Village of Bear Lake Meeting Documents July 18, 2018

The following documents were received today.

Proposed July 18 2018 agenda

Purchasing Policy

July 18, 2018

T Report June 29, 2018

AGENDA

Village of Bear Lake Council Meeting

July 18, 2018

7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

  • Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum) 

  • Joyce Valentine – Manistee County Millage renewal

Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE: 

REPORTS/DISCUSSION

MINUTES APPROVAL: 

  • June 20, 2018 Regular monthly meeting   

DPW BUILDING INFORMATION – Pat Bentley from Spicer Group

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

  • Acceptance of Treasurer’s Report
  • Amendments:

BILLS to be PAID:

REIMBURSEMENTS: [see below]

COMMITTEE CHAIR REPORTS:

PARK: 

  • Park Manager Report – Jeff Bair
  • Swim Safety items purchase?
  • Hopkins Park Sign – President Bair
  • Kayak/Canoe Project – President Bair

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:   

WATER: 

  • Water Well update – President Bair
  • Draw
  • Water Ordinance update – President Bair & Council member Evans

BUILDINGS, GROUNDS AND EQUIPMENT:

  • DPW Building – addressed above

BLIGHT/CABA:

  • CABA :  Rick Farfsing
  • Blight Enforcement Officer report: Gibson

COUNTY COMMISSIONER REPORT: Pauline Jaquish

MANISTEE COUNTY TRAIL COMMITTEE REPORT:  Council member McPherson

BEAR LAKE IMPROVEMENT BOARD REPORT: Council member McPherson

TWO LAKES SEWER REPORT: Jeff Bair

PLANNING COMMISSION REPORT: Barb Farfsing

  • Redevelopment Ready Community – update
  • Available village properties

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS: 

  • Sample ballot for the appointment of Clerk & treasurer has been approved and DPW Building
  • Community Clean-Up Day – over view
  • Committee member assignment
    • Approval to change  Maintenance Superintendent to DPW Superintendent

NEW BUSINESS:

  • Purchasing Policy

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

ADJOURNMENT     

REIMBURSEMENTS to the EQUIPMENT FUND and WAGE TRANSFER TO GENERAL FUND:

June 2018

Featured

June 20, 2018 Village of Bear Lake Meeting

The following was received by our volunteer at 4.54pm on June 20, 2018.
Too late to alert anyone wishing to attend. Once again the audio broadcast of the meeting was terminated by the Village before the end of the meeting in violation of the access permitted under the Open Meetings Act. The Village does not record its meetings.

AGENDA

Village of Bear Lake Council Meeting

June 20, 2018

7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

  • Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE: 

  • Right of Way – letter

REPORTS/DISCUSSION

MINUTES APPROVAL: 

  • May 16, 2018 Regular monthly meeting   

SEWER UPDATE – Brain Sousa from Wade Trim

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT: T Report May 31, 2018 (Autosaved)

  • Acceptance of Treasurer’s Report
  • Amendments:
    • Flag banner purchase -May 16, 2018 motion needs to be amended.

BILLS to be PAID: Authorized Disbursements May2018

Clerk’s Report 6-20-18

REIMBURSEMENTS: see page 2

COMMITTEE CHAIR REPORTS:

PARK: 

  • Park Manager Report – Jeff Bair
  • Swim Safety items, grant received – President Bair
  • Hopkins Park Sign samples – President Bair
  • Kayak/Canoe Project – President Bair
  • Watershed Clean-up event – President Bair/Barb Farfsing

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:   

WATER: 

  • Water Well update – President Bair
  • Water Ordinance update – President Bair & Council member Evans
  • DPW Building update – President Bair

BLIGHT/CABA:

  • CABA :  Rick Farfsing
  • Blight Enforcement Officer report: Gibson

COUNTY COMMISSIONER REPORT: Pauline Jaquish

MANISTEE COUNTY TRAIL COMMITTEE REPORT:  Council member M cPherson

BEAR LAKE IMPROVEMENT BOARD REPORT: Council member McPherson

TWO LAKES SEWER REPORT: Jeff Bair

PLANNING COMMISSION REPORT: Barb Farfsing

  • Redevelopment Ready Community

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS: 

