit
• Ratify resolution – treasurer to sign
• Resolution for Millage Rate

RESOLUTION TO ADOPT FISCAL YEAR 2017-2018 BUDGET AND LEVIED MILLAGE RATE RESOLUTION NO. 2018 – __
MAY 16, 2018

WHEREAS the Village of Bear Lake has a fiscal year that begins March 1, and;
WHERESAS the Village of Bear Lake maintains three (3) major accounts, General Fund, Major and Minor
Street Funds, all receiving state revenue sharing, with the General Fund receiving a millage and;
WHEREAS the Village held a budget hearing on February 21, 2018 with six (6) members of the council present and;
WHEREAS the Village council, at a special meeting on February 21, 2017 and by roll call vote, passed the budget for the 2018-2019 fiscal year with the millage rate of 10.3108;
WHEREAS on May 16, 2018 the Village of Bear Lake Council amended the millage rate to be 10.3108;
THEREFORE let it be said that the budget was set for the Village of Bear Village with expectations of maintaining the village as it should be maintained.• Garlic Mustard – Rebecca Coteskey

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members
of the public will speak only when recognized by the chair person.
Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:

ADJOURNMENT


Village of Bear Lake Public Hearing Wednesday March 28, 2018 7pm.

At 9.04 am on Wednesday March 21, 2018, Bear Lake News received the following:

“The Village of Bear Lake has postponed their regular council meeting scheduled for today, March 21 at 7pm to Wednesday, March 28, 2018.

There will be a Public Hearing on the Kayak/Canoe Launch at 7pm, the regular March 2018 monthly meeting will follow.

Cindi McPherson, Clerk”

Bear Lake News elected to wait for the notice to appear on bearlakemichigan.org, the Village web site to publish here. It did so at 4pm. The Notice was placed at the Hall and Post Office the following day.

On March 23, 2018 a corrected notice was posted at all locations:

There is no information at http://www.bearlakemichigan.org/kayakcanoe-launch–fish-pier.html other than the prior notice from 2017.

Bear Lake News has received no further information about how the new proposal may have changed. Here is the schematic from March 2017.

Kayak Canoe Fishing Pier Grant Agreement March 2017 revised

The relevant sections for Village residents from the 2017 agreement are as follows:

[The Village is the applicant for a Michigan Natural Resources Trust Fund Grant
(the “Trust Fund Grant”) (Grant No. TF17-0168), entitled “Hopkins Park
Development” in the amount of $295,100 for the purpose of developing the
following amenities within Hopkins Park: (1) a universally accessible
canoe/kayak launch, (2) a fishing pier, (3) restrooms, (4) parking facilities in
compliance with the Americans with Disabilities Act, and (5) other amenities (the “Park Project”).

Matching Funds. Each party shall be responsible for paying FIFTY PERCENT
(50%) of the Trust Fund Grant matching funds requirement. Currently, the
matching funds requirement is $98,366.00, with each party contributing
$49,200.00. Each party may contribute its matching funds requirement by cash
and/or in-kind contributions that comply with all requirements of the Trust Fund Grant regulations. In the event third parties make contributions toward the matching funds requirement, then all such contributions shall be allocated
equally between the parties.

Park Project Construction and Oversight.
The Village in conjunction with its engineering consultants shall be responsible for the development of the bid specifications for the Park Project. Once construction bids are opened the Village shall send the Township a copy of all the bids. The parties hereby agree that they will negotiate in good faith to approve the best construction bid and costs for the Park Project. Any such agreement shall be in writing and approved by the legislative body of each party. Following the approval of the construction bid and costs by the parties, the Village shall formally the award the construction contract for the Park Project to the successful bidder. The Village shall be responsible for the oversight and administration of the Park Project construction in compliance with the terms of the Trust Fund Grant funding requirements.

  1. Excess Park Project Costs. In the event that the total costs for the Park Project exceed the sum of (1) the amount of money actually covered by the Trust Fund Grant, (2) any matching funds, and (3) any financial contributions to the Park Project from third parties, then the parties hereby agree that they shall contribute equally to pay any such excess costs.

  2. Park Project Maintenance. After construction of the Park Project the Village shall be responsible for the actual maintenance and repair of the Park Project. The Village shall be financially responsible for ONE HUNDRED PERCENT (100%) of the maintenance and repair costs for the fishing pier. The Township shall pay to the Village ONE HUNDRED PERCENT (100%) of the maintenance and repair costs for the canoe/kayak launch and shall pay to the Village FIFTY PERCENT (50%) of the maintenance and repair costs for the restrooms and parking facilities. The Village shall annually, on the date mutually agreeable to the parties, send the Township a written, itemized statement of the actual costs incurred by the Village in the preceding year for the maintenance and repair costs for the canoe/kayak launch, restrooms and parking facilities. The Township shall pay the Village for its share of these costs within forty-five (45) days of the date of the written statement.]

IF an updated project narrative is received we will publish here.

It should be noted that as of December 2017 the stated Park Income was:

Written comments may be submitted at the public hearing or may be sent before the public hearing to the Bear Lake Village Clerk at the above address (P.O. Box 175) or to the Bear Lake Township Clerk at 7771 Lake Street, P.O. Box 187, Bear Lake, MI 49614. and The village clerk can be emailed at bearlakeclerk@gmail.com 

Monday, February 19, 2018, 2:00 pm Opening of Village of Bear Lake Sealed Bids

VILLAGE OF BEAR LAKE WATER SYSTEM IMPROVEMENTS PROJECT

Sealed Bids for the construction of the Village of Bear Lake Water System Improvements Project will be received, by the Village of Bear Lake, at the Village Office located at 12376 Virginia Street, Bear Lake, MI 49614 until 2:00 pm local time on Monday, February 19, 2018, at which time the Bids received will be publicly opened and read.

[Reminder: ​Conference Call-In number- 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply.] NOTE: The telephone conference line was not activated.

The Village of Bear Lake Water System Improvement Project consists of replacement of watermain in several areas throughout the Village, fire hydrant replacements, valve replacements, installation of water meter equipment for all Village water customers, Installation of two new wells and a new well house, and abandonment of two existing wells. The project involves two separate contracts as follows:

Contract 1 – Distribution System

Consists of installation of 6,700 lft of 8” watermain, installation of 5,400 lft of 8” watermain installed via directional drill method, installation of hydrants, valve, water services, connections to existing watermains, abandonment of existing watermains, pavement restoration, surface restoration, and all related work. Also included in this contract is the installation of water meters for all Village water customers; provide, install, and initiate operation of remote meter reading system and associated monitoring software/network, and all related work.

Contract 2 – Wells and Well House

Consists of drilling two new Type I wells, constructing a new well house, new chemical feed system, and the abandonment of two existing wells and associated well houses, and all related work.

