Village of Bear Lake August 23, 2017 Special Meeting Minutes

On the guidance of Michigan Attorney General:

Open Meetings Act (OMA)  1976 PA 267, MCL 15.261 through 15.275
. 
 
Using e-mail to distribute handouts, agenda items, statistical information, or other such material during an open meeting should be permissible under the OMA, particularly when copies of that information are also made available to the public before or during the meeting. 
Excluding individuals – no one may be excluded from a meeting otherwise open to the public except for a breach of the peace actually committed at the meeting. MCL 15.263(6).  
 
When must the minutes be available – proposed minutes must be made available for public inspection within eight days after the applicable meeting. Approved minutes must be made available for public inspection within five days after the public body’s approval.  MCL 15.269(3).  

Following numerous individual requests to receive a copy of the Draft August 23, 2017 Special Meeting Minutes the following was received:

Mon, Oct 2, 2017 at 2:44 PM
“The minutes from the August 23, 2017 Special Meeting will be approved in October at our regular monthly meeting.
Thank you
Cindi McPherson, Clerk
Village of Bear Lake”

Village of Bear Lake Draft September 2017 Minutes

To compare these Minutes with the Recording – click here.

No supporting documents have been received. A stand alone post will discuss the lack of Minutes from the August 23rd, 2017 Special Meeting.

Village of Bear Lake Council

REGULAR MEETING September 20, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Marla Evans, Jackie Johnson, Greg McPherson, Joanne Schroeder and Ron Ronning

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair

Absent: Larry Gibson and Peggy Bass

Guests: Ten (10) guests signed in

Motion to Adopt the Agenda as presented with additions by Ronning and seconded by McPherson, motion carried.

Aye: Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

Additions: Water: Hire licensed water operator,
Equipment/Buildings: Plow truck purchase, Museum roof,
New Business: Audit books, Hopkins Park.

Public Comment:

  • • None

Correspondence: Read by clerk:

  • • Christie Johnson – Concern regarding the sewer project.
  • • Sean Adams, Bear Lake Fire Chief – done for the year exercising the fire hydrants.

REPORTS:

Approval August 16, 2017 Regular Meeting:

  • Motion to approve minutes from August 16, 2017 Regular Meeting with corrections by Schroeder, seconded by Johnson. Motion Carried.

Aye: Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Abstain: Johnson

Absent: Bass

Corrections: Change holiday banners to winter banners

  • Maintenance Report: Reviewed by Jared Bair. Written report on file with September 2017 minutes
  • Treasurer’s Report: Reviewed by King. Written report on file in the September 2017 minutes binder.

General checking/savings total 43,587.60

Water checking only 27,127.83

Money Market Account 10,069.38

Park checking/savings total 20,857.72

Park CD#2 33,065.98

Major Street checking/savings total 37,260.33

Minor Street checking/savings total 18,202.37

Equipment Fund checking/savings total 3,162.70

Honor Bank CD 26,019.74

Motion to accept the Treasurer’s Report as read by McPherson seconded by Evans, motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

Continue reading “Village of Bear Lake Draft September 2017 Minutes”

August 16, 2017 DRAFT Village Council Minutes

The August 2017 Draft Minutes have not been received by Bear Lake News. The following have been supplied to us by a concerned citizen. {a pdf of the Minutes was received 8/31]

0817Minutes30082017.pdf

Village of Bear Lake Council

REGULAR MEETING August 16, 2017 Bear Lake Village Hall Unapproved Minutes

The regular meeting of the Bear Lake Vii/age Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Joanne Schroeder, Ron Ronning and Greg McPherson Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair and Larry Gibson Absent: Jackie Johnson

Guests: Six (6) guests signed in

Motion to Adopt the Agenda as presented with addition by Ronning and seconded by McPherson,

motion carried. Aye: Bass, Evans, G. McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

Public Comment on:

• None

Correspondence: Read by clerk:

• None

REPORTS: Approval July 19, 2017 Regular Meeting:

• Motion to approve minutes from July 19, 2017 Regular Meeting by Bass, seconded by Ronning. Motion Carried.

Aye: Bass, Evans, McPherson, Ronning, Bair Nay: None Abstain: Schroeder Absent: Johnson

Maintenance Report: Reviewed by President Bair. Written report on file with August 2017 minutes

Treasurer’s Report: Reviewed by King. Written report on file in the August 2017 minutes binder. King stated property taxes are coming in. Also receiving payments for 3rd quarter water bills. No questions from the council.

General checking/savings total 38,981.64
Water
checking only 29,367.52
Money Market Account 10,067.24
Park
checking/savings total 23,544.68
Park CD#2 33,065.98
Major Street
checking/savings total 33,985.52 Minor Street checking/savings total 16,513.18 Equipment Fund checking/savings total 3,162.68 Honor Bank CD 26,019.74

Motion to accept the Treasurer’s Report by Ronning seconded by McPherson, motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

Motion to transfer June’s Equipment Rental $1,258.44 from General Fund back to Park Fund by Ronning, seconded by Evans. Motion Carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

o Amendments to Budget 2017-2018

• A motion was made to approve amendments as listed below to the 2017 2018 budget by McPherson, seconded by Bass. Motion carried. Aye: Bass, Evans, Johnson, McPherson Ronning, Bair Nays: None Absent: Schroeder

Increase Water Equipment Rental to $2,500

Increase Park Salary/Wages to $13K

Increase Park Fee Revenue to $40k

• Increase Major Tree Removal $2,400, from MML Insurance Bills to be paid presented by Clerk. List on file in August 2017 minutes folder. Motion to pay the bills by Ronning, seconded by Evans. Motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

• Reimbursements to the General Fund were read by President Bair.

o Wages to General Fund: $3,502.85

o Equipment Rental to General Fund: $521.13

Committee Chair Reports:

Park: President Bair reported campsite reservation are over $40K for the calendar year. McPherson and Park committee will review cancellation fees and campsite fees for 2018. Park committee will discuss & present recommendation at September meeting.

Streets, Trees, Signs, Ughts, Sidewalks: President Bair recommended this committee meet to discuss repaving Cody/Wise Street during water project trepaving & secure bids bids before water project begins.

Water: Ken Micek gave an update on water/well project; everything required is done. Waiting on our attorney Hryns to finish some paper work, no response from him. Micek suggested we ask our current attorney to finish this part. Project has been delayed due to this situation.

Motion was made by McPherson, this week, Friday (8/18/17) will be the deadline for attorney Hryns response on water project. President Bair to follow up with Hryns. If no response, clerk will contact village attorney to begin water project work. President Bair asked the treasurer to look into Flamingo Freeze water hook-up at their current building. Are they paying a water bill or using Correct Compressions water?

Buildings, Grounds & Equipment:

Motion made by McPherson to authorize Wolverine Power to do maintenance on wells -signed one (1) year contract ($490). President Bair stated a generator & shop vac were purchased for well house. Reimbursement to Bair for purchase is in the “Bills to be Paid”. President Bair reported the museum roof by the bathroom is still leaking. Building committee will meet to discuss options.

Blight/CABA: CABA: Manistee County Treasurer, Russ Pomeroy, is preparing a grant application to the Tribal Grant Revenue Sharing (LRBOCl)for help with taking down the Variety Building. Tribel Revenue sharing money available is $110K. Pomeroy is requesting letters of support from businesses, organizations and individuals, would like 100, deadline is 8/20/17. The Revenue Sharing money is to be used for “Safety” projects.

BLIGHT: Gibson report on file in August 2017 minutes folder.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions July meeting. Report on file in August’s minute folder.

Manistee County Trail Committee Report: McPherson informed us there was no meeting.

Bear Lake Improvement Board: McPherson gave a report, on file in August 2017 minutes file.

Two Lakes Sewer Collaborative: McPherson reported they have not met yet.

Ad Hoc -Policy, Resolution & Ordinance Committee No report Looking for a volunteer student to help out. Working with Jeff Harthun for a possible student.

OLD BUSINESS

• Appointment of elected positions Clerk McPherson stated she had not yet heard back from the village attorneys at this time.

NEW BUSINESS

• Laura Heintzelman from Manistee County Community Foundation (MCCF) spoke on the on the Blight Fund and preserving the charitable intent for this fund. She has revised the agreement between MCCF, Village of Bear Lake & CABA. And asked the council to make a motion to accept the new agreement. Motion was made by McPherson to accept the newly revised agreement with MCCF & CABA, seconded by Bass. Motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

• Rob Carson & Tamara Buskwinka presented on US-31 Corridor Project. They would like support from the council on this project. Motion was made by Ronning to support the US-31 Corridor plan presented by Carson & Bushwinka. Seconded by McPherson. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

President Bair spoke on Mead & Hunt’s contract for sampling and testing of Village water good through August 2017. He recommends not extending their contract. Suggests hiring Ben Heymes for this sampling & testing. Heymes would be hired by the village at a possible rate of $25 per hour~ testing would be approx 4 hours week. He currently does this for the village of Mesick. Cross Connection contract is still good through 2019.

Motion by McPherson to not renew the contract with Mead & Hunt for sampling & testing and look for another provider. Seconded by Bass. Motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

• Motion by Bass to support for proceeding of winter banners, seconded by McPherson.

Motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

• Discussion on employee, Jared Bairs health insurance payment. The village can no longer make his payment for him according to the Affordable Care Act. Motion was made by McPherson to have the clerk & treasurer look for a way to pay for Jared’s insurance. Seconded by Ronning. Motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: . none Absent: Johnson

Barb Farfsing spoke on holiday banners in the village. Motion by Ronning for the village to purchase a holiday banner. Seconded by Evans. Motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: none Absent: Johnson

Motion by Bass to amend the budget to allow for the purchase of the holiday banner. Move $150 from communications to seasonal in the General Fund to allow for the purchase. Seconded by Ronning. Motion carried.

Aye : Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair .Nay: none Absent: Johnson

Follow up on item from July monthly meeting.

o Clerk McPherson followed up on FOIA Itemization charge. Because of the statuette the charges on the time frame it takes to look up information on a FOIA request cannot be changed.

COUNCIL COMMENT:

• None

PUBLIC COMMENT:

Pauline Jacquish spoke on the upcoming 125 anniversary year of Bear Lake celebration. She would like to see music on the deck area for the summer of 2018. And wanted the support of the council. Yes, support by the council. Clarification that the deck is safe to hold lots of people.

Jacquish reported on the Manistee County Auction; White 2 story building in back of Variety Store was sold for $2K, for a kids ministry. Pioneer Press building/house -no bids.

Jacquish reported that AES is in reorganization. City of Manistee withdrew financial support of $40K. Manistee County will continue with $90K support. The village should

send in 5 things we want AES to continue to support and what works for us and what does not, by middle of next week

Jacquish reported that 500 individuals came into the museum over Bear Lake Days.

Barb Farfsing would like to see a history plaque “Proud of our Past” at the kayak/canoe launch site or something along that line for the celebration.

COMING EVENTS:

Community Garage Sales, Saturday August 19, 2017

Hazardous Waste Collection tor Manistee County, Saturday August l9

• Thursday evening, dinner for the Food Pantry Meeting adjourned at 9:07p.m.

Respectfully Submitted, Cindi McPherson, Clerk

REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

WAGES July 2017

Major Street AMOUNT $191.48

Minor Street AMOUNT $191.48

Park Fund AMOUNT  $2,560.89

Water Fund AMOUNT  $559.00 

Total transfer to General Fund AMOUNT S3,502.85

EQUIPMENT RENTAL July 2017

Major Street $165.32

Minor Street $165.32

Water Fund $190.49

Total transfer to Equipment Fund  $521.13

Bills To Be Paid:
GENERAL

Payee Young, Graham, Wendling PC $400.00
Account # 101-265-801 Notes June and August phone retainer

Jackpine Internet $50.00
Account # 101-265-910 changes to web site

Mark Thompson Tree & Stump $191.25
Account # 101-000-951 brush pickup

TOTAL $641.25

WATER

Alliance for Economic Success $207.37
Account # 591-000-890 Vil portion to publish Articles of Inc.

Reimburse Jeff Bair $343.43 Genorator & shop vac

King & MacGregor Environmental $691.20
Account #591-558-801 Bat habitat evaluation

Mead & Hunt $ 2,182.80
Account #591-000-801 June and July 2017

Jackpine Business Center $52.11
Account #591-558-727 widow envelopes

TOTAL $3,476.91

PARK

Young, Graham, Wendling, PC  $64.00
Account #531-000-970  
Resolution to purchase “Oddfellowsprop

Staples Credit Plan $155.84
Account #531-000-740  cardstock & soap dispenser

BL Ace Hardware $163.02
Account #531-000-775  maintenance supplies

BP $50.83
Account #531-000-775  fuel

TOTAL 433.69

MAJOR

BP $50.82
Account #202-265-776  fuel

Mark Thompson Tree & Stump $600.00
Account #202-200-951  1/2 tree removal 7983 Lake Street

Auto-Wares Group $11.48
Account #202-463-782  oil for sander

TOTAL $662.30

MINOR

BP $50.82
Account #203-265-776  fuel

Auto-Wares Group $11.47

Account #203-463-782  fuel

TOTAL $62.29

TOTAL BILLS PAID $5,276.44

July 19, 2017 Village of Bear Lake Council Draft Minutes

The following were received August 4, 2017.

We refer readers to the audio recording of this meeting previously posted. Comments from attendees will be posted separately.

Village of Bear Lake Council
REGULAR MEETING
July 19, 2017
Bear Lake Village Hall
Unapproved Minutes
The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Ron Ronning and Greg McPherson
Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair
Absent: Larry Gibson and Joanne Schroeder
Guests: Fourteen (14) guests signed in

Motion to Adopt the Agenda as presented with addition by Ronning and seconded by Bass, motion carried.
Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Bair
Nay: none
Absent: Schroeder
Addition:
• New Business – Special Meeting in August

Public Comment on:
• Al Buckner read a letter from Karen Buckner regarding the Sewer Project.
• David Miester from Onekama Township asked for the council’s support in signing the sewer resolution.
• Judy Phann from Onekama Township spoke on the sewer project & her belief it is in the best interest of the areas involved.
• Tim Ervin reviewed facts of the cost for a new sewer system and asked for the support of the council.

Correspondence: Read by clerk:
• Email from Sean Adams reported on the exercising of water hydrants in the village.
• Email from Jason Wilder Evans on diversity of gender neutral bathrooms in the village and becoming a Sanctuary Village for the area immigrants who work for the local farmers.

REPORTS:
Approval June 21, 2017 Public Hearing Budget 2017-2018 meeting minutes:
• Motion to approve minutes from June 21, 2017 Public Hearing Budget 2017-2018 Meeting by Ronning, seconded by McPherson. Motion Carried.Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
Nay: None
Absent: Schroeder
Approval June 21, 2017 Regular Meeting:
• Motion to approve minutes from June 21, 2017 Regular Meeting by Evans, seconded by Ronning. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
Nay: None
Absent: Schroeder

  • Water: President Bair gave an update on water/well project; everything is in a hold pattern. Waiting on our attorney Hryns to finish some paper work. Project will go out to bid Fall 2017 after this is done.
  • New verbiage for the Water Ordinance will be tabled again for August meeting while an ordinance is retrieved, per Johnson.
  • Water committee: Johnson, Jared Bair and Gary McBride.
  • Buildings, Grounds & Equipment: ????
    Thompson wanted brush cleaned away from Euclid & Main Street corner. Bair will meet with Thompson to what he needs done..

    Blight/CABA:
    CABA: Farfsing gave a report on Variety Building; asbestos was found in building, makes for more costly removal/take down. Manistee’s County Treasurer is out on medical leave. The building is to go up for Tax Sale Auction on August. Still looking at possible grants to relieve charge backs to village. CABA is still hoping to raise funds to help out.
    Dot Haynes wanted to know if there were 3 bids out. No bids out at this time.

    BLIGHT: Clerk gave report for Gibson. Written report on file in June 2017 minutes folder. Follow up on 6 residents that received blight letters. 3 completed bringing their property to compliance. 3 still working on issues. Prepared FOIA request for clerk. Future plans to follow up property owners that responded to informal blight contact. Begin official process of posting official notices to properties owners who failed to comply. Continue to monitor village for blight issues.

    Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions June meeting. Committee continues to meet & review zoning ordinance from East Lake. Report on file in July 2017 minutes folder

    Manistee County Trail Committee Report: McPherson gave a verbal report. They are working on collaboration and reviewed possible grants.

    Bear Lake Improvement Board: McPherson gave a verbal report. No meeting, July 20th is the 5 yr. meeting at the Manistee County Road Commission at 7pm. This is a public meeting.

    Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out. Working with Jeff Harthun for a possible student.

    OLD BUSINESS

    NEW BUSINESS
    • Clerk discussed possibility of changing Clerk & Treasurer’s positions from elected to appointed. Discussion was held clerk will follow up with information to the council.
    • Resolution to purchase Odd Fellow’s property.
    o A motion was made to purchase the Odd Fellow’s Property by Ronning, seconded by McPherson. Motion Carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
    Nay: none
    Absent: Schroeder

Note: Purchase price $3,757.49
Funds will come from Park Funds, June 2017 Regular meeting amended budget for purchase of property.

• • FOIA Detailed Cost Itemization/FOIA Policy & Summary
o A motion was made to change the wording from 15 minutes to one (1) minute increments (where it applies) when charging for a FOIA request for Labor Cost, by Bass, seconded by Johnson. Motion carried.
• Aye: Bass, Evans, Johnson, McPherson Ronning, Bair
• Nay: none
• Absent: Schroeder
• • Second motion to FOIA Detailed Cost Itemization/FOIA Policy & Summary
o A motion was made to start new price change immediately on FOIA Detailed Cost Itemization by Bass, seconded by Johnson. Motion Carried.
• Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
• Nay: none
• Absent: Schroeder

Sewer Resolution
o A motion was made to accept the resolution adopting the Articles of Incorporation of the Two Lake Collaborative Sewer Authority by McPherson, seconded by Johnson. Motion Carried.
• Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
• Nay: none
• Absent: Schroeder

Second motion to the Sewer Resolution was made to appoint council member, Greg McPherson as the council representative to serve on the Two Lake Collaborative Sewer Authority board by Evans, seconded by Bass. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
• Nay: none
• Absent: Johnson

President Bair reported a future meeting in August with Tamara Buswinka from AES to discuss grants for the village street scape. Fund development for the next phase of Hopkins Park.

