Partial Recording of Village of Bear Lake Council Meeting December 13, 2017

The Village does not record it’s meetings.

Requests under ADA to make a telephone conference line available were successful this year.

However, the conference line was terminated by the broadcaster not the resident calling in.

If you would agree to attend one Council Meeting a month we will provide a recording/streaming device if you don’t possess one.

Village Council December 13, 2017 Council Meeting Agenda

AGENDA

Village of Bear Lake Council Meeting
December 13, 2017
7:00 p.m. – Village Hall

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL
ADOPTION of AGENDA
• Additions:
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
• Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:
• Bill from village resident
APPOINT NEW COUNCIL MEMBER
REPORTS/DISCUSSION
Variety Store update –
MINUTES APPROVAL:
• Public Hearing DPW Maintenance Building- November 15, 2017
• Regular Meeting November 15, 2017
VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:
• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
• PARK:
o Park Manager Report
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update
• Water Ordinance – held from June meeting
• Accessibility Self-Evaluation
BUILDINGS, GROUNDS, EQUIPMENT:
• Plow Truck Grant update – Revenue Sharing
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
PLANNING COMMISSION REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT:
BEAR LAKE IMPROVEMENT BOARD REPORT:
TWO LAKES SEWER REPORT: Meeting Cancelled
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson
OLD BUSINESS:
• Budget schedule
• Employee ETO

NEW BUSINESS:
• Villages 125th year
• Community Clean-up Day – are we having it?
• Employee eval – Jared
• Mass Ordinance
• Resolution for Appointment of Clerk & Treasurer
• Water Review Board member – replacement
• Water Superintendent contract
• Employee year end bonus
Follow up on items from October’s council meeting:

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum)
Note: Members of the public will speak only when recognized by the chair person.
Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:
• Community dinner
• Sparkle in the Park
ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:
NOVEMBER 2017
WAGES Accounts Amounts
Water Fund 591-000-702 $1106.00
Park Fund 531-000-702 $104.00
Major Fund 202-463-702 $409.00
Minor Fund 203-463-702 $400.00
TOTAL $2019.00

EQUIP RENTAL Accounts Amounts
Water Fund 591-558-943 $768.68
Major Fund 202-463-943 $898.75
Minor Fund 203-463-943 $703.42
TOTAL $2370.85

Village Council Meetings Audio: November 15, 2017

Unfortunately the Conference line disconnected at the 1 hr 55 minute point – from the Agenda Item NEW BUSINESS:

  • Purchase of school property

to the end is not available.

If anyone knows of a more reliable conference service please post that information here or email directly to the Village Clerk.

Village of Bear Lake Council meets this evening 11/15 at 7pm opening with a Public Meeting

This Public Meeting will take place immediately before the Regular Village Council Meeting.
PUBLIC MEETING NOTICE  
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE
will be having a Public Information Meeting on:
New DPW Maintenance Building
Meeting date: Wednesday, November 15, 2017
Meeting Time: 7pm
Location:
 Bear Lake Village Hall, 12376 Virginia Street, Bear Lake, Michigan 49614
Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance. 
Cindi McPherson Village Clerk
November 3, 2017 posted
********************************
NOTE: ​Conference Call-In to participate in meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so if you are able we suggest using Skype or Google
Earlier this year it was noted that the estimated cost of this building, financing being sought via a USDA Loan, was $310,000
June Village of Bear Lake Minutes:

“At the request of the USDA & Rural Development, repayment of loan for construction of new DPW building (approx.. $310k over 30 yrs.) must be amended into the 2017- 2018 Village Budget. Loan repayment per month approx.. $1,225-$1500)▪ Motion to amend the budget for repayment of DPW building in 2017-2018 Budget as follows: General $1,800, Water $7,200, Park $1,800, Major $3,600, Minor $3,600, by Bass, seconded by McPherson. Motion Carried

Yays: Bass, Evans, Johnson. McPherson, Ronning, Schroeder, Bair

Nays: None”

The Public Meeting should give an indication of the prevailing interest rate which at the time was 4%

A financial advisor has asked if the Village has considered a tax exempt locally funded loan which was how the Township financed our new fire engine. (1.9%)

We have not thus far received an Agenda for tonight’s meeting and will post here when we do.

