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Village of Bear Lake: Draft May 2018 Minutes

[NOTE: The Village did not properly enable the telephone conference line so there is no full recording of this session]

The documents received are available here.[click link]

Village of Bear Lake Council
REGULAR MEETING
May 16, 2018
Bear Lake Village Hall
Unapproved Minutes Drafted Minutes May 16 2018

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff:
Absent: Jackie Johnson, Jared Bair, Larry Gibson
Guests: None
Motion to Accept the Agenda by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, McPherson, Ronning, Ware, Bair
Nays: none
Absent: Johnson
Note: agreed to have guest speaker speak after Public Comment.
Public Comment: • None
Guest speaker; Rebecca Koteskey, from Northwest Michigan Invasive Species Network, Traverse City office, spoke on Garlic Mustard in the village of Bear Lake. She was connected by Karen Buckner after finding some near her home & within the village. A Workbee to remove
the invasive garlic mustard is set for May 19, 2018 10am to noon in Bear Lake. Flies and door hangers were given out.

Correspondence: Read by clerk:
• None

REPORTS:
Motion to accept the minutes from April 18, 2018 regular monthly meeting with correction by Evans, seconded by Bass. Motion Carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None
Absent: Johnson
Correction: mis-spelled word, 2nd page, “performed”.
Motion to accept the minutes with corrections from May 14, 2018 Special meeting minutes with corrections by McPherson, seconded by Evans. Motion Carried.
Aye: Bass, Evans, Ronning, Ware, Bair
Nay: None
Absent: Johnson
Abstain: McPherson
Corrections: King was absent, mis-spelling of “issuance” and “securities”. Under Public Comment, it should read, DPW Building.

• Maintenance Report: No report

• Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.
April 2018 Fund Balances:
General checking/savings total 61,262.00
Water checking only 17,389.09
Money Market Checking 6,089.91
Savings 100.00
Park checking/savings total 23,841.17
Park CD#2 33,149.40
Major Street checking/savings total 23,062.24
Minor Street checking/savings total 6,263.78
Equipment Fund checking/savings total 18,183.75
Motion to accept the Treasurer’s Report as presented by McPherson seconded by Bass, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

King reported a light on the museum is on 24/7, motion sensor is not working. Jeff Bair will contact Paradigm Electric to fix.

Bills to be paid presented by the Clerk. List on file in 2018 Minutes folder. Motion to pay the bills by Bass, seconded by McPherson. Motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

Amendments:
Motion to accept the Amendments as presented by Ronning seconded by Bass, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
Amendments:
Park Fund: Increase Gas & Oil – $600
From Printing & Publishing – Bal. $500

April reimbursements to the General Fund were read by President Bair.
o Wages to General Fund: $4,587.17
o Equipment Rental to General Fund: $867.76

Committee Chair Reports:
Park:
o Park Manager Report: Verbal report by Park Manager, Jeff Bair. April 2018 deposits – $2,527.00 compared to April 2017 – $1,260. Report on file.
o Construction on center boat parking area in the camp area, filled in and hydro seeded.
o Bair provided information on a new sign for the entrance of Hopkins Park. Cost would be $600, John Mertes from Vyper Graphics. Sign is 4ft X 8ft, wrapped on metal poles. Picture of sunset over Bear Lake on sign. Bair will check on location of sign so it is on village property.
o Motion to OK $600 from Park Fund to purchase new Hopkins Park sign with committee design approval, by Bass seconded by Ronning, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

o Kayak/Canoe project – President Bair stated Karlyn from AES will write the grant for the village for the Meninger Family Endowment to be used for recreation projects.
o Little River of Ottawa Band of Indians – grant for safety swim items done – June 11, 2018 expected action on grant proposals.
o Bass questioned if Bear Lake Marina was paid up on back payments. Treasurer King reported, Yes.
o Ronning questioned, if camp host should pay for having his sewage dumped?
o Discussion was held, decision to leave as is currently.

Streets, Trees, Signs, Lights, Sidewalks: No report
Evans asked for update on last months resident concern on his street, Ronning Street. President Bair said he spoke with resident and agreed on a fix. Waiting on a quote from Ron Brown.

Water:
o Update on Water System Improvement Project; closed on May 15, 2018.
o Ken Mlcek, project manager will be sending an estimated timeline for the project.
o The updated Water Ordinance was presented to the council. Discussion was held. Water Ordinance is tabled for further review by President Bair, Treasurer King, Clerk McPherson and council member Evans. [NOTE: A copy of the updated Ordinance was requested – the Clerk stated it was the prior version that was discussed] view link by clicking here]
o Treasurer King presented new verbiage for the new water invoices; $XXXX penalty if not paid by the due date. $5.00 late fee will stay the same. Motion to accept the Treasurer’ proposed verbiage for the water invoices as presented and keep the $5.00 late fee by Ronning seconded by McPherson, motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

Blight/CABA
CABA: No report.
BLIGHT: Blight Officer no report by Gibson.

County Commissioner Report: Pauline Jaquish verbally reported on the Variety empty property, County Treasurer will be following up on finish grading of the property. President Bair reported there are a few items that were damaged in the demo process, hand railing and sidewalk. Contractor agreed to fix.

SMARTrail Committee Report: McPherson reported the meeting was cancelled.

Bear Lake Improvement Board: McPherson reported no report, no meeting. Next meeting is on May 17th.

Two Lakes Sewer Collaborative: President Bair reported a grant was received for the Preliminary Engineering Report, PER, Wade & trim will do this. Next meeting is May 22, 4pm at BL Township or Onekama Hall. The map for the sewer lines are done, available at Bear Lake Village offices. Bair would like to send out a questionnaire to residents
regarding the sewer project.

Planning Commission: Clerk McPherson reported on Redevelopment Ready Community – Self Evaluation was done and sent in, waiting for their response.

Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported, volunteer Julie, has finished index for Policy Book and working on Resolution Notebook.

OLD BUSINESS
Community Clean-up Day – President Bair stated he had received a $50 gift card from Meijer to use toward lunch at the Clean-Up Day. Clerk McPherson will have posters printed and put around the village.