January and Upcoming 2018 Village Council Meetings

The following is posted at http://www.bearlakemichigan.org

Special Meeting Notices

2018-2019 Budget Work Section
The Bear Lake Village Council will be meeting on Wednesday, February 7, 2018
at 7pm to discuss the 2018-2019 Budget.
The meeting will take place at the Village Office, 12376 Virginia Street, Bear Lake.
Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting  should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance. 

NOTICE OF BUDGET PUBLIC HEARING
Village Budget 2018-2019
The Village of Bear Lake Village Council will be holding a public hearing to approve the budget for 2018-19 fiscal year on February 21, 2018 at 7pm  at the Bear Lake Village Hall, 12376 Virginia Street.  The regular monthly council meeting will immediately follow.
THE PROPERTY TAX MILLAGE RATE IS 10.3108 TO BE LEVIED. 
A copy of the proposed budget will be available for public inspection after February 12, 2018  at the Village of Bear Lake office, 12376 Virginia Street during regular business hours; Tuesday – Thursday, 1pm -3pm.

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance.

The following Draft Minutes were received today:

A member of the public provided this additional partial recording of the January Meeting:

Unapproved Minutes January 17, 2018 (PDF)

Village of Bear Lake Council
REGULAR MEETING January 17, 2018
Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Ron Ronning & Andrea Ware

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson

Absent: Jackie Johnson

Guests: Two (2) guests

Motion to Adopt the Agenda with additions by Evans and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nays: none. Absent: Johnson

Additions: Old Business – Grants; New Business: ETO & Cash In-Lieu Policy and Building door; Follow-up – add Gary McBride

Public Comment:

  • Guest questioned councilman McPherson regarding where the unapproved October 2017 minutes were for Two Lake Sewer Meeting on January 4, 2018 as he did not attend the meeting. (McPherson is secretary this the group.)

Correspondence: Read by clerk:

  • Clerk reported on resident complaint on snow plow damage to their personal basketball hoop located along the street in front of their house. Clerk presented pictures. Council recommended the home owner to try and claim it on their home owner’s insurance before the village sends it to their insurance company. Clerk will contact the home owner.

REPORTS:

Variety Store update: President Bair reported building is gone, hole is filled in and lot will be seeded in Spring. Large equipment may stay there until Spring.

Motion to accept the minutes from December 13, 2017 regular monthly meeting with correction by Ronning, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None.Absent: Johnson

McPherson name to be stricken from Motion to pay bill for $10.49 etc..

Maintenance Manger should read Manager.

  • Maintenance Report: Verbal report was given by Jared Bair.
  • Treasurer’s Report: Reviewed by King. Written report on file in the January 2018 minutes binder.
    • Amendments to Budget 2017-2018
  • General checking/savings total 48,889.52
    Water checking only 40,903.99
    Money Market Checking 10,077.80
    Park checking/savings total 10,626.61
    Park CD#2 33,102.67
    Major Street checking/savings total 31,057.82
    Minor Street checking/savings total 9,610.50
    Equipment Fund checking/savings total 3,054.88
    Honor Bank CD 1,029.93

    Motion to accept the Treasurer’s Report as read by McPherson seconded by Bass, motion carried.
    Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
    Nay: none Absent: Johnson

    A motion was made to approve amendments as listed below to the 2017-2018 budget by McPherson, seconded by Bass. Motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair. Nays: None
    Absent: Johnson

    Amendments:
    General Increase Payroll Expenses $200
    Increase PC Wages $135
    Increase Village Board & President Wages $368.67
    Increase Blight Enforcement $391.64
    Increase Repairs & Maintenance $500
    Increase Office Supplies $7.75
    $4,003.06 from Treasurer Salary to cover
    Water
    Increase Utilities $1500
    Increase Postage $98
    Increase Print & Publishing $134.87
    $1,732.87 from Interest Expense

    Park
    Increase Repairs & Maintenance $1,054.43
    Increase Professional Service $433.50
    $1,487.93 from DPW Build Repayment

    Major
    Increase Repair Outsource $1,000
    Increase Repairs & Maint – Winter $500
    $1,500 from Wages

    Minor
    Increased Repairs (Outsourced) $1,000
    Increase Repairs & Maint-Winter $600
    Increase Repair & Maint – Summer $45.93
    Increase Equipment Rental $2,100
    $3,000 from DPW Building
    $700 from Gas & Oil

    • Wages to General Fund: $3,658.93
    • Equipment Rental to General Fund: $6,220.96
    • Earned Time Off Employee Policy amended to add Cash In-Lieu
    • Motion to amend the Earned Time Off Policy for Employees to add Cash In-Lieu by McPherson, seconded by Ronning. Motion carried.
      employee-eto-policy-Jan-2018 PDF

      A motion was made to make amendment in Major Street Fund to move $5690 out of Accumulated Fund Balance to checking account by Evans seconded by Ronning. Motion carried.

      Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
      Nays: None. Absent: Johnson

      Bills to be paid presented by Treasurer. List on file in January 2018 minutes folder.
      [See prior posting at https://bearlakemichigan49614.com/2018/01/18/village-of-bear-lake-january-17-2017-meeting/ ]

    • Motion to pay the bills by Bass, seconded by McPherson. Motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair. Nay: none. Absent: Johnson

      Reimbursements to the General Fund were read by President Bair.

      Committee Chair Reports:
      Park:

      • Park Report verbal report by Park Manager. Three checks have been received for seasonal campers. o Ken Mlcek from Fleis & VanderBrink said the Water/Well project is advertised & posted on various websites. January 31, 2018 there will be a pre-bid meeting at Bear Lake Village Office at 2pm. February 19, 2018 bids open to the public at 2pm also at the Bear Village Office.
      • Water Ordinance is tabled until February, appointed committee of Bair, Johnson & Evans have reviewed for language use, village attorney is now reviewing it.

      A follow up was asked by McPherson on the $700.00 bad check received from past summer camper, $700 payment was received but NSF of $25 was not received. Camper said she would send balance.

      Streets, Trees, Signs, Lights, Sidewalks: No report

      Water:

      Buildings, Grounds & Equipment:

      • No money has been received from USDA at this time on the DPW building or plow.

      Blight/CABA:

      CABA: No report.

      BLIGHT: Blight Officer verbal report by Gibson, no changes from December meeting report. Gibson reported the Manistee County Magistrate has community service workers to help out for Bear Lake Community Clean-up Day.

      County Commissioner Report: Pauline Jaquish reported on Manistee Housing for Manistee County meeting she attended addressing the need for single family housing & rental housing in Manistee County. Manistee County Sheriff is looking to hire deputies. Pauline will be running again in November 2018 for County Commissioner. The Manistee County Equalization Director is retiring.

      Other: Jaquish asked if Sparkle in the Park could take place in Hopkins Park again in 2018, council approval given. On behalf of Sparkle, Jaquish would also like to accept the donation of the villages old holiday wreaths, council approval given. Also reported that donations were up 30% for 2017 Sparkle event. Snow was an issue for 2017 and Jaquish asked if it was OK to have additional private plow trucks plow when the village is busy @ NO charge to the village. Council consensus, yes.