October 2017 Village Council DRAFT Minutes

The following were received on October 30

Unapproved October 18, 2017 Minutes.pdf

The Agenda was received on November 3.

The October Minutes were approved without corrections on November 15.

Approved October 18, 2017 minutes

The Village does not post it’s draft Minutes or any documents associated with them either in draft form or with the Approved ones.

Two items specifically highlighted by reviewers:

1. Section 64.21 of the GLV Act states that the president and each trustee shall receive compensation only as provided for by ordinance. The ordinance shall specify how the compensation is determined and how it is paid.

Section 64.21 of the GLV charter states that compensation shall be determined by ordinance. If the Village ordinance states that council members cannot get pay increases during their terms, then the pay increase will have to take effect after the next election.

  1. There will be a stand alone update on the Two Lakes Sewer Authority and it’s schedule of meetings.

Village of Bear Lake Council REGULAR MEETING

October 18, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Joanne Schroeder and Ron Ronning

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson

Absent: Jackie Johnson

Guests: Six (6) guests signed in

Motion to Adopt the Agenda as presented with additions by Ronning and seconded by McPherson, motion carried.

Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nays: none

Absent: Johnson

Additions & correction: Pauline Jaquish and Don Brisbin to be added after Reimbursements to General Fund and Act 51 non-motorized money should be under Streets, Trees, Signs, Lights. Sidewalks not under Water.

Public Comment:

  • None

Correspondence: Read by clerk:

  • Resignation letter from council member Joanne Schroeder was received & read by the clerk.

A motion to accept Joanne Schroeders resignation letter was made by Schroeder, seconded by Bass. Motion carried.

Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nays: none

Absent: Johnson

REPORTS:

Approval August 23, 2017 Special Meeting:

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Correction: Misspelling of Health Care Act

Approval September 20, 2017 Regular Meeting:

  • Motion to approve minutes from September 20, 2017 Regular Meeting by Schroeder, seconded by Ronning. Motion Carried.

Aye: Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Abstain: Bass

Absent: Johnson

Corrections: Change holiday banners to winter banners

  • Maintenance Report: Reviewed by Jared Bair. Written report on file with October 2017 minutes
    • Treasurer’s Report: Reviewed by King. Written report on file in the October 2017 minutes binder. o Amendments to Budget 2017-2018 A motion was made to approve amendments as listed below to the 2017-2018 budget by Bass, seconded by Ronning. Motion carried.

General checking/savings total 62,917.23

Water checking only 22,627.80

Money Market Account 10,071.52

Park checking/savings total 19,865.16

Park CD#2 33,065.98

Major Street checking/savings total 38,388.14

Minor Street checking/savings total 13,176.20

Equipment Fund checking/savings total 3,059.65

Honor Bank CD 26,029.93

Motion to accept the Treasurer’s Report as read by McPherson seconded by Bass, motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Aye: Bass, Evans, McPherson Schroeder, Ronning, Bair

Nays: None

Absent: Johnson

Admendments:

General increase by $2,000 Village Board President to $13,500

$1,000 from election

$500 from Gas & Oil

$500 from Print & Publish

Water increase by $1,300 Office supplies

Increase by $4,900 Capital Outlay

Park Increase by $1,779.50 Wages & salaries to $14,779.50

$400 from Operating Supplies

$200 from Bank Charges

$1,179.50 from Equipment Rentals

Increase Garbage collection to $1,700

$300 from Professional Services

Bills to be paid presented by Clerk. List on file in October 2017 minutes folder.

  • o Wages to General Fund: $1,542.51
  • o Equipment Rental to General Fund: $1,257.75

Motion to pay the bills with additional bill by Schroeder, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Addition: Under Park, Bear Lake Improvement Board, $441.00, #531.000.955, Park total bill is $796.66. Total of all bills to be paid – $7,096.73

Reimbursements to the General Fund were read by President Bair.