NEW BUSINESS
• Flag banners – President Bair reported he was asked by the banner group if the village would be interested in splitting the cost of the flag banners for the downtown section, the village cost will be $500. $400 from the seasonal account and $100 from the Blight account.
Motion to pay half the cost for the flag banners in the downtown section, $500 by Evans seconded by Ronning, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
• Audit dates – June 6, 7 & 8 dates are scheduled.
• Motion to change the motion from May 14, 2018 Special Meeting for signature on the Water closing documents by Ronning seconded by McPherson, motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson [as the May 14, 2018 Special Meeting Minutes were approved as corrected we have no indication what was changed]

• Motion to change the motion from Monday 14, 2018 special meeting, for signature on construction contracts on behalf of the village by Evans seconded by McPherson, motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson [as the May 14, 2018 Special Meeting Minutes were approved as corrected we have no indication what was changed]

• Motion to approve the 2018-2019 Budget & levied millage rate of 10.3108 as presented by McPherson seconded by Evans, motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

COUNCIL COMMENT:

• None
PUBLIC COMMENT: None
COMING EVENTS
• Community Dinner Thursday, May 17, Bear Lake United Methodist Church
• Girls Softball tournaments
Meeting adjourned at 8:55p.m.

Respectfully Submitted,
Cindi McPherson, Clerk

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Village of Bear Lake: May 16, 2018 Meeting documents.

Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype to avoid charges

NOTE: We do not edit documents received but post ‘as-is’

AGENDA Village of Bear Lake Council Meeting May 16, 2018
7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL ADOPTION of AGENDA
• Additions
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:

REPORTS/DISCUSSION
MINUTES APPROVAL:
• April 18, 2018 Regular monthly meeting see the DRAFT Minutes here.
• May 15, 2018 Special Meeting

Village of Bear Lake Council SPECIAL MEETING
DPW Building Water Well System
May 14, 2018 7PM
Bear Lake Village Hall
Unapproved Minutes

The Special Meeting Meeting on the DPW Building and Water Well System of the Bear Lake Village Council was called to order by President Jeff Bair at 5:01 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair
Absent: Jackie Johnson, Greg McPherson & Larry Gibson
Guests: Two (2) guests
Public Comment:
 None
Motion to Accept the resolution authorizing village proposal to authorize issurance of
municipal securties by Ronning and seconded by Evans, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Motion to authorize the village president and the village clerk to sign any documents
necessary to close the USDA water project by Evans and seconded by Ronning, motion
carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Motion to authorize the village president and the village clerk to sign the construction
contracts on behalf of the village by Evans and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Public Comment:
 Guest questioned repayment of water system. [the Guest questioned the repayment of the DPW Bond payment]
Meeting adjourned at 5:08pm.

Respectfully Submitted,
Cindi McPherson, Clerk

VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:


• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
PARK:
• Park Manager Report
• Sign
• Kayak/Canoe Project
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update
• Water Ordinance update – Jeff & Marla
• Verbiage for new water invoices – Sally
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
COUNTY COMMISSIONER REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT: Meeting cancelled
BEAR LAKE IMPROVEMENT BOARD REPORT: No report, meeting on May 17
TWO LAKES SEWER REPORT: Jeff
PLANNING COMMISSION REPORT:
• Redevelopment Ready Community
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS:
• Community Clean-Up Day – update
NEW BUSINESS:

• Bear Lake Hardware payment of invoices – treasurer
• Flag banners
• Audit
• Ratify resolution – treasurer to sign
• Resolution for Millage Rate

RESOLUTION TO ADOPT FISCAL YEAR 2017-2018 BUDGET AND LEVIED MILLAGE RATE RESOLUTION NO. 2018 – __
MAY 16, 2018

WHEREAS the Village of Bear Lake has a fiscal year that begins March 1, and;
WHERESAS the Village of Bear Lake maintains three (3) major accounts, General Fund, Major and Minor
Street Funds, all receiving state revenue sharing, with the General Fund receiving a millage and;
WHEREAS the Village held a budget hearing on February 21, 2018 with six (6) members of the council present and;
WHEREAS the Village council, at a special meeting on February 21, 2017 and by roll call vote, passed the budget for the 2018-2019 fiscal year with the millage rate of 10.3108;
WHEREAS on May 16, 2018 the Village of Bear Lake Council amended the millage rate to be 10.3108;
THEREFORE let it be said that the budget was set for the Village of Bear Village with expectations of maintaining the village as it should be maintained.• Garlic Mustard – Rebecca Coteskey

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members
of the public will speak only when recognized by the chair person.
Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:

ADJOURNMENT


Featured

Village of Bear Lake Regular Meeting April 18, 2018

Our volunteer had difficulty connecting – the meeting was joined in progress.

No financial documents were received – a volunteer collected copies which will be posted separately. [Note: a full meeting packet, to be supplied in advance of each meeting, has been requested under both FOIA and the ADA provision of the Open Meetings Act}

Unapproved minutes April 18 2018 [pdf]

Village of Bear Lake Council
REGULAR MEETING April 18, 2018
Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Two (2) guests

Motion to Accept the Agenda by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nays: none. Absent: none

Public Comment: None

Correspondence: Read by clerk:

  • Letter from resident Daniel DeBano regarding the poor condition of the street (Ronning Street) in front of his home. And the repair he needs to do to his lawn after winter, due to the snowplow truck when plowing. He would like someone to call/email this with him. President Bair will contact him.

REPORTS:

Motion to accept the minutes from March 28, 2018 Public Hearing for Kayak/Canoe Launch by Evans, seconded by McPherson. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: None. Absent: None

Motion to accept the minutes with corrections from March 28, 2018 Regular Monthly Meeting by McPherson, seconded by Evans. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: None. Absent: None

Corrections: Wrong $ amount under amendments and name correction noted.

  • Maintenance Report: Verbal report was given by Jared Bair. Finished up painting in restrooms for campers. Plowing and general maintenance.
  • Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.

March 30, 2018 Fund Balances:
General checking/savings total 66,629.75
Water checking only 37,777.78
o Wages to General Fund: $4,784.43
o Equipment Rental to General Fund: $5,084.17
Money Market Checking 10,089.86

Park checking/savings total 28,218.47
Park CD#2 33,149.40

Major Street checking/savings total 29,565.77
Minor Street checking/savings total 8,281.15
Equipment Fund checking/savings total 7,296.68

Motion to accept the Treasurer’s Report as presented by Bass seconded by Ronning, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Bills to be paid presented by Treasurer. List on file in 2018 Minutes folder.

Motion to pay the bills by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

February Reimbursements to the General Fund were read by President Bair.