      Planning Commission: Clerk McPherson read a request from the Planning Commission Committee requesting the Council adjust the Planning Commission Budget for 2018-2019 to $3K, for Bear Lake Village Zoning Ordinance to be written by Rob Carson, Manistee County Planner. Approval was given by the council.

      Manistee County Trail Committee Report: Next meeting is February 12, 2018.

      Bear Lake Improvement Board: McPherson reported they will stay with Restorative Lake Sciences, same terms. Picked meeting dates for 2018. Don Brisbin stepped down as board chairperson and Bob Yates was elected as chairperson. There is an open position for an additional board member.

      Two Lakes Sewer Collaborative: McPherson reported he was unable to attend the January 4, 2018 meeting. Next meeting is February 7, 2018

      Ad Hoc – Policy, Resolution & Ordinance Committee – No report. Still looking for a volunteer student to help out with policy, ordinance & resolution books.

      OLD BUSINESS

      Budget Schedule: Clerk reminded Committee to get any items to them for budget. Clerk shared budget “Wish List” sheets to list items.

      Motion to set 2018-2019 Budget Work Session date for February 7 at 7pm and Budget Approval date February 21, 2018 at 7pm by McPherson, seconded by Ronning. Motion carried.  Aye: Bass, Evans, McPherson, Ronning, Ware, Bair. Nay: none. Absent: Johnson

      Clerk & Treasurer Appointment: Discussion. Held over until February 2018.

      Water Review Board member – no report

      Mass Gathering – Clerk reported she has contacted the Cleon Township clerk but no information at this time.

      Grants : President Bair discussed the many options for available grants. The village missed the Kayak/Canoe Launch grant by 5 points. Bair suggests we apply again in 2018. March 2nd is the deadline for Revenue Sharing Different items discussed for grant applications; beach safety items, lighted warning signs to share with CERT, and Bair will write a grant to outfit new plow truck with blades, lights & sander.

      Park playground equipment would fall under criteria for a grant from the Health Department, Building Healthy Communities for Physical activity. A letter of intent will be sent to the Health Department.

      NEW BUSINESS

    • Earned Time Off Employee Policy amended to add Cash In-Lieu
    • Motion to amend the Earned Time Off Policy for Employees to add Cash In-Lieu by McPherson, seconded by Ronning. Motion carried.
    • Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
      Nay: none.  Absent: Johnson
      {Employee ETO Policy: A copy can be read here Employee ETO Policy Nov 2017 }

    • Door replacement, east side of museum – the museum board would like to replace the door on the east side of the building, museum will pay for replacement door.
  • Follow up on item from October monthly meeting. Water Superintendent – Gary McBride
    Discussion on: Water Superintendent’s responsibilities, education class, training and items the Village will pay for; classes, membership, etc.

    Council approved payment in 2017 Water Superintendent annual salary of $700, denied payment for his hourly rate when he attended education classes the village paid for, village also paid or his membership fees.

    Clerk McPherson and Evans will work on job descriptions for all village elected & appointed positions.

    COUNCIL COMMENT:

    • None

    PUBLIC COMMENT: None

    COMING EVENTS

    • Community dinner at Bear Lake United Methodist Church, Thursday January 18, 2018

    Meeting adjourned at 8:55p.m.

    Respectfully Submitted,

    Cindi McPherson, Clerk

    REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

    WAGES NOVEMBER 2017 AMOUNTS

    Water Fund 591-000-702 $1,191.00

    Water-Treas 591-000-702 $350.00

    Park Fund 531-000-702 $85.00

    Major Fund 202-463-702 $892.88

    Minor Fund 203-463-702 $879.88

    TOTAL $3,658.93

    EQUIPMENT RENTAL NOVEMBER 2017 AMOUNTS

    Water Fund 591-558-943 $1,118.73

    Major Fund 202-463-943 $2,814.70

    Minor Fund 203-463-943 $2287.53

    TOTAL $6220.96

Village of Bear Lake Council Meeting: Wednesday January 17 at 7.00pm

​Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so we suggest you use either Google or Skype.

Bear Lake News has asked that the line be monitored for accidental mute.

Tabled from December was approval of a Resolution to hold a Special Election on the matter of changing from an elected to appointed Clerk and Treasurer. Prior post on this may be read here.

See: http://www.michigan.gov/documents/sos/2018_May_Elec_604577_7.pdf

MAY 8, 2018 ELECTION CALENDAR OF DATES
By Jan. 30 Petitions to place proposals on ballot filed with county and local clerks. (168.646a)

After consultation with the individuals who received the following letter concerning their requests for reasonable access to Council Meeting documents and information the following statement has been received from one of the individuals concerned.

“There are, according to the most recent Census, only 118 households and 78 families residing in the Village of Bear Lake. There are @ 210 adults of voting age with over 1/4 aged over 65. There were 118 occupied homes, 23 were listed as summer homes.

Full time residents pay @$63,000 in Property Taxes of which $68,275 have now spent in salaries and wages. 48 of us signed the petition calling for a Referendum vote on the Ordinance taking away our right to elect the Clerk andTreasurer.

It is my position that no Village resident should be forced to file a FOIA for information about our own government- regardless. Why would any government approve using our hard earned money to pay an attorney to provide an 8 page justification for not providing requested basic information? It seemed to those listening that the Council in fact was not consulted.

For the past 3 years many individuals have attempted to get basic information about the financial operations of our government – particularly after the State Department of Treasury issued a stern warning.

Previously, when we have tried to nominate Bear Lake News as our representative to save duplication of communication this has been denied. 

We are grateful that to just do what has been asked, file a standard 6 month FOIA for each Meeting Packet in advance of each meeting, has been done by Bear Lake News. 

With so many documented instances of delay or official non response, several individuals did indeed seek legal advice. As we realized the  bill would impact Village finances, no action was taken. It is regrettable that the Village can’t just tell us all what you are doing and respond in kind?

When complaints are made that ‘these people’ are costing ‘us’ money – who’s money is that?

‘These people’ live, work and support our local community.”

At 8.36 am we received the following: no supporting documents.