Reports by Pauline Jaquish – Pauline gave a report on the blighted Variety Building. Bids have been sent for the take down & removal of the Variety Building and have received one bid. Company will need to apply for permits. Safety barriers & CERT team will be in place. The white building behind the Variety Building is back for sale. Information on it can be found at manisteecounty.gov/treasurer

Additional report on AES (Alliance for Economic Success). AES has a one (1) year contract with the county of Manistee.

Jaquish reported that AES has assisted in getting over $300k in grant/trust money for Manistee county & surrounding area.

Don Brisbin announced he will be stepping down from the Bear Lake Improvement Board and wanted to thank the Bear Lake Village Council for their support. It will be up to the BL Improvement board to find a replacement.

Committee Chair Reports:

Park: Park committee met during past month & tonight presented suggestion for new fee structure for the 2017 season.

  • Motion to approve Hopkins Park rate increases and cancellation fees for 2018 by Ronning, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Park rate increases:

Daily $25 to $27 lake front lots
$20 to $22 back lots

Monthly $500 to $550 lake front lots
$450 to $500 back lots

Seasonal $1800 to $1900 lake front lots
$1500 to $1600 back lots

Deposits are half of rate.

Cancellation fees:

Seasonal – less than 30 days of stay ½ deposit, more than 30 days notice -$25.00

Monthly – less than 15 days of stay ½ deposit, more than 15 days notice -$25.00

Daily – less than 7 days of stay ½ deposit, more than 7 days, $10 cancellation fee

  • Motion to have Park Manager do a report on Hopkins Park for each meeting with the Occupancy/Vacancies, Total Deposits, Total Expense, Projects and Park Needs by McPherson, seconded by Bass. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

  • Motion to approve the Hopkins Park ad in the Manistee County Visitors Bureau magazine/website, cost no more than $230 by Ronning, seconded by Bass. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

  • Corrections/additions will be changed to the Village website
  • President Bair will take care of having Charter and Republic services put on hold for the season.
  • Park report by Park manager is on file in the October 2017 file.

Streets, Trees, Signs, Lights, Sidewalks:

Act 51 Non-Motorized money, items and reporting was discussed. The village is in compliance.

Water: President Bair gave an update on the Water Well project. Fleiss & VanderBrink will be reviewing all items before bidding.

Treasurer King reported a new bank account is required to be set up for the USDA payments/escrow for the DPW Maintenance Building & plow truck

  • Motion to open a new account at Honor Bank for DPW & USDA money transfers by McPherson, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Water Ordinance – No Well Ordinance; Evans will work with Johnson, Jared Bair & Gary McBride on this. President Bair will contact Johnson.

Buildings, Grounds & Equipment:

The deposit ($5,000.00) for the new plow truck was made. Additional required items were needed for the truck, per MDOT. An engine block heater was also needed as the truck is parked outside during the winter and a wing blade was added. Total cost of plow truck is $37,690.00. The money will be taken from Major Savings; $5690.00, Minor Savings; $2,000 and Equipment Savings $25,000. As the truck is used Equipment Rental will be charged & money transferred to the Equipment Account.

Motion to write a check for the plow truck for $32,690.00 by Ronning, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

President Bair has changed the amount with the Grant Revenue Sharing to $22,000.00.

Blight/CABA:

CABA: Rick Farfsing reported that CABA supports AES and their help. Their communication & transparency needs improvement. Without AES Bear Lake probably would not have had as much access to grant money, we thank them for their support.

BLIGHT: Blight Officer report on file in the October Minutes folder. Discussion with the Blight Hearing Officer will be needed for some areas of blight. Clerk & President will follow up with Mr. Lutz on paper work.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions October meeting. Report on file in October minute folder.

We are continuing to review the traditional zoning ordinances and form based codes from communities that already have them in place. We want to make sure that whatever is chosen is the right fit for Bear Lake.

