Featured

July 11, 2018 Two Lakes Sewer Authority Agenda

TWO LAKES SEWER COLLABORATIVE AUTHORITY -REGULAR MEETING
[see prior posting]

WEDNESDAY, JULY 11, 2018, 7:00 PM

AGENDA

Meeting Called to Order
Pledge of Allegiance
Attendance
Amend Agenda
Public Comment
Minutes of the June 6, 2018 meeting
New Business
 Municipality Boundary updates – Wade Trim
 Tom Traciak: Assessments of vacant properties
 Eric Williams: Assessments of unbuildable properties
 Project Funding/Bonding
Unfinished Business
 RFP
Public Comment
Next Meeting Date
Adjourn

[NOTE: For information contact – Onekama Township Clerk

Featured

July 11, 2018. 7 PM. Two Lakes Sewer Authority Meeting

A notice has been received that the next Two Lakes Sewer Authority meeting will be held at 7 PM at Bear Lake Township Hall (corner of US31 and Virginia Street in Bear Lake)

A request has been sent under the Michigan Freedom of Information Act for an Agenda and any documents to be discussed.

NOTE: Virginia Street is under construction due to water system work.

We have received Minutes from the June 20, 2018 Village Council meeting.Drafted Minutes June 20 2018

Note that the Agenda for this meeting was received too late for actual public notice.

On June 20 the following was posted at onekama.info/township:

NOTICE:  Pleasanton Township is holding a meeting regarding the sewer district boundaries on Wednesday, June 20, 2018 at 6 pm at the Pleasanton Twp. Hall. [see below for posted date]

Here are the June 6, 2018 TLSA Minutes:

Two Lake Sewer Collaborative Authority Minutes Regular Meeting Wednesday, June 6, 2018

Regular scheduled meeting called to order at 7:00 p.m. by Chairperson David Meister.
Pledge of Allegiance Members Present: David Meister, Jeff Harthun, Judy Girven, Jeff Bair, Brian Sousa, Eric Williams, and Shelli Johnson.
Amend Agenda -Add Wade Trim Agreement to New Business
Public Comment: Public comment received regarding websites, communication, postings, grant approval and amount, bank account establishment, and project schedule. Williams explained to those in attendance about the process of the TLSA, development, public input with respective Township/Village Boards, map development process, and boundaries.
Meeting Minutes: Motion by Harthun to approve the May 2, 2018 Regular Meeting Minutes, Second by Girven. M/C
New Business: Wade Trim Agreement: The Motion to approve the Preliminary Engineering Report in May is valid with the Alternate Representative making the motion. Motion by Girven, Second by Bair to accept the Wade Trim Sewer System Preliminary Engineering Report for the TLSA. Roll Call Vote: Girven – Yes, Bair – Yes, Harthun – Yes, Meister – Yes. M/C
Meeting Conduct: Williams will send Johnson samples of meeting conduct guidelines. This will be placed on the July Agenda.
Communication RFP: Establishing communication and information availability to the public, between the four municipalities, is in progress. RFP will be sent out to companies and the Authority will review results and act on. In the meantime, the Onekama Township website should be used as a reference for information. www.onekama.info, Township tab, and Two Lake Sewer Collaborative Authority tab on the bottom of the page.
Jurisdictions Next Steps: Sousa reported that he will be meeting with each municipality to review the maps. They currently reflect all properties with lake frontage. Dates are set with Pleasanton Township, Bear Lake Village, and Bear Lake Township. These meetings are open to the public. Onekama Township has had previous sewer district boundaries established. The meeting for them has not been set yet. Sousa explained that the more users being serviced in the system the better, from a cost standpoint and also a flow rate standpoint.
Key Q & A: Johnson will post a list of Key Q & A onto Onekama Township’s website for review.
Additional questions received: • Future line access charge • Hook-up charge • Wetland areas within boundaries • Per parcel charge or per hook-up charge • Public Access/Road Ends • Timeframe
Public Comment: None
Next Meeting Scheduled for July 11, 2018. 7:00 P.M. @ Bear Lake Twp. Hall Meeting Adjourned 8:11 P.M.
***********

Attached to the Village of Bear Lake DRAFT June 20 Minutes was the following:

Two Lakes Sewer Authority
Estimated Project Schedule

Planning Phase

Milestone                                                         Approximate Date
Begin preparing funding application         June 1, 2018
TLSA June Meeting                                        June 6, 2018

