Village of Bear Lake Meeting Documents July 18, 2018

The following documents were received today.

Proposed July 18 2018 agenda

Purchasing Policy

July 18, 2018

T Report June 29, 2018

AGENDA

Village of Bear Lake Council Meeting

July 18, 2018

7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

  • Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum) 

  • Joyce Valentine – Manistee County Millage renewal

Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE: 

REPORTS/DISCUSSION

MINUTES APPROVAL: 

  • June 20, 2018 Regular monthly meeting   

DPW BUILDING INFORMATION – Pat Bentley from Spicer Group

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

  • Acceptance of Treasurer’s Report
  • Amendments:

BILLS to be PAID:

REIMBURSEMENTS: [see below]

COMMITTEE CHAIR REPORTS:

PARK: 

  • Park Manager Report – Jeff Bair
  • Swim Safety items purchase?
  • Hopkins Park Sign – President Bair
  • Kayak/Canoe Project – President Bair

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:   

WATER: 

  • Water Well update – President Bair
  • Draw
  • Water Ordinance update – President Bair & Council member Evans

BUILDINGS, GROUNDS AND EQUIPMENT:

  • DPW Building – addressed above

BLIGHT/CABA:

  • CABA :  Rick Farfsing
  • Blight Enforcement Officer report: Gibson

COUNTY COMMISSIONER REPORT: Pauline Jaquish

MANISTEE COUNTY TRAIL COMMITTEE REPORT:  Council member McPherson

BEAR LAKE IMPROVEMENT BOARD REPORT: Council member McPherson

TWO LAKES SEWER REPORT: Jeff Bair

PLANNING COMMISSION REPORT: Barb Farfsing

  • Redevelopment Ready Community – update
  • Available village properties

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS: 

  • Sample ballot for the appointment of Clerk & treasurer has been approved and DPW Building
  • Community Clean-Up Day – over view
  • Committee member assignment
    • Approval to change  Maintenance Superintendent to DPW Superintendent

NEW BUSINESS:

  • Purchasing Policy

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

ADJOURNMENT     

REIMBURSEMENTS to the EQUIPMENT FUND and WAGE TRANSFER TO GENERAL FUND:

June 2018

Featured

June 20, 2018 Village of Bear Lake Meeting

The following was received by our volunteer at 4.54pm on June 20, 2018.
Too late to alert anyone wishing to attend. Once again the audio broadcast of the meeting was terminated by the Village before the end of the meeting in violation of the access permitted under the Open Meetings Act. The Village does not record its meetings.

AGENDA

Village of Bear Lake Council Meeting

June 20, 2018

7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

  • Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE: 

  • Right of Way – letter

REPORTS/DISCUSSION

MINUTES APPROVAL: 

  • May 16, 2018 Regular monthly meeting   

SEWER UPDATE – Brain Sousa from Wade Trim

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT: T Report May 31, 2018 (Autosaved)

  • Acceptance of Treasurer’s Report
  • Amendments:
    • Flag banner purchase -May 16, 2018 motion needs to be amended.

BILLS to be PAID: Authorized Disbursements May2018

Clerk’s Report 6-20-18

REIMBURSEMENTS: see page 2

COMMITTEE CHAIR REPORTS:

PARK: 

  • Park Manager Report – Jeff Bair
  • Swim Safety items, grant received – President Bair
  • Hopkins Park Sign samples – President Bair
  • Kayak/Canoe Project – President Bair
  • Watershed Clean-up event – President Bair/Barb Farfsing

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:   

WATER: 

  • Water Well update – President Bair
  • Water Ordinance update – President Bair & Council member Evans
  • DPW Building update – President Bair

BLIGHT/CABA:

  • CABA :  Rick Farfsing
  • Blight Enforcement Officer report: Gibson

COUNTY COMMISSIONER REPORT: Pauline Jaquish

MANISTEE COUNTY TRAIL COMMITTEE REPORT:  Council member M cPherson

BEAR LAKE IMPROVEMENT BOARD REPORT: Council member McPherson

TWO LAKES SEWER REPORT: Jeff Bair

PLANNING COMMISSION REPORT: Barb Farfsing

  • Redevelopment Ready Community

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS: 