PROPOSED AGENDA
Village of Bear Lake Council Meeting
January 17, 2018
7:00 p.m. – Village Hall

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL ADOPTION of AGENDA
• Additions:
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:

REPORTS/DISCUSSION
Variety Store update –
MINUTES APPROVAL:
• Regular Meeting December 13, 2017
VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:
• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
PARK:
• Park Manager Report
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update
• Water Ordinance – Johnson
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
PLANNING COMMISSION REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT:
BEAR LAKE IMPROVEMENT BOARD REPORT:
TWO LAKES SEWER REPORT: Meeting Cancelled [Editors Note: the meeting was held on January 3.]
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson
OLD BUSINESS:
• Items for 2018-2019 Budget
• Clerk & Treasurer appointment
• Water Review Board member – replacement
• Mass Gathering Ordinance – follow-up

NEW BUSINESS:
Follow up on items from December’s council meeting:
• Water Superintendent contract
PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members
of the public will speak only when recognized by the chair person.
Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:
• Community dinner at Bear Lake United Methodist Church
ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:
DECEMBER 2017
WAGES Accounts Amounts
Water Fund 591-000-702 $
Park Fund 531-000-702 $
Major Fund 202-463-702 $
Minor Fund 203-463-702 $
TOTAL $

EQUIP RENTAL Accounts Amounts
Water Fund 591-558-943 $
Major Fund 202-463-943 $
Minor Fund 203-463-943 $
TOTAL $

 

Village of Bear Lake holds 2 additional Planning Commission Meetings

The Village have forwarded Minutes (01/11/2018) from two additional meetings held in November and December. These were not listed on http://www.bearlakemichigan.org/planning-commission.html

A meeting notice was placed at the Village of Bear Lake Post Office.

Both can be found on http://www.bearlakemichigan.org/events.html

The November Meeting is listed as being held on Sunday November 12, 2017. It should be noted that the Village President may not be a member of the Planning Commission.

Village of Bear Lake Planning Commission
November 14, 2017 Village Hall
Approved Minutes
Meeting called to order at 5pm by Chairperson, Farfsing
Pledge of Allegiance was said by all.
Roll Call: Farfsing (via phone), McPherson, Walter, Beaver and Jeff Bair
Absent: None
Adoption of agenda: Motion was made by Walter to accept the agenda, seconded by McPherson, approved by all, motion carried
Approval of minutes: Motion was made by Beaver to approve the minutes from October 10, 2017 seconded by Walter, approved by all, motion carried. Recognition of visitors: No visitors
Visitor comment: None
Old Business:
 Helena Township Traditional Zoning; reviewed this document and discussed each paragraph to what worked for Bear Lake.
New Business:
 Smart Code – reviewed as to what would work with Bear Lake’s master plan.
 Discussed existing Land Issue current & future
 Review of Master Plan and Recreation Plan for next meeting to update sections.
Public Comments: None
Next meeting; December 19, 2017 at Bear Lake Village Hall @ 5pm – new meeting dates will be addressed at this meeting
Adjourned at 6:05pm Respectfully submitted by Cindi McPherson

and

Village of Bear Lake Planning Commission
December 19, 2017
Village Hall
Unapproved Minutes

Meeting called to order at 5:20pm by Chairperson, Farfsing
Pledge of Allegiance was said by all.
Roll Call: Farfsing (via phone), McPherson, Walter, Beaver
Absent: Bair
Adoption of agenda: Motion was made by Beaver to accept the agenda with addition, seconded by Walter, approved by all, motion carried
Addition: Definition of Planning Commission and DDA (Downtown Development
Authority)
Approval of minutes: Motion was made by Farfsing to approve the minutes from November 14, 2017 seconded by McPherson, approved by all, motion carried.
Recognition of visitors: No visitors
Visitor comment: None
Old Business:
• Master Plan – will be updating in 2018
• Helena Township Zoning review is on hold.
New Business:
• Set meeting dates for 2018
o A motion was made by Walter to accept the meeting dates for 2018, seconded by McPherson, approved by all, motion carried.
▪ 2018 dates; April 10, May 8, June 12, July 10, August 14, September 11 and October 9, 2018

• Rob Carson from Manistee County Planning Commission has agreed to do the
zoning ordinance for Bear Lake Village at a discounted rate. A letter of recommendation will be presented to the village council to ask for this project to be budgeted for 2018
• Discussion on Definition of Planning Commission & DDA (Downtown Development Authority)
• New action plans for the next 5 years – discussion for April 2018 meeting
Public Comments: None
Next meeting; April 10, 2018 at Bear Lake Village Hall @ 5pm
Adjourned at 6pm
Respectfully submitted by Cindi McPherson

Village of Bear Lake DRAFT December 2017 Minutes

As previously noted – following events concerning private individuals – Bear Lake News, on their behalf, submitted a formal FOIA to receive meeting notices and documents in advance of all meetings. The prior post can be read here.

The Draft December 2017 Minutes were again requested on January 8, 2018 – 16 business days after the December 13 meeting.

The Approved November 2017 Minutes were received by Bear Lake News on December 20, 2017 and became available on the Village web site bearlakemichigan.org on January 11, 2018.

As noted – there is an incomplete audio record of the December 13 Village Council Meeting. The December Draft Minutes were received January 11, 2018.

Village of Bear Lake Council

REGULAR MEETING December 13, 2017. Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:02 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson and Ron Ronning

(G. McPherson arrived at 7:21p due to snow conditions)

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Two (2) guests

Motion to Adopt the Agenda with addition by Ronning and seconded by Johnson, motion carried. Ayes: Bass, Evans, Johnson, Ronning, Bair Nays: none

Absent: McPherson – late arrival

Addition: County Commission Report after Blight/CABA

Public Comment:

  • None

Correspondence: Read by clerk:

  • A note was received from a village resident for repair to water pipe clean out after repair to water pipe issue at street stop. Bill present was for $10.49, receipt of $75 repair bill was hand written to an individual making inside repairs. Discussion was held, suggests the maintenance manager to provide residents with instruction on what to do when turning water back on. Instructions also in the water newsletter.
  • Motion to pay bill for $10.49 when pay remaining balance when receipt of $75 is provided by Johnson seconded by Bass, motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair Nay: none Absent: McPherson – late arrival

APPOINTMENT OF NEW COUNCIL MEMBER:

Andrea Ware was introduced by President Bair for appointment to replace past council member Joanne Schroeder.

Motion to approve and appoint Andrea Ware as replacement trustee to the council by Ronning seconded by Evans, motion carried.  Aye: Bass, Evans, Johnson, Ronning, Bair Nay: none

Absent: McPherson – late arrival

REPORTS:

Variety Store update: President Bair reported the demo is in progress and the finish date is December 29, 2017.

Approval of November 15, 2017 minutes on the Public Hearing for the new DPW Building Meeting and the regular November 15, 2017 monthly meeting:

  • Motion to accept the minutes from November 15, 2017 Public Hearing on the new DPW Building meeting by Bass, seconded by Evans. Motion Carried.Aye: Bass, Evans, Ronning, Bair Nay: None. Absent: McPherson – late arrival

Here is a recording of that meeting:

Minutes are as follows:

THE VILLAGE OF BEAR LAKE COUNCIL

PUBLIC MEETING

Bear Lake Village Hall 12376 Virginia Street

November 15, 2017 at 7:00pm

Approved Minutes

  • Called to Order by President Bair at 7pm
  • Pledge of Allegiance was said
  • Roll call: President Bair, Treasurer King, Clerk McPherson Staff; Jared Bair and Gibson
  • Council: Bass, Evans, Johnson, McPherson and Ronning
  • Absent: None
  • Guests: 3
  • Public Comment: None
  • New DPW Maintenance Building:
    o Information was reviewed regarding the new DPW Maintenance Building
    o Bid process will begin shortly
    o Estimated Federal Funding Assistance is $328,135.00
  • Public Comment: None
    Adjournment at 7:04pm
    Respectfully submitted by Clerk McPherson
    **********************

{The audio of the November 15 Public Hearing records a packet was presented for the Council to review and related to questions concerning requested amendments to an application. By FOIA the following was received.

