Featured

Village Council Meetings Audio: November 15, 2017

Unfortunately the Conference line disconnected at the 1 hr 55 minute point – from the Agenda Item NEW BUSINESS:

  • Purchase of school property

to the end is not available.

If anyone knows of a more reliable conference service please post that information here or email directly to the Village Clerk.

Featured

Village of Bear Lake Council: 11/15/17 Agendas

NOTE: ​Conference Call-In to participate in meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so if you are able we suggest using Skype or Google

AGENDA
Village of Bear Lake
PUBLIC HEARING MEETING
DPW Maintenance Building

November 15, 2017
7pm

Village of Bear Lake Hall

 Call to Order
 Pledge of Allegiance
 Roll Call
 Agenda Item
a. DPW Maintenance Building
 Public Comment on agenda item (two-minute maximum)
 Adjournment

AGENDA
Village of Bear Lake Council Meeting

November 15, 2017
7:00 p.m. – Village Hall

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION of AGENDA

 

  • Additions:

 

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

 

  • Note: Members of the public will speak only when recognized by the chair person.

 

CORRESPONDENCE:

REPORTS/DISCUSSION

Variety Store update –

MINUTES APPROVAL:

 

  • Regular Meeting October 18, 2017

 

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

 

  • Acceptance of Treasurer’s Report
  • Amendments:

 

BILLS to be PAID:

REIMBURSEMENTS to the GENERAL FUND:

COMMITTEE CHAIR REPORTS:

 

  • PARK:
  • Park Manager Report

 

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:  

WATER:

    • Water Well update

 

  • Water Ordinance – held from June meeting

 

BUILDINGS, GROUNDS, EQUIPMENT:   

 

  • Plow Truck Grant update
  • Maintenance Building update

 

BLIGHT/CABA:

 

  • CABA :
  • Blight Enforcement Officer report:

 

PLANNING COMMISSION REPORT:

MANISTEE COUNTY TRAIL COMMITTEE REPORT:

BEAR LAKE IMPROVEMENT BOARD REPORT:

TWO LAKES SEWER REPORT:

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS:

    • Budget schedule

 

 

NEW BUSINESS:

 

  • Maintenance employee compensation – review
  • Bear Lake Township Water Service Franchise Ordinance – motion needed
  • Purchase of school property
  • Appointment of 3rd signature at Honor Bank
  • Water Review Board member – replacement

 

Follow up on items from October’s council meeting:

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum)

Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

  • There will be no community dinner on the 16th.  We will be doing a Thanksgiving Dinner on Thanksgiving Day instead.
  • Sparkle in the Park starts on Saturday, November

ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:

WAGES October 2017 Amounts

Water Fund 591-000-702 $1,053.50

Park Fund 531-000-702 $1,085.50

Major Fund 202-463-702 $53.00

Minor Fund 203-463-702 $44.00

TOTAL $2,236.00

EQUIPMENT RENTAL October 2017 Amounts

Water Fund 591-558-943 $288.76

Major Fund 202-463-943 $83.86

Minor Fund 203-463-943 $83.86

TOTAL $456.48

Featured

Village of Bear Lake Council meets this evening 11/15 at 7pm opening with a Public Meeting

This Public Meeting will take place immediately before the Regular Village Council Meeting.
PUBLIC MEETING NOTICE  
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE
will be having a Public Information Meeting on:
New DPW Maintenance Building
Meeting date: Wednesday, November 15, 2017
Meeting Time: 7pm
Location:
 Bear Lake Village Hall, 12376 Virginia Street, Bear Lake, Michigan 49614
Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance. 
Cindi McPherson Village Clerk
November 3, 2017 posted
********************************
NOTE: ​Conference Call-In to participate in meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so if you are able we suggest using Skype or Google
Earlier this year it was noted that the estimated cost of this building, financing being sought via a USDA Loan, was $310,000
June Village of Bear Lake Minutes:

“At the request of the USDA & Rural Development, repayment of loan for construction of new DPW building (approx.. $310k over 30 yrs.) must be amended into the 2017- 2018 Village Budget. Loan repayment per month approx.. $1,225-$1500)▪ Motion to amend the budget for repayment of DPW building in 2017-2018 Budget as follows: General $1,800, Water $7,200, Park $1,800, Major $3,600, Minor $3,600, by Bass, seconded by McPherson. Motion Carried

Yays: Bass, Evans, Johnson. McPherson, Ronning, Schroeder, Bair

Nays: None”

The Public Meeting should give an indication of the prevailing interest rate which at the time was 4%

A financial advisor has asked if the Village has considered a tax exempt locally funded loan which was how the Township financed our new fire engine. (1.9%)

We have not thus far received an Agenda for tonight’s meeting and will post here when we do.

