Village of Bear Lake Council Meeting May 17, 2017 – meeting audio

The Village no longer records its meetings for public access. The following was provided by a volunteer and joins the meeting in progress at the Correspondence portion. An email was sent by a local resident drawing the Council’s attention to the relevance of the ALICE report for Manistee County.

April 19, 2017 Village Council DRAFT Minutes

To comply with Section 508 – here is a text readable version of the PDF received – Drafted Minutes April 19, 2017

Village of Bear Lake Council REGULAR MEETING

April 19, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Joanne Schroeder, Ron Ronning and Greg McPherson
Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson and Jared Bair

Absent: none

Guests: Nineteen (19) guests signed in

Motion to Adopt the Agenda as presented and with additions by McPherson and seconded by Ronning, motion carried.
Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair
Nay: none

Additions:

  • After Adoption of Agenda – update on burned building
    • Old Business:
      o Re-accept the Articles of Incorporation, sewer – Clerk McPherson
      o DeRidder sewer update – Bass
    • New Business
      o Attorney Quinn not present, Ben Guerra to present
    • o Signage – Bass

Update on Odd Fellows burned building – Jeff Bair

  • Building is Manistee County owned and insured at this time due to back taxes. The county will make the site safe after removal of burned building material. Unsure of future of site at this time.

Public Comment on:

  • “No Parking” signs at Smith & Main Streets – Bair stated it is going up.
  • Maple trees need to come down on Lynn Street – Bair stated, Thompson tree company will be checking this out and other trees around town.
  • Medical Marijuana dispenser in Bear Lake downtown and distribution hubs. He is opposed to any within the village/township of Bear Lake.
    o Additional guest commented that Bear Lake Township is writing an ordinance on Medical Marijuana.
  • Thank you for the use of the Village Hall during the fire for CERT to use, very helpful.

Correspondence: Read by clerk:

  • Letter from Manistee, Mason, Oceana Household Hazardous Waste Committee.
  • Email from Dendra Best, survey for Betsie River Access Site Assessment.

REPORTS:

Approval March 15, 2017 minutes:

  • Motion to approve minutes from March 15, 2017 Regular Meeting with addition by Ronning, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
    Absent: None
  • Maintenance Report: Read by Jared Bair. Report on file with April 2017 minutes [NOTE: a copy has no thus far been received by Bear Lake News]
  • Treasurer’s Report: read by King. Report on file in the 2017 minutes binder.

    March Treasurer’s Report

    March 31, 2017 Statement Balance:
    Equipment Fund checking/savings total 3,270.67
    Honor Bank CD 26,009.55
    Minor Street checking/savings total 15,254.39
    Major Street checking/savings total 29,544.76
    Park checking/savings total 24,437.54
    Park CD#2 32,918.90
    Water checking only 3,128.82
    Money Market Account 10,053.97
    General checking/savings total 52,309.28

Motion to accept Treasurer’s by Ronning seconded by Bass, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

  • Bills to be paid were read by Clerk.

Motion to pay the bills by McPherson, seconded by Schroeder. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

  • Reimbursements to the General Fund were read by President Bair. Total to General Fund: $3,019.90
  • Committee Chair Reports:

Park: Discussion on adding increasing pump out prices for campers. Currently $16

Motion to increase campers at Hopkins Park pump out service to $20 regular, $25 emergency by McPherson, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

Discussion on lot price increase and surcharge to campers tabled until fall 2017.

Loss of two camp sites due to fire until clean-up is complete.

Trees: McPherson’s asked to plant a tree on village right of way between sidewalk & street, Smith & Main Streets.

Streets: Pot hole patch will begin the end of April. Some streets will be repaired during the water project.

Water: Bair commented, our water attorney is a little slow at getting needed paperwork for the water project.

Equipment: Bair reported he attended a Revenue Sharing (Little River Band) meeting in Manistee. Over $400K in grant money was submitted and $100+K in grant money will be given out. Money for dump truck & swim safety equipment were submitted for funding. USDA grant money for dump truck is open. 40/60 match.