DPW (click to view) 

As the public was unable to ask questions, yet to be determined is the interest rate of the loan or the term in years.

Past steps:

THE VILLAGE OF BEAR LAKE COUNCIL SPECIAL MEETING Bear Lake Village Hall 12376 Virginia Street. Tuesday March 1, 2017 at 4pm

Approved Minutes

Motion was made by Bass to approve submitting grant paper work for a new maintenance building with the USDA, amount of $300,000.00, seconded by Ronning, motion carried.
Aye: Bass, Edwards, Johnson, Ronning, Bair
Nay: None
Absent: McPherson
Public Comment: None
Adjournment at 4:12pm

Respectfully submitted by Clerk McPherson

[ The following two documents were obtained via FOIA: send a comment if you need an Accessibility enabled version please]
BEAR LAKE PEC Estimate of costs

Preliminary_Progress_6-22-16 Schematics and Plans

In June, the FY2017-18 Operating Budget was amended to anticipate a $300k loan with a monthly repayment of $1250-$1500 per month.]

  • Motion to accept the minutes from November 15, 2017 regular monthly meeting with correction by Evans, seconded by Ronning. Motion Carried. Aye: Bass, Evans, Ronning, Bair. Nay: None

Absent: McPherson – late arrival

Correction: Special recognition: “awarded by Michigan Emergency Management Association (MEMA)” not the Manistee County Board of Commission. It was held at the Manistee Board of Commission.

  • Maintenance Report: Reviewed by Jared Bair. Written report on file with December 2017 minutes
  • December 2017 Village Council meeting maintenance reportPark
     Graded the park drive a few times
     Plowed the main drive in the park when needed
    Equipment
     The old dump truck went into the shop to get the transmission filter and fluids changed
    Water
     Daily well checks
     Monthly water paperwork and water testing done
     Weekly well checks with Ben (Our licensed operator at this time)
     Couple water turn offs
     Had to to a curb stop repair
     Plowed at the well houses when needed
    General
     Pushed the leafs at the compost pile back
     Sanded and plowed the roads when needed
     Put the hydrant flags on all working hydrants
     Put a no parking sign up on Cody street near Lynn street
     Cleaned up debris after all the wind storms
     Gave seasonal employees there EVAL
  • Treasurer’s Report: Reviewed by King. Written report on file in the December 2017 minutes binder. [Treasurer’s Report available here T Report November 30, 2017 ]
    General checking/savings total 56,017.77
    Water checking only 45,128.82
    Money Market Checking 10,075.66
    Park checking/savings total 13,058.51
    Park CD#2 33,065.98
    Major Street checking/savings total 30,483.51
    Minor Street checking/savings total 9,472.51
    Equipment Fund checking/savings total 3,054.69
    Honor Bank CD 1,029.93
    Motion to accept the Treasurer’s Report as read by Bass seconded by Ronning, motion carried.
    Aye: Bass, Evans, Johnson, Ronning, Bair. Nay: none
    Absent: McPherson – late arrival
    o Amendments to Budget 2017-2018

Here is a recording of this portion of the meeting concerning why there was a need to Amend the Budget.

Amendments:

  • General Village Board & President amended to $14,480
    o Wages to General Fund: $2,019.00
    o Equipment Rental to General Fund: $2,370.85
  • Increase Wages to $41,260.00 $1800 from DPW Building
    $1460 from Repair & Maint
  • Increase Plan Comm. wages to $1,190.00 $290 from Trees
  • Increase Office Supplies to $1,610.00 $210 from Trees
  • Professional Services amend to $5110
  • Water Repair & Maint increase to $3,100 $600.00 from Capital Outlay
  • Professional Services increase to $20,000
  • Postage increase to $391 $41.00 from Capital Outlay
  • Equipment Rental $359 from Capital Outlay Capital Outlay reduced to $2,000.00
  • Park Increase Salary & Wages to $15,279.50 $100 from Print & Publishing
    $200 from Park Improve
    $200 from Garbage Collect
  • 2017-18 Budget Worksheets 11-13-17 (1) [It is worth noting that the Village has posted a link on http://www.bearlakemichigan.org/finances.html to
    MI Community Financial Dashboard
    The Dashboard opens to 2015, 2016 can be viewed from the drop down menu.]

Bills to be paid presented by Clerk. List on file in December 2017 minutes folder.

Discussion and concern on the cost to the village in attorney fees related to the Bear Lake News group. [this item will be addressed as a stand alone posting and relates to the item above.]

Motion to pay the bills with addition by Bass, seconded by Johnson. Motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair. Nay: none. Absent: None

Addition: Two Lake Collaborative Sewer Authority $112.50

Motion to pay the bill to Bear Lake Township for Water Service Franchise Ordinance by McPherson, seconded by Evans. Motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair. Nay: none Absent: None

A Copy of Bear Lake Township for Water Service Franchise Ordinance may be read here BL Twnship Water Service Franchise Oridanace 1-2017 – note Bear Lake News does not correct any document received for spelling.

Motion to amend the budget from Capital Outlay to Print & Publishing by McPherson, seconded by Evans. Motion carried.  Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair. Nay: none. Absent: None

Reimbursements to the General Fund were read by President Bair.

Committee Chair Reports:

Park:

  • Park Report by Park Manager, Jeff Bair on file in December 2017 folder.
  • No grant was received for the Canoe/Kayak launch. The application was short on points. Bair recommends trying again
    • Needs in the park for the 2018-2019 Budget year:
    • Replacing 5 picnic tables and 6 campground fire rings.

Discussion on a $700.00 bad check received from past summer camper, treasurer will send collection letter recommending a payment plan.

  •  “No Parking” sign installed on corner of Cody and Lynn
  • Water Well update; everything is very close to finished. Property split sale is being reviewed.
  • Water Ordinance is tabled until January for an appointed committee of Bair, Johnson & Evans to review language used.
  • Water rate is at USDA recommended rate.

Streets, Trees, Signs, Lights, Sidewalks:

Water:

Buildings, Grounds & Equipment:

  • Self-evaluation of village office building was completed. Report on file in December 2017 minutes file. Village maintenance can do most of the construction work to cut down on cost.
  • No additional money was granted for the plow truck from Revenue Sharing.
  • No money has been received from USDA at this time on the DPW building or plow.

Blight/CABA:

CABA: No report.

BLIGHT: Blight Officer report on file in the November Minutes folder. Report on posted properties, meeting with Manistee County Magistrate and future plans.