Committee Chair Reports:
Park:
Park Manager Report: Verbal report by Park Manager, Jeff Bair. March 2018 deposits – $6,302 compared to March 2017 – $3,058. The snow needs to melt so campers can move in.
Landscaping wall by restrooms area may need to be replaced. Jared will look at project to see if it can be done by DPW.
Due to snow & cold there are still some Sparkle items up.

  • Kayak/Canoe project – Manistee County Community Foundation has opened their recreation grant phase $215,000, need to give them notice if we are applying by end of this month. Put in for 26%, (est. $35K), village would still need 10% match money of the $35K. Deadline is July 3, 2018. President Bair will ask AES to write the grant again for us. An endowment was given by an individual (Meninger Family Endowmwnt) to be used for recreation projects.

Streets, Trees, Signs, Lights, Sidewalks: No report

Water:

  • Ken Mlcek from Fleis & VanderBrink was present and asked the council to approve first pay documents for the Water System Project. First draw for reimbursement to village & some payments for services already preformed.
  • A motion was made to approve the first pay documents for the water system project by McPherson, seconded by Ronning. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none
    President Bair signed both documents.
  • Update on Water System Improvement Project; loan closing will be on May 15, 2018 starting at 9a/9:30a. Construction and drilling will start shortly after closing. Ken Mlcek, project manager will be present most of the time or a representative will be in attendance. Ken is waiting on schedule of street work. Village residents will be notified by construction company when work will be done in their street section.
  • Question was asked if Lynn Street to US-31 would be repaved. Not at this time, cost prohibitive. $35-37K to repave.
  • The updated Water Ordinance was presented to the council.
  • Evans asked for the Water Ordinance is tabled until May for council members review and get with Evans or Bair for any concerns they may have.

Blight/CABA

CABA: No report.
BLIGHT: Blight Officer no report by Gibson.

Clerk McPherson shared brochure from the USDA on home improvements at low cost to residents. Brochures available at the Village office and when updated brochure is received from the USDA it will be on the village website as well.

County Commissioner Report: Pauline Jaquish verbally reported she will be attending an Identity Theft presentation at Munson West Shore Hospital, Representative VanderWall will be at the county courthouse 10a on the 20th to answer questions or talk to him. April 24 is the next Manistee County Commissioner meeting.

SMARTrail Committee Report: McPherson reported they will be applying for a $54K grant for the Copemish Trail. McPherson donated $20 for a logo contest for area schools to go along with their new name.

Bear Lake Improvement Board: McPherson reported no report, no meeting. Next meeting is May 17th, they are still looking for an additional member, candidate must be a resident living on Bear Lake.

Two Lakes Sewer Collaborative: McPherson reported no report, no meeting. Next meeting should be in May. McPherson is stepping down as representative for the village and stated President Jeff Bair would be willing to replace him. McPherson would stay as alternate for attending when Bair cannot.

Motion to approve Jeff Bair as Two Lake Sewer representative and McPherson to be the back-up representative by Evans, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Planning Commission: Barb Farfsing gave update on Planning Commission April meeting. Rob Carson, county planner will begin work on the village zoning ordinance. Ordinance will be done for a Public Hearing in November. Election of officers was held.

Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported Julie, our volunteer student, is a great help and is working on the policy notebook.

OLD BUSINESS

Clerk & Treasurer Appointment: Clerk McPherson talked with the council on a resolution to approve the ballot language for August 7, 2018 election.

Motion to approve the resolution for ballot language to appoint the clerk & treasurer on the August 7, 2018 ballot by Bass, seconded by Evans. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Community Clean-up Day – President Bair stated he had not applied for the gift certificate from Meijer to purchase food items, he will do this. Clerk McPherson stated she had asked Bear Lake Township if they would be interested in partnering with the village on this event. Township made no decision.

NEW BUSINESS

  • Clerk McPherson explained the Michigan Economic Development Corporation (MEDC) Redevelopment Ready Community Program (RRC). RRC has established a statewide RRC program to empower communities to shape their future and maximize economic potential. Farfsing & McPherson attended a two-day course outlining this program. Two steps need to take place now; a self-evaluation of the village of Bear Lake and a resolution to participate in this program. Grant money and funding could be available for the village through this program.

A Motion to sign the resolution to participate in the MRDC Redevelopment Ready Communities program by McPherson, seconded by Johnson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

COUNCIL COMMENT: None

PUBLIC COMMENT: None

COMING EVENTS

  • Community Dinner Thursday, April 19, at BLUMC. Food pantry also.

Meeting adjourned at 7:59p.m.
Respectfully Submitted,
Cindi McPherson, Clerk

Featured

Village of Bear Lake: March 28, 2018 DRAFT Minutes

The following were received on April 5, 2018.
Unapproved Minutes March 28 2018 Reg meeting

Village of Bear Lake Council
REGULAR MEETING. March 28, 2018
Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:08 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Five (5) guests

Motion to Adopt the Agenda with additions by Evans and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: Johnson

Additions: Under Water: motion for 1 or 2 new bank accounts for Water System Project & DPW Building. Planning Commission: Natalie Ware introduction

Public Comment:

  • None

Correspondence: Read by clerk:

  • Letter from Curtis VanderWall, Michigan House of Representative, stated Village of Bear Lake will receive $2,818.60 for road repairs & improvements. Money comes from passed House Bill 4321, Michigan Legislature. No money received at this time.
  • Letter from Manistee County, Jim Espvik, Manistee County 911 Director, stating; Manistee County Board of Commissioners is expected to adopt a resolution to amend & reinstate 911 Service Plan. It is out of date and no longer in compliance with state law.

REPORTS:

Motion to accept the minutes from February 21, 2018 Public Hearing Proposed Budget 2018-2019 by Bass, seconded by Ronning. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

Motion to accept the minutes with corrections from February 21, 2018 Regular Monthly Meeting by Bass, seconded by Evans. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None
Corrections: spelling corrections noted.

Motion to accept the minutes from February 28, 2018 Public Hearing, Water System Improvement Project by Evans, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

  • Maintenance Report: Verbal report was given by Jared Bair. Painting of public restrooms/showers for campers. New picnic tables for the camp grounds were purchased from Bear Lake Hardware. New fire rings will be purchased from Saddle Up. May need new ceiling fan for the ladies shower area.
  • Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.