Sidewalk: No report

Blight/CABA: Gibson gave a verbal report. Report on file in April’s minute folder. Gibson report on citation booklets and cost. He will order 2 booklets.

Village of Bear Lake Blight Enforcement Report April 19, 2017

  • 7667 Stuart St.
    • Talked to new owner. Frost law regulations lifted on 4-10, will be bringing in equipment to bulldoze and remove debris within a couple of weeks.
    • Plans to start construction of his garage as soon as the lot is cleard.
  • 12238 Virginia St.
    • No reply from owner to my last email.  Property believed to have gone for back taxes on March 31st.
  • 12273 Lynn St.
    • No new information at this time.
  • 12252 Maple St.
    • Inspected & photograph property.  Initial contact letter sent.
  • Blight Enforcement Tickets.
    • Received information from our attorney’s office.  Have contacted a company for information and price quote on tickets to be used when issuing a violation.

Respectfully submitted by, Larry J. Gibson
Blight Enforcement Officer

Bair reported he would like to start interview process for a Blight Hearing Officer. Qualifications; Experience in building trades and knowledge of building codes.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions organizational meeting on April 18 at 2pm. Report on file in April’s minute’s folder. One additional member is needed. Must be a village resident who is registered to vote.

Village of Bear Lake Planning Commission
Organizational Meeting April 18, 2017

Village Hall
Unapproved Minutes

Organizational meeting called to order at 2:08pm by Village Council President Jeff Bair

Pledge of Allegiance was said by all.

Roll Call: Barb Farfsing, Cindi McPherson, Myrna Walter and Bill Beaver

Recognition of visitors: None

Reviewed By-Laws

Election of officers

Chairperson – Barb Farfsing

Vicechair – Bill Beaver

Secretary – Cindi McPherson

Motion was made by Beaver to accept the slate of officers for 2017, seconded by Farfsing. Motion carried

Yays – 4

Nays – 0

Set year meeting dates and time:

May 9, June 13, July 11, August 8, September 12 and October 10, 2017

Meeting time is 6pm. Meeting place will be the Village Hall.

Public Comments: None

Correspondence: None

Commissioners comments: Discussion on zoning

Next meeting; May 9, 2017 at Bear Lake Village Hall @ 6pm

Adjourned at 3:23pm

Respectfully submitted by Cindi McPherson

Manistee County Trail Committee Report: Clerk McPherson read emails from volunteer representative Dendra Best. Reports are on file in April minute’s folder. There was no meeting in April.

Ad Hoc – Policy, Resolution & Ordinance Committee – No report

OLD BUSINESS

  • Clerk McPherson asked council if they would prefer to re-accept a clean copy (without correction marks) of the Articles of Incorporation for the Sewer Projects. Council members agreed it was not necessary as long as there were no changes; there were not.
  • DeRidder Sewer update – Council member Bass wanted an update on where the DeRidder’s are with their sewer project. No update was available. [NOTE: completed under the jurisdiction of District #10 DHD Manistee County]

NEW BUSINESS

  • Motion to adopt a Resolution adopting the Articles of Incorporation of the Three Lakes Collaborative Sewer Authority by Ronning, seconded by Johnson. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None [Note a copy has been requested]
  • Motion to appoint Jeff Bair as Sewer Representative per Sewer Resolution by Johnson, seconded by McPherson. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
  • Motion to accept the Resolution to Adjust Water Rates per Ordinance No. 2001-1 requested by the USDA by McPherson, seconded by Johnson. Motion carried. [Note a copy has been requested ]
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
  • Motion to purchase a Welcome to Bear Lake banner to be hung on the Village Hall by Ronning, seconded by Evans. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
    Printed at the bottom of the banner “Village Office”.
    Bass also commented on interior signage for offices. Ideas of interior signage are being reviewed.
  • Ben Guerra & Chris Hardesty spoke on Medical Marijuana regarding dispensary/regulations on growing & selling marijuana in the village of Bear Lake. The Planning Commission will discuss. Concerns shared and discussion was held.