Follow up on item from June monthly meeting.
• o None

• COUNCIL COMMENT:
Johnson reported she is in need of the No Well Ordinance. Due to the previous clerk’s computer crashing some files were lost. Clerk will check with attorney Hyrns to see if he has a copy.

• PUBLIC COMMENT:
Dot Haynes reported that the Clock Tower does not belong to the village, it belongs to the group of people who purchased it. Village does not pay for maintenance or anything else on the clock. Haynes would also like the downtown streets kept clean all winter.
Rick Farfsing complimented to council for the good work they are doing.

• COMING EVENTS:
Bear Lake Banners will be going up this week.
Boat donation to Bear Lake Food Pantry

• Meeting adjourned at 8:41p.m.
• Respectfully Submitted,
• Cindi McPherson, Clerk
• REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:
WAGES June 2017 AMOUNT
Major Street $52.00
Minor Street $52.00
Park Fund $2,456.00
Water Fund $364.00
Total transfer to General Fund $2924.00
EQUIPMENT RENTAL June 2017
Major Street $165.32
Minor Street $165.32
Water Fund $256.86
Total transfer to Equipment Fund $587.50

Bills To Be Paid Date: July 19, 2017
Name, Amount, Fund, Account Notes_____________

  • State of Michigan $218.75 Water 591-558-775 License to build Well House
  • Mark Thompson Tree & Stump $640.00 Park $106.25 531-000-775 Brush clean-up & tree removal
    Major St. $300 202-463-782
    General $640 101-000-951
  • USA Blue Book $1,097.11 Water 591-558-801 Parts for hydrants
  • Ron Brown & Sons $108.12 Major $54.06 202-463-775 Asphalt – hot mix
    Minor $54.06 203-463-775
  • Bittner/Jennings Attorney’s $1,392.30 Water 591-558-801 Water Well Project
  • Auto-Wares/ Auto Value $67.79 Major $33.89 202-463-782
    Minor $33.90 203-463-782
  • Forbes Sanitation & Excavation $540.00 Park 531-000-775 Pump dump station
  • Our Field of Dreams $30.00 General 101-000-881 Flowers for council member
  • McBride Septic Systems $405.00 General 101-265-801 MISS DIG
  • The Pioneer Group $48.38 General 101-265-900 Budget Hearing
  • Haviland Products Co. $651.00 Water 591-558-775 Repair & Maintenance
  • Young, Graham & Wendling $992.00 General $360 101-265-801 Professional
    General $272 101-690-940 Blight Hearing Officer
    Water 160.00 591-558-801 Ordinance
  • Staples $163.96 General 101-215-727 Office supplies
  • Republic Services $908.45 Park $208.45 531-000-920 Pick-up service
    General $700 101-000-802 Container “Community Clean up”
  • Reimbursements:
    Jeff Bair $17.85 Park 31-000-775 Park items
    Jeff Bair $49.68 General 101-000-803 Food items for Community Clean-Up

Village of Bear Lake DRAFT Minutes May 17, 2017

Village of Bear Lake Council REGULAR MEETING May 17, 2017

Bear Lake Village Hall Unapproved Minutes [click here to listen to an audio recording of this meeting]

[No Reports or documents have been received for this meeting]

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall.  Pledge of Allegiance was said.

Present:  President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Joanne Schroeder, Ron Ronning and Greg McPherson    

Treasurer: Sally King, Clerk: Cindi McPherson  Staff: Larry Gibson and Jared Bair

Absent:  none

Guests:    Eleven (11) guests signed in 

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nay: none

Additions:

  • Trees: Replacement of old taken down trees
  • Water: Waterworks Ordinance and Rules & Regulations
  • New Business
    • Appoint Blight Hearing Officer
    • Service Awards
  • Public Comment on: 
  • None

Correspondence:  Read by clerk:

  • Email from Dendra Best, United Way of Michigan information; The Alice Report.
  • Manistee County Planning Commission, letter regarding a feasibility study into County assistance with local land use permits.

REPORTS:

Approval March 15, 2017 minutes: 

  • Motion to approve minutes from April 19, 2017 Regular Meeting with corrections by Ronning, seconded by McPherson.  Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay:     None

Absent: None

Under “Public Comment”, Medical marijuana, “He” was changed to “Mr. Ziehm”.

Part of the Blight Report was missing, did not appear on copies to council.

Maintenance Report:  Read by Jared Bair.  Written report on file with May 2017 minutes

  • Treasurer’s Report:   read by King.  Written report on file in the 2017 minutes binder. Click Here to view – Treasurer’s Report 4-30-17

Equipment Fund  checking/savings total 3,265.70

Honor Bank CD                 26,014.55

Minor Street checking/savings total           15,502.49

Major Street checking/savings total             31,063.55

Park checking/savings total           27,204.66

Park CD#2           32,918.90

Water  checking only           19,671.09

Money Market Account           10,055.90

General checking/savings total           48,502.77

Motion to accept the Treasurer’s Report with correction by Schroeder seconded by Bass, motion carried. Correction: Equipment – Ending balance should be $1,022.45, not $,022.45

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Motion to pay the bills with addition & correction by Ronning, seconded by Bass.  Motion carried. 

Addition: Mark Thompson, $212.50, General Fund 101-000-951, Brush Pick-up

Correction: Young, Graham & Wendling $200.00 corrected amount to General Fund.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

  • Reimbursements to the General Fund were read by President Bair.  Total to General Fund:  $3,051.74

[The following 2017-18 Budget To Actual Worksheets were received after the meeting: Click here to view  2017-18 Budget Worksheets 5-17-17 (2)

  • Committee Chair Reports:
  • President Bair assigned newly appointed council members to committees.
    • Streets – added Ron Ronning Chair person, Joanne Schroeder
    • Blight – added Marla Evans
    • Park – added Marla Evans
    • Buildings, Grounds & Equipment – added Joanne Schroeder

Park:  President Bair reported $31,000.00 in sales so far this year.  Park is filling up fast

Trees:  President Bair presented bid from Thompson Tree & Stump removal.

Motion to accept Mark Thompson Tree & Stump Removal bid of $7,800.00 by Johnson seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Clerk McPherson asked  Tree Committee to look into replacement trees.

Bill Beaver will donate a new flowering tree to replace the one by the Pickle Ball Courts.

Streets:  No report

Water: Ken Mlcek from Fleis & Vanderbrink report on water well project.  Plans & specs approved and permits have been submitted.

Treasurer King presented Waterworks Ordinance and Rules & Regulations questions on new verbiage for Councils review.  Tabled until June 2017 meeting.

Equipment: Update on grants from USDA and Tribal Revenue Sharing.   USDA, $16k and Little River Band Funds Revenue Sharing anticipated at $0.

Sidewalk:  No report

Blight/CABA:  Farfsing gave an update the burned Odd Fellows building and the take down of the Variety Building by the end of June.  CABA’s goal is to raise funds to help cover the charge back cost of the demolition of the Variety Building.

Gibson gave a verbal report.  Written report on file in May 2017 minutes folder.

Planning Commission:  Chairperson Barb Farfsing gave a report on Planning Commissions May meeting.  Report on file in May 2017 minutes folder.

Manistee County Trail Committee Report: Clerk McPherson read email from volunteer representative Dendra Best.  She was unable to call in to the meeting due to a misunderstanding of how to receive call in information. Reports are on file in May 2017 minute folder.  Additional email from Rob Carson, head of Manistee County Trail Committee, stating “these meetings are best handled on a face to face level so that we can really begin to build the bonds needed to maintain this cooperation and consensus amongst our local units of government.”  Clerk McPherson recommended the council appoint an additional representative to this committee.

Motion to appoint an additional representative to the Manistee County Trail committee, Councilman, Greg McPherson by Ronning seconded by Bass, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

[Report as presented:

From: DJ Best <deertracksdesigns@gmail.com>
Date: Mon, May 15, 2017 at 1:34 PM
Subject: County Trails Committee Report
To: “Cindi McPherson, Clerk” <bearlakeclerk@gmail.com>
Cc: Rob Carson <rcarson@manisteecountymi.gov>
Good afternoon Ms. McPherson,

I am also cc’ing ti Rob Carson who can confirm he was unable to TXT me the phone number to call in to the May 8th Trails Committee. 
This comprises my official Report to the Village Council which I would ask you to read at the May 17th meeting:
Attached is the Agenda for the Manistee County Trails Committee meeting held 6pm on May 8th at Big Bear Sportsman’s Club, 8927 Puustinen Rd., Kaleva, MI 49645 (received 05/01)
Not being by my computer on the afternoon of May 8, and not having received the telephone number to call in on I requested it be sent to my phone via TXT.
Unfortunately Mr. Carson was only able to send via email at 5.45pm that evening.
That afternoon I was assisting a neighbor to access a locked computer until almost 6pm and, although I had set my alarm to call in, I was therefore unable to attend the meeting by phone.
You will see the main focus of the evening was a discussion with MDNR.
Mr. Carson sends his apologies and will be forwarding to both the Village and myself all reports discussed and the Minutes when they become available.
In the interim, the Council may wish to review the following links:
also, in reference to trails accessibility as well as for use compliance of the Village Park:
I remain committed to seeking full accessibility to outdoor recreation services both for income challenged local residents and those who are visually or mobility challenged. 
Michigan data on adults with disabilities reveal:
  • The number of adults with disabilities is projected to increase by nearly one-quarter million from 2,147,000 in 2011 to 2,392,000 in 2030.
  • The proportion of the population with disabilities increases with age, is higher for females than males, and declines as education and household income increase.
  • For a review of these and other statistics on the prevalence of disability and key health indicators for perons with disabilities in Michigan, please see our latest report: Health of Persons With Disabilities in Michigan: Annual Data Report 2015
You will see that both age and income level also contribute to the main disability issues in Manistee County: diabetes and vascular, osteoarthritis and other age related causes. Both of which are greatly relieved by outdoor activities and exercise.
 