  • Ballot language for the appointment of Clerk & treasurer has been approved and DPW Building
  • Community Clean-Up Day – update

NEW BUSINESS:

  • Committee member assignment

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

  • Watershed event Saturday, June 23 at Bear Lake B&B at 5p-8p
  • Community Clean-up Day Saturday, June 30 at 9a-1p
  • Bear Lake Days July 13-15
  • Community Dimmer Thursday, June 21 at 5p

ADJOURNMENT     

REIMBURSEMENTS to the EQUIPMENT FUND and WAGE TRANSFER TO GENERAL FUND:

May 2018

Featured

Village of Bear Lake Regular Meeting. June 20, 2018. 7pm

Our apologies but no Agenda or documents have been received for this evening’s meeting as of 3.20 pm.

Conference Call-In to listen to monthly council meetings live by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype to avoid charges

DO NOT ASSUME YOU ARE MUTED. PRESS 6 Self Mute – Mute your individual line. Press 6 again to unmute the line.

Partial Audio: Village of Bear Lake Council May 16, 2018

The Village once again had issues with it’s conference line. Prior meetings have muted everyone, preventing public comment. This time all attendees were unmuted which caused considerable feedback and allowing private conversations to be overheard. Furthermore the audio transmission was not as clear as on other occasions.

To protect the privacy of those who did not know they were being broadcast here is an edited piece of the recording. Again the conference line was terminated by the host and attendees were unable to resume listening.

The Village has received a complaint on this matter, as the right for reasonable accommodation is included in the Open Meetings Act, and again a link to how to administer a conference call from: https://www.freeconferencecall.com/support

FOR ALL FUTURE CALL INS – DO NOT ASSUME YOU ARE MUTED. PRESS 6 Self Mute – Mute your individual line. Press 6 again to unmute the line.

Or if you are using Skype or Google, to avoid phone charges, be sure there is a Mute bar across the microphone symbol.

Several documents available at the meeting have not been received:

  1. Monthly Profit and Loss by Detail by Fund
  2. Revised draft of a replacement Water Ordinance – see prior version here.
  3. Two Lakes Sewer Authority Special Assessment District Map – see next posting.

The following documents had been previously requested but have not been received:

  1. FY 2017-18 Year End Profit and Loss by Detail By Fund Report
  2. Copy of the Authorizing language to place the 2 petition questions on the August Ballot: one to decided if Village tax payers want to allow the appointment of a Clerk employee and give up their current right to vote for this position
  3. Copy of the Authorizing language to decide whether to enter into a 30 year loan of $350,000 for a new Maintenance Building – it should be noted prior requests by FOIA to see a site plan, building specs, construction estimate and Bond repayment schedule have received no response.

Village of Bear Lake: May 16, 2018 Meeting documents.

Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype to avoid charges

NOTE: We do not edit documents received but post ‘as-is’

AGENDA Village of Bear Lake Council Meeting May 16, 2018
7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL ADOPTION of AGENDA
• Additions
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:

REPORTS/DISCUSSION
MINUTES APPROVAL:
• April 18, 2018 Regular monthly meeting see the DRAFT Minutes here.
• May 15, 2018 Special Meeting

Village of Bear Lake Council SPECIAL MEETING
DPW Building Water Well System
May 14, 2018 7PM
Bear Lake Village Hall
Unapproved Minutes

The Special Meeting Meeting on the DPW Building and Water Well System of the Bear Lake Village Council was called to order by President Jeff Bair at 5:01 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair
Absent: Jackie Johnson, Greg McPherson & Larry Gibson
Guests: Two (2) guests
Public Comment:
 None
Motion to Accept the resolution authorizing village proposal to authorize issurance of
municipal securties by Ronning and seconded by Evans, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Motion to authorize the village president and the village clerk to sign any documents
necessary to close the USDA water project by Evans and seconded by Ronning, motion
carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Motion to authorize the village president and the village clerk to sign the construction
contracts on behalf of the village by Evans and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Public Comment:
 Guest questioned repayment of water system. [the Guest questioned the repayment of the DPW Bond payment]
Meeting adjourned at 5:08pm.