Continued discussion on Streetscape, Hopkins Park, open air venues, multi-family housing, music on the deck, bringing business to downtown area (what buildings are available and are the landowners willing to rent them).

Clerk McPherson & Farfsing attended the second half of the Redevelopment Ready Community seminar in Lansing; a state-wide program to teach communities how to be ready for development, invest & reinvest in their communities.

Manistee County Trail Committee Report: McPherson stated next meeting is December 9, 2017.

Bear Lake Improvement Board: McPherson reported lake survey took place the end of August, treated 14 acres this year. Possibility of changing their auditors for 2018. BL Improvement audit will be on their website. Don Brisbin is stepping down as chairman. Next meeting will be December 21, 2017 at 7pm at Bear Lake Township.

Two Lakes Sewer Collaborative: McPherson reported committee had discussion on communication methods with the public. They would like to post their minutes on Bear Lake Village website with links to Pleasanton, Onekama & Bear Lake Township.

Motion to appoint Jeff Bair as the alternate designee for the Two Lake Sewer Collaborative by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Meetings will be the first Wednesday of each month at 4pm at Bear Lake Township Hall, next meeting is November 1, 2017.

Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out. Working with Jeff Harthun for a possible student.

OLD BUSINESS

Healthcare stipend; Motion to give Jared Bair a monthly stipend of $225.00 to begin January 2018 for one (1) year by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder,

Nay: none

Abstained Bair

Absent: Johnson

Appointment of elected positions, clerk & treasurer – Clerk McPherson reviewed ordinance to council. Motion to adopt ordinance to change clerk & treasurer positions from elected to appointed by Schroeder, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

  • Update by clerk McPherson on winter banners & snowflake lights, all on track.

NEW BUSINESS

Clerk McPherson and Treasurer King presented to the council the opportunity of updating & correct set up of Quick Books for both positions. Total cost would $4,900.00 which includes software & set up of Quickbooks. This would be done through Baird, Cotter & Bishop, P.C. Motion to go ahead with the updating and set up of Quickbooks with Baird, Cotter & Bishop by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Quick review of upcoming budget process by clerk McPherson asking committee chairs to review upcoming needs to report at next meeting.

Follow up on item from September monthly meeting.

  • Schroeder reported the trees have been planted on Wise, Baker property.

COUNCIL COMMENT:

  • None

PUBLIC COMMENT:

  • Don Raiff – thank you to AES for their help in the village with the master plan & approx. $50K in grant money. He would like to see a balance report done on the Blight Elimination Fund at each meeting.
  • Larry Gibson is looking for new CERT Team members. Training class on October 20, 2017.
  • Barb Farfsing had blight concerns regarding properties on Virginia Street & Cody/Lynn Streets. Gibson to follow up.
  • Sally Gibson asked about Council member Schroeder’s vacancy position. A resident in the village will be appointed by the council, per President Bair.

COMING EVENTS

  • Community dinner at Bear Lake United Methodist Church – Thursday 10/19
  • Bear Lake Promoter’s After Hours event – Pleasanton Greenhouse – Thursday 10/26
  • Trunk or Treating event – Tuesday 10/31