COUNCIL COMMENT:

  • PUBLIC COMMENT:
  • Pauline Jaquish, Manistee County Commissioner, gave a verbal update on Leckrone properties acquired in tax foreclosure and the burned down building (Odd Fellows Hall) is currently owned by Manistee County. The Odd Fellows Hall building was insurance by the county and the county will clean up the building site when it is released by the Fire Marshall.
  • Variety Store – is county owned and the county is getting bids on the building to demolish and remove. Bear Lake community may want to do a community fundraising project for funding.
  • COMING EVENTS:

    • Community Dinner this Thursday 5pm -7pm
    • Lake Improvement Board Meeting April 20 at 7pm at Bear Lake Township Hall
    • Village of Bear Lake Community Clean-Up day, June 24, 9am – 1pm
    • Bear Lake Promoters After Hour Event will take place on May 18, 2017 at 5-7pm at Bear Lake Hardware Design Center. Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:40p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND for March:

FUND NAME DATES AMOUNT

Major Street 3/01/2017 – 3/31/2017 $149.50

Minor Street 3/01/2017 – 3/31/2017 $162.50

Park Fund 3/01/2017 – 3/31/2017 $609.50

Water Fund 3/01/2017 – 3/31/2017 $390.00

EQUIPMENT RENTAL

Major Street $462.15

Minor Street $562.71

Park Fund $239.25

Water Fund $444.29

Bills To Be Paid

Date: April 19, 2017

Name | Amount|  Fund|  Account Notes

Jack Pine 25.00 Water Newsletter

50.97 General Toner

49.00 General Bus cards Blight

Mead & Hunt 1,141.10 Water Water test/sampling

Bittner/Jennings Attorney 61.43 Water Call w/ Ken

156.98 General FOIA

Auto Wares Group/ Auto 25.00 Major

Bear Lake Ace Hardware 110.93 Park Paint & supplies

Blarney Castle 1,063.20 Park Maint. Buildin

Young, Graham & Wendling 77.50 Water Water Rate Resol.

449.50 Park Joint Part kayak/canoe

325.50 General Sewer Authority

Staples 135.98 General office supplies

AGENDA: Village of Bear Lake Council Meeting. March 15, 2017 7:00 p.m

No response was received to a request for reasonable accommodation for those who are unable to attend due to employment, disability, infirmity by speakerphone.

AGENDA
Village of Bear Lake Council Meeting

March 15, 2017
7:00 p.m. – Village Hall

  1. CALL TO ORDER and PLEDGE OF ALLEGIANCE
  2. ROLL CALL
  3. ADOPTION of AGENDA
    • Additions:
  4. PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
    • Note: Members of the public will speak only when recognized by the chair person.
  • CORRESPONDENCE:
      1. Email – Jason Wilder Evans
      2. Letter of resignation – George “Carver” Edwards
      3. Email – Kris Buckner (Bear Lake Days Committee)
  1. REPORTS/DISCUSSION
  1. MINUTES APPROVAL:
    1. Special Meeting – February 15, 2017

Regular meeting – February 15, 2017

Corrections: Clerk McPherson has a correction

    1. Special Meeting – February 22, 2017
    2. Special Meeting – March 1, 2007 (grant approval)
    3. Special Joint Meeting – March 7, 2017 (BL Water Improvement)
    4. Special Joint Meeting – March 13, 2017 (Kayak/Canoe, Fishing Pier)
  1. VILLAGE MAINTENANCE REPORT:
  2. TREASURER’S REPORT:
    Treasurer’s Report 2-28-17 This PC Documents

    1. Approval of Treasurer’s Report
    2. Amendments
  3. BILLS to be PAID:
  4. REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 2/01/2017-2/28/2017 $654.50