Featured

Public Information Notice for November 15, 2017

This meeting will take place immediately before the Regular Village Council Meeting.
PUBLIC MEETING NOTICE  
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE
will be having a Public Information Meeting on:
New DPW Maintenance Building
Meeting date: Wednesday, November 15, 2017
Meeting Time: 7pm
Location:
 Bear Lake Village Hall, 12376 Virginia Street, Bear Lake, Michigan 49614
Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance. 
Cindi McPherson Village Clerk
November 3, 2017 posted
********************************
NOTE: ​Conference Call-In to participate in meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so if you are able we suggest using Skype or Google
Questions were asked about this proposed loan and building in June and August of 2017.

The Village amended it’s budget in June:

  • At the request of the USDA & Rural Development, repayment of loan for construction of new DPW building (approx.. $310k over 30 yrs.) must be amended into the 2017-2018 Village Budget. Loan repayment per month approx.. $1,225-$1500) ▪ Motion to amend the budget for repayment of DPW building in 2017-2018 Budget as follows: General $1,800, Water $7,200, Park $1,800, Major $3,600, Minor $3,600, by Bass, seconded by McPherson. Motion Carried 

A property owner asked for more information concerning this item.

Hi Cindi
The June meeting of the Village Council indicates that a request was made by the USDA and Rural Development that the Village amend the Budget to reflect the monthly loan repayment for the new DPW building. I would like to formally request copies of any and all documents sent to the Village by the USDA and Rural Development regarding this matter.
Thank you

This was the response:

From: “Cindi McPherson, Clerk” <bearlakeclerk@gmail.com>
Date: July 14, 2017 at 2:12:43 PM EDT
Subject: Re: FOIA – USDA AND RURAL DEVELOPMENT LOAN LETTER RE: BUDGET AMENDMENT
I received a call from AES which stated we needed to show repayment of the loan for the DPW building in our budget.  There were no documents involved.
Cindi McPherson, Clerk
Village of Bear Lake
And in response:
Thanks for your prompt response, Cindi. Sounds like will have to FOIA from USDA and Rural Development as I am sure they would have to put a requirement such as this in writing.
I’m surprised that the Village would not want something in writing to back up the request and the need to amend the budget.
Thanks.
**************
July 11:

Good afternoon,

we are concerned about this item in the June Village of Bear Lake Minutes:
  1. “At the request of the USDA & Rural Development, repayment of loan for construction of new DPW building (approx.. $310k over 30 yrs.) must be amended into the 2017- 2018 Village Budget. Loan repayment per month approx.. $1,225-$1500)▪ Motion to amend the budget for repayment of DPW building in 2017-2018 Budget as follows: General $1,800, Water $7,200, Park $1,800, Major $3,600, Minor $3,600, by Bass, seconded by McPherson. Motion Carried

Yays: Bass, Evans, Johnson. McPherson, Ronning, Schroeder, Bair

Nays: None”

Under Michigan Freedom of Information Act Public Act 563 of 2014:

Please tell us, when did discussions commence regarding this loan? When was this discussed at a public meeting? As this intends to place an escrow and commit the General Fund does this require a published Notice of Intent? Does this loan require a renegotiation of the Qualifying Statement to authorize exceeding the Village debt to revenue ratio?

Vern Best

No response was received other than that already posted here REVISED FOIA Request Response Letter (2)

Here are the proposed construction plans:

BEAR LAKE PEC

Preliminary_Progress_6-22-16

Thank you for your service …… now prove it.

This is only the second time Bear Lake News has written an Editorial. As the masthead states, we print information not opinion.

On Veterans Day we make this exception.