  • Ballot language for the appointment of Clerk & treasurer has been approved and DPW Building
  • Community Clean-Up Day – update

NEW BUSINESS:

  • Committee member assignment

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

  • Watershed event Saturday, June 23 at Bear Lake B&B at 5p-8p
  • Community Clean-up Day Saturday, June 30 at 9a-1p
  • Bear Lake Days July 13-15
  • Community Dimmer Thursday, June 21 at 5p

ADJOURNMENT     

REIMBURSEMENTS to the EQUIPMENT FUND and WAGE TRANSFER TO GENERAL FUND:

May 2018

Village of Bear Lake: March 28, 2018 7 PM Meeting Information

The following was received: [see prior posting here]

AGENDA PUBLIC MEETING

Village of Bear Lake Public Hearing Natural Resources Trust Fund Application for Proposed Kayak/Canoe Launch and Fishing Pier site

March 28, 2018 7:00 p.m. – Bear Lake Village Hall

CALL TO ORDER – Bear Lake Village President, Jeff Bair

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTER:  Pat Bentley, Spicer Group

PUBLIC COMMENT

ADJOURNMENT

The posted notice is as follows:

Bear Lake News has requested copies of documents to be presented in order that residents may submit questions.

Also: [NOTE: No Agenda supporting documentation was received but has been requested]

PROPOSED AGENDA

Village of Bear Lake Council Meeting March 28, 2018

7 p.m. – Village Office

(following the Kayak/Canoe Launch Public Hearing)

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

  • Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum) 

Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE: 

REPORTS/DISCUSSION

MINUTES APPROVAL: 

  • Budget Public Hearing 2018-2019 February 21, 2018
  • Regular Monthly Meeting February 21, 2018
  • Special Meeting Water System Improvement February 7, 2018 

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

  • Acceptance of Treasurer’s Report
  • Amendments:

BILLS to be PAID:

REIMBURSEMENTS to the GENERAL FUND:

COMMITTEE CHAIR REPORTS:

PARK: 

  • Park Manager Report 

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:   

WATER: 

  • Water Well update
    • Grant of Easement
  • Water Ordinance update     
  • Maintenance Building update

BLIGHT/CABA:

  • CABA :
  • Blight Enforcement Officer report:

COUNTY COMMISSIONER REPORT:

MANISTEE COUNTY TRAIL COMMITTEE REPORT: 

BEAR LAKE IMPROVEMENT BOARD REPORT:

TWO LAKES SEWER REPORT: No report

PLANNING COMMISSION REPORT: Annual report

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson: student volunteer

OLD BUSINESS: 

  • Clerk & Treasurer appointment – August
  • Community Clean-Up Day

NEW BUSINESS:

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

  • Community dinner at Bear Lake United Methodist Church

ADJOURNMENT 

REIMBURSEMENTS to the GENERAL FUND:

February 2018

Village of Bear Lake, Wednesday February 21, 2018 Council Meeting

Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so we suggest you use either Google or Skype. If you would like to submit Public Comment contact the Village.

Proposed Agenda February 2018

Unapproved Minutes January 17, 2018 (1)

Budget work session Feb 7 2018 unapproved

{Audio recording here}

Proposed 2018-2019 Budget- unapproved

PROPOSED AGENDA

Village of Bear Lake Council Meeting

February 21, 2018

7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

• Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE:

Email from Kris Buckner, Bear Lake Promoters regarding Bear Lake Days – road closures

REPORTS/DISCUSSION

MINUTES APPROVAL:

Regular Meeting December 13, 2017

Special Meeting Budget Work Session 2018-2019 February 7, 2018

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

• Acceptance of Treasurer’s Report

• Amendments:

BILLS to be PAID:

REIMBURSEMENTS to the GENERAL FUND:

COMMITTEE CHAIR REPORTS:

PARK:
Park Manager Report

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:

WATER:
Water Well update
Water Ordinance update
Maintenance Building update

BLIGHT/CABA:
CABA
Blight Enforcement Officer report:

COUNTY COMMISSIONER REPORT:

MANISTEE COUNTY TRAIL COMMITTEE REPORT:

BEAR LAKE IMPROVEMENT BOARD REPORT:

TWO LAKES SEWER REPORT:

PLANNING COMMISSION REPORT: No report

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson – no report

OLD BUSINESS:
Clerk & Treasurer appointment – August
Mass Gathering Ordinance – follow-up

NEW BUSINESS:
Pat Bently – DPW building, Saw grant and canoe/kayak launch

  • (DPW) Maintenance Manager wage increase
  • (DPW employee) Maintenance worker wage increase & minimum wage

Follow up on items from December’s council meeting:

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

• Community dinner at Bear Lake United Methodist Church

C.R.A.S.E. – March 10 at 11a at Bear Lake High School.

ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:

January 2018

FUND Equipment Rental 1/5/2018 1/12/2018 1/19/2018 1/26/2018

TOTALS

Water 591-558-943 271.44 532.44 219.24 647.28 1670.4
Major 202-463-943 1,309.43 1,122.19 775.62 446.16 3653.4
Minor 203-463-943 180.21 878 775.62 446.16 2279.99
TOTALS 1761.08 2532.63 1770.48 1539.6 7603.79
FUND Wage Transfer
Water 591-000-702 1,398.00
Water-treas 591-000-702 700
Taxes 591-000-702 160.5
Park 531-000-702 26
Taxes 531-000-702 1.99
Major 202-463-702 754
Street Admin 202-463-702 0
Taxes 202-463-702 57.68
Minor 203-463-702 710.75
Street Admin 203-463-702 0
Taxes 203-463-702 54.37
TOTAL 3,863.29

Village of Bear Lake Council Meeting: Wednesday January 17 at 7.00pm

​Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so we suggest you use either Google or Skype.

Bear Lake News has asked that the line be monitored for accidental mute.

Tabled from December was approval of a Resolution to hold a Special Election on the matter of changing from an elected to appointed Clerk and Treasurer. Prior post on this may be read here.

See: http://www.michigan.gov/documents/sos/2018_May_Elec_604577_7.pdf

MAY 8, 2018 ELECTION CALENDAR OF DATES
By Jan. 30 Petitions to place proposals on ballot filed with county and local clerks. (168.646a)

After consultation with the individuals who received the following letter concerning their requests for reasonable access to Council Meeting documents and information the following statement has been received from one of the individuals concerned.

“There are, according to the most recent Census, only 118 households and 78 families residing in the Village of Bear Lake. There are @ 210 adults of voting age with over 1/4 aged over 65. There were 118 occupied homes, 23 were listed as summer homes.

Full time residents pay @$63,000 in Property Taxes of which $68,275 have now spent in salaries and wages. 48 of us signed the petition calling for a Referendum vote on the Ordinance taking away our right to elect the Clerk andTreasurer.

It is my position that no Village resident should be forced to file a FOIA for information about our own government- regardless. Why would any government approve using our hard earned money to pay an attorney to provide an 8 page justification for not providing requested basic information? It seemed to those listening that the Council in fact was not consulted.

For the past 3 years many individuals have attempted to get basic information about the financial operations of our government – particularly after the State Department of Treasury issued a stern warning.

Previously, when we have tried to nominate Bear Lake News as our representative to save duplication of communication this has been denied. 

We are grateful that to just do what has been asked, file a standard 6 month FOIA for each Meeting Packet in advance of each meeting, has been done by Bear Lake News. 

With so many documented instances of delay or official non response, several individuals did indeed seek legal advice. As we realized the  bill would impact Village finances, no action was taken. It is regrettable that the Village can’t just tell us all what you are doing and respond in kind?

When complaints are made that ‘these people’ are costing ‘us’ money – who’s money is that?

‘These people’ live, work and support our local community.”

At 8.36 am we received the following: no supporting documents.