Blight Officer mentioned Manistee County Sheriff is offering training; Civilian Response Armed Situation Exercise (CRASE); and wanted to know if the village would be interested in hosting one in Bear Lake at the church or school. President Bair will check this out.

Blight Hearing Officer checking into the cost of liability insurance for him. Clerk checking with village attorney for minimum amount of insurance needed.

County Commission Report: No report

Planning Commission: No report, next meeting December 19, 2017 at 5pm Village office. [to be discussed in a separate post]

Manistee County Trail Committee Report: McPherson reported on meeting. Thompsonville/Kaleva trails inspected. Discussion on changing the name of committee, possibility of dropping the word “Authority”. Next meeting is February 12, 2018.

Bear Lake Improvement Board: McPherson reported no meeting. Next meeting will be December 14, 2017 at 7pm at Bear Lake Township Hall.

Two Lakes Sewer Collaborative: McPherson reported no meeting, not sure on next meeting date. [The Two Lakes Sewer Board met on January 3rd, 2018 – the Village’s Representative was absent. No October Draft Minutes or Adopted Operating Budget were available.]

Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out with policy, ordinance & resolution books. Did talk to a village resident to scan items in, waiting to hear back from her.

OLD BUSINESS

Budget Schedule: Clerk reminded Committee heads to look at their current budget & potential items to include in 2018 budget.

Employee ETO Policy: A copy can be read here Employee ETO Policy Nov 2017

Motion to accept the new Earned Time Off Employee Policy with corrections by Ronning, seconded by McPherson. Motion carried.  Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair. Nay: none. Absent: None

Corrections; change the word “vacation” to “ETO” throughout the document.

NEW BUSINESS

  • Year 2018 Meeting Dates

Motion to accept the 2018 Council meeting dates as presented with November date changed to November 14 by McPherson, seconded by Ronning. Motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair. Nay: none. Absent: None

  • Villages 125th year – Looking at October 12 & 13, 2018 for celebration. Marla Evans will be village representative with the Bear Lake Promoters for BL Days promotion. Council would like to do a smaller celebration in October 2018. To be determined.
  • Community Clean-Up Day will be June 30, 2018. Will ask Bear Lake Township if they would like to partner with us for the clean-up day and split the cost. Possibly having one in the fall also. Evans and McPherson will work on this. Suggested Fall date is October 13, 2018
  • Employee Evaluation was reviewed for the Maintenance Manger
  • Mass Gathering Ordinance was discussed, would like a definition of Mass Gathering. Clerk will talk to the Village of Copemish regarding their ordinance.
  • Resolution for Appointment of Clerk & Treasurer- read here at Res for Vil Clerk – Treas Ord Prop 11-30-17
    – Tabled
    See prior posting on this matter here – https://bearlakemichigan49614.com/2017/11/30/village-clerk-treasurer-appointment-ordinance-ordinance-no-1-of-2017/
  • Water Review Board member – still looking
  • Water Superintendent contract – clerk McPherson will draw up a service contract for all individuals/companies that the village uses for service. Ex: trees removal, water shut off/on…etc.
  • Employee year-end bonus Motion to approve $200 year end bonus to Jared Bair by McPherson, seconded by Johnson. Motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair. Nay: none. Absent: None
  • Gary McBride invoice – no approval given to pay this invoice.
    Discussion on: Water Superintendent’s responsibilities are other than MISS DIG flags; expense bills from Gary McBride’s education class & training (Village paid for classes & membership); review of travel expense submitted by Gary McBride will be done by President Bair. Hold on McBride MISS DIG payment until further clarification.

Follow up on item from October monthly meeting.

None

COUNCIL COMMENT:

  • PUBLIC COMMENT:

    COMING EVENTS

    • There will be no Community dinner at Bear Lake United Methodist Church, Thursday December 21, 2017
    • Sparkle in the Park

    Meeting adjourned at 9:50p.m.

    Respectfully Submitted, Cindi McPherson, Clerk

    REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

    WAGES NOVEMBER 2017 AMOUNTS

    Water Fund 591-000-702 $1,106.00

    Park Fund 531-000-702 $104.00

    Major Fund 202-463-702 $409.00

    Minor Fund 203-463-702 $400.00

    TOTAL $2,019.00

    EQUIPMENT RENTAL NOVEMBER 2017 AMOUNTS

    Water Fund 591-558-943 $768.68

    Major Fund 202-463-943 $898.75

    Minor Fund 203-463-943 $703.42

    TOTAL $2,370.85

    Bills To Be Paid with additions December, 2017 Fund

    Payee

    Amount

    Account #

    Notes

    General

    Jackpine

    71.50

    101-265-900

    Receipt books

    MML Worker’s Comp Fund

    92.00

    101-265-702

    Paroll audit

    Manistee Ctyy Controller

    256.47

    101-265-801

    Tax Map & Assessment Roll Maint. Fee

    Pioneer Group

    37.63

    101-265-900

    Public Mtg announcement

    Staples

    65.06

    101-215-727

    Toner, Paper

    Young, Graham, & Wendling PC

    1,491.60

    101-265-801

    Bear Lake News Group emails, letters to them re: FOIA, ADA Act

    2,014.26

    Water

    Bear Lake Ace Hardware

    97.43

    591-558-775

    misc water supplies

     

Jared Bair reimbursement

28.59

591-558-775

Lowe’s purchase of tool & batteries

Haviland Products Co

471.00

591-558-775

Bleach

McBride Septic Systems

355.00

591-558-801

Wise St curb stop; Variety Bldgs disconn.

MISS DIG System, INC

434.29

591-558-801

Annual fees

SOS Analytical

60.00

591-558-775

Water testing materials

USA Blue Book

377.78

591-558-775

new pump

US Postmaster

48.00

591-558-850

stamps for January 2018 water bills

Bear Lake Township

591.25

591-558-943

reimburs for Water Serv Franchise Ordin

Two Lakes Collab Sewer Author

112.50

591-000-890

lawyer fees

Patricia Shijka

10.49

591-558-775

reimburse for damage from curb stop

Young, Grahm, Wendling

500.00

591-558-801

USDA water project

3,086.33

Park

Bear Lake Township

124.58

531-000-970

Winter Taxes on Lake Street property

Blarney Castle Oil Co

912.56

531-000-920

Fuel oil – Municiple Bldg

1,037.14

Major

Auto-Wares

230.94

202-463-782

Misc. supplies

West Coast Farm Services

224.75

202-463-783

Big Red transmission fluid/filter change

455.69

Minor

Auto-Wares

230.93

203-463-783

Misc. supplies

West Coast Farm Service

224.75

203-463-783

Big Red transmission fluid/fiter change

455.68

Total Bills to be Paid

7,049.10

Water

MISS DIGG System, INC

434.29

591-558-801

Annual Fees – HOLD for clarification

November 2017 DRAFT (now approved) Village Council Minutes

Unapproved Minutes November 15, 2017 (1)

Village of Bear Lake Council
REGULAR MEETING
November 15, 2017 Bear Lake Village Hall

Approved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:04 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson and Ron Ronning Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson

Absent: None

Guests: Three (3) guests signed in

Motion to Adopt the Agenda as presented by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Bair Nays: none Absent: None

Public Comment:

  • • None

Special recognition: Clerk announced Larry (Blight
Enforcement Office)and wife, Sally Gibson from CERT were given “Volunteer of the Year” award by Manistee County Board of Commissions.

