Two Lakes Sewer Authority Questions

A subscriber has asked the following questions.

The Articles of Incorporation for the renamed Two Lakes Sewer Authority were published once on July 29, 2017 in the Manistee News Advocate.

See prior posting here

ARTICLE THREE – STATUTORY AUTHORIZATION

The Authority is incorporated and formed as a municipal authority and public body corporate as authorized by Act 233 of 1955 as amended, Municipal Sewage and Water Supply Systems, MCL 124.281 et seq.

ARTICLE SIX – DUTIES

……. As a municipal authority and a public body corporate, the Authority shall comply with the Michigan Open Meetings Act and Freedom of Information Act.

a_15.261_Open_Meetings_Act

The reader asks – the following is the Notice of initial meeting of the Two Lakes Sewer Authority as published in the Manistee News Advocate and as reproduced as is by Bear Lake Township.

Here is the guidance document from MSU of how to post a Public Meeting under the revised 2012 Michigan Open Meetings Act.

20130417_OpenMeetingAct_Fig1

Does the Notice comply with the following?

15.264 Public notice of meetings generally; contents; places of posting. [M.S.A. 4.1800(14) ]

Sec. 4. The following provisions shall apply with respect to public notice of meetings:

(a) A public notice shall always contain the name of the public body to which the notice applies, its telephone number if one exists, and its address.

(b) A public notice for a public body shall always be posted at its principal office and any other locations considered appropriate by the public body.

15.265 Public notice of regular meetings, change in schedule of regular meetings, rescheduled regular meetings, or special meetings; time for posting; statement of date, time, and place; applicability of subsection (4); recess or adjournment; emergency sessions; meeting in residential dwelling; notice. [M.S.A. 4.1800(15) ]

(4) Except as provided in this subsection or in subsection (6), for a rescheduled regular or a special meeting of a public body, a public notice stating the date, time, and place of the meeting shall be posted at least 18 hours before the meeting in a prominent and conspicuous place at both the public body’s principal office and, if the public body directly or indirectly maintains an official internet presence that includes monthly or more frequent updates of public meeting agendas or minutes, on a portion of the website that is fully accessible to the public. The public notice on the website shall be included on either the homepage or on a separate webpage dedicated to public notices for nonregularly scheduled public meetings and accessible via a prominent and conspicuous link on the website’s homepage that clearly describes its purpose for public notification of those nonregularly scheduled public meetings.


The reader notes that the Inaugural Meeting Notice was not posted on the web sites of either the Village of Bear Lake or Pleasanton Township. A word processed document, identical in format, was posted to the front door of the Village Offices on the day of the September 7 meeting.

The Two Lakes Articles of Incorporation state:

ARTICLE TWELVE – BOARD MEETINGS

The Board shall meet annually for its organizational meeting on the first Wednesday in January. If the Board elects to have regular meetings, these meetings of the Board shall be held at such time and place as shall be prescribed by resolution or motion of the Board.

….. Public notice of all organizational, regular, special or rescheduled regular or rescheduled special meetings of the Board shall be given pursuant to the applicable provisions of The Open Meetings Act.

ARTICLE THIRTEEN – OFFICERS AND BOARD AFFAIRS

The Board shall appoint the officers of the Authority annually by majority vote, and each officer shall be a member of the Board to qualify for appointment, except the Treasurer who need not be a Board member to qualify for appointment. The officers of the Authority shall be the Chair, Vice-Chair, Secretary and Treasurer. The Chair of the Board shall be the presiding officer……
The Secretary shall be the recording officer of the Board.


At that September 7, 2017 Meeting Greg McPherson of the Village of Bear Lake was appointed as Secretary.

“Board Members were sworn in to the Two Lake Collaborative Sewer Authority.
Meetings will be scheduled on the first Wednesday of each Month, starting with October 4, 2017 at 4:00 PM. The first meeting will be located at the Bear Lake Township Hall.
The Board acknowledged that the Open Meetings Act applies and public comments are accepted at the meetings.
*******************
The September Two Lakes Draft Minutes were approved at that meeting held on October 4 and not made publicly available until after that date.

The October 2017 Village Draft Minutes were not received until October 30: containing the following

“Two Lakes Sewer Collaborative: McPherson reported committee had discussion on communication methods with the public. They would like to post their minutes on Bear Lake Village website with links to Pleasanton, Onekama & Bear Lake Township.

Motion to appoint Jeff Bair as the alternate designee for the Two Lake Sewer Collaborative by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair
Nay: none
Absent: Johnson

Meetings will be the first Wednesday of each month at 4pm at Bear Lake Township Hall, next meeting is November 1, 2017.

Draft October Minutes of the Two Lakes Sewer Authority are not available as they have not been approved.

Members of the public who arrived to attend the November 1 meeting found a note posted to the door at Bear Lake Township that the meeting had been cancelled there being nothing to discuss.

The reader asks:

  1. was the notice for the September 7 meeting posted in compliance with the Open Meetings Act.
  2. Where and when should meeting Minutes, draft and approved, as well as the officially adopted schedule of meetings be publicly available.
  3. Where and when should notice of cancellation of meetings be publicly available.

These are questions best raised under the guidance of the MI Open Meetings Act:

15.270 Decisions of public body; presumption; civil action to invalidate; jurisdiction; venue; reenactment of disputed decision. [M.S.A. 4.1800(20) ]

Sec. 10.

(1) Decisions of a public body shall be presumed to have been adopted in compliance with the requirements of this act. The attorney general, the prosecuting attorney of the county in which the public body serves, or any person may commence a civil action in the circuit court to challenge the validity of a decision of a public body made in violation of this act.

(2) A decision made by a public body may be invalidated if the public body has not complied with the requirements of section 3(1), (2), and (3) in making the decision or if failure to give notice in accordance with section 5 has interfered with substantial compliance with section 3(1), (2), and (3) and the court finds that the noncompliance or failure has impaired the rights of the public under this act.