On the eleventh hour of the eleventh day of the eleventh month in 1918, the most bloody example of human barbarity (to that point in history), World War One, came to and end.

The Village of Bear Lake sent its young men off from the platform of Kaleva railway station to that war, and some never came back from the killing fields of Flanders.

[In Flanders Fields was written by a Canadian officer called John McCrae and is read by poet Michael Rosen.]

The Village has sent it’s share of service men and women to fight and uphold the spirt and principles of democracy in every war and ‘police action’ from the Civil War to this day. From the Grand Army of the Republic Reunion in Hopkins Park to the Rolling Thunder honor rides – we stand and pay tribute to those who serve, fought, were injured, or died defending the self evident principles of our government: for the people, by the people with liberty and justice for all.

For some returning from Korea, Vietnam, Iraq and Afghanistan the wounds are not so evident. Many carry the legacy of psychological or chemical trauma – but without exception they do not complain or define themselves by the horrors they have witnessed. They only ask for fair treatment and respect.

Surely not too much to ask?

Especially on this Veterans Day?

They came back here – to live, build homes, raise families, support the community and paid their taxes each year, every year, on time.

Because that’s how we raise our children here – with honor and integrity. That a debt paid is a credit earned in the life of this, or any, small community. Do unto others.

“We firmly believe in ‘open government’, ‘transparency’, ‘communication’”.

Do we really?

Consider these questions.

When is a ‘public’ document, well, ‘public’?

If a document is ‘public’, which ‘public’ does it belong too?

The one who paid for it to be created?

The one for whom it was created in the first place?

The one it affects, either by regulation or actual cost?

The one who then has the right to contest it?

When do the public have the right to request a ‘public’ document?

Running for Governor of the State of Michigan in 2018, current Attorney General Bill Schuette has this to say in his guide to the OMA_handbook_287134_7:

The Open Meetings Act (OMA) is 1976 PA 267, MCL 15.261 through 15.275. The OMA took effect January 1, 1977. In enacting the OMA, the Legislature promoted a new era in governmental accountability and fostered openness in government to enhance responsible decision making.

Using e-mail to distribute handouts, agenda items, statistical information, or other such material during an open meeting should be permissible under the OMA, particularly when copies of that information are also made available to the public before or during the meeting.

Excluding individuals – no one may be excluded from a meeting otherwise open to the public except for a breach of the peace actually committed at the meeting.

It’s worth looking at the opening preamble of PA 267 of 1976 itself:

Open Meeting Act of 1976

P.A. 267 of 1976

As amended through 2016:

AN ACT to require certain meetings of certain public bodies to be open to the public; to require notice and the keeping of minutes of meetings; to provide for enforcement; to provide for invalidation of governmental decisions under certain circumstances; to provide penalties; and to repeal certain acts and parts of acts.

(3) After the effective date of this act, nothing in this act shall prohibit a public body from adopting an ordinance, resolution, rule, or charter provision which would require a greater degree of openness relative to meetings of public bodies than the standards provided for in this act.

The State of Michigan Legislature published its own guide to the “Sunshine” Laws OpenMtgsFreedom in which the following introduction states:

Dear Citizen,

The ideal of a democratic government is too often thwarted by bureaucratic secrecy and unresponsive officials. Citizens frequently find it difficult to discover what decisions are being made and what facts lie behind those decisions.

The Michigan Freedom of Information Act, Public Act No. 442 of 1976, establishes procedures to ensure every citizen’s right of access to government documents. The Act establishes the right to inspect and receive copies of records of state and local government bodies.

The Open Meetings Act, Public Act No. 267 of 1976, protects your right to know what’s going on in government by opening to full public view the processes by which elected and nonelected officials make decisions on your behalf.

This guide to the Freedom of Information Act and the Open Meetings Act is designed to make it easier for citizens to keep track of what their government is doing.

“designed to make it easier for citizens to keep track of what their government is doing.”

The Open Meetings Act was amended in 2012 to require the inclusion of this language to all Village of Bear Lake meeting notices:

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance. 
Cindi McPherson Village Clerk

Any member of the ‘public’ is legally entitled to reasonable accommodation, to have the same ability to be an active participant in the business of their own government as if they were physically able to be present.