Correction: Special recognition: “awarded by Michigan Emergency Management Association (MEMA)” not the Manistee County Board of Commission. It was held at the Manistee Board of Commission.

Correspondence: Read by clerk:
None

REPORTS:

Variety Store update: Pauline Jaquish reported demolition on the blue house will begin on November 27, followed by the Variety building. The name of the company is Pitsch out of Grand Rapids, MI. It should take no more than 3 weeks to complete. The road commission will use flag people and one lane closure during that time. Cost is estimated to be no more than $78K. Blight Fund will contribute funds but will reserve some funds for any later projects;

Approval of October 18, 2017 Regular Meeting:

  • Motion to approve minutes from September 20, 2017 Regular Meeting by Bass, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, McPherson, Ronning, Bair
    Nay: None Abstain: Johnson
    Absent: None
  • Maintenance Report: Reviewed by Jared Bair. Written report on file with November 2017 minutes
  • Treasurer’s Report: Reviewed by King. Written report on file in the November 2017 minutes binder.

General checking/savings total 59,500.13

    • o Amendments to Budget 2017-2018 A motion was made to approve amendments as listed below to the 2017-2018 budget by Ronning, seconded by McPherson. Motion carried.
    • o Wages to General Fund: $2,236.00
    • o Equipment Rental to General Fund: $456.48

Water checking only 44,020.62

Money Market Checking 10,073.59

Park checking/savings total 15,117.36

Park CD#2 33,065.98

Major Street checking/savings total 29,525.24

Minor Street checking/savings total 9,675.73

Equipment Fund checking/savings total 3,059.67

Honor Bank CD 1,029.93

Note: Decrease in Honor Bank is due to purchase of plow truck. The amount of $14K will be replaced when grant money is received.

Motion to accept the Treasurer’s Report as read by McPherson seconded by Ronning, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

Nay: none

Absent: None

Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

Nays: None

Absent: None

Amendments:

Park increase by $1356 to $6000 Repair/Maint to $6000.00

Minor Increase by $450.00 to $1200.00 Repair/Maint Summer to

Decrease Insurance by $450 to $1090.00

Bills to be paid presented by Clerk. List on file in November 2017 minutes folder.

Discussion on what the Water Superintendent does besides MISS DIG flags. Expense bills from Gary McBride’s education class & training. Village paid for classes & membership. Review of travel expense Gary McBride by President Bair.

Discussion with Jared regarding water classes & when he’ll be done. Also, documenting McBride’s water system knowledge.

Motion to pay the bills by Ronning, seconded by Bass. Motion carried.

Aye: Bass, Evans,Johnson, McPherson, Ronning, Bair

Nay: none

Absent: None

Reimbursements to the General Fund were read by President Bair.

Committee Chair Reports:

Park:

  • o Park Report by Park Manager, Jeff Bair on file in November 2017 folder.
  • o Doug & Rose will be park hosts for 2018.
  • o Evans and Clerk McPherson will work on camper welcome information packets
    • o There is a $35 check return policy, one check was returned. Asking for cash or cashier’s check from them.
    • Motion to change Park Fund to Park & Recreation Fund by Bass, seconded by Johnson. Motion Carried. o Most sidewalks will be replaced when water/well project begins. Committee will review streets not affected by project.
    • o Guest Donna Simo asked if “No Parking” signs could be replaced on Cody & Lynn Street area. Signs will be replaced.
    • o North west corner of Smith & Cody St. needs brush cleared.
    • o Discussion on snow removal on the downtown sidewalks. President Bair & Clerk McPherson will talk with store owners regarding use of private plow drivers and where the snow will be put. US-31 is cleared by Manistee County. Clerk McPherson to get business owners together for their thoughts.
    • o Clerk McPherson reported the Prohibitaion of Wells Ordinance was approved at the September 2015 regular village meeting but never put in the newspaper for public knowledge. It has been sent to the village attorney for review & instructions on the next step.
    • o President Bair gave an update on the Water Well project, it is near the end, need to finish the paperwork before the project actually begins. Test wells could happen by the end of 2017 depending on weather.
    • o Treasurer King reported a needed for a replacement on the Water Review Committee. Best would be a business person, building owner or business owner.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    Streets, Trees, Signs, Lights, Sidewalks:

    Water:

    Buildings, Grounds & Equipment:

    • o Revenue Share announcement December 11, 2017 for additional money for the plow truck.
    • o No money has been received from USDA at this time on the DPW building.

    Blight/CABA:

    CABA: No report.

    BLIGHT: Blight Officer report on file in the November Minutes folder. Report on posted properties, meeting with Manistee County Magistrate and future plans to continue with.

    Planning Commission: Chairperson Barb Farfsing emailed a report on Planning Commissions October meeting, read by clerk. Report on file in November minute folder.

    We are continuing to review the traditional zoning ordinances, form based codes and a new one, smart codes. We want to make sure the codes used will be the right fit for Bear Lake into the future and master plan. This can be a combination of codes.

    Manistee County Trail Committee Report: McPherson reported no meeting. McPherson stated next meeting is December 11, 2017.

    Bear Lake Improvement Board: McPherson report no meeting. Next meeting will be December 14, 2017 at 7pm at Bear Lake Township.

    Two Lakes Sewer Collaborative: McPherson reported no meeting, it was cancelled. Next meeting is December 6, 2017.

    Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out with policy, ordinance & resolution books.

    OLD BUSINESS

    Budget Schedule: Clerk reminded Committee heads to look at their current budget & potential items to include in 2018 budget.

    NEW BUSINESS

    • • Maintenance employee compensation and title change. o After discussion and changes to last year’s compensations a Motion to change the title of Maintenance Supervisor to Maintenance/Water Manager and 2018 compensation with additions & corrections by Bass, seconded by Evans. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    • • Earned Time Off Policy for full time employees – Tabled until December 2017 meeting
    • Motion to approve Bear Lake Township Water Service Franchise Ordinance by Ronning, seconded by McPherson. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    • Motion to change the DPW Maintenance Building repayment account name to DPW Building Repayment & water project Land Purchase & increase budgeted amount to $42,200 by Ronning, seconded by McPherson. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    • Motion to authorize purchase of land from Bear Lake School when available for the DPW Maintenance building and Water/Well project by McPherson, seconded by Bass. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    • Motion to appoint Marla Evans as a third signer for Honor Bank by McPherson, seconded by Ronning. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    Follow up on item from October monthly meeting.