Minor Street 2/01/2017-2/28/2017 $0

Park Fund 2/01/2017-2/28/2017 $0

Water Fund 2/01/2017-2/28/2017 $101.00

Equipment Rental $N/A

Total to transfer to General Fund = $1655.50

COMMITTEE CHAIR REPORTS:

  • PARK:
    • Park Improvement -Resolution
  • TREES:
  • STREETS:
  • WATER:
  • EQUIPMENT:
  • SIDEWALK:   
  • BLIGHT/CABA : Blight Enforcement Officer report
  • PLANNING COMMISSION:
  • MANISTEE COUNTY TRAIL COMMITTEE REPORT:
  • AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee  – No report
  1. OLD BUSINESS:
  2. NEW BUSINESS:
  • Sewer – Articles of Incorporation
  1. PUBLIC COMMENT: General Time – Any Village-related item (three (3)-minute maximum)
    • Note: Members of the public will speak only when recognized by the chair person.
    • Items on agenda or not listed
  2. UPCOMING EVENTS and ANNOUCEMENTS:
  3. ADJOURNMENT

ARTICLES OF INCORPORATION – Three Lake -TRACK CHANGES 03 09 17

March 13: Public Hearing

Joint Public Hearing

Natural Resources Trust Fund Application for Proposed Kayak/Canoe Launch and Fishing Pier.
When
Mon Mar 13, 2017 7pm – 8pm Eastern Time
Where
12376 Virginia St, Bear Lake, MI 49614, USA (map)
Who
Cindi McPherson, Clerk – organizer

A request was made for additional information on behalf of those unable to attend and who may wish to comment.

February 15 Village of Bear Lake Meeting. Notes and Audio

On behalf of residents and property owners unable to attend in person Bear Lake News requested access via speakerphone as the Village no longer records its meetings. A call in number was provided at 12.59pm Wednesday February 15, 2017.

The following amalgamation of requested information to be addressed at the Budget Hearing was sent by return email at 1.02pm

Good morning,

Respectfully, here are the combined questions submitted to us which we are asking be addressed at this evening’s FY2017-18 Budget Hearing.
1. If deficits are noted at the close of the current FY in any Fund, and it becomes necessary to use reserve savings to make up the difference – has that been carried over to the FY17-18 spreadsheets
General Fund:
1. Has the Council discussed the increasing % of Property Tax income that now goes to cover wages and salaries? $56k in income v $76,700 in expenditures. Can you list the current combined payment to the Village President that comes from all sources.
2. How many part time employees does the Village currently have, contractual or employee, at what rate of pay and what duties do they perform. Is there now a requirement for 2 individuals to be present when snow plowing Village streets.
3. A line item of $1000 has been created for ‘Election’ – is the Village anticipating a need to reimburse the Township for election services this year.
4. Public Utilities – at $17,000 for which services and locations is this anticipated.
5. $5800 is budgeted. Actual expenditures on tree damage this current year is over $12,000, with trees also being listed in both Minor and Major Funds. When tree invoices are paid is it noted where the location is to comply with State regulation.
Major and Minor Streets
1. With action pending at the State level to eliminate State Income tax does the Village have any reserve funds or plan to express it’s opposition to such action.
Park
1. if the proposal is to eliminate several prime Park lots – what steps have been considered to explain the increase in rental income (to $38k when actual rent income  is listed at $33,360)
2. $10k is listed as Salaries and Wages – can you elaborate please which employees this relates to and where the corresponding Park line item for Withholding appears (actual expenditure is currently $14,565) During summer 2016 the Village employed at least 2 additional part time employees – does this budget anticipate requiring the same number in 2017, at what rate of pay, for how many hours, and are they classed as contractual or an employee.
3. Public utilities are listed at $12k – actual expenditures in FY16-17 is overdrawn by $2,810 to $10,360. What steps are being taken to do an energy audit in the Park to bring those costs down.
Water
1. An increase in water bill revenue is listed at $100k ( $70k in FY16-17). The discussion and approval of an increase in water rates has not taken place yet, what is the anticipated monthly/quarterly increase.
2. Salaries and Wages have increased from $2,500 to $10,000 – for which employees is this increase necessary
3. Sewer Project – $3,500 – at which public meeting was the need to allocate this amount convened and for what purpose
4. Professional Services at $14k – current FY16-17 Budget is for $20k with actual expenditures at $22,806. How is the reduction in expenditures anticipated when the current agreement with Mead Hunt is as follows:

Weekly pricing is on a Time and Materials (T&M) basis at $50.00 hour with a minimum of 4 hours plus Water Sample Analysis as required by the MDEQ. All water samples analyzed will be at the Villages expense with invoices billed on a T&M basis. Call-outs and Extra Time are at $65/hour with authorization only by the designated representative of the Village of Bear Lake.

Weekly site visit, well house/wellhead inspection, chlorine application and distribution system residuals monitoring, hands-on Village employee training and water sample collection and delivery to the lab, minimum of $200.00 per visit.

Will the Village have a fully certified water system operator on staff this year?

5. Bond payment has increased from $10k to $25k – Bond Interest increased from $2,200 to $14k.
Please explain.
On behalf of residents we appreciate the work you do and trust you agree that transparency and fiscal responsibility is essential to establish trust.
Kind regards,
Bear Lake News
2 independent recordings were made for publication.

Village of Bear Lake February 15 Meeting Packet

The following was received from Village of Bear Lake Clerk McPherson February 13, 2017 at 4.41pm:

PERPOSED AGENDA Village of Bear Lake Council Meeting

February 15, 2017 7:00 p.m. – Village Hall

  1. CALL TO ORDER and PLEDGE OF ALLEGIANCE

  2. ROLL CALL

  3. ADOPTION of AGENDA

  4. PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

 Note: Members of the public will speak only when recognized by the chair person.

 CORRESPONDENCE:

i. Dendra Best, email regarding wording on Manistee Co. Trail Committee notes from last month

  1. REPORTS/DISCUSSION

a. MINUTES APPROVAL:

a. Regular meeting – January 18, 2017

b. Special Meeting – February 1, 2017

c. Special Meeting – February 13, 2007

b. VILLAGE MAINTENANCE REPORT:

c. TREASURER’S REPORT:

a. Approval of Treasurer’s Report

b.

d. BILLS to be PAID:

e. REIMBURSEMENTS to the GENERAL FUND:

FUND NAME | DATES | AMOUNT

Major Street 1/01/2017-1/31/2017 $1,490.50

Minor Street 1/01/2017-1/31/2017 $00.00

Park Fund 1/01/2017-1/31/2017 $00.00

Water Fund 1/01/2017-1/31/2017 $528.00

Equipment Rental $

Total to transfer to General Fund = $2,018.50

COMMITTEE CHAIR REPORTS:

 PARK:

 TREES:

 STREETS:

 WATER:

 EQUIPMENT:

 SIDEWALK:

 BLIGHT/CABA : Blight Enforcement Officer report

 PLANNING COMMISSION:

 MANISTEE COUNTY TRAIL COMMITTEE REPORT:

 AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee

 Employee Holiday / Vacation Policy

  1. OLD BUSINESS:

  1. NEW BUSINESS:

 Water rate increase

 Lake Improvement Board Meeting on March 7, 2017 – new appointment to board

 Sewer Resolution

 MDOT Resolution

  1. PUBLIC COMMENT: General Time – Any Village-related item (three (3)-minute maximum)

 Note: Members of the public will speak only when recognized by the chair person.

 Items on agenda or not listed

  1. UPCOMING EVENTS and ANNOUCEMENTS:

  2. ADJOURNMENT


Requests have been made for all documents to be in screen readable format – the following received PDF has been resampled to allow screen readability as required by law.

Screen Readable treasurers-report-1-31-17.pdf

treasurers-report-1-31-17.xls

FY2016-17 January Village of Bear Lake Treasurer Report

February 15, 2017 FY2017-18 Budget Public Hearing

On February 1, 2017 the Village of Bear Lake held a formal FY2017-18 Budget meeting.