Meeting adjourned at 9:04p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

WAGES September 2017 Amounts

Water Fund 591-000-702 $312.00

Park Fund 531-000-702 $1,153.50 – 598.89 = 554.61

Note: $598.89 too much transferred in July 2017 out of Park wages

Major Fund 202-463-702 $396.50

Minor Fund 203-463-702 $279.00

TOTAL $1,542.51

EQUIPMENT RENTAL September 2017 Amounts

Water Fund 591-558-943 $189.75

Major Fund 202-463-943 $712.00

Minor Fund 203-463-943 $356.00

TOTAL $1,257.75

Bills To Be Paid with addition October 18, 2017 Fund

Payee

Amount

Account #

Notes

General

Young, Graham, Wendling PC

200.00

101-265-801

October phone retainer

Koorsen Fire & Security

69.20

101-265-930

Fire extinguisher inspection

Total 269.20

Water

Jackpine Business Center

26.00

591-265-900

Print & Pub

Staples More Account

953.95

591-558-727

new computer & printer

Northwoods Printers

491.98

591-558-727

Water Depart Invoices

Mead & Hunt

144.00

591-558-801

Sampling

Young Graham & Wendling

847.00

591-558-801

Water Well project

Total 2,462.93

Park

Northstar Automotive

171.40

531-000-775

oil & parts – sm red truck – 1/3

BL Ace Hardware

25.57

531-000-775

Rep & Maint

Koorsen Fire & Security

69.19

531-000-775

Fire extinguisher inspection

Bear Lake Improvement Board

441.00

531-000-955

treatment of Bear Lake

West Coast Farm Services

62.50

531-000-775

1/3 of bill, serv to loader

Total 769.66

Major

West Coast Service

62.50

202-463-782

1/3 of bill, serv to loader

West Coast Service

2,223.50

202-265-775

Repairs to dump truck

Koorsen Fire & Security

69.19

202-463-782

Fire extinguisher inspection

Reimbursement to Jared

17.00

202-463-782

Absolute Auto Repair & Tire – repair

Northstar Automotive

171.40

202-463-782

oil & parts – sm red truck – 1/3

Brain’s Auto Parts

98.58

202-463-783

One way plow blade

Auto-Wares Group

11.44

202-463-782

windshield wiper

Total 2,653.61

Minor

Northstar Automotive

171.40

203-463-782

oil & parts – sm red truck – 1/3

Koorsen Fire & Security

69.19

203-463-782

Fire extinguisher inspection

Brain’s Auto Parts

98.58

203-463-783

One way plow blade

West Coast Farm Service

184.00

203-463-782

Repairs to Dump truck

West Coast Farm Service

62.50

203-463-782

1/3 of bill, serv to loader

Total 585.67

Equipment – –

Total Bills to be Paid

6,741.07

August 23, 2017 Special Meeting Minutes

GLV_Handbook_final [pdf]

and OMA_handbook_287134_7 [pdf]

When must the minutes be available – proposed minutes must be made available for public inspection within eight days after the applicable meeting. Approved minutes must be made available for public inspection within five days after the public body’s approval.{MCL 15.269]

When must the minutes be approved – at the board’s next meeting.[MCL 15.269(1)]

 Corrected minutes must show both the original entry and the correction (for example, using a “strikethrough” word processing feature).

MINUTES [Note: Numerous requests to receive a copy of the draft minutes received no response. These Minutes were not approved in September but at the October meeting]

THE VILLAGE OF BEAR LAKE COUNCIL SPECIAL MEETING

Bear Lake Village Hall, 12376 Virginia Street

August 23, 2017 at 6:00pm

Approved Minutes with correction (cmc)

Called to Order by President Bair, 6:01pm

Pledge of Allegiance was said

Roll call: President Bair, Treasurer King, Clerk McPherson Staff; Jared Bair Council: Bass, Evans, Johnson, McPherson, Ronning and Schroeder Absent: Gibson

Guests: six (6) guests signed in

Motion by McPherson to adopt the agenda, seconded by Bass. Motion Carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None

Motion was made by Ronning to pay employee (Jared Bair’s) health insurance with a separate check to be issued at the first pay for the next 3 months, starting in September 2017. Gross $230.10, Federal $0, FICA $14.27, Medicare $3.34, State $9.78. Jared will cover any additional amount due. Seconded by Schroeder. Motion Carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None
Note: Letter received from Blue Cross Blue Shield, the village could not make Jared’s insurance payment as the village was not a “blood relative” according the “Affordable Health Care Act”.