A reasonable accommodation would be a copy of the Meeting Agenda, the previous draft Minutes, the financial reports, any document of importance to be reviewed and discussed in the open public meeting – a facility easily afforded by many municipalities who simply post all that to their web site as the Meeting packet. A one time, cost saving, time saving ‘public’ service.

Which leads to our closing question – when a veteran makes a request to attend via telephone conference, can a FOIA request be required to receive those ‘public’ documents every other member of the public in attendance can simply walk up to the table and pick up for themselves?

Should a veteran be required to pay again in advance to receive the public documents his tax dollars have already paid for?

Should any unit of government spend his, and your, tax dollars for your municipal attorney to write a 9 page letter TitleVIFOIA1161706112017 (1) asking that veteran to prove his disability? (and send that same letter to others asking for the same reasonable accommodation)

Why, in good conscience would any municipality of 137 households do that?

Thank you for your service.

Two Lakes Sewer Authority Questions

A subscriber has asked the following questions.

The Articles of Incorporation for the renamed Two Lakes Sewer Authority were published once on July 29, 2017 in the Manistee News Advocate.

See prior posting here

ARTICLE THREE – STATUTORY AUTHORIZATION

The Authority is incorporated and formed as a municipal authority and public body corporate as authorized by Act 233 of 1955 as amended, Municipal Sewage and Water Supply Systems, MCL 124.281 et seq.

ARTICLE SIX – DUTIES

……. As a municipal authority and a public body corporate, the Authority shall comply with the Michigan Open Meetings Act and Freedom of Information Act.

a_15.261_Open_Meetings_Act

The reader asks – the following is the Notice of initial meeting of the Two Lakes Sewer Authority as published in the Manistee News Advocate and as reproduced as is by Bear Lake Township.

Here is the guidance document from MSU of how to post a Public Meeting under the revised 2012 Michigan Open Meetings Act.

20130417_OpenMeetingAct_Fig1

Does the Notice comply with the following?

15.264 Public notice of meetings generally; contents; places of posting. [M.S.A. 4.1800(14) ]

Sec. 4. The following provisions shall apply with respect to public notice of meetings:

(a) A public notice shall always contain the name of the public body to which the notice applies, its telephone number if one exists, and its address.

(b) A public notice for a public body shall always be posted at its principal office and any other locations considered appropriate by the public body.

15.265 Public notice of regular meetings, change in schedule of regular meetings, rescheduled regular meetings, or special meetings; time for posting; statement of date, time, and place; applicability of subsection (4); recess or adjournment; emergency sessions; meeting in residential dwelling; notice. [M.S.A. 4.1800(15) ]

(4) Except as provided in this subsection or in subsection (6), for a rescheduled regular or a special meeting of a public body, a public notice stating the date, time, and place of the meeting shall be posted at least 18 hours before the meeting in a prominent and conspicuous place at both the public body’s principal office and, if the public body directly or indirectly maintains an official internet presence that includes monthly or more frequent updates of public meeting agendas or minutes, on a portion of the website that is fully accessible to the public. The public notice on the website shall be included on either the homepage or on a separate webpage dedicated to public notices for nonregularly scheduled public meetings and accessible via a prominent and conspicuous link on the website’s homepage that clearly describes its purpose for public notification of those nonregularly scheduled public meetings.


The reader notes that the Inaugural Meeting Notice was not posted on the web sites of either the Village of Bear Lake or Pleasanton Township. A word processed document, identical in format, was posted to the front door of the Village Offices on the day of the September 7 meeting.

The Two Lakes Articles of Incorporation state:

ARTICLE TWELVE – BOARD MEETINGS

The Board shall meet annually for its organizational meeting on the first Wednesday in January. If the Board elects to have regular meetings, these meetings of the Board shall be held at such time and place as shall be prescribed by resolution or motion of the Board.

….. Public notice of all organizational, regular, special or rescheduled regular or rescheduled special meetings of the Board shall be given pursuant to the applicable provisions of The Open Meetings Act.

ARTICLE THIRTEEN – OFFICERS AND BOARD AFFAIRS

The Board shall appoint the officers of the Authority annually by majority vote, and each officer shall be a member of the Board to qualify for appointment, except the Treasurer who need not be a Board member to qualify for appointment. The officers of the Authority shall be the Chair, Vice-Chair, Secretary and Treasurer. The Chair of the Board shall be the presiding officer……
The Secretary shall be the recording officer of the Board.