February 28, 2018 Fund Balances:
General checking/savings total 74,680.39
Water checking only 49,819.61
Money Market Checking 10,081.87
Park checking/savings total 22,399.43
Park CD#2 33,149.40
Major Street checking/savings total 27,835.70
Minor Street checking/savings total 8,530.81
Equipment Fund checking/savings total 7,295.93

Motion to accept the Treasurer’s Report as presented by McPherson seconded by Bass, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

A motion was made to approve amendments as listed below to the 2018-2019 budget by Evans, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: None
Absent: None

Amendments:
General Increase Professional Services to $3,000

$3,000 from Utilities

Water Increase Interest Expense to $1,000

Increase Insurance to $1,500

Increase License & Fees to $1,000

Park Increase Insurance to $1,128

$328 from Utilities

Major Increase Insurance to $1,154

$54 from Office Supplies

Minor Increased Insurance to $1,154

$54 from Miscellaneous

Bills to be paid presented by Treasurer. List on file in 2018 Minutes folder.

Motion to pay the bills by Ronning, seconded by McPherson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

February Reimbursements to the General Fund were read by President Bair.

  • Wages to General Fund: $4,088.00
  • Equipment Rental to General Fund: $7,949.42

Committee Chair Reports:

Park:
o Park Report: Verbal report by Park Manager. Report on file in March Minutes
folder.

Motion to sign a resolution to submit application to the Michigan Natural Resources Trust Funds for development of a Universally Accessible Canoe/Kayak Launch, Floating Dock, Fishing Pier and other amenities at Hopkins Park by McPherson, seconded by Ronning. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None
Motion to sign the Grant Agreement Concerning the Michigan Natural Resources
Trust Fund Grant Entitled “Hopkins Park Development” by McPherson, seconded
by Evans. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

[A copy of the UNAPPROVED Public Hearing Minutes were received on April 5 – a request for clarification on whether this is no longer a joint Village/Township of Bear Lake project has not been answered. Unapproved Public Hearing Kayak Canoe Lauch March 28 2018 pdf – note BLN posts as received we do not edit spelling]

Streets, Trees, Signs, Lights, Sidewalks: No report

Water: 

  • o Ken Mlcek from Fleis & VanderBrink gave update on Water System Improvement Project, The Village has reviewed bids received for the Village of Bear Lake USDA Water System Improvements Project and contracts have been awarded to the selected contractors. The Village is working with USDA on a few final details that are needed before construction can start. It is anticipated that construction will start in late spring and last throughout the summer and into the early fall.
  • o Water Ordinance is tabled until April for further review, appointed committee of Bair, Johnson & Evans.

Motion to sign a Grant of Easement to access the Cell Tower by Ronning, seconded by McPherson. Motion Carried.

Grant of Easement Mrch 2018 [pdf]

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

Motion to authorize Jeff Bair, village president and Cindi McPherson, village clerk to sign the Grant of Easement to access the Cell Tower by Ronning, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

  • o Award from USDA for the new DPW building.

    Motion to sign the Resolution to Purchase, Acquire and Construct Capital Improvements and to Publish Notice of Intent to Issue Municipal Securities by McPherson, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

  • [Editor’s Note: no amount is listed in the Minutes. A request to receive the Notice of Intent and the Resolution has not been answered. A request for the following to be published on the Village web site has not been answered. In light of the right to petition for a referendum vote on this – a subscriber has forwarded the following notice, published once in the Manistee News Advocate on April 2, 2018.]
  • Motion to authorize treasurer to open additional dedicated bank accounts for the payment & repayment of funds for construction, DPW building & USDA projects as needed by Evans, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    Blight/CABA:

    CABA: No report.

    BLIGHT: Blight Officer verbal report by Gibson.

    Attempted to make contact with 12328 Virginia Street property owner on property status, sending letter out.

    Received complaint on condition of 7620 Stuart Street property, made informal contact. They are in process of fixing up the house. Shed collapsed due to weight of snow, advised to clean up yard.

    Gibson reported the Manistee County Magistrate has community service workers to help out for Bear Lake Community Clean-up Day.

    County Commissioner Report: Pauline Jaquish verbally reported August ballot will have .100 mills for 2019-2023, it will generate $110.000+. C.R.A.S.E., active shooter training by Manistee Sheriff has been positive. GREEN Team was awarded a $8000 grant for pick-up of old tires. Opioid Epidemic, there will be a movie regarding this at the Tribal Government Center April 4, 2018 at 7pm; How this has affected lives. There are RED Boxes around Manistee for individuals to drop old drugs. Pauline has been re-appointed to the Drug Abuse Victims group.

    Manistee County Trail Committee Report: McPherson reported trail committee has changed their name to SMARTrails, Sensational Manistee Area Recreation Trails. $300,000 grant in process for the M-55 bridge by Meijer, M-55 and US-31. A committee is working to add a multi-use trail on the bridge. Reconstruction is estimated for 2020.

    Bear Lake Improvement Board: McPherson reported no report, no meeting.

    Two Lakes Sewer Collaborative: McPherson reported no report, no meeting

    Planning Commission: Clerk McPherson read Planning Commission 2017 Annual report. On file in 2018 Minutes binder. 2017 Annual Report Plann Comm [pdf]

    Introduction of Natalie Ware as a potential member of the Planning Commission.

    Motion to appoint Natalie Ware to the Planning Commission was made by Bass, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported Julie Evans is our volunteer student to help with organization of policy, ordinance & resolution books.

    OLD BUSINESS

    Clerk & Treasurer Appointment: Language for the August ballot has been prepared.

    Community Clean-up Day – The dumpster has been scheduled and notices will go out in April water bills.

    NEW BUSINESS

    • Computer Service – Inacomp will be servicing the village computers. Requesting an additional computer to act as a server and additional QuickBooks for clerk’s computer. All items will come under Water System Improvement Project as required for billing.

    Motion to approve computer & Quick Books upgrade through the water system project by Evans, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    COUNCIL COMMENT: None

    PUBLIC COMMENT: None

    COMING EVENTS

    • Easter Egg Hunt on Saturday sponsored by Bear Lake Promoters.

    Meeting adjourned at 8:28 p.m.
    Respectfully Submitted,
    Cindi McPherson, Clerk

Sunshine Week 2018: FOIA Updates Three

This is the last day of Sunshine Week 2018 where the legal right of citizens to ask questions of their local elected officials is celebrated by honoring the Open Meetings Act and the Freedom of Information Act.