PROPOSED AGENDA
Village of Bear Lake Council Meeting
January 17, 2018
7:00 p.m. – Village Hall

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL ADOPTION of AGENDA
• Additions:
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:

REPORTS/DISCUSSION
Variety Store update –
MINUTES APPROVAL:
• Regular Meeting December 13, 2017
VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:
• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
PARK:
• Park Manager Report
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update
• Water Ordinance – Johnson
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
PLANNING COMMISSION REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT:
BEAR LAKE IMPROVEMENT BOARD REPORT:
TWO LAKES SEWER REPORT: Meeting Cancelled [Editors Note: the meeting was held on January 3.]
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson
OLD BUSINESS:
• Items for 2018-2019 Budget
• Clerk & Treasurer appointment
• Water Review Board member – replacement
• Mass Gathering Ordinance – follow-up

NEW BUSINESS:
Follow up on items from December’s council meeting:
• Water Superintendent contract
PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members
of the public will speak only when recognized by the chair person.
Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:
• Community dinner at Bear Lake United Methodist Church
ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:
DECEMBER 2017
WAGES Accounts Amounts
Water Fund 591-000-702 $
Park Fund 531-000-702 $
Major Fund 202-463-702 $
Minor Fund 203-463-702 $
TOTAL $

EQUIP RENTAL Accounts Amounts
Water Fund 591-558-943 $
Major Fund 202-463-943 $
Minor Fund 203-463-943 $
TOTAL $

 

Village of Bear Lake Council Meeting May 17, 2017, 7:00 p.m.

The following was received from Village Clerk. Ms. McPherson. Under the terms of a standing 6 month FOIA Subscription the following request was sent on May 16th:

“May we please receive the Finance Report Spreadsheets as requested – i.e your Budget to Actual by Line Item by Fund accounting sheets.
Also all Reports and Correspondence received.”

AGENDA
Village of Bear Lake Council Meeting ,May 17, 2017
7:00 p.m. – Village Hall

  1. CALL TO ORDER and PLEDGE OF ALLEGIANCE
  2. ROLL CALL
  3. ADOPTION of AGENDA
    • Additions:
  4. PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
    • Note: Members of the public will speak only when recognized by the chair person.
    • CORRESPONDENCE:
  5. REPORTS/DISCUSSION
    • MINUTES APPROVAL:
      1. Regular Meeting April 19, 2017
    • VILLAGE MAINTENANCE REPORT:
    • TREASURER’S REPORT:
      1. Approval of Treasurer’s Report
      2. Amendments
    • BILLS to be PAID:
    • REIMBURSEMENTS to the GENERAL FUND:
    • COMMITTEE CHAIR REPORTS:
    • PARK:
    • TREES: Thompson bid and planting of new trees
    • STREETS:
    • WATER:
    • EQUIPMENT:
    • SIDEWALK:   
    • BLIGHT/CABA : Blight Enforcement Officer report
    • PLANNING COMMISSION:
    • MANISTEE COUNTY TRAIL COMMITTEE REPORT:
    • AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee  – No report
  6. OLD BUSINESS:
  7. NEW BUSINESS:
    • Resolution – Millage
    • Resolution – Plow Truck
  8. Follow up on items from April’s council meeting:
    • DeRidder’s sewer
    • “No parking” sign on Smith Street – it is up.
    • Mario Lopez trees
  9. PUBLIC COMMENT: General Time – Any Village-related item (three (3)-minute maximum)
    • Note: Members of the public will speak only when recognized by the chair person.
    • Items on agenda or not listed
  10. UPCOMING EVENTS and ANNOUCEMENTS:
  11. ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:

WAGES DATES AMOUNT

Major Street 4/01/2017-4/30/2017 $153.99

Minor Street 4/01/2017-4/30/2017 $123.35

Park Fund 4/01/2017-4/30/2017 $777.50

Water Fund 4/01/2017-4/30/2017 $188.75

TOTAL $1243.59

EQUIPMENT RENTAL April 2017

Major Street $332.74

Minor Street $298.91

Park Fund $940.25

Water Fund $236.25

TOTAL $1808.15

Total to transfer to General Fund = $3051.74

Treasurer’s authorized disbursements 5-16-17:

Amount Fund Notes
Hourly Employees General 520,180,520,100,117,520,
Bear Lake Promoters 225.00 General Office Banner approved at April meeting
Charter Communications 146.10 General Office WiFi & phone service
Consumers Energy 947.54 General 7750 Main, 7576 Lake, 7780 Lake, Street lights
Superior Energy 334.31 General 2-28 / 3-31-17
Salaries 1,950.00 General CMc1000,JCB 250,slk700
State of Michigan General Sales, Use and Withholding Tax 1/4ly return
United States Treasury (IRS) General Add’l Employer’s Withholding First 1/4
Total from General Fund 3,602.95
Consumers Energy 748.00 Water well houses
Superior Energy 24.09 Water well houses
CenturyLink 74.68 Water well house phone
Total from Water 846.77
Charter Communications 257.29 Park WiFi
Consumers Energy 201.64 Park 7780 Lake, 7727 Park
Park Manager 172.00 Park
Consumer Cellular 36.29 Park
Total from Park 667.22
BP Major Gas & Diesel charges 2-11 / 3-2-17
Total from Major Street
BP Minor Gas & Diesel charges 2-11 / 3-2-17
Total from Minor Street
Treasurer’s Authorized Disbursements 5-17-17ThisPCDocs17

AGENDA: Village of Bear Lake Council Meeting. March 15, 2017 7:00 p.m

No response was received to a request for reasonable accommodation for those who are unable to attend due to employment, disability, infirmity by speakerphone.

AGENDA
Village of Bear Lake Council Meeting

March 15, 2017
7:00 p.m. – Village Hall

  1. CALL TO ORDER and PLEDGE OF ALLEGIANCE
  2. ROLL CALL
  3. ADOPTION of AGENDA
    • Additions:
  4. PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
    • Note: Members of the public will speak only when recognized by the chair person.
  • CORRESPONDENCE:
      1. Email – Jason Wilder Evans
      2. Letter of resignation – George “Carver” Edwards
      3. Email – Kris Buckner (Bear Lake Days Committee)
  1. REPORTS/DISCUSSION
  1. MINUTES APPROVAL:
    1. Special Meeting – February 15, 2017

Regular meeting – February 15, 2017

Corrections: Clerk McPherson has a correction

    1. Special Meeting – February 22, 2017
    2. Special Meeting – March 1, 2007 (grant approval)
    3. Special Joint Meeting – March 7, 2017 (BL Water Improvement)
    4. Special Joint Meeting – March 13, 2017 (Kayak/Canoe, Fishing Pier)
  1. VILLAGE MAINTENANCE REPORT:
  2. TREASURER’S REPORT:
    Treasurer’s Report 2-28-17 This PC Documents

    1. Approval of Treasurer’s Report
    2. Amendments
  3. BILLS to be PAID:
  4. REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 2/01/2017-2/28/2017 $654.50

Minor Street 2/01/2017-2/28/2017 $0

Park Fund 2/01/2017-2/28/2017 $0

Water Fund 2/01/2017-2/28/2017 $101.00

Equipment Rental $N/A

Total to transfer to General Fund = $1655.50

COMMITTEE CHAIR REPORTS:

  • PARK:
    • Park Improvement -Resolution
  • TREES:
  • STREETS:
  • WATER:
  • EQUIPMENT:
  • SIDEWALK:   
  • BLIGHT/CABA : Blight Enforcement Officer report
  • PLANNING COMMISSION:
  • MANISTEE COUNTY TRAIL COMMITTEE REPORT:
  • AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee  – No report
  1. OLD BUSINESS:
  2. NEW BUSINESS:
  • Sewer – Articles of Incorporation
  1. PUBLIC COMMENT: General Time – Any Village-related item (three (3)-minute maximum)
    • Note: Members of the public will speak only when recognized by the chair person.
    • Items on agenda or not listed
  2. UPCOMING EVENTS and ANNOUCEMENTS:
  3. ADJOURNMENT

ARTICLES OF INCORPORATION – Three Lake -TRACK CHANGES 03 09 17