Motion was made by Bass to replace current flags with new banner flags on current poles. Seconded by Evans. Motion carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None Motion was made by Evans to give the Banner Project Committee our full support as they move forward with the winter banners and Christmas light project. We agree to pay the light bill for the Christmas decorations. We understand our only obligations lie in supporting the decisions made by the committee and paying the light bill. Seconded by Ronning. Motion carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None

Motion was made by McPherson to apply for a grant for the Plow Truck through the Local Revenue Sharing Board for the Little River Band of Ottawa Indians/State of Michigan Gaming Compact. Amount requested, $39.500.00. Seconded by Ronning.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair o Nay: None

Motion was made by Evans to change Village Office Hours to Tuesday, Wednesday and Thursday, 1pm -3pm. Seconded by Bass.
o Yay: Bass, Evans, Johnson, Ronning, Schroeder and Bair
o Nay: None
o Abstained: McPherson Note: Treasurer hours will be Tuesday 2pm -6pm and Wednesday 1pm -3pm

Motion was made by McPherson to release our current Water Well Project attorney, Randy Hryns, terminate exsisting legal agreement with Bittner/Jennings, seconded by Bass. Motion carried. o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None

Motion was made by Ronning to accept legal service agreement with Young, Graham and Wendling, with correct spelling of “Michigan”, seconded by Schroeder. Motion carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None Public Comment:
o Don Raiff asked if village deck could be used for music/entertainment or in Hopkins Park? Yes, contact President Bair or Clerk McPherson. David King was concerned about the sound for campers. Barb Farfsing stated there is a group looking at grants from the Traverse City Arts Council for entertainment on the deck.

Adjournment at 6:58pm Respectfully submitted by Clerk McPherson

Village of Bear Lake Council Meeting 10/18/17 Audio

A professional sound engineer has clarified what he could but certain sections are very difficult to hear.

It should also be noted that the conference line connection failed before the end of the meeting.

No Agenda, Finance Reports or draft August 23 Minutes are available.

Village of Bear Lake Council Meeting May 17, 2017 – meeting audio

The Village no longer records its meetings for public access. The following was provided by a volunteer and joins the meeting in progress at the Correspondence portion. An email was sent by a local resident drawing the Council’s attention to the relevance of the ALICE report for Manistee County.

April 19, 2017 Village Council DRAFT Minutes

To comply with Section 508 – here is a text readable version of the PDF received – Drafted Minutes April 19, 2017

Village of Bear Lake Council REGULAR MEETING

April 19, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Joanne Schroeder, Ron Ronning and Greg McPherson
Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson and Jared Bair

Absent: none

Guests: Nineteen (19) guests signed in

Motion to Adopt the Agenda as presented and with additions by McPherson and seconded by Ronning, motion carried.
Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair
Nay: none

Additions:

  • After Adoption of Agenda – update on burned building
    • Old Business:
      o Re-accept the Articles of Incorporation, sewer – Clerk McPherson
      o DeRidder sewer update – Bass
    • New Business
      o Attorney Quinn not present, Ben Guerra to present
    • o Signage – Bass

Update on Odd Fellows burned building – Jeff Bair

  • Building is Manistee County owned and insured at this time due to back taxes. The county will make the site safe after removal of burned building material. Unsure of future of site at this time.

Public Comment on:

  • “No Parking” signs at Smith & Main Streets – Bair stated it is going up.
  • Maple trees need to come down on Lynn Street – Bair stated, Thompson tree company will be checking this out and other trees around town.
  • Medical Marijuana dispenser in Bear Lake downtown and distribution hubs. He is opposed to any within the village/township of Bear Lake.
    o Additional guest commented that Bear Lake Township is writing an ordinance on Medical Marijuana.
  • Thank you for the use of the Village Hall during the fire for CERT to use, very helpful.

Correspondence: Read by clerk:

  • Letter from Manistee, Mason, Oceana Household Hazardous Waste Committee.
  • Email from Dendra Best, survey for Betsie River Access Site Assessment.

REPORTS:

Approval March 15, 2017 minutes:

  • Motion to approve minutes from March 15, 2017 Regular Meeting with addition by Ronning, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
    Absent: None
  • Maintenance Report: Read by Jared Bair. Report on file with April 2017 minutes [NOTE: a copy has no thus far been received by Bear Lake News]
  • Treasurer’s Report: read by King. Report on file in the 2017 minutes binder.