Presentations to assist in determining service boundary
Pleasanton Twp presentation                     June 14, 2018
Bear Lake Twp presentation                               June 19, 2018
Bear Lake Village presentation                   June 20, 2018
Onekama Twp presentation TBD
Complete service boundary for application   August 2018
Complete and submit financing application to USDA – October 2018
Receive response from USDA on financing application  – January 2019

Design & Construction Phase
Milestone                                                                       Approximate Date
Determination to pursue / design begins                April 2019
Finalize design/USDA submittal items/permits     December 2019
Open bids                                                                       March 2020
Start construction                                                         May 2020

Thus far no Operating Budget for the Two Lakes Sewer Authority has been made public.

Two Lakes Sewer Meeting: 7 PM June 6, 2018

It is assumed the meeting will be held at Bear Lake Township Hall at the corner of US31 and Virginia Street. The only notice is at https://www.onekama.info/township without the required contact or ADA accessibility information.

Wade Trim Agreement – see May 2018 letter – https://docs.wixstatic.com/ugd/111d5a_992c4639ab8f4a69a0434237c9d0366a.pdf
New Business
 Meeting Conduct
 Communication RFP
 Jurisdictions Next Steps
 Key Q & A

No information is available at http://www.bearlakemichigan.org/sewer-project.html

or http://bearlaketwp.com/

or http://www.pleasantontownship.org/sewer.html which is still showing 2017 information.

No mention is made of a responsible management entity.

Two Lakes Sewer Project – Urgent notice. Special Meeting today, May 22 at 4pm at Bear Lake Township Hall

No notice has been published on either Bear Lake Township or Village of Bear Lake web sites.

The following response was received to the FOIA request sent to Bear Lake Township Supervisor Jeff Harthun by a local resident.

From Onekama Township Clerk:

Good Morning,

I have received the FOIA request for the Two Lake Sewer Authority.  The request is granted in part, and denied in part.  Please note that each entity is to post all of the official documents on their respective websites.

Item 1.:  Request Granted; Application attached

Item 2.:  Request Denied; There is no public record of this information.

Item 3.:  Request Denied; There are no public records of the operating budget, profit and loss reports, and Treasurer reports.

Item 4.:   Request Granted; No specification as to which map you are requesting.  See attached. [the map supplied was the previously published Draft – how this differs from the one handed out at the May TLS Meeting is undetermined]

Item 5.:                 Request Denied; The RFP was discussed at the May meeting.  The official RFP was not presented and approved by the Authority Board.  This will be discussed at the Special Meeting on May 22, 4:00 PM at Bear Lake Township Hall.

This completes the FOIA request, as received.

Thank you, Shelli Johnson

And from the origianl request:

“Please consider this an official request to receive an email notice 48 hours before any and all such future meetings, Township Board, any Commission and especially the Two Lake Sewer Authority as allowed under the Open Meetings Act.

In addition: it is impossible to track what is actually happening with the Two Lakes Sewer Authority – it is my understanding a planning grant has been received? There is no mechanism to know if a TLS meeting has been cancelled or not?
1. – I’m requesting a copy of the planning grant application to allow me to review the scope and parameters of this planning process.
2. – Who is managing the funds received?
3. – Now the Two Lakes is expending funds – I’d like to see a copy of your operating budget, profit and loss reports and Treasurer Report.
4. – I want to see a copy of the preliminary Special Assessment District map as referenced in the following May Minutes PDF.
5 – The May Minutes reference an RFP for Preliminary Engineering services – where was this published and how many other firms submitted one?
The following is NOT available on either the Village or Township web sites: Why?
[see transcript below]
It states: “Each municipality will present to their communities at their upcoming individual board meetings” but no such document was provided by the Village of Bear Lake.”
In the following the term “Search Grant Median Household Income Feasibility Study.” is not explained.
“New Business
• Sousa reported on the Search Grant Median Household Income Feasibility Study.
• Motion by Bair, Second by Girven to approve the proposal for Wade Trim to complete the Preliminary Engineering Report (PER) for $30,000. Roll Call Vote: Girven – Yes, Bair – Yes, Harthun – Yes, Meister – Yes. M/C
• Sousa distributed Preliminary sewer service district maps. Each municipality will present to their communities at their upcoming individual board meetings. “

Two Lakes Sewer Authority – Preliminary Engineering in progress

Under MI Freedom of Information Act (Public Act No. 442 of 1976 as amended) – the following was sent to Bear Lake Township Supervisor Jeff Harthun by a concerned citizen and forwarded to Bear Lake News to share:

“Please consider this an official request to receive an email notice 48 hours before any and all such future meetings, Township Board, any Commission and especially the Two Lake Sewer Authority as allowed under the Open Meetings Act.