Respectfully Submitted,
Cindi McPherson, Clerk

VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:


• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
PARK:
• Park Manager Report
• Sign
• Kayak/Canoe Project
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update
• Water Ordinance update – Jeff & Marla
• Verbiage for new water invoices – Sally
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
COUNTY COMMISSIONER REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT: Meeting cancelled
BEAR LAKE IMPROVEMENT BOARD REPORT: No report, meeting on May 17
TWO LAKES SEWER REPORT: Jeff
PLANNING COMMISSION REPORT:
• Redevelopment Ready Community
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS:
• Community Clean-Up Day – update
NEW BUSINESS:

• Bear Lake Hardware payment of invoices – treasurer
• Flag banners
• Audit
• Ratify resolution – treasurer to sign
• Resolution for Millage Rate

RESOLUTION TO ADOPT FISCAL YEAR 2017-2018 BUDGET AND LEVIED MILLAGE RATE RESOLUTION NO. 2018 – __
MAY 16, 2018

WHEREAS the Village of Bear Lake has a fiscal year that begins March 1, and;
WHERESAS the Village of Bear Lake maintains three (3) major accounts, General Fund, Major and Minor
Street Funds, all receiving state revenue sharing, with the General Fund receiving a millage and;
WHEREAS the Village held a budget hearing on February 21, 2018 with six (6) members of the council present and;
WHEREAS the Village council, at a special meeting on February 21, 2017 and by roll call vote, passed the budget for the 2018-2019 fiscal year with the millage rate of 10.3108;
WHEREAS on May 16, 2018 the Village of Bear Lake Council amended the millage rate to be 10.3108;
THEREFORE let it be said that the budget was set for the Village of Bear Village with expectations of maintaining the village as it should be maintained.• Garlic Mustard – Rebecca Coteskey

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members
of the public will speak only when recognized by the chair person.
Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:

ADJOURNMENT


Village of Bear Lake Special Meeting, Monday May 14 at 5 PM

THE VILLAGE OF BEAR LAKE will be having a Special Meeting for the public on:

New DPW Maintenance Building

Water Well System Project

Meeting date: Monday, May 14, 2018

Meeting Time: 5pm

Location: Bear Lake Village Hall
12376 Virginia Street, Bear Lake, Michigan 49614

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address to request mobility, visual, hearing, or other assistance.

Cindi McPherson Village Clerk May 11, 2018 posted.


No additional information has been supplied- we have requested an Agenda.

Village of Bear Lake Regular Meetings are held on the 3rd Wednesday of the Month (In May this is the 16th), beginning at 7:00pm.

Conference Call-In to listen to council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype.

It is assumed the first item refers to a Petition for a Referendum Vote, signed by 1/4 of Village voters to decide the proposal to enter into another 30 year debt of $350,000 at the stated rate of 3.5%.

The Council must approve Ballot language by May 15, 2018 in order for this to be on the same August Ballot as the Referendum vote to decided whether to abandon voting for the positions of Village Clerk and Treasurer and allow both to become appointed employees.

At that % interest rate the repayment would be @$1600 a month.

Numerous residents have asked, unsuccessfully for the site plans, the repayment schedule and cost of the overall loan, plus the building plans. At the suggestion of the current Village President, two past Village Presidents have formally requested the Maintenance Building loan application package.

The history of this project can be viewed here:
https://bearlakemichigan49614.com/2018/03/17/sunshine-week-2018-foia-updates-three/

It should be noted there is no information on bearlakemichigan.org

The following was published once in the Manistee News Advocate on April 2. It has not been published by the Village. A local resident placed a print copy at the Bear Lake Post Office.It is assumed the other item on the Agenda is to approve the purchase of Municipal Bonds – $1.46m over 40 years at 1.875% to finance water system improvements. =$53K per year, $12,133 in Repair, Replacement & interest, $5,300K in Bond Reserve.

