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Village of Bear Lake Council: 11/15/17 Agendas

NOTE: ​Conference Call-In to participate in meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so if you are able we suggest using Skype or Google

AGENDA
Village of Bear Lake
PUBLIC HEARING MEETING
DPW Maintenance Building

November 15, 2017
7pm

Village of Bear Lake Hall

 Call to Order
 Pledge of Allegiance
 Roll Call
 Agenda Item
a. DPW Maintenance Building
 Public Comment on agenda item (two-minute maximum)
 Adjournment

AGENDA
Village of Bear Lake Council Meeting

November 15, 2017
7:00 p.m. – Village Hall

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION of AGENDA

 

  • Additions:

 

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

 

  • Note: Members of the public will speak only when recognized by the chair person.

 

CORRESPONDENCE:

REPORTS/DISCUSSION

Variety Store update –

MINUTES APPROVAL:

 

  • Regular Meeting October 18, 2017

 

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

 

  • Acceptance of Treasurer’s Report
  • Amendments:

 

BILLS to be PAID:

REIMBURSEMENTS to the GENERAL FUND:

COMMITTEE CHAIR REPORTS:

 

  • PARK:
  • Park Manager Report

 

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:  

WATER:

    • Water Well update

 

  • Water Ordinance – held from June meeting

 

BUILDINGS, GROUNDS, EQUIPMENT:   

 

  • Plow Truck Grant update
  • Maintenance Building update

 

BLIGHT/CABA:

 

  • CABA :
  • Blight Enforcement Officer report:

 

PLANNING COMMISSION REPORT:

MANISTEE COUNTY TRAIL COMMITTEE REPORT:

BEAR LAKE IMPROVEMENT BOARD REPORT:

TWO LAKES SEWER REPORT:

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS:

    • Budget schedule

 

 

NEW BUSINESS:

 

  • Maintenance employee compensation – review
  • Bear Lake Township Water Service Franchise Ordinance – motion needed
  • Purchase of school property
  • Appointment of 3rd signature at Honor Bank
  • Water Review Board member – replacement

 

Follow up on items from October’s council meeting:

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

  • There will be no community dinner on the 16th.  We will be doing a Thanksgiving Dinner on Thanksgiving Day instead.
  • Sparkle in the Park starts on Saturday, November

ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:

WAGES October 2017 Amounts

Water Fund 591-000-702 $1,053.50

Park Fund 531-000-702 $1,085.50

Major Fund 202-463-702 $53.00

Minor Fund 203-463-702 $44.00

TOTAL $2,236.00

EQUIPMENT RENTAL October 2017 Amounts

Water Fund 591-558-943 $288.76

Major Fund 202-463-943 $83.86

Minor Fund 203-463-943 $83.86

TOTAL $456.48

Village of Bear Lake June 21, 2017 Agenda and Documents

AGENDA Village of Bear Lake Council Meeting

June 21, 20177:00 p.m. – Village Hall

  1. CALL TO ORDER and PLEDGE OF ALLEGIANCE

  2. ROLL CALL

  3. ADOPTION of AGENDA

 Additions:

  1. PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

 Note: Members of the public will speak only when recognized by the chair person.

 CORRESPONDENCE:

i. BL Days – street closing

ii. BL Days Art/Craft Fair – street closing

iii. Dendra Best email – resignation

  1. REPORTS/DISCUSSION

 MINUTES APPROVAL:

i. Regular Meeting May 17, 2017

See Draft May 2017 Minutes

ii. Public Hearing Meeting May 26, 2017 – Plow Truck Grant

See https://bearlakemichigan49614.com/2017/06/18/special-meeting-village-of-bear-lake-held-may-26-2017-re-plow-truck/

 VILLAGE MAINTENANCE REPORT:

 TREASURER’S REPORT:

Treasurer’s Report 5-31-17 This PC Documents

i. Approval of Treasurer’s Report

ii. Amendments

iii. Allied Waste monthly payment – motion

iv. Add new emergency signer Honor Bank

v. Payroll policy

POLICY Payroll 6-9-17slk (1)

Village of Bear Lake Payroll Policy

It is the policy of the Village of Bear Lake to pay hourly employees on the Wednesday following the end of payroll date. Timesheets are to be signed and turned in to the Clerk no later than the Monday afternoon following the end of payroll date.

All other employees will be paid the Wednesday following the end of the month. (President monthly stipend, Clerk, Treasurer, Park manager) Quarterly checks are paid in June, September, December and March. (President salary, Street administrator, Village Council, Planning Commission) Annual pay will be paid the first Wednesday following the end of the fiscal year. (Maintenance supervisor and Water supervisor)

Vacation and holidays may supersede this timing but will be communicated to the employees. Payment is contingent upon the Clerk receiving all required payroll documentation.

 BILLS to be PAID:

Treasurer’s authorized disbursements June 2017 (1)

 REIMBURSEMENTS to the GENERAL FUND:

 COMMITTEE CHAIR REPORTS:

i. PARK:

ii. STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:

  1. Main Street closure – Water Shed Event

iii. WATER:

iv. BUILDINGS, GROUNDS & EQUIPMENT:

v. BLIGHT/CABA:

  1. Blight Enforcement Officer report

  2. CABA

vi. PLANNING COMMISSION: By-Laws

vii. MANISTEE COUNTY TRAIL COMMITTEE REPORT:

viii. BEAR LAKE IMPROVEMENT BOARD:

ix. AD HOC COMMITTEE: Policy, Resolution & Ordinance – Looking for a student volunteer to organize Policy, Resolution & Ordinance Books

  1. OLD BUSINESS:

  1. NEW BUSINESS:

 Cedar railing at the beach across from Blarney Castle – replacement

 Lake Board Improvement appointment / motion.

 Donation acceptance policy

Donation Acceptance Policy 06-02-17

 County owned properties

  1. Follow up on items from April’s council meeting:

 Millage explanation – Cindi

  1. PUBLIC COMMENT: General Time – Any Village-related item (three (3)-minute maximum)

 Note: Members of the public will speak only when recognized by the chair person.

i.

  1. UPCOMING EVENTS and ANNOUCEMENTS:

 Community Clean-Up Day June 24, 2017 9a-1p

 Bear Lake Water Shed Meeting June 24, 2017 Bear Lake B&B 5p-8p

 Bear Lake Days July 7 – 9

  1. ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:

WAGES DATES AMOUNT

Water Fund 5/01/2017-5/31/2017 350.00 = 50% of Treasurer’s monthly salary

Major Street 5/01/2017-5/31/2017 $00.00

Minor Street 5/01/2017-5/31/2017 $00.00

Park Fund 5/01/2017-5/31/2017 $1,064.50

Water Fund 5/01/2017-5/31/2017 $279.50

Total transfer to General Fund $1,694.00

EQUIPMENT RENTAL May 2017

Major Street $61.37

Minor Street $61.37

Park Fund $1,258.44

Water Fund $192.30

Total transfer to Equipment Fund $1,573.48