In addition: it is impossible to track what is actually happening with the Two Lakes Sewer Authority – it is my understanding a planning grant has been received? There is no mechanism to know if a TLS meeting has been cancelled or not?
1. – I’m requesting a copy of the planning grant application to allow me to review the scope and parameters of this planning process.
2. – Who is managing the funds received?
3. – Now the Two Lakes is expending funds – I’d like to see a copy of your operating budget, profit and loss reports and Treasurer Report.
4. – I want to see a copy of the preliminary Special Assessment District map as referenced in the following May Minutes PDF.
5 – The May Minutes reference an RFP for Preliminary Engineering services – where was this published and how many other firms submitted one?
The following is NOT available on either the Village or Township web sites: Why?
[see transcript below]
It states: “Each municipality will present to their communities at their upcoming individual board meetings” but no such document was provided by the Village of Bear Lake.”
In the following the term “Search Grant Median Household Income Feasibility Study.” is not explained.
Two Lake Sewer Collaborative Authority
Minutes Regular Meeting Wednesday, May 2, 2018
Regular meeting called to order at 4:12 p.m. by Chairperson David Meister.
Pledge of Allegiance
Members Present: David Meister, Jeff Harthun, Judy Girven, Jeff Bair (replacement for Greg McPherson), Brian Sousa (Wade Trim), Shelli Johnson. ** McPherson has resigned from the Two Lake Sewer Collaborative Authority via letter to the Village of Bear Lake. A copy of that letter is to be submitted to the Sewer Board.
Others Present: Pauline Jaquish, Judy Spohn, Dave Ertel, and Sandy Ertel
Minutes of the January 3, 2018 meeting were not available for approval.
Amend Agenda: Add RFP to New Business Public Comment
• SAD
• Feasibility of Sewer
• Meeting time change for summer to 7:00 PM
Unfinished Business:
• Meister reported that the Collaboration was awarded $30,000 from the USDA RD, and the document was signed on Monday, April 30, 2018.
New Business • Sousa reported on the Search Grant Median Household Income Feasibility Study.
• Motion by Bair, Second by Girven to approve the proposal for Wade Trim to complete the Preliminary Engineering Report (PER) for $30,000. Roll Call Vote: Girven – Yes, Bair – Yes, Harthun – Yes, Meister – Yes. M/C
• Sousa distributed Preliminary sewer service district maps. Each municipality will present to their communities at their upcoming individual board meetings.
• Communication: Johnson will look into an RFP options and present at the next meeting.
Public Comment: None Next Meeting Scheduled for June 6, 2018. 7:00 P.M. @ Bear Lake Twp. Hall Meeting Adjourned 5:00 P.M.

Two Lakes Sewer Authority meets tomorrow, January 3 at 4pm at Bear Lake Township Hall

There has been a delay in acquiring the necessary federal EIN#.

For past articles about this authority, formed as a separate unit of government: The Authority is incorporated and formed as a municipal authority and public body corporate as authorized by Act 233 of 1955 as amended, Municipal Sewage and Water Supply Systems, MCL 124.281 et seq.

See:

https://bearlakemichigan49614.com/2017/12/03/possible-two-lakes-sewer-authority-meeting-december-4-2017-4pm/

and

https://bearlakemichigan49614.com/2017/11/08/two-lakes-sewer-authority-questions/

Two Lakes Sewer Authority Meeting, December 6, 2017 4pm

The Two Lakes Sewer Authority meeting set for Wednesday at 4pm at Bear Lake Township Hall, corner of Virginia Street and US 31 Bear Lake. HAS BEEN CANCELLED

This date is listed on the Events Page> Calendar of the Village of Bear Lake but no information is listed on either Onekama, Bear Lake or Pleasanton Township web sites. Onekama Township and the Village of Bear Lake are currently displaying differing versions of the September organization meeting Minutes. None of the entities have published Draft Minutes for the October 4 meeting.

At the September, no later than October 2017, a schedule of meeting dates, times and locations should have been published together with an approved budget.

Also, no contact name, email, telephone and mailing contact information is published on any participating municipality web site.

The November Meeting was cancelled by printed notice on the door of Bear Lake Township Hall.