October 2017 Village Council DRAFT Minutes

The following were received on October 30

Unapproved October 18, 2017 Minutes.pdf

The Agenda was received on November 3.

The Village does not post it’s draft Minutes or any documents associated with them either in draft form or with the Approved ones.

Two items specifically highlighted by reviewers:

1. Section 64.21 of the GLV Act states that the president and each trustee shall receive compensation only as provided for by ordinance. The ordinance shall specify how the compensation is determined and how it is paid.

Section 64.21 of the GLV charter states that compensation shall be determined by ordinance. If the Village ordinance states that council members cannot get pay increases during their terms, then the pay increase will have to take effect after the next election.

  1. There will be a stand alone update on the Two Lakes Sewer Authority and it’s schedule of meetings.

Village of Bear Lake Council REGULAR MEETING

October 18, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Joanne Schroeder and Ron Ronning

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson

Absent: Jackie Johnson

Guests: Six (6) guests signed in

Motion to Adopt the Agenda as presented with additions by Ronning and seconded by McPherson, motion carried.

Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nays: none

Absent: Johnson

Additions & correction: Pauline Jaquish and Don Brisbin to be added after Reimbursements to General Fund and Act 51 non-motorized money should be under Streets, Trees, Signs, Lights. Sidewalks not under Water.

Public Comment:

  • None

Correspondence: Read by clerk:

  • Resignation letter from council member Joanne Schroeder was received & read by the clerk.

A motion to accept Joanne Schroeders resignation letter was made by Schroeder, seconded by Bass. Motion carried.

Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nays: none

Absent: Johnson

REPORTS:

Approval August 23, 2017 Special Meeting:

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Correction: Misspelling of Health Care Act

Approval September 20, 2017 Regular Meeting:

  • Motion to approve minutes from September 20, 2017 Regular Meeting by Schroeder, seconded by Ronning. Motion Carried.

Aye: Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Abstain: Bass

Absent: Johnson

Corrections: Change holiday banners to winter banners

  • Maintenance Report: Reviewed by Jared Bair. Written report on file with October 2017 minutes
    • Treasurer’s Report: Reviewed by King. Written report on file in the October 2017 minutes binder. o Amendments to Budget 2017-2018 A motion was made to approve amendments as listed below to the 2017-2018 budget by Bass, seconded by Ronning. Motion carried.

General checking/savings total 62,917.23

Water checking only 22,627.80

Money Market Account 10,071.52

Park checking/savings total 19,865.16

Park CD#2 33,065.98

Major Street checking/savings total 38,388.14

Minor Street checking/savings total 13,176.20

Equipment Fund checking/savings total 3,059.65

Honor Bank CD 26,029.93

Motion to accept the Treasurer’s Report as read by McPherson seconded by Bass, motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Aye: Bass, Evans, McPherson Schroeder, Ronning, Bair

Nays: None

Absent: Johnson

Admendments:

General increase by $2,000 Village Board President to $13,500

$1,000 from election

$500 from Gas & Oil

$500 from Print & Publish

Water increase by $1,300 Office supplies

Increase by $4,900 Capital Outlay

Park Increase by $1,779.50 Wages & salaries to $14,779.50

$400 from Operating Supplies

$200 from Bank Charges

$1,179.50 from Equipment Rentals

Increase Garbage collection to $1,700

$300 from Professional Services

Bills to be paid presented by Clerk. List on file in October 2017 minutes folder.

  • o Wages to General Fund: $1,542.51
  • o Equipment Rental to General Fund: $1,257.75

Motion to pay the bills with additional bill by Schroeder, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Addition: Under Park, Bear Lake Improvement Board, $441.00, #531.000.955, Park total bill is $796.66. Total of all bills to be paid – $7,096.73

Reimbursements to the General Fund were read by President Bair.

Reports by Pauline Jaquish – Pauline gave a report on the blighted Variety Building. Bids have been sent for the take down & removal of the Variety Building and have received one bid. Company will need to apply for permits. Safety barriers & CERT team will be in place. The white building behind the Variety Building is back for sale. Information on it can be found at manisteecounty.gov/treasurer

Additional report on AES (Alliance for Economic Success). AES has a one (1) year contract with the county of Manistee.

Jaquish reported that AES has assisted in getting over $300k in grant/trust money for Manistee county & surrounding area.

Don Brisbin announced he will be stepping down from the Bear Lake Improvement Board and wanted to thank the Bear Lake Village Council for their support. It will be up to the BL Improvement board to find a replacement.

Committee Chair Reports:

Park: Park committee met during past month & tonight presented suggestion for new fee structure for the 2017 season.

  • Motion to approve Hopkins Park rate increases and cancellation fees for 2018 by Ronning, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Park rate increases:

Daily $25 to $27 lake front lots
$20 to $22 back lots

Monthly $500 to $550 lake front lots
$450 to $500 back lots

Seasonal $1800 to $1900 lake front lots
$1500 to $1600 back lots

Deposits are half of rate.

Cancellation fees:

Seasonal – less than 30 days of stay ½ deposit, more than 30 days notice -$25.00

Monthly – less than 15 days of stay ½ deposit, more than 15 days notice -$25.00

Daily – less than 7 days of stay ½ deposit, more than 7 days, $10 cancellation fee

  • Motion to have Park Manager do a report on Hopkins Park for each meeting with the Occupancy/Vacancies, Total Deposits, Total Expense, Projects and Park Needs by McPherson, seconded by Bass. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

  • Motion to approve the Hopkins Park ad in the Manistee County Visitors Bureau magazine/website, cost no more than $230 by Ronning, seconded by Bass. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

  • Corrections/additions will be changed to the Village website
  • President Bair will take care of having Charter and Republic services put on hold for the season.
  • Park report by Park manager is on file in the October 2017 file.

Streets, Trees, Signs, Lights, Sidewalks:

Act 51 Non-Motorized money, items and reporting was discussed. The village is in compliance.

Water: President Bair gave an update on the Water Well project. Fleiss & VanderBrink will be reviewing all items before bidding.