    March Treasurer’s Report

    March 31, 2017 Statement Balance:
    Equipment Fund checking/savings total 3,270.67
    Honor Bank CD 26,009.55
    Minor Street checking/savings total 15,254.39
    Major Street checking/savings total 29,544.76
    Park checking/savings total 24,437.54
    Park CD#2 32,918.90
    Water checking only 3,128.82
    Money Market Account 10,053.97
    General checking/savings total 52,309.28

Motion to accept Treasurer’s by Ronning seconded by Bass, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

  • Bills to be paid were read by Clerk.

Motion to pay the bills by McPherson, seconded by Schroeder. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

  • Reimbursements to the General Fund were read by President Bair. Total to General Fund: $3,019.90
  • Committee Chair Reports:

Park: Discussion on adding increasing pump out prices for campers. Currently $16

Motion to increase campers at Hopkins Park pump out service to $20 regular, $25 emergency by McPherson, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

Discussion on lot price increase and surcharge to campers tabled until fall 2017.

Loss of two camp sites due to fire until clean-up is complete.

Trees: McPherson’s asked to plant a tree on village right of way between sidewalk & street, Smith & Main Streets.

Streets: Pot hole patch will begin the end of April. Some streets will be repaired during the water project.

Water: Bair commented, our water attorney is a little slow at getting needed paperwork for the water project.

Equipment: Bair reported he attended a Revenue Sharing (Little River Band) meeting in Manistee. Over $400K in grant money was submitted and $100+K in grant money will be given out. Money for dump truck & swim safety equipment were submitted for funding. USDA grant money for dump truck is open. 40/60 match.

Sidewalk: No report

Blight/CABA: Gibson gave a verbal report. Report on file in April’s minute folder. Gibson report on citation booklets and cost. He will order 2 booklets.

Village of Bear Lake Blight Enforcement Report April 19, 2017

  • 7667 Stuart St.
    • Talked to new owner. Frost law regulations lifted on 4-10, will be bringing in equipment to bulldoze and remove debris within a couple of weeks.
    • Plans to start construction of his garage as soon as the lot is cleard.
  • 12238 Virginia St.
    • No reply from owner to my last email.  Property believed to have gone for back taxes on March 31st.
  • 12273 Lynn St.
    • No new information at this time.
  • 12252 Maple St.
    • Inspected & photograph property.  Initial contact letter sent.
  • Blight Enforcement Tickets.
    • Received information from our attorney’s office.  Have contacted a company for information and price quote on tickets to be used when issuing a violation.

Respectfully submitted by, Larry J. Gibson
Blight Enforcement Officer

Bair reported he would like to start interview process for a Blight Hearing Officer. Qualifications; Experience in building trades and knowledge of building codes.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions organizational meeting on April 18 at 2pm. Report on file in April’s minute’s folder. One additional member is needed. Must be a village resident who is registered to vote.

Village of Bear Lake Planning Commission
Organizational Meeting April 18, 2017

Village Hall
Unapproved Minutes

Organizational meeting called to order at 2:08pm by Village Council President Jeff Bair

Pledge of Allegiance was said by all.

Roll Call: Barb Farfsing, Cindi McPherson, Myrna Walter and Bill Beaver

Recognition of visitors: None

Reviewed By-Laws

Election of officers

Chairperson – Barb Farfsing

Vicechair – Bill Beaver

Secretary – Cindi McPherson

Motion was made by Beaver to accept the slate of officers for 2017, seconded by Farfsing. Motion carried

Yays – 4

Nays – 0

Set year meeting dates and time:

May 9, June 13, July 11, August 8, September 12 and October 10, 2017

Meeting time is 6pm. Meeting place will be the Village Hall.