OPEN MEETINGS ACT Act 267 of 1976

15.265 Public notice of regular meetings, change in schedule of regular meetings, rescheduled regular meetings, or special meetings; time for posting; statement of date, time, and place; applicability of subsection (4); recess or adjournment; emergency sessions; meeting in residential dwelling; notice. [M.S.A. 4.1800(15) ]

Sec. 5.

(1) A meeting of a public body shall not be held unless public notice is given as provided in this section by a person designated by the public body.

(2) For regular meetings of a public body, there shall be posted within 10 days after the first meeting of the public body in each calendar or fiscal year a public notice stating the dates, times, and places of its regular meetings.

(3) If there is a change in the schedule of regular meetings of a public body, there shall be posted within 3 days after the meeting at which the change is made, a public notice stating the new dates, times, and places of its regular meetings.

(4) Except as provided in this subsection or in subsection (6), for a rescheduled regular or a special meeting of a public body, a public notice stating the date, time, and place of the meeting shall be posted at least 18 hours before the meeting in a prominent and conspicuous place at both the public body’s principal office and, if the public body directly or indirectly maintains an official internet presence that includes monthly or more frequent updates of public meeting agendas or minutes, on a portion of the website that is fully accessible to the public. The public notice on the website shall be included on either the homepage or on a separate webpage dedicated to public notices for nonregularly scheduled public meetings and accessible via a prominent and conspicuous link on the website’s homepage that clearly describes its purpose for public notification of those nonregularly scheduled public meetings.

15.269 Minutes generally. [M.S.A. 4.1800(19) ]

Sec. 9.

(2) Minutes shall be public records open to public inspection and shall be available at the address designated on posted public notices pursuant to section 4. Copies of the minutes shall be available to the public at the reasonable estimated cost for printing and copying.

(3) Proposed minutes shall be available for public inspection not more than 8 business days after the meeting to which the minutes refer. Approved minutes shall be available for public inspection not later than 5 business days after the meeting at which the minutes are approved by the public body.

The designated time, 4pm, precludes the attendance of employed citizens or those with school aged children.

NOTE: The December 6 meeting has also now been cancelled.

From: Jeffrey Harthun <harthunj@manistee.org>
Sent: Monday, December 4, 2017 10:49 PM
Subject: Re: Meeting
To:
Mr. Meister has not called for a meeting.  I know that when we hear something about the grant we will hold a meeting.  When I hear something I will shoot you an email about them date and time.  I am pretty sure it will be held at the township hall in BL.

Two Lakes Sewer Authority Questions

A subscriber has asked the following questions.

The Articles of Incorporation for the renamed Two Lakes Sewer Authority were published once on July 29, 2017 in the Manistee News Advocate.

See prior posting here

ARTICLE THREE – STATUTORY AUTHORIZATION

The Authority is incorporated and formed as a municipal authority and public body corporate as authorized by Act 233 of 1955 as amended, Municipal Sewage and Water Supply Systems, MCL 124.281 et seq.

ARTICLE SIX – DUTIES

……. As a municipal authority and a public body corporate, the Authority shall comply with the Michigan Open Meetings Act and Freedom of Information Act.

a_15.261_Open_Meetings_Act

The reader asks – the following is the Notice of initial meeting of the Two Lakes Sewer Authority as published in the Manistee News Advocate and as reproduced as is by Bear Lake Township.

Here is the guidance document from MSU of how to post a Public Meeting under the revised 2012 Michigan Open Meetings Act.

20130417_OpenMeetingAct_Fig1

Does the Notice comply with the following?

15.264 Public notice of meetings generally; contents; places of posting. [M.S.A. 4.1800(14) ]

Sec. 4. The following provisions shall apply with respect to public notice of meetings:

(a) A public notice shall always contain the name of the public body to which the notice applies, its telephone number if one exists, and its address.

(b) A public notice for a public body shall always be posted at its principal office and any other locations considered appropriate by the public body.