Treasurer King reported a new bank account is required to be set up for the USDA payments/escrow for the DPW Maintenance Building & plow truck

  • Motion to open a new account at Honor Bank for DPW & USDA money transfers by McPherson, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Water Ordinance – No Well Ordinance; Evans will work with Johnson, Jared Bair & Gary McBride on this. President Bair will contact Johnson.

Buildings, Grounds & Equipment:

The deposit ($5,000.00) for the new plow truck was made. Additional required items were needed for the truck, per MDOT. An engine block heater was also needed as the truck is parked outside during the winter and a wing blade was added. Total cost of plow truck is $37,690.00. The money will be taken from Major Savings; $5690.00, Minor Savings; $2,000 and Equipment Savings $25,000. As the truck is used Equipment Rental will be charged & money transferred to the Equipment Account.

Motion to write a check for the plow truck for $32,690.00 by Ronning, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

President Bair has changed the amount with the Grant Revenue Sharing to $22,000.00.

Blight/CABA:

CABA: Rick Farfsing reported that CABA supports AES and their help. Their communication & transparency needs improvement. Without AES Bear Lake probably would not have had as much access to grant money, we thank them for their support.

BLIGHT: Blight Officer report on file in the October Minutes folder. Discussion with the Blight Hearing Officer will be needed for some areas of blight. Clerk & President will follow up with Mr. Lutz on paper work.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions October meeting. Report on file in October minute folder.

We are continuing to review the traditional zoning ordinances and form based codes from communities that already have them in place. We want to make sure that whatever is chosen is the right fit for Bear Lake.

Continued discussion on Streetscape, Hopkins Park, open air venues, multi-family housing, music on the deck, bringing business to downtown area (what buildings are available and are the landowners willing to rent them).

Clerk McPherson & Farfsing attended the second half of the Redevelopment Ready Community seminar in Lansing; a state-wide program to teach communities how to be ready for development, invest & reinvest in their communities.

Manistee County Trail Committee Report: McPherson stated next meeting is December 9, 2017.

Bear Lake Improvement Board: McPherson reported lake survey took place the end of August, treated 14 acres this year. Possibility of changing their auditors for 2018. BL Improvement audit will be on their website. Don Brisbin is stepping down as chairman. Next meeting will be December 21, 2017 at 7pm at Bear Lake Township.

Two Lakes Sewer Collaborative: McPherson reported committee had discussion on communication methods with the public. They would like to post their minutes on Bear Lake Village website with links to Pleasanton, Onekama & Bear Lake Township.

Motion to appoint Jeff Bair as the alternate designee for the Two Lake Sewer Collaborative by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Meetings will be the first Wednesday of each month at 4pm at Bear Lake Township Hall, next meeting is November 1, 2017.

Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out. Working with Jeff Harthun for a possible student.

OLD BUSINESS

Healthcare stipend; Motion to give Jared Bair a monthly stipend of $225.00 to begin January 2018 for one (1) year by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder,

Nay: none

Abstained Bair

Absent: Johnson

Appointment of elected positions, clerk & treasurer – Clerk McPherson reviewed ordinance to council. Motion to adopt ordinance to change clerk & treasurer positions from elected to appointed by Schroeder, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

  • Update by clerk McPherson on winter banners & snowflake lights, all on track.

NEW BUSINESS

Clerk McPherson and Treasurer King presented to the council the opportunity of updating & correct set up of Quick Books for both positions. Total cost would $4,900.00 which includes software & set up of Quickbooks. This would be done through Baird, Cotter & Bishop, P.C. Motion to go ahead with the updating and set up of Quickbooks with Baird, Cotter & Bishop by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Quick review of upcoming budget process by clerk McPherson asking committee chairs to review upcoming needs to report at next meeting.

Follow up on item from September monthly meeting.

  • Schroeder reported the trees have been planted on Wise, Baker property.

COUNCIL COMMENT:

  • None

PUBLIC COMMENT:

  • Don Raiff – thank you to AES for their help in the village with the master plan & approx. $50K in grant money. He would like to see a balance report done on the Blight Elimination Fund at each meeting.
  • Larry Gibson is looking for new CERT Team members. Training class on October 20, 2017.
  • Barb Farfsing had blight concerns regarding properties on Virginia Street & Cody/Lynn Streets. Gibson to follow up.
  • Sally Gibson asked about Council member Schroeder’s vacancy position. A resident in the village will be appointed by the council, per President Bair.

COMING EVENTS

  • Community dinner at Bear Lake United Methodist Church – Thursday 10/19
  • Bear Lake Promoter’s After Hours event – Pleasanton Greenhouse – Thursday 10/26
  • Trunk or Treating event – Tuesday 10/31