Does a citizen have the expectation of being able to ask reasonable questions without having to submit a FOIA is a question to also ask elected officials?

The Village of Bear Lake has taken the position that all requests must be done via FOIA.

To reiterate the policy of Bear Lake News – we report, we do not comment.

February 6, 2018:

Under MI Freedom of Information Act (Public Act No. 442 of 1976 as amended): I hereby submit this request.  I am requesting the items in electronic PDF or Word format to be sent to me via email. I am also requesting this issue be discussed at the Budget review hearings.
I am requesting:
1. A copy of the full application for funding sent to USDA concerning the proposed DPW Building – from the documents I have seen, the construction site seems to be in conflict with the access road for the new Water Wells?
Has MDEQ agreed to the storage of salt and sand this close to the well sites?
  1. Communication from USDA confirming acceptance of an application, estimate of fundability, allocation of funds or indication of availability of funds, and in which FY
3. Amount and terms of repayment of the Loan.
4. Amortized final cost, including interest over 30 years.
As this pertains specifically to how the Village will set it’s FY2018-19 Operating Budget it is worth noting the mandate to designate repayment funds as listed in the June 2017 Minutes:
At the request of the USDA & Rural Development, repayment of loan for construction of new DPW building (approx.. $310k over 30 yrs.) must be amended into the 2017-2018 Village Budget. Loan repayment per month approx.. $1,225-$1500)
▪ Motion to amend the budget for repayment of DPW building in 2017-2018 Budget as follows: General $1,800, Water $7,200, Park $1,800, Major $3,600, Minor $3,600, by Bass, seconded by McPherson. Motion Carried

As we know the construction estimate has risen, what is the new line item allocation?

In light of the January Budget Amendments, moving these funds to cover other Budget shortfalls, I would like the Council to address if they either intend to raise taxes or cut expenditures to guarantee the ability to make those future loan repayments? As Streets Superintendent, I am sure you know that only a certain % of Act 51 Funds can be used.
Park
Increase Repairs & Maintenance $1,054.43
Increase Professional Service $433.50
$1,487.93 from DPW Build Repayment
Minor 
Increased Repairs (Outsourced) $1,000
Increase Repairs & Maint-Winter $600
Increase Repair & Maint – Summer $45.93
Increase Equipment Rental $2,100
$3,000 from DPW Building
$700 from Gas & Oil

Reply Received February 8, 2018:
“Answer to your questions:

I am requesting:
1. A copy of the full application for funding sent to USDA concerning the proposed DPW Building – attached
from the documents I have seen, the construction site seems to be in conflict with the access road for the new Water Wells? – No, it is designed around it.
 
Has MDEQ agreed to the storage of salt and sand this close to the well sites? – Well testing has been accepted by the DEQ.

2. Communication from USDA confirming acceptance of an application, estimate of fundability, – USDA has not awarded the village any funds.

allocation of funds or indication of availability of funds, – USDA has indicated funds are available

 and in which FY – unknown

3. Amount and terms of repayment of the Loan. – no award has been given
4. Amortized final cost, including interest over 30 years. – no award has been given
Repayment has been budgeted – no award has been given at this time.
Thank you for your concern.”
February 13, 2018:
having had a chance to consider, and ask for some expert assistance regarding your response, I don’t believe my questions have been answered?
1. The document you sent, SF-424, is just the cover sheet – dated 9/14/17
“This is a standard form used by applicants as a required face sheet for pre-applications and applicatons submitted for Federai assistance. It will be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in response to Executive Order 12372 and have selected the program to be included In their process, have been given an opportunity to review the applicant’s submission.”
On November 15 the Village held a Public Hearing where it was stated that USDA had requested changes to the application (see attached documents you previously supplied as a partial response to a prior request for the Public Hearing documents)
My request was to see the full application not the cover sheet – the Summary, Narrative, Environmental Assessment, the Proposed Timeline and the Site Plan
2. In reviewing the initial draft designs, the Village is proposing a 60′ x 40′ structure with a 42′ trench drain to a sump pit? Does the new design include a revised VOC catch basin?
3. In reviewing the Bid package for the water project – where will the DPW building be located on this property? It’s original location was scheduled as adjacent to the Sand storage barn?
The reason for this query is that one of the reasons given for requiring the relocation of the existing wells was their proximity to potential sources of surface/ground water contamination.
Comparing the design of the DPW building to the attached schematic of the Water well access raises questions.
a) close proximity to the main 8″ tie in line as well as the natural gas service line
b) the potential for damage or destabilization of those lines during construction and operation of the proposed DPW building – unless, of course the Village intends to locate the structure elsewhere?
My question does not relate to MDEQ testing of the wells themselves – however, as a prior member of the Wellhead Protection Committee, and as the well drilling and water quality reports are available I would like to see those please?
4. At the November 2017 Public Hearing it was noted that USDA queried the defined costs. My request to see the communications from USDA was as follows with your response in bold:
2. Communication from USDA confirming acceptance of an application, estimate of fundability, – USDA has not awarded the village any funds.
allocation of funds or indication of availability of funds, – USDA has indicated funds are available
 and in which FY – unknown
3. Amount and terms of repayment of the Loan. – no award has been given
4. Amortized final cost, including interest over 30 years. – no award has been given

Again I requested the confirmation from USDA on the fundability and anticipated terms and timeline of an award?

5. There is a significant math discrepancy in the attached SF 424C Budget Information Sheet – can you supply the final version approved following the November 15 Public Hearing?

And again – the original proposed repayment was for $310,000 financed over 30 years. The attached SF 424C lists $328,134.32 – how does the Village plan to allocate this new amount to it’s FY2018-19 Budget?

As the Village is proposing a $2.25m debt for Village residents, although I appreciate these questions may be outside your realm of expertise, your assistance would be appreciated in supplying the requested documentation.
Response received February 15, 2018:

“I have sent you the information that I have regarding your questions.  If you would like me to continue research on additional items you have listed, I would be glad to do that.  However, there would be FOIA research costs that would need to be paid up front before any research would be done.  Please advise me if you will pay FOIA fees for researching your questions and I can send you an FOIA itemized cost sheet.