It is in all our societal and financial best interests to focus on providing access to basically free outdoor pursuits.
 
As I am sure the Council is aware, the median income within the Village is a mere $32,692 with 26% of residents older than 60 and 37.5% living at or below the poverty level – a factor that should weigh heavily on all your decisions impacting Village residents.
 
Sincerely,
Dendra Best]

Ad Hoc  – Policy, Resolution & Ordinance Committee – No report  Suggested to contact West Shore Community College to seek intern for assistance.

OLD BUSINESS

  • None

NEW BUSINESS

  • Clerk McPherson presented Resolution 2017-6 to adopt Fiscal Year 2017-2018 Budget and Levied Millage Rate.  Changing the millage rate to 10.3108.

Roll call vote for amended Millage correction rate: 

Ayes: Bass, Evans, Johnson, McPherson, Schroeder, Ronning and Bair.

Nays: None

Absent: None

  • Clerk McPherson presented a resolution for the Acquisition of Blade Truck.

Motion to adopt Resolution 2017, Acquisition of Blade Truck by Schroeder seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

  • President Bair presented information on an individual for the Blight Hearing Officer, Richard Lutz.  Gibson has met with Mr. Lutz & presented his qualifications to the council.

Motion to appoint Richard Lutz as Blight Hearing Officer by Johnson seconded by Evans, motion carried. Lutz will be paid meeting pay.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

  • President Bair presented to the council to give “Community Service Awards” to Bear Lake High School student(s) who excel in Community Service in Bear Lake.  Discussion was held.

Motion to adopt a Community Service Award given to Bear Lake High School student(s) who excel in Community Service in Bear lake, by Bass seconded by Ronning, motion carried.

  • Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
  • Nay: None 

COUNCIL COMMENT:

  • None

PUBLIC COMMENT:

  • Pauline Jaquish, Museum opening Saturday 1p-4p then every Saturday through mid October. 
  • Speed limit on Russell Street is not posted.  This is a county road, Gibson stated people can call the Sheriff’s office and ask for a speed unit for that road.

COMING EVENTS: 

  • Community Dinner this Thursday 5pm -7pm
  • Village of Bear Lake Community Clean-Up day, June 24, 9am – 1pm
  • Bear Lake Promoters After Hour Event will take place on May 18, 2017 from 5-7pm at Bear Lake Hardware Design Center.  Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:37p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND for APRIL:

FUND NAME DATES       AMOUNT

Major Street 4/01/2017 – 4/30/2017 $153.99

Minor Street 4/01/2017 – 4/30/2017 $123.35

Park Fund 4/01/2017 – 4/30/2017 $777.50

Water Fund 4/01/2017 – 4/30/2017 $188.75

$1243.59

EQUIPMENT RENTAL

Major Street $332.74

Minor Street $298.91

Park Fund $940.25

Water Fund $236.25

$1808.15

Bills To Be Paid

Date: May 17, 2017

Name             Amount               Fund       Account                       Notes______

McBride Septic System             $87.95 Park 531-000-775 Repair toilet           $45.00 Water 591-558-801 Ms Digg

McBride Septic System           $75.00 Park 531-000-775 Service Call

          $150.00 Water 591-558-801 Ms. Digg

Mark Thompson Tree & Stump          $297.50 General 101-000-951 Brush Pick-up

West Coast Farm Services        $75.00 Major 202-265-775 Change cutting edge

Mead & Hunt           $1,231.85 Water 591-558-801 Sampling

Bear Lake Hardware           $157.83 Park 531-000-775 Gen needs for park

Young, Graham & Wendling     $200.00 General 101-265-801 Phone retainer

            $64.00 Water 591.558.801 Water Ordinance

Alliance for Economic Success   $210.00 Water 591-000-890 Sewer Meeting Mar 17 & 18

Keddie Norconk Library           $1,200.00 General 101-265-956 Maintenance Library Bu

Inacomp Computer Center       49.95 General 101-215-727 Internet security

Lark Lawn & Garden Inc. $1,071.78 Park 531-000-970 mower, trimmer & attachment

Ron Brown & Sons $303.75 Park 531-000-775 Road gravel

Republic Services $105.33 Park 531-000-803 Trash service

Reimbursement – Jeff Bair $95.27 Park 531-000-775 Boards for picnic tables

$56.54 Gen 101-265-850 Flags for downtown

Staples $325.02 Gen 101-000-881 Office supplies

$153.80 Park 531-000-740 Cleaning & office supplies

Fidlar Technologies $48.14 Gen 101-690-940 Blight citation tickets

Mark Thompson Tree & Stump $212.50 Gen 101-000-951 Brush pick-up

Village of Bear Lake: DRAFT March Regular Minutes and Approved Special Minutes

The Village no longer records meetings. As a service for those unable to attend, volunteers supply recordings as permitted under the Open Meetings Act.  As no volunteer was available in March, Bear Lake News requested the Village provide the same telephone number for a public access conference bridge to listen to this meeting as was done in February.

No response was received for any of the meetings listed here.

Village of Bear Lake Council REGULAR MEETING

March 15, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Jackie Johnson, and Greg McPherson

Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson and Jared Bair

Absent: Carver Edwards and Ron Ronning

Guests: Eleven (11) guests signed in

Motion to Adopt the Agenda as presented and with additions by McPherson and seconded by Bass,motion carried.

Aye: Bass, Johnson, G. McPherson, Bair

Nay: none

Additions:

• After Correspondence, Nominations

• New Business:

o Grant Agreement

o Self Evaluation

o Payment Authorization Policy

Public Comment: None

Correspondence: Read by clerk:

• Email from Jason Wilder Evans – no discussion

• Resignation letter from council member Carver Edwards.

Motion was made to accepted Carver Edwards & Janene Gee’s resignation by Johnson, seconded by McPherson. Motion carried

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

Note: Gee’s resignation was read at February 15, 2017 meeting but a motion was not made to accept it.

• Email from Kris Buckner, Bear Lake Days Committee, requesting closer up streets needed for Bear Lake Days events. US-31 & Potter Rd, to Wise Street up Main to Virginia Street and down to US 31 to Russell Street. Additionally, Main Street at US 31 to Virginia Street for the Arts & Crafts Fair.

Nominations of Council Members – Jeff Bair

• Joanne Schroeder to replace Janene Gee

• Marla Evans to replace Carver Edwards

Motion to appoint Joanne Schroeder to the Village Council as Trustee was made by Bass, seconded by Johnson. Motion carried

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

Oath of Office was given to Joanne Schroeder by Clerk McPherson.

Motion to appoint Marla Evans to the Village Council as Trustee was made by McPherson, seconded by Johnson. Motion carried

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

Oath of Office will be given to Evans at a later date.

Continue reading “Village of Bear Lake: DRAFT March Regular Minutes and Approved Special Minutes”

December 2016 Village Council Meeting

The Approved November 2016 Council Minutes have been published. A request was made to list the noted FY2016-17 Budget Amendments and the amount of Christmas bonus’s. Neither were included.

[“Motion made to accept recommended amendments to budget by Johnson and seconded by Bass. Motion carried.
Aye: Edwards, Johnson, Bass, Ronning and Bair
Nay: none
Abstained: Gee”]

December 2016 DRAFT Minutes. The Village does not publish Draft Minutes in advance of the following month’s meeting. The following is provided as a public service via a FOIA request. Draft Minutes are required to be publicly available within 8 business days under the MI Open Meetings Act and to accessible under the Americans With Disabilities Act.

NOTE: the Village Council no longer records it’s meetings. Volunteers were not able to provide one for the December 2016 meeting. If you are willing to attend and either audio or video record meetings please respond to this post.

Requests for the itemized FY2016-17 Budget To Actual finance reports for December 2016 which itemize ‘month to date’ expenditures have not received a response. (See the November Accounts here)

{UNIFORM BUDGETING AND ACCOUNTING ACT Act 2 of 1968
AN ACT to provide for the formulation and establishment of uniform charts of accounts and reports in local units of government; to define local units of government; to provide for the examination of the books and accounts of local units of government; to provide for annual financial reports from local units of government; to provide for the administration of this act; to prescribe the powers and duties of the state treasurer, the attorney general, the library of Michigan and depository libraries, and other officers and entities; to provide penalties for violation of certain requirements of this act; to provide for meeting the expenses authorized by this act; to provide a uniform budgeting system for local units; and to prohibit deficit spending by a local unit of government.

History: 1968, Act 2, Imd. Eff. Feb. 20, 1968;.Am. 1978, Act 621, Eff. Apr. 1, 1980;.Am. 1996, Act 401, Eff. Dec. 18, 1996.

141.438 Incurring debts or obligations; dividing appropriations into allotments; expenditures; application or diversion of money; restrictions on delegation of duties; enforcement power; suit against chief administrative officer of county; standing; mediation; 60-day period to bring suit in Michigan court of appeals; court jurisdiction; limitation; certain actions barred; expenditure of funds; severability.
(3) Except as otherwise provided in section 19, an administrative officer of the local unit shall not incur expenditures against an appropriation account in excess of the amount appropriated by the legislative body.]