At that September 7, 2017 Meeting Greg McPherson of the Village of Bear Lake was appointed as Secretary.

“Board Members were sworn in to the Two Lake Collaborative Sewer Authority.
Meetings will be scheduled on the first Wednesday of each Month, starting with October 4, 2017 at 4:00 PM. The first meeting will be located at the Bear Lake Township Hall.
The Board acknowledged that the Open Meetings Act applies and public comments are accepted at the meetings.
*******************
The September Two Lakes Draft Minutes were approved at that meeting held on October 4 and not made publicly available until after that date.

The October 2017 Village Draft Minutes were not received until October 30: containing the following

“Two Lakes Sewer Collaborative: McPherson reported committee had discussion on communication methods with the public. They would like to post their minutes on Bear Lake Village website with links to Pleasanton, Onekama & Bear Lake Township.

Motion to appoint Jeff Bair as the alternate designee for the Two Lake Sewer Collaborative by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair
Nay: none
Absent: Johnson

Meetings will be the first Wednesday of each month at 4pm at Bear Lake Township Hall, next meeting is November 1, 2017.

Draft October Minutes of the Two Lakes Sewer Authority are not available as they have not been approved.

Members of the public who arrived to attend the November 1 meeting found a note posted to the door at Bear Lake Township that the meeting had been cancelled there being nothing to discuss.

The reader asks:

  1. was the notice for the September 7 meeting posted in compliance with the Open Meetings Act.
  2. Where and when should meeting Minutes, draft and approved, as well as the officially adopted schedule of meetings be publicly available.
  3. Where and when should notice of cancellation of meetings be publicly available.

These are questions best raised under the guidance of the MI Open Meetings Act:

15.270 Decisions of public body; presumption; civil action to invalidate; jurisdiction; venue; reenactment of disputed decision. [M.S.A. 4.1800(20) ]

Sec. 10.

(1) Decisions of a public body shall be presumed to have been adopted in compliance with the requirements of this act. The attorney general, the prosecuting attorney of the county in which the public body serves, or any person may commence a civil action in the circuit court to challenge the validity of a decision of a public body made in violation of this act.

(2) A decision made by a public body may be invalidated if the public body has not complied with the requirements of section 3(1), (2), and (3) in making the decision or if failure to give notice in accordance with section 5 has interfered with substantial compliance with section 3(1), (2), and (3) and the court finds that the noncompliance or failure has impaired the rights of the public under this act.

October 2017 Village Council DRAFT Minutes

The following were received on October 30

Unapproved October 18, 2017 Minutes.pdf

The Agenda was received on November 3.

The Village does not post it’s draft Minutes or any documents associated with them either in draft form or with the Approved ones.

Two items specifically highlighted by reviewers:

1. Section 64.21 of the GLV Act states that the president and each trustee shall receive compensation only as provided for by ordinance. The ordinance shall specify how the compensation is determined and how it is paid.

Section 64.21 of the GLV charter states that compensation shall be determined by ordinance. If the Village ordinance states that council members cannot get pay increases during their terms, then the pay increase will have to take effect after the next election.

  1. There will be a stand alone update on the Two Lakes Sewer Authority and it’s schedule of meetings.

Village of Bear Lake Council REGULAR MEETING

October 18, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Joanne Schroeder and Ron Ronning

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson

Absent: Jackie Johnson

Guests: Six (6) guests signed in

Motion to Adopt the Agenda as presented with additions by Ronning and seconded by McPherson, motion carried.

Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nays: none

Absent: Johnson

Additions & correction: Pauline Jaquish and Don Brisbin to be added after Reimbursements to General Fund and Act 51 non-motorized money should be under Streets, Trees, Signs, Lights. Sidewalks not under Water.

Public Comment:

  • None

Correspondence: Read by clerk:

  • Resignation letter from council member Joanne Schroeder was received & read by the clerk.

A motion to accept Joanne Schroeders resignation letter was made by Schroeder, seconded by Bass. Motion carried.

Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nays: none

Absent: Johnson

REPORTS:

Approval August 23, 2017 Special Meeting:

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Correction: Misspelling of Health Care Act

Approval September 20, 2017 Regular Meeting:

  • Motion to approve minutes from September 20, 2017 Regular Meeting by Schroeder, seconded by Ronning. Motion Carried.

Aye: Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Abstain: Bass

Absent: Johnson

Corrections: Change holiday banners to winter banners

  • Maintenance Report: Reviewed by Jared Bair. Written report on file with October 2017 minutes
    • Treasurer’s Report: Reviewed by King. Written report on file in the October 2017 minutes binder. o Amendments to Budget 2017-2018 A motion was made to approve amendments as listed below to the 2017-2018 budget by Bass, seconded by Ronning. Motion carried.

General checking/savings total 62,917.23

Water checking only 22,627.80

Money Market Account 10,071.52

Park checking/savings total 19,865.16

Park CD#2 33,065.98

Major Street checking/savings total 38,388.14

Minor Street checking/savings total 13,176.20

Equipment Fund checking/savings total 3,059.65

Honor Bank CD 26,029.93

Motion to accept the Treasurer’s Report as read by McPherson seconded by Bass, motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Aye: Bass, Evans, McPherson Schroeder, Ronning, Bair

Nays: None

Absent: Johnson

Admendments:

General increase by $2,000 Village Board President to $13,500

$1,000 from election

$500 from Gas & Oil

$500 from Print & Publish

Water increase by $1,300 Office supplies

Increase by $4,900 Capital Outlay

Park Increase by $1,779.50 Wages & salaries to $14,779.50

$400 from Operating Supplies

$200 from Bank Charges

$1,179.50 from Equipment Rentals

Increase Garbage collection to $1,700

$300 from Professional Services

Bills to be paid presented by Clerk. List on file in October 2017 minutes folder.

  • o Wages to General Fund: $1,542.51
  • o Equipment Rental to General Fund: $1,257.75

Motion to pay the bills with additional bill by Schroeder, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Addition: Under Park, Bear Lake Improvement Board, $441.00, #531.000.955, Park total bill is $796.66. Total of all bills to be paid – $7,096.73

Reimbursements to the General Fund were read by President Bair.

Reports by Pauline Jaquish – Pauline gave a report on the blighted Variety Building. Bids have been sent for the take down & removal of the Variety Building and have received one bid. Company will need to apply for permits. Safety barriers & CERT team will be in place. The white building behind the Variety Building is back for sale. Information on it can be found at manisteecounty.gov/treasurer

Additional report on AES (Alliance for Economic Success). AES has a one (1) year contract with the county of Manistee.

Jaquish reported that AES has assisted in getting over $300k in grant/trust money for Manistee county & surrounding area.

Don Brisbin announced he will be stepping down from the Bear Lake Improvement Board and wanted to thank the Bear Lake Village Council for their support. It will be up to the BL Improvement board to find a replacement.

Committee Chair Reports:

Park: Park committee met during past month & tonight presented suggestion for new fee structure for the 2017 season.

  • Motion to approve Hopkins Park rate increases and cancellation fees for 2018 by Ronning, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Park rate increases:

Daily $25 to $27 lake front lots
$20 to $22 back lots

Monthly $500 to $550 lake front lots
$450 to $500 back lots

Seasonal $1800 to $1900 lake front lots
$1500 to $1600 back lots

Deposits are half of rate.

Cancellation fees:

Seasonal – less than 30 days of stay ½ deposit, more than 30 days notice -$25.00

Monthly – less than 15 days of stay ½ deposit, more than 15 days notice -$25.00

Daily – less than 7 days of stay ½ deposit, more than 7 days, $10 cancellation fee

  • Motion to have Park Manager do a report on Hopkins Park for each meeting with the Occupancy/Vacancies, Total Deposits, Total Expense, Projects and Park Needs by McPherson, seconded by Bass. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

  • Motion to approve the Hopkins Park ad in the Manistee County Visitors Bureau magazine/website, cost no more than $230 by Ronning, seconded by Bass. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

  • Corrections/additions will be changed to the Village website
  • President Bair will take care of having Charter and Republic services put on hold for the season.
  • Park report by Park manager is on file in the October 2017 file.