The Proposed Budget 2018-2019 was sent to you regarding repayment of the DPW building.
Confirmation from USDA on the fund ability, anticipated terms & time line of award, again, The village has not been awarded and funds at this time.
You are right, some of these questions are out of my expertise, maybe we should let the professionals working on this project do their job!
Thank you for your concerns.”
February 18, 2018: A request was sent to the Village President:
“I would like to know – is the Village Clerk unable to locate a filed PDF copy of the DPW USDA loan/project application revised following the November 2017 Public Hearing? Or the prior/subsequent USDA Letter of Commitment?
If so, please let me know so I can request one directly from USDA.”
A response was received February 21, 2018:
“Jennifer Wahr at the USDA may be able to help you if Cindi does not have the information you need.”
The approved FY2018-19 Budget can be viewed here. It was sent to Bear Lake News by a member of the public:
The Minutes seem to indicate an additional piece of property has been purchased but this can not be confirmed at this time.

Sunshine Week 2018: FOIA Update 2

Sunshine Week 2018 – March 11-17

This week Bear Lake News revisits some of the issues local residents and tax payers have sought information on via FOIA or simple requests.

All requests for information now are routinely sent instruction on how to submit a FOIA request.

A recent request sought to clarify the status of a USDA application/grant toward the purchase of a replacement blade/snow plow truck.

See this prior post from last year for some background on this issue.

https://bearlakemichigan49614.com/2017/06/18/special-meeting-village-of-bear-lake-held-may-26-2017-re-plow-truck/

A follow up was sent to USDA

https://bearlakemichigan49614.com/2017/08/11/status-of-a-new-snow-plow-truck/

Replacement of the existing plow truck began with weighing the cost of maintaining that versus buying a newer vehicle. The argument was made in three applications for funding assistance that the vehicle known as ‘Big Red’ was too old and too costly to maintain.

When the decision was made to purchase a newer version, while continuing to operate ‘Big Red’, residents wondered why? It was stated that the sand hopper did not fit the new vehicle and in the current 2018 application for Revenue Sharing support a replacement is requested.

https://bearlakemichigan49614.com/2018/03/08/village-of-bear-lake-february-21-2018-meeting-documents/

On February 6, 2018 the following request was sent:

Under MI Freedom of Information Act (Public Act No. 442 of 1976 as amended):
I hereby submit this request. I understand I am entitled to receive the requested items within 5 business days. I am requesting the items in electronic PDF or Word format to be sent to me via email.
I am requesting a copy of the USDA Award confirmation letter and terms of payment for the Blade Truck.
 
In the September 2017 Minutes:
Buildings, Grounds & Equipment:
PLOW TRUCK – A $14k grant was approved from the USDA. Grant maybe lower than $14k due to grant being 40% of cost. Jared & Jeff Bair have been to the dealership in Mesick to look at a completely over-hauled plow truck. Additional MDOT required lighting, hitch for one-way plow needs to be added to truck. The
old truck will be used for salt & hot patch work. A $5K deposit is required. The village will need to purchase truck & USDA will reimburse the village after
purchase.
Motion to move forward to purchase a newer plow truck, pending no problems with revenue sharing grant money by McPherson, seconded by Schroeder. Motion carried.
Motion to take $5K from minor savings for the down payment on the plow truck by Ronning, seconded by Johnson. Motion carried.

And in October, 2017:

Buildings, Grounds & Equipment:
The deposit ($5,000.00) for the new plow truck was made. Additional required items were needed for the truck, per MDOT. An engine block heater was also needed as the truck is parked outside during the winter and a wing blade was added. Total cost of plow truck is $37,690.00. The money will be taken from Major Savings; $5690.00, Minor Savings; $2,000 and Equipment Savings $25,000. As the truck is used Equipment Rental will be charged & money transferred to the Equipment Account.
Motion to write a check for the plow truck for $32,690.00 by Ronning, seconded by McPherson. Motion carried.
I would like to know:
a) how much was awarded
b) how much has been received
c) how much has been spent to operate and insure this vehicle
d) when will the sander be installed
d) how much has been spent to retain the prior blade and sander vehicle both in repairs and insurance costs.

And the response received on February 13, 2018:

“Answers to your FOIA questions:
 
I would like to know:
a) how much was awarded – $16,000.00 will be awarded
b) how much has been received – $0
c) how much has been spent to operate and insure this vehicle – Insurance is $665.00
d) when will the sander be installed – the sander is installed in the old plow truck
d) how much has been spent to retain the prior blade and sander vehicle both in repairs and insurance costs. – insurance is $665.00, 
 
We do not track separate operating/repairs for each of the trucks you are referencing.”
The resident wonders why not sell the old vehicle and put the proceeds toward the cost of purchase and upgrades to the replacement vehicle?

Village of Bear Lake: Special Meeting February 27, 2018

Village of Bear Lake Council
PUBLIC MEETING

WATER SYSTEM IMPROVEMENT PROJECT

And additional items
February 27, 2018, 7PM
Bear Lake Village Hall
Unapproved Minutes

The Special Meeting on the WATER SYSTEM IMPROVEMENT PROJECT and additional items of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the
Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg
McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair
Absent: Gibson
Guests: Two (2) guests
Public Comment:
• None
Motion to adopt the agenda with addition by Johnson and seconded by Bass, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: none
Addition: No council pay for special meetings

C1 As-Read Bid Tab Feb 2018 (1)

Motion to accept Contract #1 -Distribution System bid of Gustafson HDD, subject to USDA
approval by Johnson and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

C2 As-Read Bid Tab Feb 2018 (1)
Motion to accept Contract #2 – Wells & Well House bid of Cole Inc, subject to USDA approval
by McPherson and seconded by Johnson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Ken Mlcek stated there is a $300,000.00 contingency available for “over run” on projects.

Loan Resolution Feb 27 2018
Motion to adopt & execute the loan resolution as presented by Johnson and seconded by
Ronning, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

Water Revenue RES Bond Authorizing Resolution feb 27 2018
Motion to accept the resolution to authorize issuance of water supply system revenue bond
by McPherson and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair

Nays: none
Absent: None
Mlcek stated Loan is $1,463,000.00 and Grant is $2,547,000.00 40 year pay back on loan.
$53K per year, $12,133 in Repair, Replacement & interest, $5,300K in Bond Reserve.

Motion to accept the resignation letter of clerk McPherson as the secretary of the Planning
Commission effective immediately by Bass and seconded by Evans, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Motion to appoint Clerk McPherson as the Recording Secretary of the Planning Commission including $35 per meeting attended by Johnson and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

Water Ordinance was tabled until March monthly meeting for further review.