See September 2016 Minutes for State of Michigan Notification.

Village of Bear Lake Council
REGULAR MEETING
December 21, 2016
Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson
Absent: Jared Bair
Guests: Four guests signed in

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by Johnson, motion carried.

President Bair added Planning Commission appointments under Old Business and FOIA Appeal under New Business.
Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
Nay: none

Public Comment: None

Correspondence: Read by clerk:

  •  Email from Jason Wilder Evans; requesting the Village Council to sign attached proclamation for JWEDAY2017. No discussion was held. Email on file with Dec 21 2016 minutes.
  •  Email from Jeanne Walsh and Lee Vission regarding Planning Commission Ordinance. No discussion was held. Email on file with Dec 21, 2016 minutes.
    [Subject:Village Planning Commission Ordinance 2016-4- Sec 15 & 16Hi Cindi,
    Please read the following at the beginning of the Village Council meeting on Wednesday, December 21,2016:
    Please note that Section 15 and 16 of Ordinance No 2016-4 do not apply to either Ordinance 2006.01 nor the Village Planning Commission established in 2013 for the following reasons:
    1. Ordinance 2006.01 referred to a Joint Planning Commission formed by this Ordinance on 12/15/06, not a Village Planning Commission and this was invalidated on August 19, 2009 and October 21, 2009 when the Village Council (twice) voted to withdraw from this Joint Planning Commission. This effectively repealed this Ordinance. No new Ordinance was ever passed or published by the Village according to Village Council minutes and the acknowledgement of the Village Council at the October 2016 meeting.
    2. The Village Planning Commission that was formed in 2013 was not a valid Planning Commission as it was in violation of a number of requirements in the MPEA of 2008 including, but not limited to:
    A. This group was not established by a published Ordinance.
    B. Undated and invalid Planning Commission Bylaws were posted on website for this group.
    C. Membership of this group was in violation of the MPEA by having multiple Council members on the Planning Commission.
    D. No record of Oaths of Office were ever taken according to available minutes of this group and/or the Village Council minutes which is required by MI Attorney General Opinion #7236.
    E. The lack of regular elections as required by the MPEA.
    F. The lack of Annual reports as required by MPEA.
    G. The lack of meeting minutes prior to 2015.
    H. A violation of Open Meetings Act by holding two closed session meetings on September 23, 2013 and September 30, 2013 to discuss the Master Plan which is not one of the allowed topics for a Closed Session meeting according to the Open Meetings Act.
    As a result, this was not a valid Planning Commission according to the law in effect at the time (MPEA 2008) but rather just a group of people that the Village decided to name a “Planning Commission”, which in itself is not appropriate nor valid. Consequently nothing this group did can be “approved, ratified and reconfirmed” as noted in Ordinance No. 2016-4. I am sure the Village Attorney will confirm this.
    Sincerely,Jeanne Walsh and Lee Vission]
  •  Email from Jeanne Walsh and Lee Vission regarding Blight Hearing Officer position was filled. No Blight Hearing Officer was hired. Blight Enforcement Officer was hired on July 20, 2016. Minutes of July 20, 2016 Council Meeting will be sent to them.
    [Hi Cindi,

    Please read this at the beginning of the Village Council Meeting On Wednesday, December 21, 2016:
    We noticed that the position of Blight Hearing Officer that was posted on the Village website has been labelled “filled” yet there have been no indications in the Village Council Minutes nor the recordings of the Village Council meetings that this matter was ever discussed nor have there been any notices on the website calendar nor the website in general of any Council Meetings concerning this. The applicant was required to be interviewed at a posted meeting according to the Open Meetings Act. This appears to be similar to the Open Meetings Act violation that I pointed out to the Council that occurred in July 2016 when the Blight Enforcement Officer was interviewed by a quorum of the Council without prior notice to the public of the meeting.
    Please clarify when and who was hired for this position was along with the Minutes of the meeting when this was determined that indicate who was present at the meeting in addition to how the Council notified the public of the meeting.
    I would like to remind you and the rest of the Village Council that according to the Open Meetings Act of 1976 As Amended in 2013 (see both 15.268 and  [MSA41800(18)] Section 8 page 8 (f) ) a Closed Meeting is permissible only “to review and consider the contents of the application (note that it does NOT say applicant)… all interviews by a public body for employment or appointment to a public office shall be held in an open meeting pursuant to this Act.”
    Thank you,
    Jeanne Walsh and Lee Vission]
    It should be noted that the position of Blight Hearing Officer was posted as ‘filled’ until January 10, 2017.

REPORTS:

  • November 16, 2016 minutes: Motion to approve minutes with corrections by Bass, seconded by Gee.
    Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
    Nay: None
  • Maintenance Report: No report
  • Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

Equipment Fund checking/savings total 3,270.23
Honor Bank CD 25,999.18
Minor Street checking/savings total 22,762.08
Major Street checking/savings total 42,023.66
Park checking/savings total 32,770.06
Water checking only 25,575.78
Money Market Account 10,040.17
General checking/savings total 29,800.53
Motion to accept Treasurer’s Report by Ronning seconded by Gee – motion carried.
Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
Nay: none

  • Bills to be paid were read by Clerk. Motion to pay the bills as presented by Johnson, seconded by Bass. Motion carried. List of bills is found at the end of the minutes.
    Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
    Nay: none
  • Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,239.50
    Reimbursement list is found at the end of the minutes.
  •  Committee Chair Reports:

Park: No report
Trees: No report
Streets: No report
Water: No report
Equipment: No report
Sidewalk: No report

Blight/CABA: Blight Enforcement Officer, Larry Gibson gave report on; Zaleski house. 12238 Virginia St. and 12273 Lynn St properties. Report on file with Dec 21 2016 minutes.

Planning Commission: No report

Manistee County Trail Committee Report: Clerk McPherson requested a report from Village representative (Dendra Best). Best emailed clerk Trail Committee agenda from December 12, 2016 meeting and a drafted update on projects, on file. No report was received.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

  •  Appointment of Pro Tempe, Jackie Johnson, Motion to accept by Bass, seconded by Gee. Motion carried.
    Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
    Nay: none
  • 2017 Council Committees Motion to approve with correction & changes by Ronning, seconded by Edwards. Motion carried. List of Council Committee members on file in Dec 21, 2016 minutes. Correction changed year from 2016 to 2017. Buildings, Grounds & Equipment, take Peggy Bass off and add Jeff Bair in place.
    Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
    Nay: none
  • Update on US 31 Corridor Plan – AES / Manistee County Planning Project – Clerk McPherson gave an update on Nov 17 & 19, 2016 community meetings by AES. Concept designs can be found at the Village Offices. Discussion held.

NEW BUSINESS

  • Motion to approve 2017 Regular Council Meeting dates with one date change by Gee, seconded by McPherson. Motion carried. Change December 20, 2017 to December 13, 2017. Dates can be found on Village website.
    Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
    Nay: none
  • 2017 – 2018 Projected Budget – Clerk McPherson suggested all committee chairperson meet with President Bair to review any upcoming projects/repairs/purchases.
  • Municipal Attorney – Clerk McPherson/ Johnson reported on attorney information gathered. Council tabled until January 2017 meeting, council would like to invite a representative from Young, Graham, Elsenheimer & Wendling, PC to meet with them. McPherson will contact the office. Information is on file.
  • Motion to adopted resolution to follow General Records Retention and Disposal Schedule #8 by Ronning, seconded by Bass. Motion carried.
  • Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
    Nay: none

    • Banner update – Clerk McPherson updated Council on planned Crowd Funding for downtown & BL Township banners along streets. Discussion was held.
    • Education – Clerk McPherson & Treasurer King planning on attending upcoming training in January & February 2017.
    • Planning Commission Appointments; Barb Farfsing (3 years), Jackie Thomas (1 year), Cindi McPherson (2 years), Bill Beaver (3 years) Myrna Walters (2 years). Oath of Office will be given at the first Planning Commission Meeting in 2017.
    • FOIA Appeal – Clerk McPherson read an email regarding a formal appeal of denial of a FOIA request from Jeanne Walsh, regarding Bear Lake Area Historical Society, Kendra Thompson Architects drawings and an asbestos report. Discussion was held. Appeal was denied by the Village Council. FOIA request is on file in Dec 21, 2016 minutes.

    FOIA APPEAL: Village of BL – Museum & BL Area Historical Society
    Cindi McPherson, Clerk <bearlakeclerk@gmail.com> Tue, Dec 20, 2016 at 2:02 PM
    To: Jeanne Walsh
    Jeanne –

    Just to clarify your statement that I, the Village Clerk denied your FOIA request for Kendra Thompson’s documents and the report on asbestos for the Bear Lake Area Historical Society. Your FOIA request was not denied, it was stated “the village does not have your requested documents on file”.

    Per the FOIA letter mailed to you (Jeanne Walsh) on December 13, 2016 stating:

    The records you are requesting; Kendra Thompson – documents and Report on asbestos for the Bear Lake Area Historical Society, are not contained in the files and records of the Village of Bear Lake. The Village is not required to take any additional steps to obtain the materials that you are requesting. You are welcome to seek the documents you are requesting from other possible sources.

    Under FOIA requirements, a public body is not required to search out documents they do not have on file. It has been stated in the FOIA responses pertaining to this request, we do not have the documents on file you are requesting. You are welcome to seek the documents from other possible sources.