Meeting adjourned at 9:04p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

WAGES September 2017 Amounts

Water Fund 591-000-702 $312.00

Park Fund 531-000-702 $1,153.50 – 598.89 = 554.61

Note: $598.89 too much transferred in July 2017 out of Park wages

Major Fund 202-463-702 $396.50

Minor Fund 203-463-702 $279.00

TOTAL $1,542.51

EQUIPMENT RENTAL September 2017 Amounts

Water Fund 591-558-943 $189.75

Major Fund 202-463-943 $712.00

Minor Fund 203-463-943 $356.00

TOTAL $1,257.75

Bills To Be Paid with addition October 18, 2017 Fund

Payee

Amount

Account #

Notes

General

Young, Graham, Wendling PC

200.00

101-265-801

October phone retainer

Koorsen Fire & Security

69.20

101-265-930

Fire extinguisher inspection

Total 269.20

Water

Jackpine Business Center

26.00

591-265-900

Print & Pub

Staples More Account

953.95

591-558-727

new computer & printer

Northwoods Printers

491.98

591-558-727

Water Depart Invoices

Mead & Hunt

144.00

591-558-801

Sampling

Young Graham & Wendling

847.00

591-558-801

Water Well project

Total 2,462.93

Park

Northstar Automotive

171.40

531-000-775

oil & parts – sm red truck – 1/3

BL Ace Hardware

25.57

531-000-775

Rep & Maint

Koorsen Fire & Security

69.19

531-000-775

Fire extinguisher inspection

Bear Lake Improvement Board

441.00

531-000-955

treatment of Bear Lake

West Coast Farm Services

62.50

531-000-775

1/3 of bill, serv to loader

Total 769.66

Major

West Coast Service

62.50

202-463-782

1/3 of bill, serv to loader

West Coast Service

2,223.50

202-265-775

Repairs to dump truck

Koorsen Fire & Security

69.19

202-463-782

Fire extinguisher inspection

Reimbursement to Jared

17.00

202-463-782

Absolute Auto Repair & Tire – repair

Northstar Automotive

171.40

202-463-782

oil & parts – sm red truck – 1/3

Brain’s Auto Parts

98.58

202-463-783

One way plow blade

Auto-Wares Group

11.44

202-463-782

windshield wiper

Total 2,653.61

Minor

Northstar Automotive

171.40

203-463-782

oil & parts – sm red truck – 1/3

Koorsen Fire & Security

69.19

203-463-782

Fire extinguisher inspection

Brain’s Auto Parts

98.58

203-463-783

One way plow blade

West Coast Farm Service

184.00

203-463-782

Repairs to Dump truck

West Coast Farm Service

62.50

203-463-782

1/3 of bill, serv to loader

Total 585.67

Equipment – –

Total Bills to be Paid

6,741.07

Update on Two Lakes Sewer Authority

The following was recently published on the Village of Bear Lake web site at http://www.bearlakemichigan.org/sewer-project.html – our apologies the original is not in a text readable format.

As these are the ‘approved’ Minutes residents will not have known an additional meeting was held at Bear Lake Township on October 4. If you would like to be added to the list of those requesting both notification of all future meetings, Meeting Packets and the Draft Minutes – please reply to this post.

TWO LAKE SEWER AUTHORITY ORGANIZATIONAL MEETING WEDNESDAY, SEPTEMBER 6, 2017, 4:30 PM at MANISTEE ROAD COMMISSION
Approved minutes with corrections (GMC)
Meeting called to order by Tim Ervin at 4:33 p.m.Individuals
Present: Tim Girven Ervin, Brian Sousa, Jeff Harthun, David Meister, Shelli Johnson, Judy Girven. Greg McPherson was present by conference call. 
Opening announcement and representative establishment read by Shelli Johnson, Notary.
Members include: Pleasanton Township Representative, Judy Girven;
Bear Lake Village Representative, Greg McPherson;
Bear Lake Township Representative, Jeff Harthun;
and Onekama Township Representative, David Meister.
Pursuant to Article 13, the following Officers were voted on:Motion by Harthun, Second by Girven to appoint Meister as Chair Person of the Sewer Authority Board. M/C 
Motion by Meister, Second by Girven to appoint Harthun as Vice Chair. M/C
Motion by Girven, Second by Harthun to appoint McPherson as Secretary. WC
Motion by Harthun, Second by McPherson to appoint Girven as Treasurer. WC
Board Members were sworn in to the Two Lake Collaborative Sewer Authority.
Meetings will be scheduled on the first Wednesday of each Month, starting with October 4, 2017 at 4:00 PM. The first meeting will be located at the Bear Lake Township Hall.
The Board acknowledged that the Open Meetings Act applies and public comments are accepted at the meetings.The Board shall provide a proposed annual budget to be considered for adoption at the next regular or special meeting of the Board. 
Motion by Girven, Second by Harthun to adopt Resolution # 2017-01, Two Lake Collaborative Sewer Authority Preparation and Submission of Planning Grant Application to USDA-RD. WC
Motion by Harthun, Second by Girven to adopt Resolution # 2017-02, Two Lake Collaborative Sewer Authority Selection of Wade Trim to Prepare USDA-RD Plan and Financing Application for Sewage Disposal System. MIC
Board Chair Meister requested the use of the Chair Person’s signature to approve the resolutions. Roll Call Vote: Harthun — Yes, Girven — Yes, McPherson
 — Yes
Request granted the Chair Person to Sign the Resolutions.
Recap of the meeting by Sousa.Grant Application will be submitted by October 1.Public Comment:Public comments were received and answered regarding: introduction of Panel Personnel, each Township involved will have the Meeting Minutes available for review by the public, relations between AES, Wade Trim, and the Authority was discussed, comments regarding pollution problems, costs, how much input will the public have, expert testing and results, grant money available.
Meeting adjourned 5:49 p.m.Shelli Johnson Notary

[NOTE – the following documents are available here: https://www.onekama.info/two-lakes-collaborative-sewer-proje

and the Bear Lake proposed Sewer District – https://docs.wixstatic.com/ugd/111d5a_e69a8a1ce9c24e079ad5069efac91bd2.pdf

Articles of Incorporation Two Lakes Sewer Authority

  1. For a review of the process to this point see the previous article.
  2. This notice was published once on July 29, 2017 in the Manistee News Advocate. A one time publication is all that is required under PA 233.

WHEREAS, The purpose of the Authority is to plan, design, engineer, finance, construct, and operate a public sewage disposal system serving sewage districts within the constituent municipalities of Onekama Township, Pleasanton Township, Bear Lake Township, and the Village of Bear Lake, and transporting the collected wastewater for treatment to the facilities of the Little River Band of Ottawa Indians; and

WHEREAS, the incorporating governmental units of this sewer authority are Onekama Township, Pleasanton Township, Bear Lake Township, and the Village of Bear Lake, located in Manistee County, Michigan; and

WHEREAS, the incorporating governmental units shall be constituent municipalities of this sewer authority as defined in MCL 124.281.

ARTICLE ONE – NAME

The name of this authority is the Two Lake Collaborative Sewer Authority, the Authority, with its principal office located at the Onekama Township Hall, 5435 Main Street, PO Box 458, Onekama, MI 49675, or at such other location determined by the Authority Board.