Motion to retitle the Maintenance Manager position to Department of Public Works (DPW)
Manager by Johnson and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

Motion to approve the DPW Manager be paid $29,120.00 a year to include holidays. The weekly salary amount is $560.00 & he receives a Healthcare stipend of $225.00 & Year End Bonus if council approves, beginning March 1, 2018 by Johnson and seconded by McPherson,
motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

Motion to accept Amendment to the FY 2017-2018 Budget by Ronning and seconded by
McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Amended Water Fund – Expenses – Contract Services to $2,316.20
Motion to approve Transfer of Funds from Minor Street savings to Minor Street checking in
the amount of $2,000.00 by Evans and seconded by Johnson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Minor Street Checking $487.68
Minor Street Savings $4,167.47
Motion for no pay to council members for all special meetings (either Public or other) as of
March 1st 2018, pay only for regular meetings by Johnson and seconded by McPherson,
motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair

Nays: none
Absent: None

Public Comment:
• Guest wanted to know if the meeting was on conference call and why clerk put the call
on hold for 10 minutes during the last meeting.
Meeting adjourned at 7:34pm.

Respectfully Submitted,
Cindi McPherson, Clerk

[NOTE: the meeting connection was terminated before the end of the February 

Village of Bear Lake: Minutes and documents February 21, 2018

[The Village does not record it’s meetings and the volunteer who normally provides a public access version was unable to attend. If you are interested in calling in to 1.302.202.1107, Conference code 149002. and recording meetings please contact Bear Lake News]

Accompanying reports will be published next.

Village of Bear Lake Council PUBLIC HEARING MEETING
2018-2019 Budget . February 21, 2018. 7PM
Bear Lake Village Hall Unapproved Minutes Public Hear Budget Feb 21 2018

The Public Hearing Meeting on the 2018-2019 Proposed Budget of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance
was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Three (3) guests
Public Comment:
• None

Motion to Accept the 2018-2019 Budget with additions by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Addition: Water Fund – Income – Other Income $38,500.00 ($35,000.00 added)
Expense – Water Capital Outlay – $35,100.00 ($35,000.00 added) Motion to levy Millage at 10.3108 Property Tax by Ronning and seconded by Evans, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Public Comment:
• None
Meeting adjourned at 7:05pm.

Respectfully Submitted,
Cindi McPherson, Clerk

Village of Bear Lake Council REGULAR MEETING
February 21, 2018
Bear Lake Village Hall Unapproved minutes Feb 21 2018 PDF

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:05 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Three (3) guests
Motion to Adopt the Agenda with additions and correction by Bass and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Correction: Minutes Approval: Regular Meeting should have been January 17, 2018
Additions:
Old Business – Revenue Share Grant;
New Business: Bank Accounts
Public Comment:
• None
Correspondence: Read by clerk:
• Clerk read email from Kris Buckner/Bear Lake Days Committee regarding Closing of streets for Bear Lake Days.
REPORTS:
Motion to accept the minutes from January 17, 2018 regular monthly meeting with correction by Bass, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None
Abstain: Johnson
Correction: Equipment Rental & Wage Transfer date incorrect, should have read December.
Motion to accept the minutes from February 7, 2018 2018-2019 Budget Work Session by Bass, seconded by Evans. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ware, Bair
Nay: None
Absent: None
Abstain: Ronning
• Maintenance Report: Verbal report was given by Jared Bair, Maintenance Manager.

• Treasurer’s Report: Reviewed by King. Written report on file in the January 2018 minutes binder.
General checking/savings total 54,545.03
Water checking only 52,832.70
Money Market Checking 10,079.94
Park checking/savings total 19,671.35
Park CD#2 33,065.98
Major Street checking/savings total 25,748.02
Minor Street checking/savings total 4,975.43
Equipment Fund checking/savings total 3,054.90
Honor Bank CD 1,031.01
Motion to accept the Treasurer’s Report as presented by McPherson seconded by Evans, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: None
Amendments to Budget 2017-2018
A motion was made to approve amendments with change as listed below to the 2017-2018 budget by McPherson, seconded by Bass. Motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: None
Absent: None

Change: Quick Books training should come out of Water/Contract Services instead of General/Professional Services.
o General Fund-Professional Services-$9205
o Water Fund-Contract Services-$2695
Amendments:
General Increase Sidewalks $60
Increase Village Board & President Wages $368.67
Increase Professional Serv $1,695.00
Increase Employer Tax $2,853.43
Increase Utilities $1,206.01
Increase Rep & Maint $351.57
Increase Payroll Exp $4.20
$6,538.88 from Wages to cover

Water Increase Supplies $1,116.66
Increase Prof Serv $24.96
License & Fees 218.75
Increase Postage $50.00
Increase Print & Publishing $217.50
Increase Utilities $1,729.60
Equip Rental $2,464.14
$5,821.61 from DPW Bldg Repmt

Park Increase Salary & Wages $108.64

Increase Professional Service $120.00
Increase Garbage Collection $109.26
Increase Bank Fees $10.00
$347.90 from DPW Build Repayment ($312.07) and Refunds (35.83)

Major Increase Equip Rental $5,514.93
Increase Repairs & Maint – Winter $27.40
$5,542.33 from DPW Bldg. Repmt ($3,600) & Gas & Oil ($1,942.33)

Minor Increased Miscellabeous $340.00
Increase Gas & Oil $787.57
Increase Repairs & Maint-Winter $83.28
Increase Equipment Rental $3,190.89
$4,401.73 from:
$300.00 from Non-Mortized
$600 from DPW Bldg Repayment
$74.29 from Repair Outsourced
$153.70 Insurance
$468.76 Wages
$1.88 Audit
$2,803.10 Savings

Bills to be paid presented by Treasurer. List on file in February 2018 minutes folder.
Motion to pay the bills with change by Johnson, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

Change: $1,695 to Baird, Cotter & Bishop should come out of the Water Fund instead of the General Fund.
Reimbursements to the General Fund were read by President Bair.

o Wages to General Fund: $3,863.29
o Equipment Rental to General Fund: $7603.79

Committee Chair Reports:
Park:
o Park Report by Park Manager
Streets, Trees, Signs, Lights, Sidewalks:
o President Bair stated, Vern Cook requested the village to check all street lights to see what ones are burnt out.. Street Administrator will follow up on this.
Water:
o Ken Mlcek from Fleis & VanderBrink reported that the bids for the Water System Project meet construction budget as planned. He recommends a special meeting before next monthly meeting, to award the contracts. Mlcek did not have numbers to share at this time but will send to the clerk.
o Water Ordinance – No report at this time.