    Cindi McPherson, Clerk
    Village of Bear Lake
    P. 231.970.2066
    E: bearlakeclerk@gmail.com

    On Tue, Dec 20, 2016 at 1:18 AM, Jeanne Walsh wrote:
    Hi Jeff,
    Please consider this a formal appeal of the denial of my FOIA request by the Village Clerk for copies of any and all documents produced by Kendra Thompson a/k/a Kendra P. Thompson Architects, P.C. and the Village of Bear Lake including the Museum Committee a/k/a Historical Society a/k/a Bear Lake Historical Society a/k/a Bear Lake Area Historical Society regarding the portion of the Village property owned by the Village and leased to the Bear Lake Historical Society in addition to the Engineer’s Report on asbestos testing referenced in the 1/15 Village Council Meeting Minutes for the same property.
    Please note that this original request was made on 9/15/16 and was recently denied by the Clerk after much communication back and forth and my final communication with her regarding this denial was on 12/12/16 and it has gone unanswered.
    The Museum was a Committee of the Village as shown in their Constitution and the Village Council Meeting Minutes at the time this work was conducted, thousands of taxpayers dollars have gone to the Museum and repair/renovation of the area of Village property leased to them and, according to the State of Michigan Records Retention Schedule, these property related documents were to have been kept permanently by the Clerk for the Village.
    Sincerely,
    Jeanne Walsh

    On Nov 28, 2016, at 7:36 PM:

    Hi Cindi
    Thanks for the information. However, as I mentioned, the State of MI has no record of the Bear Lake Area Historical Society as a registered entity of any kind. However, it was first mentioned in the Village Council approved minutes of November 2013, it was formed as a Committee of the Village with the VC appointing the members of the Committee in the approved minutes of 12/13, the VC approved the Constitution and Bylaws of the Bear Lake Area Historical Society in the approved minutes of 4/14, the VC Minutes of 8/14 indicate the “approved updated lease edited by Village Attorney and turned over to Museum Committee for their approval and signatures and in 9/14 the VC minutes state” sign the lease regarding the Museum as approved by both the Village of Bear :Lake Board and the Museum Committee.

    For all of these reasons, the approved VC Minutes make it clear that until the Museum Committee was disbanded by the VC in 9/16 the Historical Society legally existed as a committee of the VC. In addition, thousands of taxpayer dollars were spent on the Museum over the course of the past three years. Kendra Thompson is first mentioned in the approved VC minutes of 11/14 and it is clearly noted that she produced more than, as you stated, “state stamped approved prints”.

    The Museum being a member of the Manistee County Arts and Cultural Alliance, a voluntary nonprofit arts organization, is irrelevant to the issue at hand.

    So once again, I am formally submitting a FOIA request for any and all documents submitted by Kendra Thompson a/k/a Kendra P. Thompson Architects P.C. and the Village of Bear Lake including the Museum Committee a/k/a Historical Society a/k/a Museum a/k/a Bear Lake Historical Society a/k/a Bear Lake Area Historical Society regarding the portion of the Village property leased to the Bear Lake Area Historical Society and will expand my request to include the Engineers report on asbestos testing that was referenced in the 1/15 approved VC minutes.
    Please keep in mind that this original request was made on 9/15/16.

    Please feel free to email these reports to me.

    Thank you
    Jeanne Walsh

    —–Original Message—–
    From: Cindi McPherson, Clerk <bearlakeclerk@gmail.com>
    To: Jeanne Walsh
    Sent: Mon, Nov 21, 2016 3:14 pm
    Subject: Village of BL – Museum & BL Area Historical Society

    Response to your request is below.

    Jeanne Walsh Nov 19

  • Hi Cindi,
    I have not received a response to this FOIA request from a month ago for the report prepared by Kendra Thompson on the Museum Building.
    Research has shown that the Museum is and has not been registered with the State of MI in any capacity and the Museum Committee of the VC was just disbanded in Sept 2016 as it pursues 501c3 status. This means that the Museum was solely a VC Committee until Sept 2015 so the report is subject to FOIA.
    In addition, I question how the VC could have signed a lease with itself as the Museum was solely a Committee of the Village?
  • Jeanne –
    Most of your request is not a FOIA request for the Village of Bear Lake but I will answer your questions to the best of my knowledge.Kendra Thompson was used only to provide the state stamped approved prints.Bear Lake Area Historical Society has been members of Manistee County Arts & Cultural Alliance.The Museum Committee was disbanded awhile ago but it was never made formal at a VC meeting.The Village of Bear Lake has a lease with Bear Lake Area Historical Society.Cindi McPherson, Clerk
    Village of Bear Lake
    P. 231.970.2066
    E: bearlakeclerk@gmail.com

    FOIA request response letter Jeanne Walsh Dec 12 2016 BLAHS.docx]

    PUBLIC COMMENT:

    •  Jason Wilder Evans wanted to know if the council decided to sign his proclamation. Concern on snow piled on downtown sidewalk in front of a business. Manistee County Road Commission would need to called by him.
    •  Jeannette May – Thank you to council for doing a good job.
    •  Rick Farfsing – Impressed with council moving forward with projects and working together with Bear Lake Township. Also, said his eye dr. in TC mentioned Sparkle in the Park
    •  Julie Griffis – Was questioning who the village representative was on the Manistee Trail Committee, as they should have had a report for this council. Also, glad Village & BL Township is working together on projects.
    •  Pauline Jaquish reported on Manistee Treasurer is moving forward with the Michigan Land Bank, should be in place by April 1, 2017
    •  Donning Ronning said her eye dr. also mentioned Sparkle in the Park.
    •  Sally Gibson – great to hear the village is moving forward.

    COMING EVENTS:

    •  None

    Meeting adjourned at 8:43p.m.

    Respectfully Submitted,

    Cindi McPherson, Clerk

  • REIMBURSEMENTS to the GENERAL FUND:

    FUND NAME DATES AMOUNT

    Major Street 11/01/2016-11/30/2016 $258.00

    Minor Street 11/01/2016-110/30/2016 $285.00

    Park Fund 11/01/2016-11/30/2016 $825.00

    Water Fund 11/01/2016-110/30/2016 $396.00

    Total to transfer to General Fund = $1,764.00

    Bills To Be Paid

    Date: December 21, 2016

    Company Description Amount Fund Account #

    MISS DIG Monthly Membership ,Ed Fee, Annual Maint. Fee $395.74 Water 591-558-801

    Bittner/Jennings Attorneys Water Well Project $2,497.95 Water 591-558-801

    Bear Lake Ace Hardware $100.83 Water 591-558-775

    Bittner/Jennings Attorneys FOIA $978.07 General 101-265-801

    MML Worker’s Comp Fund Comp Fund $86.00 General 101-265-910

    The Pioneer Group Ad for Plan Comm Ordin $499.94 General 101-265-900

    Inacomp Computer Center Computer repair $67.50 General 101-265-801

    Manistee County 2016 Fee for Tax Maps & Assessm Roll $253.98 General 101-265-801

    Mich Assoc. of Municipal Clerk Clerk state membership $60.00 General 101-265-500

    Jackpine Printing Village Newsletter $18.75 General 101-265-900

    Reimbursement to Jared Replace mini bar light $103.98 Major 202-265-775

    West Coast Farm Services Truck equip $1,418.75 Major 202-265-775

    Auto Wares Group Auto Value Supplies $54.50 Major 202-463-783 $54.50 Minor 203-463-782

    Mark Thompson Tree & Stump Tree & limb removal $3,400 Minor 203-000-951

    State of Michigan Campground license $120.00 Park 531-000-801

Approved October 2016 Village Council Minutes

The Village no longer audio tapes it’s meetings. The following is one of two independent audio recordings of this meeting.

Village of Bear Lake Council
REGULAR MEETING October 19, 2016
Bear Lake Village Hall

Approved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00p.m. at the Village Hall. Pledge of Allegiance was said by all.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, CarverEdwards
Treasurer: Sally King
Staff: Jared Bair, Larry Gibson

Absent: Clerk: Cindi McPherson

Guests: Pauline Jaquish, Jeanne Walsh-Vision, Lee Vision, Donna Ronning, Bernard Ware Jr., Sally Gibson, Myrna & Richard Walter, Paula Preuss, Bill Beaver, Janette May, Barb Farfsing

Motion to Adopt the Agenda as presented by Bass and seconded by Johnson, motion carried.
Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair
Nay: none

Public Comment: from Jeanne Walsh-Vision regarding the Updated Planning Commission Ordinance.