A FOIA request had asked for the proposed operating budget spreadsheets, the December 2016 and January 2017 presented Fund by Line item Budget to Actual Expenditures – in advance of those meetings. They were not received.

The following DRAFT Minutes were provided subsequently:

Village of Bear Lake

PUBLIC HEARING MEETING

2017-2018 Budget Work Meeting February 1, 2017

Unapproved Minutes

The Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Allegiance was said by all.

Council Present: President: Jeff Bair Council: Ron Ronning, Greg McPherson, Jackie Johnson, Peggy Bass, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair

Absent: Carver Edwards, Janene Gee and Larry Gibson

AGENDA ITEM: Budget: Discussion was held on individual accounts with changes made as needed to proposed budget accounts.

Meeting was adjourned at 9:38pm

Respectfully submitted by; Cindi McPherson, Clerk

On February 6, 2017 the following notice was received:

THE VILLAGE OF BEAR LAKE

NOTICE OF BUDGET PUBLIC HEARING

The Village of Bear Lake Village Council will be holding a public hearing to approve the budget for 2017-18 fiscal year on February 15, 2017 at 7pm at the Bear Lake Village Hall, 12376 Virginia Street.  The regular monthly council meeting will immediately follow.

THE PROPERTY TAX MILLAGE RATE IS 10.5363 TO BE LEVIED.

A copy of the proposed budget is available for public inspection at the Village of Bear Lake office, 12376 Virginia Street during regular business hours; Monday – Friday, 1pm -3pm.

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance.

Cindi McPherson, Clerk

Village of Bear Lake

A reminder of the existing FOIA request for the FY2016-17 December and January finance spreadsheets and the proposed FY2017-18 Operating Budget was sent together with a request for speakerphone access to both the Budget Hearing and Regular Council Meeting on February 15, 2017 to accommodate those unable to attend.

Also on February 6 we received the following spreadsheet of the current Village financial status as discussed at the February 1 meeting.

2016-2017-budget-update-1-13-17-2-for-sharing-1

Below is the General Ledger sheet given out at the November 2016 Council Meeting.

general1116b

Below is the General Ledger sheet just provided.

generalrevenue0117

The following communication was received from the State of MI Department of Treasury in August 2016:

0816

0816b

From the following link provided at the Manistee County Treasurer web page:

This is the 2016 Financial Health Report for the Village of Bear Lake as provided by the State of MI:

exp16 rev16 position16
details16

For Comparison:

details15

The following request was sent to the Village Clerk on January 17 and again on January 27, 2017:

Six Month Subscription Request under FOIA

As a digital media news service, providing information to residents and tax payers we are again requesting, respectfully, in advance of each Special, Commission and Regular Council Meeting, by electronic means, the full packet of documents and Agenda provided for Council / Commission Members and made available to all who may physically attend such meetings.
 
Specifically we are requesting all documents referenced in, and including, each meeting Agenda for all meetings from January 2017 to June 30, 2017.
In addition, this request is submitted under Title VI (Referenced in the Village Title VI Non Discrimination Plan with yourself as the Village Title VI Coordinator) 
The Village of Bear Lake serves all people, including minority populations, low income populations, the elderly, persons with disabilities, and those who traverse the Village.  The Village of Bear Lake, recognizes in responsibility to provide fairness and equity in all of its programs, services, and activities, and that it must abide by and enforce federal and state civil rights legislation. 
The Village of Bear Lake has developed this Title VI Plan to assure that services, programs, and activities of the Village of Bear Lake are offered, conducted, and administered fairly, without regard to race, color, national origin, sex, age, or disability of the participants or beneficiaries of federally funded programs, services, or activities (see Title VI Assurances). 
and Americans With Disabilities Act Title II 
 
We are requesting the reinstatement of audio recordings of all meetings, to be made available for registered voters and property owners who are unable to physically attend live on site meetings. Again, we are offering to purchase and provide digital recording devices to enable instant archiving and file sharing.
 