15.265 Public notice of regular meetings, change in schedule of regular meetings, rescheduled regular meetings, or special meetings; time for posting; statement of date, time, and place; applicability of subsection (4); recess or adjournment; emergency sessions; meeting in residential dwelling; notice. [M.S.A. 4.1800(15) ]

(4) Except as provided in this subsection or in subsection (6), for a rescheduled regular or a special meeting of a public body, a public notice stating the date, time, and place of the meeting shall be posted at least 18 hours before the meeting in a prominent and conspicuous place at both the public body’s principal office and, if the public body directly or indirectly maintains an official internet presence that includes monthly or more frequent updates of public meeting agendas or minutes, on a portion of the website that is fully accessible to the public. The public notice on the website shall be included on either the homepage or on a separate webpage dedicated to public notices for nonregularly scheduled public meetings and accessible via a prominent and conspicuous link on the website’s homepage that clearly describes its purpose for public notification of those nonregularly scheduled public meetings.


The reader notes that the Inaugural Meeting Notice was not posted on the web sites of either the Village of Bear Lake or Pleasanton Township. A word processed document, identical in format, was posted to the front door of the Village Offices on the day of the September 7 meeting.

The Two Lakes Articles of Incorporation state:

ARTICLE TWELVE – BOARD MEETINGS

The Board shall meet annually for its organizational meeting on the first Wednesday in January. If the Board elects to have regular meetings, these meetings of the Board shall be held at such time and place as shall be prescribed by resolution or motion of the Board.

….. Public notice of all organizational, regular, special or rescheduled regular or rescheduled special meetings of the Board shall be given pursuant to the applicable provisions of The Open Meetings Act.

ARTICLE THIRTEEN – OFFICERS AND BOARD AFFAIRS

The Board shall appoint the officers of the Authority annually by majority vote, and each officer shall be a member of the Board to qualify for appointment, except the Treasurer who need not be a Board member to qualify for appointment. The officers of the Authority shall be the Chair, Vice-Chair, Secretary and Treasurer. The Chair of the Board shall be the presiding officer……
The Secretary shall be the recording officer of the Board.


At that September 7, 2017 Meeting Greg McPherson of the Village of Bear Lake was appointed as Secretary.

“Board Members were sworn in to the Two Lake Collaborative Sewer Authority.
Meetings will be scheduled on the first Wednesday of each Month, starting with October 4, 2017 at 4:00 PM. The first meeting will be located at the Bear Lake Township Hall.
The Board acknowledged that the Open Meetings Act applies and public comments are accepted at the meetings.
*******************
The September Two Lakes Draft Minutes were approved at that meeting held on October 4 and not made publicly available until after that date.

The October 2017 Village Draft Minutes were not received until October 30: containing the following

“Two Lakes Sewer Collaborative: McPherson reported committee had discussion on communication methods with the public. They would like to post their minutes on Bear Lake Village website with links to Pleasanton, Onekama & Bear Lake Township.

Motion to appoint Jeff Bair as the alternate designee for the Two Lake Sewer Collaborative by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair
Nay: none
Absent: Johnson

Meetings will be the first Wednesday of each month at 4pm at Bear Lake Township Hall, next meeting is November 1, 2017.

Draft October Minutes of the Two Lakes Sewer Authority are not available as they have not been approved.

Members of the public who arrived to attend the November 1 meeting found a note posted to the door at Bear Lake Township that the meeting had been cancelled there being nothing to discuss.

The reader asks:

  1. was the notice for the September 7 meeting posted in compliance with the Open Meetings Act.
  2. Where and when should meeting Minutes, draft and approved, as well as the officially adopted schedule of meetings be publicly available.
  3. Where and when should notice of cancellation of meetings be publicly available.

These are questions best raised under the guidance of the MI Open Meetings Act:

15.270 Decisions of public body; presumption; civil action to invalidate; jurisdiction; venue; reenactment of disputed decision. [M.S.A. 4.1800(20) ]

Sec. 10.

(1) Decisions of a public body shall be presumed to have been adopted in compliance with the requirements of this act. The attorney general, the prosecuting attorney of the county in which the public body serves, or any person may commence a civil action in the circuit court to challenge the validity of a decision of a public body made in violation of this act.

(2) A decision made by a public body may be invalidated if the public body has not complied with the requirements of section 3(1), (2), and (3) in making the decision or if failure to give notice in accordance with section 5 has interfered with substantial compliance with section 3(1), (2), and (3) and the court finds that the noncompliance or failure has impaired the rights of the public under this act.

October 2017 Village Council DRAFT Minutes

The following were received on October 30

Unapproved October 18, 2017 Minutes.pdf

The Agenda was received on November 3.

The October Minutes were approved without corrections on November 15.

Approved October 18, 2017 minutes

The Village does not post it’s draft Minutes or any documents associated with them either in draft form or with the Approved ones.