Walsh-Vision stated she has requested a copy of the original and the Village has been unable to locate it. President Bair stated that was the purpose of reviewing and voting on the Ordinance this evening. Walsh-Vision also stated the website as an incorrect Ordinance posted on it. Further, members cannot be appointed until there has been an Ordinance approved. The current membership of the Planning Commission (PC) is in violation of the Michigan Planning and Enabling Act of 2008. Walsh-Vision read from the Act and closed by stating every decision that’s been made is arbitrary and capricious and is in violation, including the Master Plan. [The Act can be found on the web at: www.legislature.mi.gov/documents/mcl/pdf/mcl-Act-33-of-2008.pdf]

Correspondence: none

REPORTS:

a. September 21, 2016 minutes: add N in Unapproved at the top. Motion to approve minutes as corrected by Bass, seconded by Ronning. Aye: Edwards, Johnson, Bass, Ronning and Bair
Nay: Gee

b. Maintenance Report: Reports for Park, Water, Equipment and General were read by Jared Bair. Written report on file in the 2016 Minutes binder.

c. Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

[Editor’s Note: see this link for Finance Reports obtained via FOIA]

Equipment Fund checking/savings total 3,275.18
Honor Bank CD 25,994.18
Minor Street checking/savings total 22,252.96
Major Street checking/savings total 41,858.68
Park checking/savings total 25,422.20
Water checking only 14,578.91
Money Market Account 10,037.38
General checking/savings total 40,660.07

Motion to accept Treasurer’s Report by Edwards seconded by Ronning – motion carried. Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair
Nay: none

d. Bills to be paid were read by King. Motion to pay the bills as presented by Johnson, seconded by Bass. Motion carried. List of bills is found at the end of the minutes. Aye: Edwards, Johnson, Bass, Ronning and Bair
Nay: Gee

e. Reimbursements to the General Fund were read by King. Total to General Fund: $2,015.00

Reimbursement list is found at the end of the minutes.

f. Committee Chair Reports:

Park: Closed. 5 trailers there but will be gone this weekend.

Trees: One more which Mark Thompson will be checking near the corner of Virginia and Stuart. Gee suggested checking on Arbor grants or something similar as we’re losing so many of our trees.

Streets: nothing

Water: Test wells have been drilled on new property; one came in at 160’ and one at 320’, good pressure on both.

Equipment: waiting on potential grants.

Sidewalk: no report

Museum: has been disbanded

Blight/CABA: Blight Enforcement Officer, Larry Gibson offered sincere Thanks to all who showed support for his family during their recent loss. Follow-up on Stuart Street – met with owner, her request for financial assistance has been denied-she will appeal but feels she will lose the property in January due to non-payment of taxes. Virginia Street – met with owner’s daughter who stated she is in negotiation with a party to purchase the property. Gee questioned status on Variety Store – Blight Enforcement Officer will contact attorney Jeff Jocks and have full report at next meeting.

Planning Commission: later in meeting.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

 Hall signage: Lee Vision has talked with school; they’re not able to take on at this time. Will check again later in the year. Jeff has also checked into plasma cutting on metal. Will wait for more information.

 Speed bumps: Janene will have more information at a later date.

 Manistee County Trail Committee: Volunteer, Dendra Best, has not been able to attend meetings nor do a video conference.

NEW BUSINESS

 Adoption of Title VI Plan – Tabled, not everyone received a copy so it hasn’t been reviewed.

 Planning Commission Ordinance and By-Laws – Discussion ensued. Barb stated all items have passed through the Village Council for approval. When asked what things have been discussed Barb listed: crowd funding, how to attract new businesses, sewer issues, water project, lakes to land for Manistee and Benzie counties. Village Clerk to call Manistee paper on Monday regarding copy of original publication. Tabled.

PUBLIC COMMENT:

Jeanne Walsh-Vision questioned our milfoil payment; it is for the Village portion of the lake per President Bair.

Richard Walter – requested blight complaint form for the Reed building business operated by the Leckrone’s. Blight Enforcement Officer provided form to Walter and others. Also discussed speeding on Russell Street and possible solutions. President Bair to check with County and State as necessary for speed limit on Russell Street.

Myrna Walter asked about the possibility of limiting the use of engine retarding brakes (Jake brakes) within the Village and possibly even approaching the Village. Specifically on US 31 and on Russell and Potter Streets.

Bernard Ware Jr. asked everyone to get out and vote on November 8th.

Pauline Jaquish reminded everyone of Sparkle in the Park getting started. Set up in November, with the opening the Friday of Thanksgiving.

General Note: First day to not park on streets at night is November 15th.

COMING EVENTS: Community dinner at BLUMC Thursday evening 5:00 – 6:30.

Meeting adjourned at 8:07p.m.

Respectfully Submitted,

Sally King, Village Treasurer (Substituting for Clerk)

Bills To Be Paid and Reimbursements to the General Fund

Date: October 19, 2016

Staples $104.92 General Fund

Northern Fire & Safety $104.00 General Fund

Bittner Jennings Attorney’s – FOIA $700.93 General Fund

Mark Thompson – Tree/stump removal Wise/Maple St. $2,300.00 General Fund

Mark Thompson – village clean up $233.75 General Fund

Ron Brown – Asphalt $171.60 Minor Fund

Ron Brown – Grade, Cody Street $1,138.00 Major Fund

Pioneer Printing Co. – flyers for water info session $24.00 Water Fund

Bittner Jennings Attorneys $2,902.35 Water Fund

Haviland $460.50 Water Fund

Bear Lake Ace Hardware $5.98 Water Fund

Bear Lake Ace Hardware $108.82 Park Fund

Auto Wares/Auto Value $214.82 Park Fund

Bear Lake Improvement Board $441.00 Park Fund

Ron Brown & Sons – Gravel $362.20 Park Fund

$177.90 Park Fund

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 9/01/2016-9/30/2016 $440.00

Minor Street 9/01/2016-9/30/2016 $440.00

Park Fund 9/01/2016-9/30/2016 $915.00

Water Fund 9/01/2016-9/30/2016 $220.00

Total to transfer to General Fund = $2,,015.00

June 2016 Corrected Approved Minutes and Reports

[note: Finance Reports may be found here.]

Village of Bear Lake Council

REGULAR MEETING

June 15, 2016

Bear Lake Village Hall

Approved with corrections, 7/21/16, CMC

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Peggy Bass, Don Hyrns, Janene Gee Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Jackie Johnson

Guests:  David Reed, Jeanne Walsh Vision, Lee Vision, Rich Russell, Dick Graham, Tyler Fogarty, Don Raiff and John DeVol .

Motion to adopt the agenda with additions; Ronning moved and Hyrns seconded, motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Public Comment: None

Correspondence: Email from Jason Wilder Evans asking the council to vote in favor of celebrating June 12, 2016 as Jason Wilder Evans Day (JWEDAY).  Jason would like the local government to appoint him Poet Laureate. Discussion was held.  The clerk will email him that the council would like him to attend a council meeting the next time he is in Bear Lake so they can discuss JWEDAY for the future. We are sorry we missed his day this year.

Motion to accept the May 18, 2016 Regular Monthly Meeting Minutes as presented. Bass moved, Ronning seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Bair

Nay: Gee

Absent: Johnson

Discussion was held on a misunderstanding on the motion to pay for electrical and new windows for the museum by Gee.

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder
  • New employees started.

Treasurer’s Report: 

  • Amendment to General Fund Account – Insurance & Bond for Michigan Municipal League (MML) property insurance payment for $3,035.  A transfer from Wages to Insurance & Bonds for $3,500 to cover.
  • Amendment to Water Fund Account – Office Supplies for purchase of new computer $586.95.  A transfer of $285.95 from Equipment Rental to Office Supplies to cover.
  • Amendment to Water Fund Account – Audit, for annual audit for $309.32.  A transfer from Equipment Rental of $.32 to Audit to cover.  A transfer from Equipment Rental of $.32 to Audit to cover.
  • Amendment to Park Fund Account – Audit, for annual audit for $309.32.  A transfer from Equipment Rental of $.32 to Audit to cover.  A transfer from Postage of $.32 to Audit to cover.
  • Amendment to Minor Street Fund – Repair & Maintenance Summer ($511.50) and Winter ($1,527.87).  Total amount of bill to be transferred to Major Fund.

Motion to Amend the budget as stated above. Bass moved, Gee seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Gee, Bass, Bair

Nay: None

Treasurer’s report read by King and placed on file in the 2016 Minutes binder.

Motion to accept the Treasurer’s Report, moved by Bass, Hyrns seconded Motion carried. 

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

              

FUND NAME GRAND TOTAL

            Equipment Fund         3,363.98

            Minor Street Fund      21,229.98

            Major Street Fund      38,144.78

            Park Fund                    25,703.37

            Water Fund                  17,508.09

            General Fund               18,762.34

            CD – Honor Bank – Park     32,746.12          

            MMA – water      5,027.97 (Formerly Huntington Account)

            Savings – Honor Bank- Equip        25,983.64

Bills to be paid with correction & additions – Ronning moved, Bass seconded, motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

  • List of “Bills to be Paid” is found at the end of this report.
  • Discussion from guest, Jeanne Walsh, on whether the village will be passing the lawyer fees and interest fees on to the marina owner. 

Reimbursement to the General Fund:

Major Street 5/01/2015-5/30/2015  $00.00

Minor Street 5/01/2015-5/30/2015 $00.00

Park Fund 5/01/2015-5/30/2015 $876.50

Water Fund 5/01/2015-5/30/2015 $326.00

Total to transfer to General Fund=$1,202.50

New Business: This agenda item was moved forward due to time constraints of presenters

  • Water Shed Alliance – Rich Russell, Dick Graham(head of program) and college student Tyler Fogarty presented the council with plans on a Rain Garden at the village library. Graham explained how they plan to catch rain water from Virginia Street.  They will need to cut two (2) trees down and cut the curb in that area.  The trees are already dead and the Water Shed will take responsibility to cut them down.  This is a low maintenance garden and they will be following Rob Carson’s manual for rain gardens.
  • Motion to allow Water Shed Alliance to move forward with the Rain Garden project @ the library and to cut down two (2) trees and cut the curb. Hyrns moved, Gee seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Gee, Bass, Bair

Nay: None

Absent: Johnson

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported $28.5K in sales so far.
  • Maintenance crew is working with Allied for requirements on pad size for dumpster at park.  This area will have a fence around it and contents will be emptied once a week.