ARTICLE TWO – MUNICIPALITIES

The incorporating municipalities are Onekama Township, Pleasanton Township, Bear Lake Township, and the Village of Bear Lake, located in Manistee County, Michigan. The incorporating municipalities are constituent municipalities of the Authority.

ARTICLE THREE – STATUTORY AUTHORIZATION

The Authority is incorporated and formed as a municipal authority and public body corporate as authorized by Act 233 of 1955 as amended, Municipal Sewage and Water Supply Systems, MCL 124.281 et seq.

ARTICLE FOUR – PURPOSE

The purpose of the Authority is to plan, design, engineer, finance, construct, and operate a public sewage disposal system serving sewage districts within the constituent municipalities of Onekama Township, Pleasanton Township, Bear Lake Township, and the Village of Bear Lake, and transporting the collected wastewater for treatment to the facilities of the Little River Band of Ottawa Indians, an Indian Tribe as defined in MCL 124.281(c) with which the Authority can contract for wastewater treatment.

ARTICLE FIVE – POWERS

The Authority shall have all of the powers enumerated in the Act (233 of 1955) by which the Authority can adopt bylaws for the regulation of its affairs and the conduct of its business, adopt an official seal, maintain an office, sue and be sued, determine the location and design of a sewage disposal system and the construction, financing, and operation of the sewage disposal system, issue bonds of the Authority for any of its corporate purposes, adopt and promulgate rules and regulations for the use of the sewage disposal system, and acquire, hold and dispose of real and personal property in the exercise of Authority powers and the performance of Authority duties, and all other and related powers enumerated in the Act.

ARTICLE SIX – DUTIES

The Authority shall plan, design, engineer, develop, finance, construct, acquire, operate and maintain a sewage disposal system by agreement with the constituent municipalities and for the benefit of the customers who receive sewage disposal service. As a municipal authority and a public body corporate, the Authority shall comply with the Michigan Open Meetings Act and Freedom of Information Act.

ARTICLE SEVEN – RULES AND REGULATIONS

The Authority shall adopt rules and regulations by resolution of its governing body with a concurring resolution adopted by the governing body of each constituent municipality, and according to procedures specified in the Act.

ARTICLE EIGHT – TERM OF EXISTENCE

The Authority shall continue in existence until dissolved by the constituent municipalities or by law, but the Authority shall not be dissolved if dissolution will operate as an impairment of any contract of the Authority.

ARTICLE NINE – FISCAL YEAR

The fiscal year of the Authority shall be January 1st through December 31st.

ARTICLE TEN – GOVERNING BODY

The governing body of the Authority shall be its Board (the Board) composed of one voting representative appointed by each constituent municipality, who shall be an elected member of the governing body of the appointing constituent municipality. The members of the Board shall serve at the pleasure of the legislative body of the appointing constituent municipality and may be removed at any time with or without cause by the legislative body of the municipality which such Board member represents.

Upon approving and adopting these Articles of Incorporation, each constituent municipality shall appoint its first voting representative on the Board of the Authority.

Within 30 days of the effective date of the formation of the Authority, the appointed members of the Board shall qualify by taking an oath of office and holding an organizational meeting of the Board.

ARTICLE ELEVEN – VACANCIES

In the event of a vacancy on the Board, the legislative body of the constituent municipality selecting such representative shall fill the vacancy within 30 days.

In the event of a vacancy in any office of the Board, such vacancy shall be filled by the Board for the unexpired term. In case of the temporary absence or disability of any officer, the Board may appoint some person temporarily to act in his or her stead except that in the event of the temporary absence or disability of the Chair, the Vice-Chair shall so act. All persons serving in the offices of Chair, Vice-Chair, or Secretary shall be members of the Board; the person serving as Treasurer may be a member of the Board, but need not be.

ARTICLE TWELVE – BOARD MEETINGS

The Board shall meet annually for its organizational meeting on the first Wednesday in January. If the Board elects to have regular meetings, these meetings of the Board shall be held at such time and place as shall be prescribed by resolution or motion of the Board. Special meetings of the Board may be called by the Chair or any two (2) Board members, by serving written notice of the time, place and purpose, upon each member of the Board personally; or by leaving it at the Board member’s place of residence or delivering it via facsimile, email or text message to his or her home or office at least eighteen (18) hours prior to the time of the meeting; or by depositing the same in a United States Post Office or mail box within the limits of the Authority at least seventy-two (72) hours prior to the time of the meeting, enclosed in a sealed envelope properly addressed to the Board member at his or her home or office address, with first class postage fully prepaid. Any member of the Board may waive notice of any meeting either before or after the holding thereof. Any meeting at which all members of the Board are present shall be a legal meeting for the conduct of business, notwithstanding that written notice was not provided in the manner set forth above, provided that public notice of such meeting of the Authority was given in accordance with the provisions of the Open Meetings Act. At least a majority of the membership of the Board shall be required for a quorum. Each Board member shall have one (1) vote.

The Board shall act by motion, resolution or ordinance. For the passage of any motion, resolution or ordinance, the execution of any contract, and all other matters, there shall be required a majority vote of all of the members of the Board (three out of four), unless the unanimous vote of all Board members is required by these Articles.

Public notice of all organizational, regular, special or rescheduled regular or rescheduled special meetings of the Board shall be given pursuant to the applicable provisions of The Open Meetings Act.

The Board shall have the right to adopt bylaws governing its procedures and regulating the affairs of the Authority which are not in conflict with the terms of the Act, any other statute or these Articles. The Board shall have the right to establish rules and regulations in accordance with the Act for the use or administration of any Authority sewage disposal system or facility, by resolution and with concurrence by resolution of constituent municipalities. All actions of the Board of the Authority shall be governed by generally accepted rules of parliamentary procedure, fairness, civility, and common sense, not inconsistent with these Articles, the Authority ByLaws, or applicable law.