Thank you for your cooperation and service in enabling Village Residents to have full access to operational and financial information. If we can assist in any way do not hesitate to contact us.
 
Bear Lake News Editorial Board.
We have not thus far received the requested copy of the proposed FY2017-18 Operating Budget and it is not posted at BearLakeMichigan.org. The last Minutes posted there are November 2016.

February 13, 2017 Special Meeting

The following notice was received on February 10:

Special Meeting Notice 021317

The Village Web site text reads:

SPECIAL MEETING NOTICE
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE
and the Bear Lake Township Board
will be meeting on:
Community Projects, Banners,
Kayak Launch and County Trails

Meeting date: Monday February 13, 2017
Meeting Time: 7pm
Location: Bear Lake Township Hall
7771 Lake Street

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance.

Cindi McPherson
Village Clerk
February 10, 2017 posted

A previously filed FOIA, including a request for accommodation under both the Village’s Title VI Non Discrimination Policy and the ADA was resubmitted for advance notice of the purpose of this meeting with no response received.

DRAFT Village of Bear Lake November 2016 Minutes

The Village voted to discontinue audio taping it’s meetings. The following is one of two independent audio recordings of this meeting.

nov2016agendaand-bills17112016

treasurer1116

general1116b general1116a
water1116
major1116 minor1116 minorstreet116

park1116

Village of Bear Lake Council REGULAR MEETING November 16, 2016. Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, CarverEdwards
Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair, Larry Gibson

Absent: None

Guests: Pauline Jaquish, Greg McPherson, Donna Ronning, Sally Gibson, Myrna Walter, Paula Preuss, Janette May, Barb Czarnecki.

Note: one unknown guest as they refused to sign in.

Motion to Adopt the Agenda as presented and with additions by Bass and seconded by Johnson, motion carried. Jeff Bair; swearing in of newly elected officials will be done after the meeting.

Johnson: would like to add, new attorney for discussion.

Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair
Nay: none
Public Comment: None

Correspondence: Email from Dendra Best; requesting that the Village of Bear Lake make a formal complaint about her continued exclusion from attending the Trails Committee meetings. No effort has been made to hold the meetings at an accessible location, no materials have been sent to her to review other than the agenda. (twice) Letter on file with minutes.

 Jeff Bair will talk with the Manistee County Trail Committee regarding this matter.

Email from Jason Wilder Evans; requesting the Village Council to celebrate JWEDAY2017. Jason introduced himself as he was there as a guest. His birthday is June 12 and he would like the council to sign his proclamation. Discussion was held, motion was tabled. Jason will send another proclamation for Councils review.

REPORTS:

a. October 19, 2016 minutes: Motion to approve minutes by Bass, seconded by Johnson.
Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: Gee

b. Maintenance Report: Reports for Park, Water, Equipment and General were read by Jared Bair. Written report on file in the 2016 Minutes binder.

c. Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

Equipment Fund checking/savings total 3,270.20
Honor Bank CD 25,999.18

Minor Street checking/savings total 22,382.45

Major Street checking/savings total 41,681.87

Park checking/savings total 32,770.06

Water checking only 27,298.54

Money Market Account 10,040.17

General checking/savings total 31,213.02

Motion to accept Treasurer’s Report by Johnson seconded by Bass – motion carried.
Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair
Nay: none

Motion made to accept recommended amendments to budget by Johnson and seconded by Bass. Motion carried.
Aye: Edwards, Johnson, Bass, Ronning and Bair
Nay: none
Abstained: Gee

d. Bills to be paid were read by Clerk. Motion to pay the bills as presented by Ronning, seconded by Bass. Motion carried. List of bills is found at the end of the minutes.
Aye: Edwards, Johnson, Bass, Ronning and Bair
Nay: none
Abstained: Gee

e. Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,239.50

Reimbursement list is found at the end of the minutes.

f. Committee Chair Reports:

Park: Closed. Sparkle in the Park will open on November 26, 2016

Trees: Done

Streets: Street lights out between Lynn and Wise. Jared will check them.