Public Comments: None

Correspondence: None

Commissioners comments: Discussion on zoning

Next meeting; May 9, 2017 at Bear Lake Village Hall @ 6pm

Adjourned at 3:23pm

Respectfully submitted by Cindi McPherson

Manistee County Trail Committee Report: Clerk McPherson read emails from volunteer representative Dendra Best. Reports are on file in April minute’s folder. There was no meeting in April.

Ad Hoc – Policy, Resolution & Ordinance Committee – No report

OLD BUSINESS

  • Clerk McPherson asked council if they would prefer to re-accept a clean copy (without correction marks) of the Articles of Incorporation for the Sewer Projects. Council members agreed it was not necessary as long as there were no changes; there were not.
  • DeRidder Sewer update – Council member Bass wanted an update on where the DeRidder’s are with their sewer project. No update was available. [NOTE: completed under the jurisdiction of District #10 DHD Manistee County]

NEW BUSINESS

  • Motion to adopt a Resolution adopting the Articles of Incorporation of the Three Lakes Collaborative Sewer Authority by Ronning, seconded by Johnson. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None [Note a copy has been requested]
  • Motion to appoint Jeff Bair as Sewer Representative per Sewer Resolution by Johnson, seconded by McPherson. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
  • Motion to accept the Resolution to Adjust Water Rates per Ordinance No. 2001-1 requested by the USDA by McPherson, seconded by Johnson. Motion carried. [Note a copy has been requested ]
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
  • Motion to purchase a Welcome to Bear Lake banner to be hung on the Village Hall by Ronning, seconded by Evans. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
    Printed at the bottom of the banner “Village Office”.
    Bass also commented on interior signage for offices. Ideas of interior signage are being reviewed.
  • Ben Guerra & Chris Hardesty spoke on Medical Marijuana regarding dispensary/regulations on growing & selling marijuana in the village of Bear Lake. The Planning Commission will discuss. Concerns shared and discussion was held.

COUNCIL COMMENT:

  • PUBLIC COMMENT:
  • Pauline Jaquish, Manistee County Commissioner, gave a verbal update on Leckrone properties acquired in tax foreclosure and the burned down building (Odd Fellows Hall) is currently owned by Manistee County. The Odd Fellows Hall building was insurance by the county and the county will clean up the building site when it is released by the Fire Marshall.
  • Variety Store – is county owned and the county is getting bids on the building to demolish and remove. Bear Lake community may want to do a community fundraising project for funding.
  • COMING EVENTS:

    • Community Dinner this Thursday 5pm -7pm
    • Lake Improvement Board Meeting April 20 at 7pm at Bear Lake Township Hall
    • Village of Bear Lake Community Clean-Up day, June 24, 9am – 1pm
    • Bear Lake Promoters After Hour Event will take place on May 18, 2017 at 5-7pm at Bear Lake Hardware Design Center. Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:40p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND for March:

FUND NAME DATES AMOUNT

Major Street 3/01/2017 – 3/31/2017 $149.50

Minor Street 3/01/2017 – 3/31/2017 $162.50

Park Fund 3/01/2017 – 3/31/2017 $609.50

Water Fund 3/01/2017 – 3/31/2017 $390.00

EQUIPMENT RENTAL

Major Street $462.15

Minor Street $562.71

Park Fund $239.25

Water Fund $444.29

Bills To Be Paid

Date: April 19, 2017

Name | Amount|  Fund|  Account Notes

Jack Pine 25.00 Water Newsletter

50.97 General Toner

49.00 General Bus cards Blight

Mead & Hunt 1,141.10 Water Water test/sampling

Bittner/Jennings Attorney 61.43 Water Call w/ Ken

156.98 General FOIA

Auto Wares Group/ Auto 25.00 Major

Bear Lake Ace Hardware 110.93 Park Paint & supplies

Blarney Castle 1,063.20 Park Maint. Buildin

Young, Graham & Wendling 77.50 Water Water Rate Resol.

449.50 Park Joint Part kayak/canoe

325.50 General Sewer Authority

Staples 135.98 General office supplies