Buildings, Grounds & Equipment:
o No report on DPW Building
Blight/CABA:
CABA: No report.
BLIGHT: Gibson report that the Manistee County Circuit Court has individuals who need community service hours. Village will look at what can be done to use these individuals.
County Commissioner Report: Jaquish reported Manistee County Veterans is housed in the court building in the Planning Department and willing to help veterans in need.

Two renewal mileages will be on the August Primary ballot; for the library and 911. There is a new County Commissioner in office, David Kieft. Sheriff Dept. has applied for a new potable finger printing machine which will be installed in the courthouse. CERT Team in now under Manistee County Emergency Management Team. C.R.A.S.E. programs are being scheduled in Manistee County communities. The Merit oil leak (on 8 Mile, Chief and Poplar Roads, informal hearing on March 1, 2018 t 4:30pm at The Big Bear
Sportsman Club. Green Team Recycling applying for a grant for scrap tires pick-up.
Planning Commission: No report, next meeting April 10, 2018 at 5pm, village office.
Manistee County Trail Committee Report: Verbal report given by McPherson; New roles for Plan Depart & AES, Trail committee role will stay the same. Trail Segment Development Report; Copemish Trail Grant for Phase 1; connection of trails, DNR full support. Match will be needed for grant. M55 Bridge; no replacement of bridge, will incorporate trail section for 2-way traffic. City of Manistee (Zimmerman Trail Extension) Must start process with USFS now, long process. Recreation Authority: Discussion & set
work plan. Fund Development Committee will set a work plan. Marketing & Communication will be working on a logo. RFP Committee has been working with Spicer group on engineering trails. A community forum will be set up in near future. Next
meeting March 12, 2018 at the Big Bear Sportsman Club, 6pm.
Bear Lake Improvement Board: No report/no meeting. Next meeting scheduled in April.
Two Lakes Sewer Collaborative: No meeting/no report. March and Aprils monthly meetings have been cancelled.
Ad Hoc – Policy, Resolution & Ordinance Committee – No report. Still looking for a volunteer student to help out with policy, ordinance & resolution books.
OLD BUSINESS:
• Clerk & Treasurer appointment:
Motion to have the Appointment of Treasurer and Clerk added to August Ballot by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
o Absent: none
• Mass Gathering follow-up: Clerk McPherson stated she had received the Outdoor Mass Gathering Ordinance from Cleon Township. President Bair, Clerk McPherson & Treasurer King will review. Will make previsions to exclude village & school sponsored
events.
• Revenue Sharing Grant:
Motion to submit applications for Swim and Safety Equipment for Hopkins Park and Road Safety Equipment for Plow Truck by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none
NEW BUSINESS
• Pat Bently – DPW building, Saw grant and canoe/kayak launch. Did not attend.
Motion to sign Bear Lake Water Trail Resolution with Bear Lake Township, Pleasanton Township by McPherson, seconded by Evans. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

• Need to open bank accounts, disbursement for Saw Grant. AES can not manage finance per DEQ.
Motion to open bank accounts for disbursement Saw Grant by Bass, seconded by McPherson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

• (DPW) Maintenance Manager wage increase
o Discussion was held on wage increase for Maint. Mgr.
Motion to increase Maintenance Manager wages for 2018-2019, $.50 per hour by McPherson, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, and Ware
Nay: Ronning
Abstain: Bair
Absent: none

o Discussion on adding a holiday premium to hourly wage – tabled until March monthly meeting
• DPW seasonal employee increase & 2018 new minimum wage $9.25 per hour
o Discussion
Motion to increase DPW seasonal employee to $10.00 per hour by Bass, seconded by McPherson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
o Absent: none

Follow up on item(s) from previous monthly meetings: None
COUNCIL COMMENT:
• None
PUBLIC COMMENT: Any village related item, 2-minute maximum. Members of the public will speak ONLY when recognized by the chairperson.

o US-31 in Bear Lake Township along Bear Lake, in front of Health Center will have one lane closed to repair water wash out. Beginning March 19 for approximately 2 months.
COMING EVENTS
• No Community dinner at Bear Lake United Methodist Church this week.
• C.R.A.S.E. Event – March 10th at 11am at Bear Lake High School
Meeting adjourned at 8:30p.m.

Respectfully Submitted,
Cindi McPherson, Clerk

REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:
WAGES JANUARY AMOUNTS
Water Fund 591-000-702 $1398.00
Water-Treas 591-000-702 $700.00
Taxes 591-000-702 $160.50
Park Fund 531-000-702 $26.00
Taxes 531-000-702 $1.99
Major Fund 202-463-702 $754.00
Street Admin 202-463-702 $0
Taxes 202-463-702 $57.68
Minor Fund 203-463-702 $710.75
Street Admin 203-463-702 $0
Taxes 203-463-702 $54.37
TOTAL $3863.29
EQUIP RENTAL JANUARY AMOUNTS
Water Fund 591-558-943 $1670.40
Major Fund 202-463-943 $3653.40
Minor Fund 203-463-943 $2279.99
TOTAL $7603.79

Village of Bear Lake: Special Meeting. 7 PM Tuesday February 27, 2018

Proposed Agenda

SPECIAL VILLAGE COUNCIL MEETING
WATER SYSTEM IMPROVEMENT PROJECT

And additional items
February 27, 2018
7pm at the Village Office
12376 Virginia Street
Bear Lake, MI

Call to order and pledge
Roll call
Adoption of agenda
Public comment: (2 minute per person for discussion)
Business:
 Water System Improvement Project
o Award construction contracts
o Execute a Loan Resolution Loan Resolution Feb 27 2018
o Execute a Bond Resolution Water Revenue RES Bond Authorizing Resolution feb 27 2018

C1 As-Read Bid Tab Feb 2018

C2 As-Read Bid Tab Feb 2018


 Resignation letter of Cynthia McPherson as Planning Commission secretary
 Water Ordinance
 Maintenance manager
 FY 2017-2018 Budget Amendment
Public Comment: 2minutes per person for discussion)

Adjournment