Two items specifically highlighted by reviewers:

1. Section 64.21 of the GLV Act states that the president and each trustee shall receive compensation only as provided for by ordinance. The ordinance shall specify how the compensation is determined and how it is paid.

Section 64.21 of the GLV charter states that compensation shall be determined by ordinance. If the Village ordinance states that council members cannot get pay increases during their terms, then the pay increase will have to take effect after the next election.

  1. There will be a stand alone update on the Two Lakes Sewer Authority and it’s schedule of meetings.

Village of Bear Lake Council REGULAR MEETING

October 18, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Joanne Schroeder and Ron Ronning

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson

Absent: Jackie Johnson

Guests: Six (6) guests signed in

Motion to Adopt the Agenda as presented with additions by Ronning and seconded by McPherson, motion carried.

Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nays: none

Absent: Johnson

Additions & correction: Pauline Jaquish and Don Brisbin to be added after Reimbursements to General Fund and Act 51 non-motorized money should be under Streets, Trees, Signs, Lights. Sidewalks not under Water.

Public Comment:

  • None

Correspondence: Read by clerk:

  • Resignation letter from council member Joanne Schroeder was received & read by the clerk.

A motion to accept Joanne Schroeders resignation letter was made by Schroeder, seconded by Bass. Motion carried.

Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nays: none

Absent: Johnson

REPORTS:

Approval August 23, 2017 Special Meeting:

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Correction: Misspelling of Health Care Act

Approval September 20, 2017 Regular Meeting:

  • Motion to approve minutes from September 20, 2017 Regular Meeting by Schroeder, seconded by Ronning. Motion Carried.

Aye: Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Abstain: Bass

Absent: Johnson

Corrections: Change holiday banners to winter banners

  • Maintenance Report: Reviewed by Jared Bair. Written report on file with October 2017 minutes
    • Treasurer’s Report: Reviewed by King. Written report on file in the October 2017 minutes binder. o Amendments to Budget 2017-2018 A motion was made to approve amendments as listed below to the 2017-2018 budget by Bass, seconded by Ronning. Motion carried.

General checking/savings total 62,917.23

Water checking only 22,627.80

Money Market Account 10,071.52

Park checking/savings total 19,865.16

Park CD#2 33,065.98

Major Street checking/savings total 38,388.14

Minor Street checking/savings total 13,176.20

Equipment Fund checking/savings total 3,059.65

Honor Bank CD 26,029.93

Motion to accept the Treasurer’s Report as read by McPherson seconded by Bass, motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Aye: Bass, Evans, McPherson Schroeder, Ronning, Bair

Nays: None

Absent: Johnson

Admendments:

General increase by $2,000 Village Board President to $13,500

$1,000 from election

$500 from Gas & Oil

$500 from Print & Publish

Water increase by $1,300 Office supplies

Increase by $4,900 Capital Outlay

Park Increase by $1,779.50 Wages & salaries to $14,779.50

$400 from Operating Supplies

$200 from Bank Charges

$1,179.50 from Equipment Rentals

Increase Garbage collection to $1,700

$300 from Professional Services

Bills to be paid presented by Clerk. List on file in October 2017 minutes folder.

  • o Wages to General Fund: $1,542.51
  • o Equipment Rental to General Fund: $1,257.75

Motion to pay the bills with additional bill by Schroeder, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Addition: Under Park, Bear Lake Improvement Board, $441.00, #531.000.955, Park total bill is $796.66. Total of all bills to be paid – $7,096.73

Reimbursements to the General Fund were read by President Bair.

Reports by Pauline Jaquish – Pauline gave a report on the blighted Variety Building. Bids have been sent for the take down & removal of the Variety Building and have received one bid. Company will need to apply for permits. Safety barriers & CERT team will be in place. The white building behind the Variety Building is back for sale. Information on it can be found at manisteecounty.gov/treasurer

Additional report on AES (Alliance for Economic Success). AES has a one (1) year contract with the county of Manistee.

Jaquish reported that AES has assisted in getting over $300k in grant/trust money for Manistee county & surrounding area.

Don Brisbin announced he will be stepping down from the Bear Lake Improvement Board and wanted to thank the Bear Lake Village Council for their support. It will be up to the BL Improvement board to find a replacement.

Committee Chair Reports:

Park: Park committee met during past month & tonight presented suggestion for new fee structure for the 2017 season.