Streets, Trees, Signs, Lights, Sidewalks:

Act 51 Non-Motorized money, items and reporting was discussed. The village is in compliance.

Water: President Bair gave an update on the Water Well project. Fleiss & VanderBrink will be reviewing all items before bidding.

Treasurer King reported a new bank account is required to be set up for the USDA payments/escrow for the DPW Maintenance Building & plow truck

  • Motion to open a new account at Honor Bank for DPW & USDA money transfers by McPherson, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Absent: Johnson

Water Ordinance – No Well Ordinance; Evans will work with Johnson, Jared Bair & Gary McBride on this. President Bair will contact Johnson.

Buildings, Grounds & Equipment:

The deposit ($5,000.00) for the new plow truck was made. Additional required items were needed for the truck, per MDOT. An engine block heater was also needed as the truck is parked outside during the winter and a wing blade was added. Total cost of plow truck is $37,690.00. The money will be taken from Major Savings; $5690.00, Minor Savings; $2,000 and Equipment Savings $25,000. As the truck is used Equipment Rental will be charged & money transferred to the Equipment Account.

Motion to write a check for the plow truck for $32,690.00 by Ronning, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

President Bair has changed the amount with the Grant Revenue Sharing to $22,000.00.

Blight/CABA:

CABA: Rick Farfsing reported that CABA supports AES and their help. Their communication & transparency needs improvement. Without AES Bear Lake probably would not have had as much access to grant money, we thank them for their support.

BLIGHT: Blight Officer report on file in the October Minutes folder. Discussion with the Blight Hearing Officer will be needed for some areas of blight. Clerk & President will follow up with Mr. Lutz on paper work.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions October meeting. Report on file in October minute folder.

We are continuing to review the traditional zoning ordinances and form based codes from communities that already have them in place. We want to make sure that whatever is chosen is the right fit for Bear Lake.

Continued discussion on Streetscape, Hopkins Park, open air venues, multi-family housing, music on the deck, bringing business to downtown area (what buildings are available and are the landowners willing to rent them).

Clerk McPherson & Farfsing attended the second half of the Redevelopment Ready Community seminar in Lansing; a state-wide program to teach communities how to be ready for development, invest & reinvest in their communities.

Manistee County Trail Committee Report: McPherson stated next meeting is December 9, 2017.

Bear Lake Improvement Board: McPherson reported lake survey took place the end of August, treated 14 acres this year. Possibility of changing their auditors for 2018. BL Improvement audit will be on their website. Don Brisbin is stepping down as chairman. Next meeting will be December 21, 2017 at 7pm at Bear Lake Township.

Two Lakes Sewer Collaborative: McPherson reported committee had discussion on communication methods with the public. They would like to post their minutes on Bear Lake Village website with links to Pleasanton, Onekama & Bear Lake Township.

Motion to appoint Jeff Bair as the alternate designee for the Two Lake Sewer Collaborative by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Meetings will be the first Wednesday of each month at 4pm at Bear Lake Township Hall, next meeting is November 1, 2017.

Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out. Working with Jeff Harthun for a possible student.

OLD BUSINESS

Healthcare stipend; Motion to give Jared Bair a monthly stipend of $225.00 to begin January 2018 for one (1) year by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder,

Nay: none

Abstained Bair

Absent: Johnson

Appointment of elected positions, clerk & treasurer – Clerk McPherson reviewed ordinance to council. Motion to adopt ordinance to change clerk & treasurer positions from elected to appointed by Schroeder, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

  • Update by clerk McPherson on winter banners & snowflake lights, all on track.

NEW BUSINESS

Clerk McPherson and Treasurer King presented to the council the opportunity of updating & correct set up of Quick Books for both positions. Total cost would $4,900.00 which includes software & set up of Quickbooks. This would be done through Baird, Cotter & Bishop, P.C. Motion to go ahead with the updating and set up of Quickbooks with Baird, Cotter & Bishop by Bass, seconded by McPherson. Motion carried.

Aye: Bass, Evans, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Johnson

Quick review of upcoming budget process by clerk McPherson asking committee chairs to review upcoming needs to report at next meeting.

Follow up on item from September monthly meeting.