See https://bearlakemichigan49614.com/2018/03/08/village-of-bear-lake-special-meeting-february-27-2018/

 

Village of Bear Lake Regular Meeting April 18, 2018

Our volunteer had difficulty connecting – the meeting was joined in progress.

No financial documents were received – a volunteer collected copies which will be posted separately. [Note: a full meeting packet, to be supplied in advance of each meeting, has been requested under both FOIA and the ADA provision of the Open Meetings Act}

Unapproved minutes April 18 2018 [pdf]

Village of Bear Lake Council
REGULAR MEETING April 18, 2018
Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Two (2) guests

Motion to Accept the Agenda by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nays: none. Absent: none

Public Comment: None

Correspondence: Read by clerk:

  • Letter from resident Daniel DeBano regarding the poor condition of the street (Ronning Street) in front of his home. And the repair he needs to do to his lawn after winter, due to the snowplow truck when plowing. He would like someone to call/email this with him. President Bair will contact him.

REPORTS:

Motion to accept the minutes from March 28, 2018 Public Hearing for Kayak/Canoe Launch by Evans, seconded by McPherson. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: None. Absent: None

Motion to accept the minutes with corrections from March 28, 2018 Regular Monthly Meeting by McPherson, seconded by Evans. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: None. Absent: None

Corrections: Wrong $ amount under amendments and name correction noted.

  • Maintenance Report: Verbal report was given by Jared Bair. Finished up painting in restrooms for campers. Plowing and general maintenance.
  • Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.

March 30, 2018 Fund Balances:
General checking/savings total 66,629.75
Water checking only 37,777.78
o Wages to General Fund: $4,784.43
o Equipment Rental to General Fund: $5,084.17
Money Market Checking 10,089.86

Park checking/savings total 28,218.47
Park CD#2 33,149.40

Major Street checking/savings total 29,565.77
Minor Street checking/savings total 8,281.15
Equipment Fund checking/savings total 7,296.68

Motion to accept the Treasurer’s Report as presented by Bass seconded by Ronning, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Bills to be paid presented by Treasurer. List on file in 2018 Minutes folder.

Motion to pay the bills by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

February Reimbursements to the General Fund were read by President Bair.

Committee Chair Reports:
Park:
Park Manager Report: Verbal report by Park Manager, Jeff Bair. March 2018 deposits – $6,302 compared to March 2017 – $3,058. The snow needs to melt so campers can move in.
Landscaping wall by restrooms area may need to be replaced. Jared will look at project to see if it can be done by DPW.
Due to snow & cold there are still some Sparkle items up.

  • Kayak/Canoe project – Manistee County Community Foundation has opened their recreation grant phase $215,000, need to give them notice if we are applying by end of this month. Put in for 26%, (est. $35K), village would still need 10% match money of the $35K. Deadline is July 3, 2018. President Bair will ask AES to write the grant again for us. An endowment was given by an individual (Meninger Family Endowmwnt) to be used for recreation projects.

Streets, Trees, Signs, Lights, Sidewalks: No report

Water:

  • Ken Mlcek from Fleis & VanderBrink was present and asked the council to approve first pay documents for the Water System Project. First draw for reimbursement to village & some payments for services already preformed.
  • A motion was made to approve the first pay documents for the water system project by McPherson, seconded by Ronning. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none
    President Bair signed both documents.
  • Update on Water System Improvement Project; loan closing will be on May 15, 2018 starting at 9a/9:30a. Construction and drilling will start shortly after closing. Ken Mlcek, project manager will be present most of the time or a representative will be in attendance. Ken is waiting on schedule of street work. Village residents will be notified by construction company when work will be done in their street section.
  • Question was asked if Lynn Street to US-31 would be repaved. Not at this time, cost prohibitive. $35-37K to repave.
  • The updated Water Ordinance was presented to the council.
  • Evans asked for the Water Ordinance is tabled until May for council members review and get with Evans or Bair for any concerns they may have.