  • Motion to approve Hopkins Park rate increases and cancellation fees for 2018 by Ronning, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Park rate increases:

Daily $25 to $27 lake front lots
$20 to $22 back lots

Monthly $500 to $550 lake front lots
$450 to $500 back lots

Seasonal $1800 to $1900 lake front lots
$1500 to $1600 back lots

Deposits are half of rate.

Cancellation fees:

Seasonal – less than 30 days of stay ½ deposit, more than 30 days notice -$25.00

Monthly – less than 15 days of stay ½ deposit, more than 15 days notice -$25.00

Daily – less than 7 days of stay ½ deposit, more than 7 days, $10 cancellation fee

  • Motion to have Park Manager do a report on Hopkins Park for each meeting with the Occupancy/Vacancies, Total Deposits, Total Expense, Projects and Park Needs by McPherson, seconded by Bass. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

  • Motion to approve the Hopkins Park ad in the Manistee County Visitors Bureau magazine/website, cost no more than $230 by Ronning, seconded by Bass. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

  • Corrections/additions will be changed to the Village website
  • President Bair will take care of having Charter and Republic services put on hold for the season.
  • Park report by Park manager is on file in the October 2017 file.

Streets, Trees, Signs, Lights, Sidewalks:

Act 51 Non-Motorized money, items and reporting was discussed. The village is in compliance.

Water: President Bair gave an update on the Water Well project. Fleiss & VanderBrink will be reviewing all items before bidding.

Treasurer King reported a new bank account is required to be set up for the USDA payments/escrow for the DPW Maintenance Building & plow truck

  • Motion to open a new account at Honor Bank for DPW & USDA money transfers by McPherson, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Water Ordinance – No Well Ordinance; Evans will work with Johnson, Jared Bair & Gary McBride on this. President Bair will contact Johnson.

Buildings, Grounds & Equipment:

The deposit ($5,000.00) for the new plow truck was made. Additional required items were needed for the truck, per MDOT. An engine block heater was also needed as the truck is parked outside during the winter and a wing blade was added. Total cost of plow truck is $37,690.00. The money will be taken from Major Savings; $5690.00, Minor Savings; $2,000 and Equipment Savings $25,000. As the truck is used Equipment Rental will be charged & money transferred to the Equipment Account.

Motion to write a check for the plow truck for $32,690.00 by Ronning, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

President Bair has changed the amount with the Grant Revenue Sharing to $22,000.00.

Blight/CABA:

CABA: Rick Farfsing reported that CABA supports AES and their help. Their communication & transparency needs improvement. Without AES Bear Lake probably would not have had as much access to grant money, we thank them for their support.

BLIGHT: Blight Officer report on file in the October Minutes folder. Discussion with the Blight Hearing Officer will be needed for some areas of blight. Clerk & President will follow up with Mr. Lutz on paper work.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions October meeting. Report on file in October minute folder.

We are continuing to review the traditional zoning ordinances and form based codes from communities that already have them in place. We want to make sure that whatever is chosen is the right fit for Bear Lake.

Continued discussion on Streetscape, Hopkins Park, open air venues, multi-family housing, music on the deck, bringing business to downtown area (what buildings are available and are the landowners willing to rent them).

Clerk McPherson & Farfsing attended the second half of the Redevelopment Ready Community seminar in Lansing; a state-wide program to teach communities how to be ready for development, invest & reinvest in their communities.

Manistee County Trail Committee Report: McPherson stated next meeting is December 9, 2017.

Bear Lake Improvement Board: McPherson reported lake survey took place the end of August, treated 14 acres this year. Possibility of changing their auditors for 2018. BL Improvement audit will be on their website. Don Brisbin is stepping down as chairman. Next meeting will be December 21, 2017 at 7pm at Bear Lake Township.

Two Lakes Sewer Collaborative: McPherson reported committee had discussion on communication methods with the public. They would like to post their minutes on Bear Lake Village website with links to Pleasanton, Onekama & Bear Lake Township.

Motion to appoint Jeff Bair as the alternate designee for the Two Lake Sewer Collaborative by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Meetings will be the first Wednesday of each month at 4pm at Bear Lake Township Hall, next meeting is November 1, 2017.

Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out. Working with Jeff Harthun for a possible student.

OLD BUSINESS

Healthcare stipend; Motion to give Jared Bair a monthly stipend of $225.00 to begin January 2018 for one (1) year by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder,

Nay: none

Abstained Bair

Absent: Johnson

Appointment of elected positions, clerk & treasurer – Clerk McPherson reviewed ordinance to council. Motion to adopt ordinance to change clerk & treasurer positions from elected to appointed by Schroeder, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

  • Update by clerk McPherson on winter banners & snowflake lights, all on track.