Water: One more test needs to be done, cross connect. Flies & Vanderbrink meeting on Friday, November 18, 2016

Equipment: None

Sidewalk: more grinding needs to be done next Spring.

Blight/CABA: Blight Enforcement Officer, Larry Gibson gave report on; Zaleski house and 12238 Virginia Street. Gibson received quotes for Stuart St. and 12238 Virginia St. properties.

Both quotes are out of the property owner ability. Variety Store building; Gibson has been trying to contact Blight Attorney Jeff Jocks, no response.

Planning Commission: later in meeting.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

 Manistee County Trail Committee: No report

NEW BUSINESS

 Appoint Pro Tempore – Tabled

 2017 Committee – Tabled

 Education Jared will attend a education water class, Clerk McPherson and Trustee Bass will attend a MML education class on November 17, 2016.

 Bear Lake Promoters Raffle – Bear Lake Promoters requested an adoption of “Local Governing Resolution for Charitable Gaming Licenses”. (Michigan Lottery) This form is required so they can hold a raffle, proceeds go toward the Blight Elimination Fund.

o Motion was made to adopt the Raffle Resolution by Johnson, seconded by Bass. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

 Adoption of Title VI Plan – Revisited tabled document from October 19, 2019 meeting.

o Motion was made to adopt the Title VI Plan by Johnson, seconded by Bass. Motion carried.
Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

 Planning Commission Ordinance – Revisited tabled document from October 19, 2016 meeting.

o Motion was made to adopt the Planning Commission Ordinance by Johnson, seconded by Ronning. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

 Holiday Bonus – Maintenance Supervisor –

o Motion was made to give a Holiday Bonus to the Maintenance Supervisor by Ronning, seconded by Johnson. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

Other Council comments:

 Municipal Attorney discussion by Johnson; Johnson would like to investigate a municipal attorney as the Village Council is encountering more complicated projects. The Council could keep current attorney for general matters. Johnson and Clerk McPherson will contact attorneys to gather attorney fee information.

 Gee suggested the Council does not receive pay for the Special Meeting held on September 1, 2016.

Motion was made for the Council not to be paid for Special Meeting on September 1, 2016 by Johnson, seconded by Gee. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

PUBLIC COMMENT:

 Jason Wilder Evans questioned the Museum under committees – council informed him the Museum Committee has disbanded.

 Pauline Jaquish reported on Sparkle in the Park. Requested key to restroom during Sparkle in the Park. Sparkle has expanded on to the “old 66” gas station property. Robin and Pete Shreve donated holiday décor for the property. Jaquish was elected as Manistee County Commissioner and she hopes to be appointed to the county Blight Committee.

COMING EVENTS:

 Thanksgiving dinner at BLUMC Thursday.

Meeting adjourned at 8:19p.m.
Respectfully Submitted,
Cindi McPherson, Clerk

Bills To Be Paid and Reimbursements to the General Fund Date: November 16, 2016

West Coast Farm Service $851.50 Major Fund 202-265-775

Mead & Hunt $3,473.33 Water Fund 591-558-801

Staples $107.23 General Fund 101-215-727

OMS Compliance Services $7.50 General Fund 101-265-801

PM Technologies $769.39 Water Fund 591-558-930

Personal Plumbing $169.76 General Fund 101-265-930

Mark Thompson Tree & Stump $170.00 General Fund 101-000-951

Bear Lake Ace Hardware $21.97 Major Street 202-463-782

Manistee County Visitors Bureau $362.00 Park Fund 531-000-850

DEQ $639.39 Water Fund 591-558-801

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 10/01/2016-10/30/2016 $241.50

Minor Street 10/01/2016-10/30/2016 $237.00

Park Fund 10/01/2016-10/30/2016 $343.00

Water Fund 10/01/2016-10/30/2016 $165.00

Total to transfer to General Fund = $1,239.50