The Board shall keep minutes of its proceedings. The minutes shall show how each member voted and each member shall vote upon all motions, resolutions and ordinances unless disqualified from voting thereon by reason of any direct or indirect personal interest as defined by the conflict of interest laws of the State of Michigan. All votes shall be “yes” or “no”.

ARTICLE THIRTEEN – OFFICERS AND BOARD AFFAIRS

The Board shall appoint the officers of the Authority annually by majority vote, and each officer shall be a member of the Board to qualify for appointment, except the Treasurer who need not be a Board member to qualify for appointment. The officers of the Authority shall be the Chair, Vice-Chair, Secretary and Treasurer. The Chair of the Board shall be the presiding officer.

Except as otherwise provided, he or she shall not have any executive or administrative function within the Authority other than as a member of the Board. In the absence or disability of the Chair, the Vice-Chair shall perform the duties of the Chair. The Secretary shall be the recording officer of the Board. The Treasurer shall be custodian of the funds of the Authority and shall provide a bond conditioned upon the faithful performance of the duties of his or her office. The cost of this bond shall be paid by the Authority. All money shall be deposited in a bank(s) to be designated by the Board, and all checks or other forms of withdrawal shall be signed by the Chair and the Treasurer or Secretary. The officers of the Board shall have such other powers and duties as may be conferred upon them by the Board.

The members of the Board and such officers thereof who also are members of the Board shall be paid no compensation; provided, however, that the Board may authorize the payment of the actual expenditures of any member or officer incurred in connection with the business of the Authority.

Bonds issued by the Authority, and interest coupons relating to the bonds shall be executed in the name and on behalf of the Authority by its Chair and Secretary.

The Board shall prepare, adopt and submit to their respective legislative bodies of the constituent municipalities an annual budget covering the proposed expenditures to be made for organizing and operating the Authority and for the necessary funds required from each constituent municipality for the next fiscal year beginning January 1. Such budget shall be submitted to each constituent municipality on or before October 1 of the previous fiscal year. No budget shall be adopted unless approved by a 3/4ths vote of the members of the Board; provided, however, that no obligation shall be assumed by the Authority which may then or at any time in the future become in whole or in part the individual liability of any constituent municipality without the prior consent of the constituent municipality; and provided further, that any constituent municipality may withdraw from the Authority at any time prior to the incurrence of indebtedness by the Authority for which the constituent municipality may incur an individual liability without any obligation whatsoever, and may also withdraw after the assumption of indebtedness by the Authority for which the individual constituent municipality has by its prior agreement incurred an individual liability, but in the case of such latter withdrawal, the consent of the creditor shall be obtained or the individual obligation assumed by the withdrawing member shall be paid by the withdrawing constituent municipality on terms satisfactory to the creditor.

During such times as the only Authority bonds outstanding are for a project or projects located exclusively in and benefitting solely one of the constituent municipalities, the constituent municipality where the project or projects are located and which is solely benefitted shall pay all of the expenses for the operation and maintenance of the Authority including, without limitation, the treasurer’s bond fee and all legal, accounting and audit fees.

The basic funding formula for each constituent municipality of the Authority shall be determined by the Authority Board with the unanimous vote of all Board members. The funding formula determined by the Authority Board shall be based on a pro-rata share of project costs, number of customers, REU’s, or any other factors determined by the Authority Board.

The provisions of this Article shall be considered controlling over all other provisions of these Articles of Incorporation to the extent of any conflict with them.

ARTICLE FOURTEEN – PROPERTY ACQUISITION

The Authority shall possess all powers necessary to carry out the purposes of the Authority. The Authority may acquire property by purchase, construction, lease, gift, exchange, devise or condemnation, either within or without its corporate limits, and may hold, manage, control, sell, exchange or lease such property. For the purpose of condemnation it may proceed under the provisions of Act 149, Public Acts of Michigan, 1911, as amended, or any other statute that grants a municipality or public body the authority to acquire private property for public use.

ARTICLE FIFTEEN – PROJECTS

The Authority and its constituent municipalities may enter into a contract or contracts providing for the planning, design, engineering, acquisition, purchase, construction, improvement, enlargement, extension, operation and financing of a sewage disposal system as authorized and provided in the Act.

However, the Authority shall not plan, design, engineer, acquire, purchase, construct, improve, enlarge, extend, operate or finance a sewage disposal system within any constituent municipality without the prior written approval of the legislative body of that constituent municipality. The Authority can enter contracts with any of its constituent municipalities to purchase, acquire, construct, operate and maintain a sewage disposal system, but no contract shall be for a period exceeding forty years.

ARTICLE SIXTEEN – SALE OF BONDS

For the purpose of obtaining funds for the planning, design, engineering, acquisition, construction, improving, enlarging or extending of a sewage disposal system, the Authority may, by ordinance or resolution duly adopted by it, issue its negotiable bonds, secured by the contractual full faith and credit pledges of each contracting municipality, in accordance with and subject to the provisions of the Act.

ARTICLE SEVENTEEN – EMPLOYEES

The Board shall have the power to hire employees to carry out the functions of the Authority and to establish compensation for them.

ARTICLE EIGHTEEN – AUDIT

The Board shall cause an annual audit to be made of its financial transactions by a certified public accountant and shall furnish a copy to each constituent municipality.

ARTICLE NINETEEN – PUBLICATION

These Articles shall be published once in the Manistee News Advocate, Manistee, Michigan, which newspaper has general circulation within the territory encompassed by the Authority. One (1) printed copy of the Articles of Incorporation as printed in this newspaper, certified as a true copy thereof as provided below, with the date and place of publication shown by a publisher’s affidavit of publication attached thereto, shall be filed with the Secretary of State and also the Clerk of the County of Manistee after the execution and publication has been completed.

The Onekama Township Clerk is hereby designated as the person to cause these Articles of Incorporation to be published, certified and filed with the Secretary of State and the Manistee County Clerk.

All expenses for the publication of these Articles and all other expenses incurred in the incorporation and establishment of the Authority shall be paid by the constituent municipalities.