NEW BUSINESS

Clerk McPherson and Treasurer King presented to the council the opportunity of updating & correct set up of Quick Books for both positions. Total cost would $4,900.00 which includes software & set up of Quickbooks. This would be done through Baird, Cotter & Bishop, P.C. Motion to go ahead with the updating and set up of Quickbooks with Baird, Cotter & Bishop by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Quick review of upcoming budget process by clerk McPherson asking committee chairs to review upcoming needs to report at next meeting.

Follow up on item from September monthly meeting.

  • Schroeder reported the trees have been planted on Wise, Baker property.

COUNCIL COMMENT:

  • None

PUBLIC COMMENT:

  • Don Raiff – thank you to AES for their help in the village with the master plan & approx. $50K in grant money. He would like to see a balance report done on the Blight Elimination Fund at each meeting.
  • Larry Gibson is looking for new CERT Team members. Training class on October 20, 2017.
  • Barb Farfsing had blight concerns regarding properties on Virginia Street & Cody/Lynn Streets. Gibson to follow up.
  • Sally Gibson asked about Council member Schroeder’s vacancy position. A resident in the village will be appointed by the council, per President Bair.

COMING EVENTS

  • Community dinner at Bear Lake United Methodist Church – Thursday 10/19
  • Bear Lake Promoter’s After Hours event – Pleasanton Greenhouse – Thursday 10/26
  • Trunk or Treating event – Tuesday 10/31

Meeting adjourned at 9:04p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

WAGES September 2017 Amounts

Water Fund 591-000-702 $312.00

Park Fund 531-000-702 $1,153.50 – 598.89 = 554.61

Note: $598.89 too much transferred in July 2017 out of Park wages

Major Fund 202-463-702 $396.50

Minor Fund 203-463-702 $279.00

TOTAL $1,542.51

EQUIPMENT RENTAL September 2017 Amounts

Water Fund 591-558-943 $189.75

Major Fund 202-463-943 $712.00

Minor Fund 203-463-943 $356.00

TOTAL $1,257.75

Bills To Be Paid with addition October 18, 2017 Fund

Payee

Amount

Account #

Notes

General

Young, Graham, Wendling PC

200.00

101-265-801

October phone retainer

Koorsen Fire & Security

69.20

101-265-930

Fire extinguisher inspection

Total 269.20

Water

Jackpine Business Center

26.00

591-265-900

Print & Pub

Staples More Account

953.95

591-558-727

new computer & printer

Northwoods Printers

491.98

591-558-727

Water Depart Invoices

Mead & Hunt

144.00

591-558-801

Sampling

Young Graham & Wendling

847.00

591-558-801

Water Well project

Total 2,462.93

Park

Northstar Automotive

171.40

531-000-775

oil & parts – sm red truck – 1/3

BL Ace Hardware

25.57

531-000-775

Rep & Maint

Koorsen Fire & Security

69.19

531-000-775

Fire extinguisher inspection

Bear Lake Improvement Board

441.00

531-000-955

treatment of Bear Lake

West Coast Farm Services

62.50

531-000-775

1/3 of bill, serv to loader

Total 769.66

Major

West Coast Service

62.50

202-463-782

1/3 of bill, serv to loader

West Coast Service

2,223.50

202-265-775

Repairs to dump truck

Koorsen Fire & Security

69.19

202-463-782

Fire extinguisher inspection

Reimbursement to Jared

17.00

202-463-782

Absolute Auto Repair & Tire – repair

Northstar Automotive

171.40

202-463-782

oil & parts – sm red truck – 1/3

Brain’s Auto Parts

98.58

202-463-783

One way plow blade

Auto-Wares Group

11.44

202-463-782

windshield wiper

Total 2,653.61

Minor

Northstar Automotive

171.40

203-463-782

oil & parts – sm red truck – 1/3

Koorsen Fire & Security

69.19

203-463-782

Fire extinguisher inspection

Brain’s Auto Parts

98.58

203-463-783

One way plow blade

West Coast Farm Service

184.00

203-463-782

Repairs to Dump truck

West Coast Farm Service

62.50

203-463-782

1/3 of bill, serv to loader

Total 585.67

Equipment – –

Total Bills to be Paid

6,741.07