Blight/CABA

CABA: No report.
BLIGHT: Blight Officer no report by Gibson.

Clerk McPherson shared brochure from the USDA on home improvements at low cost to residents. Brochures available at the Village office and when updated brochure is received from the USDA it will be on the village website as well.

County Commissioner Report: Pauline Jaquish verbally reported she will be attending an Identity Theft presentation at Munson West Shore Hospital, Representative VanderWall will be at the county courthouse 10a on the 20th to answer questions or talk to him. April 24 is the next Manistee County Commissioner meeting.

SMARTrail Committee Report: McPherson reported they will be applying for a $54K grant for the Copemish Trail. McPherson donated $20 for a logo contest for area schools to go along with their new name.

Bear Lake Improvement Board: McPherson reported no report, no meeting. Next meeting is May 17th, they are still looking for an additional member, candidate must be a resident living on Bear Lake.

Two Lakes Sewer Collaborative: McPherson reported no report, no meeting. Next meeting should be in May. McPherson is stepping down as representative for the village and stated President Jeff Bair would be willing to replace him. McPherson would stay as alternate for attending when Bair cannot.

Motion to approve Jeff Bair as Two Lake Sewer representative and McPherson to be the back-up representative by Evans, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Planning Commission: Barb Farfsing gave update on Planning Commission April meeting. Rob Carson, county planner will begin work on the village zoning ordinance. Ordinance will be done for a Public Hearing in November. Election of officers was held.

Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported Julie, our volunteer student, is a great help and is working on the policy notebook.

OLD BUSINESS

Clerk & Treasurer Appointment: Clerk McPherson talked with the council on a resolution to approve the ballot language for August 7, 2018 election.

Motion to approve the resolution for ballot language to appoint the clerk & treasurer on the August 7, 2018 ballot by Bass, seconded by Evans. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Community Clean-up Day – President Bair stated he had not applied for the gift certificate from Meijer to purchase food items, he will do this. Clerk McPherson stated she had asked Bear Lake Township if they would be interested in partnering with the village on this event. Township made no decision.

NEW BUSINESS

  • Clerk McPherson explained the Michigan Economic Development Corporation (MEDC) Redevelopment Ready Community Program (RRC). RRC has established a statewide RRC program to empower communities to shape their future and maximize economic potential. Farfsing & McPherson attended a two-day course outlining this program. Two steps need to take place now; a self-evaluation of the village of Bear Lake and a resolution to participate in this program. Grant money and funding could be available for the village through this program.

A Motion to sign the resolution to participate in the MRDC Redevelopment Ready Communities program by McPherson, seconded by Johnson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

COUNCIL COMMENT: None

PUBLIC COMMENT: None

COMING EVENTS

  • Community Dinner Thursday, April 19, at BLUMC. Food pantry also.

Meeting adjourned at 7:59p.m.
Respectfully Submitted,
Cindi McPherson, Clerk

Village of Bear Lake meets tonight 4/18 at 7 PM

This Agenda was received but none of the requested meeting or financial documents.

Proposed AGENDA Village of Bear Lake Council Meeting

April 18, 2018 7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL ADOPTION of AGENDA
• Additions
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
•Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:

REPORTS/DISCUSSION
MINUTES APPROVAL:
• March 28, 2018 Public Hearing Kayak/Canoe Launch
• March 28, 2018 Regular monthly meeting
VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:
• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
PARK:
• Park Manager Report
• Kayak/Canoe
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update

o Ken Mlcek – document approval
• Water Ordinance update – Jeff & Marla
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
COUNTY COMMISSIONER REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT:
BEAR LAKE IMPROVEMENT BOARD REPORT: No report, no meeting
TWO LAKES SEWER REPORT: No report, no meeting
PLANNING COMMISSION REPORT: Annual report
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson:
OLD BUSINESS:
• Clerk & Treasurer appointment – August ballot

o Resolution needed for the ballot language of appointment of clerk & treasurer
for August ballot
• Community Clean-Up Day – update
o Meijer gift card – Jeff

NEW BUSINESS:

• Resolution for Redevelopment Ready Community

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person. Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:
ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:
March 2018

Featured

Village of Bear Lake 2018 Meeting Dates

As the Village web site is showing the 2017 Meeting dates:

Village of Bear Lake Regular Meetings are held on
the 3rd Wednesday of the Month, beginning at 7:00pm.

Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype to avoid charges

The following was received January 13, 2018 PROPOSED COUNCIL MEETING DATES FOR 2018 (1)

PROPOSED COUNCIL MEETING DATES FOR 2018
Third Wednesday of each month – with the exception of when the 3rd Wednesday may fall on or close to a holiday.
January 17
February 21
March 21
April 18
May 16
June 20
July 18
August 15
September 19
October 17
November 21
▪ Change to November 14 due to Thanksgiving on November 22
▪ Elections November 6
December 19

A reader has asked what the procedure is for changing a scheduled Meeting date. Here is the Michigan Municipal League Guidance Document

FS OMA Posting Requirements [pdf]

Introduction

The Michigan Open Meetings Act (OMA) requires meetings of a public body to be open to the public and held in a place available to the general public. Notice of regular meetings shall be posted within ten days after the first meeting in each calendar or fiscal year, and notice of special meetings shall be posted at least 18 hours before the meeting. In addition, the OMA allows for public bodies to hold emergency meetings. Public notices must contain the name of the public body to which the notice applies, its telephone number, and its address. PA 528 of 2012 amended the OMA with the intent to create more transparency in the event a public body has to hold an emergency meeting that does not comply with the 18-hour notice requirement of the OMA. This new Act contains additional new posting requirements for public bodies: public bodies are now required to post notices in a “prominent and conspicuous place” on their official websites.

New requirements for rescheduled regular meetings or special meetings

If a public body reschedules a regular meeting or holds a special meeting, a public notice stating the date, time, and place of the meeting shall be posted at least 18 hours before the meeting in a prominent and conspicuous place at:

• both the public body’s principal office and,

• if the public body directly or indirectly maintains an official website that includes monthly or more frequent updates of public meeting agendas or minutes, on a portion of the website that is fully accessible to the public. The public notice on the website shall be included on either the homepage or on a separate webpage dedicated to public notices for special meetings and accessible via a prominent and conspicuous link on the website’s homepage that clearly describes its purpose for public notification of those special meetings.

New requirements for emergency meetings

A public body may meet in emergency session in the event of a severe and imminent threat to the health, safety, or welfare of the public when 2/3 of the members serving on the body decide that delay would be detrimental to efforts to lessen or respond to the threat. However, if a public body holds an emergency public meeting that does not comply with the 18-hour posted notice requirement, it shall make paper copies of the public notice for the emergency meeting available to the public at that meeting. The notice shall include:

• an explanation of the reasons that the public body cannot comply with the 18-hour posted notice requirement.

o The explanation shall be specific to the circumstances that necessitated the emergency public

meeting, and the use of generalized explanations such as “an imminent threat to the health of the

public” or “a danger to public welfare and safety” does not meet the explanation requirements of this

subsection.

• If the public body directly or indirectly maintains a website that includes monthly or more frequent updates of public meeting agendas or minutes, it shall post the public notice of the emergency meeting and its explanation on its website in the manner described for an internet posting above.

• Within 48 hours after the emergency public meeting, the public body shall send official correspondence to the board of county commissioners of the county in which the public body is principally located, informing the commission that an emergency public meeting with less than 18 hours’ public notice has taken place.

o The correspondence shall also include the public notice of the meeting with explanation and shall be sent by either the U.S. postal service or electronic mail.

Compliance with the notice requirements for emergency meetings shall not be construed to create a legal basis or defense for failure to comply with other provisions of the OMA and does not relieve the public body from the duty to comply with any provision of the Act.

Michigan Municipal League  September 2016