ARTICLE TWENTY – EFFECTIVE DATE

This Authority shall become effective upon the filing of certified copies of these Articles of Incorporation with the Secretary of State and the Manistee County Clerk.

ARTICLE TWENTY ONE – AMENDMENTS

These Articles of Incorporation may be amended at any time to permit a municipality to become a member of the Authority, if such amendment to the Articles of Incorporation is adopted by the legislative body of the county, city, village, township or charter township proposing to become a member, and if the amendment is adopted by the legislative body of each constituent municipality of the Authority. Other amendments may be made to these Articles of Incorporation at any time if adopted by the legislative body of each constituent municipality of the Authority. Any amendment shall be endorsed, published, certified and filed in the same manner as the original Articles of Incorporation, except that the filed and printed copies shall be certified by an officer of the Authority.

These Articles have been adopted by the four incorporating municipalities, as set forth in the following endorsements, and in witness whereof the designated officials of each constituent municipality have endorsed thereon a statement of such adoption.

The foregoing Articles of Incorporation were adopted by the Onekama Township Board of Trustees, County of Manistee, State of Michigan, at a meeting duly held on the 5th day of July, 2017.

David Meister. Michelle Johnson
Onekama Township Supervisor. Onekama Township Clerk

The foregoing Articles of Incorporation were adopted by the Pleasanton Township Board of Trustees, County of Manistee, State of Michigan, at a meeting duly held on the 13th day of July, 2017.

Carol Merrill. Amy Cross
Pleasanton Township Supervisor. Pleasanton Township Clerk

The foregoing Articles of Incorporation were adopted by the Bear Lake Township Board of Trustees, County of Manistee, State of Michigan, at a meeting duly held on the 18th day of July, 2017.

Jeff Harthun. Deanna Pattison
Bear Lake Township Supervisor. Bear Lake Township Clerk

The foregoing Articles of Incorporation were adopted by the Bear Lake Village Council, County of Manistee, State of Michigan, at a meeting duly held on the 19th day of July, 2017.

Jeff Bair. Cindi McPherson
Village of Bear Lake President. Village of Bear Lake Clerk

Drafted by:
Eric D. Williams
524 N. State Street
Big Rapids, MI 49307
(231) 796-8945
edw1@att.net

Two Lakes Sewer Authority – update

At the July, 2017 Village Council Meeting the following Resolution was passed.

articles_of_incorporation_two_lake_june_2017

The Two Lakes Sewer Authority has been formed under Municipal Sewage and Water Supply Systems Act 233 of 1955 – to read the narrative of PA 233 click on this link from the State of Michigan.

And for the rights of affected citizens to petition – see this link.

124.282 Incorporation of authority by municipalities; purpose; adoption of articles of incorporation; endorsement; territory; publishing and filing articles of incorporation; effective date; presumption of validity.

Sec. 2.

(1) Any 2 or more municipalities may incorporate an authority for the purpose of acquiring, owning, improving, enlarging, extending, and operating a sewage disposal system, a water supply system, a solid waste management system, or a combination of systems by the adoption of articles of incorporation by the legislative body of each of the municipalities. The fact of the adoption shall be endorsed on such articles of incorporation by the chairperson of the county board of commissioners and the county clerk in case of a county; the mayor and clerk in case of a city; the president and clerk in case of a village; and the supervisor and clerk in case of a township, in form substantially as follows:

“The foregoing articles of incorporation were adopted by
the ……………… of the …………. of ………….
County Michigan, at a meeting duly held on the …………. day
of ………, 19….
……………………………
……………………. of said
……………………………
……………………. of said
…………………………..”

(2) The authority shall be comprised of the territory lying within the incorporating municipalities. The articles of incorporation shall be published at least once in a newspaper designated in the articles and having general circulation within the territory encompassed by the authority. One printed copy of the articles of incorporation certified as a true copy by the person or persons designated for the certification, with the date and place of the publication, shall be filed with the secretary of state and the clerk of the county within which the territory or the major portion of the territory is located. The authority shall become effective at the time provided in the articles of incorporation. The validity of the incorporation shall be conclusively presumed unless questioned in a court of competent jurisdiction within 60 days after the filing of the certified copies with the secretary of state and the county clerk.
History: 1955, Act 233, Eff. Oct. 14, 1955 ;– Am. 1981, Act 154, Imd. Eff. Nov. 19, 1981
© 2015 Legislative Council, State of Michigan

MUNICIPAL SEWAGE AND WATER SUPPLY SYSTEMS (EXCERPT)
Act 233 of 1955
124.288 Municipality or Indian tribe desiring to contract with authority; authorization; resolution; notice; contents; execution and delivery of contract; effective date; petition requesting referendum upon contract; voting; effect of action taken prior to effective date of subsection (2); special election; verification of petition signatures; number of registered electors.

Sec. 8.

(1) A municipality or Indian tribe desiring to enter into a contract with the authority under section 7 shall authorize, by resolution of its governing body, the execution of the contract. After the adoption of such a resolution by a municipality, the municipality shall publish a notice of the resolution in a newspaper of general circulation in the municipality. The notice shall state all of the following:

(a) That the governing body has adopted a resolution authorizing execution of the contract.

(b) The purpose of the contract.

(c) The source of payment for the contractual obligation.

(d) The right of referendum on the contract.

(e) Other information that the municipality’s governing body determines to be necessary to adequately inform all interested persons of the nature of the obligation.

