Village Council Meeting October 18, 2017

Please bookmark this link – the conference connection for the meeting yesterday was poor and our volunteer has sent their recording for audio reformatting.

A microphone was given to the Village Council but was not accepted.

No Agenda or meeting documents were received by a subscriber who had requested such assistance on multiple occasions.

When the recording is somewhat audible it will be posted here.

If you would like to add your name to those requesting assistance to attend add it here.

Village Council meets tonight, Wednesday September 20 at 7pm.

We regret we are unable to provide tonight’s Agenda, August 23rd Draft Minutes or any business documents as in spite of numerous requests by multiple individuals under both – the Open Meetings Act (OMA) is 1976 PA 267, MCL 15.261 through 15.275 and the Village’s Title VI Policy none have been received.

Multiple requests have been made to confirm the reasonable access to attend the meeting via Conference Call, we can’t confirm this service will be available at:

Time: 5 minutes before 7pm
Phone number:1.302.202.1107 (this maybe a long distance call with charges for some – in which case we suggest calling in via Skype or Google VOIP service)
Conference Code: 149002
Please observe the Meeting protocols.
NOTE: The following was received at 2.25pm
No Minutes are available for the August 23, Special Meeting.
Should a Village Resident be required to pay a fee to FOIA their own Meeting Agendas?
From: Cindi McPherson, Clerk
Attached is the agenda that will be used for tonights village council meeting.

I am sending this as a one time courtesy email, from here on a FOIA subscription for 6 months would need to be made.  Note; there could possibly be a fee when requesting documents.  The FOIA form can be found on the village website, please be specific as to which meetings you would like information from on a monthly basis.  www.bearlakemichigan.org
Please understand when you are requesting documents there could be a charge that needs to be paid in advance.
We have a conference call-in number where you can listen to the village council meeting.  Note: there could be a cost for this call by your carrier.
Conference call-in number: 1.302.202.1107  Conference code: 149002  Please mute your line once you are in.
You do not need to ask for this information monthly, it is always the same.  Conference number information will be on our website soon.
The August meeting minutes are not on our website as they have not been approved.
If anyone has ADA disability requirements you must contact the village clerk directly so we can assist you.
Thank you for contacting Bear Lake Village Office.

AGENDA
Village of Bear Lake Council Meeting

September 20, 2017
7:00 p.m. – Village Hall

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION of AGENDA

Additions:

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE:

REPORTS/DISCUSSION

MINUTES APPROVAL:

  • Regular Meeting August 15, 2017

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

  • Approval of Treasurer’s Report
  • Amendments:

BILLS to be PAID:

REIMBURSEMENTS to the GENERAL FUND:

COMMITTEE CHAIR REPORTS:

  • PARK:
  • STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:  
    • Tree purchase – Schroeder
  • WATER:
    • Water Ordinance – held from June meeting
  • BUILDINGS, GROUNDS, EQUIPMENT:   
    • Plow Truck Grant
  • BLIGHT/CABA:
    • CABA :
    • Blight Enforcement Officer report:
  • PLANNING COMMISSION:
  • MANISTEE COUNTY TRAIL COMMITTEE REPORT:
  • BEAR LAKE IMPROVEMENT BOARD REPORT:
  • TWO LAKES SEWER:
  • AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – No report

OLD BUSINESS:

  • Appointment of elected positions; clerk & treasurer
  • Village Christmas lights, banners & old wreaths

NEW BUSINESS:

Follow up on items from August’s council meeting:

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

  • Church dinner

ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:

WAGES August 2017 Amounts

Water Fund 591-000-702 $327.00

Park Fund 531-000-702 $1,477.00

Major Fund 202-463-702 $40.50

Minor Fund 203-463-702 $36.00

TOTAL $1880.50

EQUIPMENT RENTAL August 2017 Amounts

Water Fund 591-558-943 $223.49

Major Fund 202-463-943 $380.88

Minor Fund 203-463-943 $326.46

TOTAL $930.83

No Village Council recording tonight

Our apologies – the Village did not activate its conference line. If you tried to call in and got no response please let us know?

A noise cancelling microphone had been donated and delivered to the Village Treasurer today.

On Wed, Aug 16, 2017 at 3:38 PM, Cindi McPherson, Clerk <bearlakeclerk@gmail.com> wrote:

There is no meeting at 6:30pm this evening.

I have no dates, times or locations of meeting nor any minutes for the sewer meetings..
If and when I do receive those I will add them to the calendar. I am not sure how the minutes will be shared.
We will not be using the device you dropped off as we use our office phone for the call in.
You can pick it up during regular business hours
From: “Cindi McPherson, Clerk” <bearlakeclerk@gmail.com>
Date: August 16, 2017 at 5:36:51 PM EDT
Subject: Re: Bear Lake council meet Aug 16, 2017

We have provide reasonable accommodations; a phone call-in service with our office phone (as your group has requested) for individuals to call in.  The phone is placed in the center of the table.  There are not emails or texts coming through but possibly other individuals calling in that gives a tone.

And as you stated the 302 area code is for conference calls, just a reminder, some calls could be charged.

Cindi McPherson, Clerk

Changes to FOIA policy

The reasonable rights of residents to ask and receive information about how their local government expends their taxes would seem to be a given.

In the majority of local governments, open and transparent 2 way communication between the elected and those who elected them is seen as both a public responsibility of service.

At the July meeting the following was enacted:

  • FOIA Detailed Cost Itemization/FOIA Policy & Summary
  •  A motion was made to change the wording from 15 minutes to one (1) minute increments (where it applies) when charging for a FOIA request for Labor Cost, by Bass, seconded by Johnson. Motion carried.

Aye: Bass, Evans, Johnson, McPherson Ronning, Bair

Nay: none

Absent: Schroeder

  • Second motion to FOIA Detailed Cost Itemization/FOIA Policy & Summary o A motion was made to start new price change immediately on FOIA Detailed Cost Itemization by Bass, seconded by Johnson. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

Nay: none

Absent: Schroeder

Although the audio recording is poor, a proviso was made to have a legal opinion on this matter before instituting.

This cost itemization is now published to the Village web site. http://www.bearlakemichigan.org/foia.html

 

Village of Bear Lake: Conference callin service established

Bear Lake Village Council meetings may now be accessed via telephone conference call.

Date:Wednesday, July 19, 2017
Time:7pm
Phone number:1.302.202.1107 (this maybe a long distance call with charges for some – in which case we suggest calling in via Skype or Google VOIP service)
Conference Code: 149002
Please observe the Meeting protocols.