    None

    COUNCIL COMMENT:

    • • To add Commissioner’s Report to the monthly agenda

      PUBLIC COMMENT:

      Jaquish reported on:

      • • The large tree that the village decorates each year is on Dr. Harless’ property, Bear Lake Promoters pay for the light bulbs and Mark Thompson puts up the lights each year.
      • • “Sparkle in the Park”; requested park restrooms are open during Sparkle time and she would like the key to maint. Building for the breaker. Santa will arrive by firetruck in the park. Carriage rides are new. 20 private sites and 30 Sparkle sites.
      • • Larry Gibson is looking for new CERT Team members. Training class was held on October 20, 2017.

      COMING EVENTS

      • • There will be no Community dinner at Bear Lake United Methodist Church – Thursday 11/16. There will be a Thanksgiving Dinner on Thanksgiving Day.
      • • Sparkle in the Park starts the Saturday after Thanksgiving.

      Meeting adjourned at 9:09p.m.

      Respectfully Submitted,

      Cindi McPherson, Clerk

      REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

    • Water Fund 591-000-702 $1,053.50

      Park Fund 531-000-702 $1,085.50

      Major Fund 202-463-702 $53.00

      Minor Fund 203-463-702 $44.00

      TOTAL $2,236.00

      EQUIPMENT RENTAL SEPTEMBER 2017 AMOUNTS

      Water Fund 591-558-943 $288.76

      Major Fund 202-463-943 $83.86

      Minor Fund 203-463-943 $83.86

      TOTAL $456.48

    • Bills To Be Paid with addition November, 2017 Fund

      Payee

      Amount

      Account #

      Notes

      General

      OMS Compliance Services INC

      133.75

      101-265-801

      Drug Testing, Alcohol Testing

      The Pioneer Group

      197.75

      101-265-900

      Publish Ordinance 1 of 2017

      Pleasaanton Valley Greenhouse

      60.00

      101-000-951

      3 maple trees

      Mark Thompson Tree & Stump

      170.00

      101-000-951

      October brush pickup

      Young,, Graham, & Wendling PC

      200.00

      101-265-801

      Telephone Retainer – November 2017

      761.50

    Water

    Bear Lake Ace Hardware

    59.19

    591-558-775

    McBride Septic Systems

    325.00

    591-558-801

    Miss Dig, #2 pumphouse, curb stop, off

    Mead & Hunt

    792.00

    591-558-801

    Eng.Tech, vehicle mileage, etc. OCT ’17

    Onekama Township

    464.31

    591-000-890

    Sewer Authority Exp through 8/31/17

    SOS Analytical

    290.00

    591-558-775

    Water testing materials

    Young, Grahm, Wendling

    520.00

    591-558-801

    USDA water project

    2,450.50

    Park

    Bear Lake Ace Hardware

    19.96

    531-000-775

    Manistee Cty Visitors Bureau

    225.00

    531-000-900

    Visitor’s Guide Advertising

    MDEQ

    120.00

    531-000-801

    Campground license fee

    Paradigm Electric

    505.84

    531-000-775

    Replace bad GFCI plugs

    West Coast Farm Services

    885.00

    531-000-775

    1/3 cost of tractor tires

    1,755.80

    Major

    Bear Lake Ace Hardware

    25.58

    202-463-782

    Jeff Bair

    11.38

    202-463-782

    Tarp for dump box of Sterling (aka Pumpkin)

    West Coast Farm Services

    442.50

    202-463-782

    1/3 cost of tractor tires

    442.50

    202-463-783

    1/3 cost of tractor tires

    921.96

    Minor

    West Coast Farm Services

    442.50

    203-463-782

    1/3 cost of tractor tires

    442.50

    203-463-783

    1/3 cost of tractor tires

    885.00

    Total Bills to be Paid

    6,774.76

 

Village of Bear Lake November 15, 2017 Public Hearing Minutes

A Notice for a Public Hearing on November 15, 2017 was published as follows.

https://bearlakemichigan49614.com/2017/11/15/village-of-bear-lake-council-meets-this-evening-11-15-at-7pm-opening-with-a-public-meeting/

PUBLIC MEETING NOTICE  
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE
will be having a Public Information Meeting on:
New DPW Maintenance Building
Meeting date: Wednesday, November 15, 2017
Meeting Time: 7pm
Location:
 Bear Lake Village Hall, 12376 Virginia Street, Bear Lake, Michigan 49614
The Meeting Agenda:

AGENDA
Village of Bear Lake
PUBLIC HEARING MEETING
DPW Maintenance Building

November 15, 2017 7pm Village of Bear Lake Hall

 Call to Order
 Pledge of Allegiance
 Roll Call
 Agenda Item
a. DPW Maintenance Building
 Public Comment on agenda item (two-minute maximum)
 Adjournment

The Public was unable to comment via the Conference Line as it was kept on Mute.

Draft Minutes:

THE VILLAGE OF BEAR LAKE COUNCIL

PUBLIC MEETING

Bear Lake Village Hall 12376 Virginia Street

November 15, 2017 at 7:00pm

Unapproved Minutes

  • Called to Order by President Bair at 7pm
  • Pledge of Allegiance was said
  • Roll call: President Bair, Treasurer King, Clerk McPherson Staff; Jared Bair and Gibson
  • Council: Bass, Evans, Johnson, McPherson and Ronning
  • Absent: None
  • Guests: 3
  • Public Comment: None
  • New DPW Maintenance Building:
    o Information was reviewed regarding the new DPW Maintenance Building
    o Bid process will begin shortly
    o Estimated Federal Funding Assistance is $328,135.00
  • Public Comment: None
    Adjournment at 7:04pm
    Respectfully submitted by Clerk McPherson
    **********************

The audio of the November 15 Public Hearing records a packet was presented for the Council to review and related to questions concerning requested amendments to an application. By FOIA the following was received.

DPW (click to view) 

As the public was unable to ask questions, yet to be determined is the interest rate of the loan or the term in years.

Past steps:

THE VILLAGE OF BEAR LAKE COUNCIL

SPECIAL MEETING Bear Lake Village Hall 12376 Virginia Street. Tuesday March 1, 2017 at 4pm

Approved Minutes

Motion was made by Bass to approve submitting grant paper work for a new maintenance building with the USDA, amount of $300,000.00, seconded by Ronning, motion carried.
Aye: Bass, Edwards, Johnson, Ronning, Bair
Nay: None
Absent: McPherson
Public Comment: None
Adjournment at 4:12pm

Respectfully submitted by Clerk McPherson

[ The following two documents were obtained via FOIA: send a comment if you need an Accessibility enabled version please]
BEAR LAKE PEC Estimate of costs

Preliminary_Progress_6-22-16 Schematics and Plans

In June, the FY2017-18 Operating Budget was amended to anticipate a $300k loan with a monthly repayment of $1250-$1500 per month.