Trees:

  • Mark Thompson took trees down as discussed.

Streets:

  • Hot patching will be done as time & weather permit.

Water:

  • Bond Resolution to Purchase, Acquire, and Construct Improvements to the Water Supply System and to Publish Notice to Issue Revenue Bonds.  Discussion was held.  John DeVol , Fleis & VanderBrink Engineering, Inc., was present to answer questions

Motion was made to accept the bond resolution, moved by Ronning, seconded by Hyrns. 

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Agreement Between Owners (Village of Bear Lake) and Engineers (Fleis & VandenBrink Engineering, Inc.) for Professional Services was signed by Jeff Bair.  Village attorney, Randy Hyrns, and USDA representative did review & support this agreement.

Motion was made to sign the agreement between the village and engineers for professional services, moved by Hyrns, seconded by Gee.  Bills to be presented to the board for above items.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Motion was made to accept the appointment of a Water Review Committee by Ronning, seconded by Bass.  Committee members appointed: Treasurer, Sally King, Council member, Jackie Johnson and village business owner, Denise Hubbell.  They The board will review and make recommendations to the Village Council as to the remedies, if any, and the Village Council shall make a binding decision. necessary, any water bill being disputed.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Resolution to Participate , Joint Resolution to USDA to Determine Feasibility of Municipal Sewer Capacity.  Brian Sousa from Wade Trim – spoke on resolution, there is no financial obligation with this resolution.  Many area village/townships are looking at this also.

Motion was made to accept the resolution, moved by Ronning, seconded by Bass.  Bills to be presented to the board for above items.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Discussion was held to add: CONDITION: No monies to be spent without prior approval of the Village of Bear Lake Council.

Equipment: Jeff Bair reported that the grant for a newer plow truck is in, $40K requested.

Sidewalks: Nothing from contractor, Jeff Bair said we may need to get new bids.

Museum:  Jeff Bair reported they will take bids to wrap the steeple in vinyl and/or for painting. 

Blight/CABA: No report.  Discussion on variety/antique store, no outcome.

Planning Commission: No report

OLD BUSINESS:

  • Fencing along water tower road is completed, cost $1K
  • Computer purchased for clerk, treasurer now has clerk’s previous computer with Quick Books Pro 16 on it.  Approval was given at May 2016 to purchase.  Cost $586.95
  • Spicer Group – No representation from Spicer Group, Jeff Bair reported on construction of village maintenance building.
  • Amendment to increase the budget for Clean Up Programs from $100.00 to $800.00 to cover Community Clean Up Day, dumpster. $700.00. 

Motion was made to accept the admendment, moved by Bass, seconded by Ronning.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Further discussion, additional donations have been received toward this event.

NEW BUSINESS:

  • Pickle Ball Courts – Jeff Bair reported he has applied for a grant with AES for resurfacing the existing courts.  Estimated cost is $9K.
  • Signage for village hall building.  McPherson reported on pricing from Amor Sign Studios.  Gee will also get quotes and report at July’s council meeting.

PUBLIC COMMENT: None

COUNCIL MEMBERS: Hyrns asked about bell in steeple, is it still there, can it be sold?  Bell is no longer there.

Upcoming Events and Announcements:

  • US 31 Corridor Enhancement Meeting, June 29, 2016 Bear Lake Township Hall 4-6pm
  • PlacePOP meeting, July 11, 2016 at Bear Lake Methodist Church 3pm – 5pm
  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:34pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – June 15, 2016

SWB Electric $103.64 Park Fund

Pleasanton Valley Greenhouse – flowers at village hall $21.63 General Fund

Staples – general office supplies $117.96 General Fund

Michigan Municipal League- Membership dues $458.00 General Fund

Bittner/Jennings Attorneys $156.98 General Fund

Auto Wares Group/Auto Value $23.88 Major Fund

Bittner/Jennings Attorneys – Water, Plan Comm. park (marina) $941.85 Water Fund And FOIA information

Bear Lake Ace Hardware $60.98 ¼ Water Fund

$182.95 ¾ Park Fund

Mark Thompson Tree & Stump – tree/stump removal $1000.00 Minor Fund

and brush clean up. $2400.00 Major Fund

$2350.00 General Fund

$255.00 General Fund

Village of Bear Lake – March 2016 Draft Minutes

The Village Clerk has supplied the draft March 2016 Minutes – viewable here.

Two items prompted further enquiry.

1. “corrections to the Approved FY2016-17 Budget”  – a request has been made to receive updated Approved FY2016-17 Budget documents as part of an ongoing FOIA request.
2. Water:
  • Meeting with USDA rep & Fleis & VanderBrink to start conditions process on Water Project. 
“Will you please elaborate on this? What is the time and date of this meeting, it’s location and purpose?”
The response was:
“The meeting was on Friday, March 18, 2016.  A USDA representative delivered papers to began the loan/grant process for the new village water system.  The packet was sent to the village attorney for review.  A representative from Fleis and Vander Brink was present. Special meeting notices were posted at the village offices, post office and library on Thursday morning March 17,2016.”

3. Village property owners should note an action taken at the March Meeting to avoid being delinquent in future property tax payments:
” Treasurer King made a proposal to have the Village of Bear Lake use the same tax due date as the rest of Manistee County.  Motion made by Johnson to accept proposal, seconded by Bass.  5 Yays, 1 Nay Motion carried.”By this action all Village of Bear Lake property taxes are now be due September 14 which is different than the customary practice.

THE GENERAL LAW VILLAGE ACT (EXCERPT)

Act 3 of 1895

69.18 Taxes as lien against property; interest; fees and charges; taxes returned delinquent;resolution; tax bill or enclosure to specify where delinquent taxes to be paid; adding fees and interest to taxes; return of unpaid taxes on real property to county treasurer; collection; rate of interest and fees; delinquent taxes as lien; return to department of treasury.

Sec. 18. (1) Taxes collected by a village shall become a lien against the property on which assessed on July

1. Taxes collected on or before September 14 in each year shall be without interest. Taxes collected after September 14 of any year shall bear interest at the rate imposed by section 59 of Act No. 206 of the Public Acts of 1893, being section 211.59 of the Michigan Compiled Laws, on delinquent property tax levies which became a lien in the same year. The village taxes which are collected by a village shall be subject to the same fees and charges the village may impose under section 44 of Act No. 206 of the Public Acts of 1893, being section 211.44 of the Michigan Compiled Laws. All interest and property tax administration fees that are imposed prior to the date these taxes are returned delinquent and that are attributable to village taxes shall belong to the village. Interest and, to the extent permitted by section 44 of Act No. 206 of the Public Acts of 1893, fees shall be included in the unpaid tax rolls or the delinquent tax rolls returned to the county treasurer on September 15, or not later than March 1 if the warrant is extended.

(2) Taxes collected by the village shall be returned delinquent to the county treasurer on September 15 unless the governing body of the village by resolution adopted on or before June 1 of each year determines that the village taxes shall be returned to the county treasurer on the same date that county taxes are returned delinquent for collection. The resolution shall be forwarded to the county treasurer before July 1 each year.

The village tax bill for each year or a separate enclosure with the tax bill shall specify where such delinquent taxes are to be paid.

(3) If the unpaid village taxes are returned to the county treasurer prior to March 1 of the year following the levy of the village taxes, the county treasurer shall add to such taxes fees and interest in the same amount as would have been added if collected by the village treasurer. As of March 1, the accumulated interest and the fees on such taxes which may be imposed and returned delinquent shall be added to and become a part of the village tax subject to the interest and fees charged by the county treasurer on the delinquent taxes pursuant to section 59 of Act No. 206 of the Public Acts of 1893.

(4) Within 1 week after the expiration of the time limited in the warrant for the collection of the taxes levied on the roll, or within 1 week after the time to which the warrant may have been renewed or extended, if the treasurer has been unable to collect any of the taxes on the roll on real property, the treasurer shall return all unpaid taxes on real property to the county treasurer in the same manner and with like effect as returns by township treasurers. The taxes returned shall be collected in the same manner as other taxes returned to the county treasurer are collected pursuant to the general property tax act, Act No. 206 of the Public Acts of 1893, being sections 211.1 to 211.157 of the Michigan Compiled Laws, with the same rate of interest and fees. All taxes upon real property returned as delinquent shall be and remain a lien on the property until paid. The county treasurer at the time that he or she makes the return to the department of treasury of delinquent taxes assessed under the general property tax act, Act No. 206 of the Public Acts of 1893, shall also make a return of all village taxes that were returned delinquent to his or her office and remaining unpaid on March 1 of the year in which the return is made.

History: 1895, Act 3, Imd. Eff. Feb. 19, 1895;.CL 1897, 2869;.Am. 1915, Act 140, Eff. Aug. 24, 1915;.CL 1915, 2743;.CL 1929, 1652;.CL 1948, 69.18;.Am. 1984, Act 179, Eff. Mar. 29, 1985.

Rendered Thursday, March 17, 2016 Page 1 Michigan Compiled Laws Complete Through PA 37 of 2016 Legislative Council, State of Michigan Courtesy of http://www.legislature.mi.gov