(2) A contract under subsection (1) may be executed and delivered by the municipality upon approval by its governing body without a vote of the electors on the contract, but the contract shall not become effective until the expiration of 45 days after the date of publication of the notice. If within the 45-day period a petition signed by not less than 10% or 15,000, whichever is less, of the registered electors residing within the limits of the municipality is filed with the clerk of the municipality requesting a referendum upon the contract, the contract shall not become effective until approved by the vote of a majority of the qualified electors of the municipality voting on the question at a general or special election. If, before November 19, 1981, a municipality published a resolution authorizing the execution of a contract under this section in substantial compliance with this section as then in effect, and the referendum period formerly provided by this section expired, but the bonds were not issued, the resolution and the publication of the resolution are valid and, if a petition for a referendum on execution of the contract was not signed and filed within the time period formerly provided by this section, the contract may be executed and shall become effective without submitting the proposition for approval to the electors, or if a petition was so signed and filed, the contract may be executed and become effective if approved at an election as formerly provided in this section. A special election called for the purpose provided in this section shall not be included in any statutory or charter limitation as to the number of special elections to be called within any period of time. Signatures on the petition shall be verified under oath as the actual signatures of the persons whose names are signed to the petition. The clerk of the municipality has the same power to reject signatures as city clerks under section 25 of the home rule city act, 1909 PA 279, MCL 117.25. The number of registered electors in any municipality shall be determined by the registration books as of the date of the filing of the petition.

History: 1955, Act 233, Eff. Oct. 14, 1955 ;– Am. 1981, Act 154, Imd. Eff. Nov. 19, 1981 ;– Am. 2009, Act 166, Imd. Eff. Dec. 14, 2009
© 2015 Legislative Council, State of Michigan

The Articles of Incorporation were published once in the Manistee News Advocate on July 29, 2017.

A copy in PDF format can be read by clicking on the link below. 

00689064_proof (1)

Due to it’s length our volunteer has not yet been able to transcribe to a text readable format – it will be posted as text, and in text readable pdf format, in its entirety later today.

July, 2017 Village Council Meeting Minutes and Sewer question

The Minutes for July 19 were approved without corrections at the August 16, 2017 Meeting.

As the public was unable to attend via conference call the following was not corrected.

“• Judy Phann from Onekama Township spoke on the sewer project & her belief it is in the best interest of the areas involved.”

The following was read by Judith Spohn of Concerned Citizen of Portage Lake and has been provided to Bear Lake News:

Onekama Township spearheaded this multi-municipality sewer authority beginning in April 2015. This action became necessary because the Portage Point Inn developer is in violation with the DEQ.

The violation notice is because the current septic system at the Inn is at capacity, therefore the developer CAN NOT build, install or renovate anything that requires additional waste water disposal.

The violation notice gave the developer two options:

1. Install a Sequencing Batch Reactor or

2. Connect to the Onekama Village sewage treatment facility. The second option, connecting to the Onekama Village system, was explored and is able to be done with the installation of an additional pond. The cost to the developer would be about $2 million.

Remember, this is an infrastructure cost that is the responsibility of the developer, not that of the surrounding communities.

Because the per capita income of Onekama Township is too high to qualify for grant money, a new sewer district was created. The new sewer district had to specifically include Arcadia Township and Bear Lake Village to lower the per capita income level and make grant money to build a sewer system more likely available.

NOTE, there is no guarantee that grant money will be available.

Arcadia Township has voted NO to this sewer authority because they had done a needs study that found a sewer system was not required at this time AND they want to be in control of their cost for sewage disposal rather than granting that power to a separate political entity. As well, and of equal importance, a majority of Arcadia residents agreed that they had no responsibility to pay for the Portage Point Inn developer’s sewer cost.

The Two Lake Collaborative Sewer Authority is to operate under Act 233 of the State of Michigan. Act 233 gives only ONE chance for the public to have a voice in the decision making. http://legislature.mi.gov/doc.aspx?mcl-Act-233-of-1955

That chance comes when your Township[Village] has authorized, by Resolution, signing a contract with the Two Lakes Sewer Authority for management of the project.

After the Resolution is adopted, theTownship[Village] must publish a notice of the Resolution in the newspaper (Manistee Advocate) and state that there is a right to a referendum on the contract to manage the sewer system.

The resolution will not become effective until 45 days after it is passed.

If within this 45 days period, a petition signed by not less than 10% or 15,000, whichever is less, of the registered voters residing within the limits of the municipality is filed with the Clerk requesting a referendum upon the contract, the contract shall not become effective until approved by the VOTE OF A MAJORITY of the qualified voters of the municipality voting on the question at a general or special election. (MCl 124.288).

FACTS ABOUT JOINING THE SEWER AUTHORITY:

-TheTownship[Village] must decide whether it will become an incorporator of the Sewer Authority by approving the Articles of Incorporation. THIS IS NO SMALL DEAL.

-It appears to be sold as just a means to get the USDA Rural Development Grant application done, but it is more than that.

-The Articles of Incorporation create the Sewer Authority which is a POLITICAL ENTITY with all the powers and liabilities that go along with it including the right to be sued.

-By becoming a part of the Sewer Authority, theTownship[Village] becomes part of a political entity.

-A VOTE OF A MAJORITY OF THE MUNICIPALITIES (3 out of 4) has the power to pass resolutions that will affect ALL of the municipalities.

-Strangely, ACCORDING TO THE ARTICLES OF FINCORPORATION, the purpose of the Sewer Authority includes creating the sewage disposal system, but specifically includes transporting the wastewater for treatment at the facilities of the Little River Band of Ottawa Indians.

-This is concerning, because the USDA Rural Development Grant Application

REQUIRES AT LEAST 2 ALTERNATIVE TREATMENT OPTIONS TO BE EXPLORED AND PRESENTED and to date this has not been done.

-IF THE TOWNSHIP[Village] JOINS THE SEWER AUTHORITY, WILL IT BE RESTRICTED TO USING ONLY THE LITTLE RIVER BAND’S TREATMENT FACILITY EVEN IF ANOTHER OPTION PROVES MORE FEASIBLE AND PRUDENT?

-Finally, as stated “A participating local unit of government can stop participation at any time” is misleading. Once a Township[Village] joins the Sewer Authority, it cannot withdraw once the Authority has incurred debt unless it receives the CONSENT OF THE CREDITORS and on the terms, including financial terms, of the creditors.

-THE AUTHORITY WILL INCUR DEBT IMMEDIATELY IN THE FORM OF ENGINEERING COSTS AND ATTORNEY FEES.