  • Schroeder reported the trees have been planted on Wise, Baker property.

COUNCIL COMMENT:

  • None

PUBLIC COMMENT:

  • Don Raiff – thank you to AES for their help in the village with the master plan & approx. $50K in grant money. He would like to see a balance report done on the Blight Elimination Fund at each meeting.
  • Larry Gibson is looking for new CERT Team members. Training class on October 20, 2017.
  • Barb Farfsing had blight concerns regarding properties on Virginia Street & Cody/Lynn Streets. Gibson to follow up.
  • Sally Gibson asked about Council member Schroeder’s vacancy position. A resident in the village will be appointed by the council, per President Bair.

COMING EVENTS

  • Community dinner at Bear Lake United Methodist Church – Thursday 10/19
  • Bear Lake Promoter’s After Hours event – Pleasanton Greenhouse – Thursday 10/26
  • Trunk or Treating event – Tuesday 10/31

Meeting adjourned at 9:04p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

WAGES September 2017 Amounts

Water Fund 591-000-702 $312.00

Park Fund 531-000-702 $1,153.50 – 598.89 = 554.61

Note: $598.89 too much transferred in July 2017 out of Park wages

Major Fund 202-463-702 $396.50

Minor Fund 203-463-702 $279.00

TOTAL $1,542.51

EQUIPMENT RENTAL September 2017 Amounts

Water Fund 591-558-943 $189.75

Major Fund 202-463-943 $712.00

Minor Fund 203-463-943 $356.00

TOTAL $1,257.75

Bills To Be Paid with addition October 18, 2017 Fund

Payee

Amount

Account #

Notes

General

Young, Graham, Wendling PC

200.00

101-265-801

October phone retainer

Koorsen Fire & Security

69.20

101-265-930

Fire extinguisher inspection

Total 269.20

Water

Jackpine Business Center

26.00

591-265-900

Print & Pub

Staples More Account

953.95

591-558-727

new computer & printer

Northwoods Printers

491.98

591-558-727

Water Depart Invoices

Mead & Hunt

144.00

591-558-801

Sampling

Young Graham & Wendling

847.00

591-558-801

Water Well project

Total 2,462.93

Park

Northstar Automotive

171.40

531-000-775

oil & parts – sm red truck – 1/3

BL Ace Hardware

25.57

531-000-775

Rep & Maint

Koorsen Fire & Security

69.19

531-000-775

Fire extinguisher inspection

Bear Lake Improvement Board

441.00

531-000-955

treatment of Bear Lake

West Coast Farm Services

62.50

531-000-775

1/3 of bill, serv to loader

Total 769.66

Major

West Coast Service

62.50

202-463-782

1/3 of bill, serv to loader

West Coast Service

2,223.50

202-265-775

Repairs to dump truck

Koorsen Fire & Security

69.19

202-463-782

Fire extinguisher inspection

Reimbursement to Jared

17.00

202-463-782

Absolute Auto Repair & Tire – repair

Northstar Automotive

171.40

202-463-782

oil & parts – sm red truck – 1/3

Brain’s Auto Parts

98.58

202-463-783

One way plow blade

Auto-Wares Group

11.44

202-463-782

windshield wiper

Total 2,653.61

Minor

Northstar Automotive

171.40

203-463-782

oil & parts – sm red truck – 1/3

Koorsen Fire & Security

69.19

203-463-782

Fire extinguisher inspection

Brain’s Auto Parts

98.58

203-463-783

One way plow blade

West Coast Farm Service

184.00

203-463-782

Repairs to Dump truck

West Coast Farm Service

62.50

203-463-782

1/3 of bill, serv to loader

Total 585.67

Equipment – –

Total Bills to be Paid

6,741.07

August 23, 2017 Special Meeting Minutes

GLV_Handbook_final [pdf]

and OMA_handbook_287134_7 [pdf]

When must the minutes be available – proposed minutes must be made available for public inspection within eight days after the applicable meeting. Approved minutes must be made available for public inspection within five days after the public body’s approval.{MCL 15.269]

When must the minutes be approved – at the board’s next meeting.[MCL 15.269(1)]

 Corrected minutes must show both the original entry and the correction (for example, using a “strikethrough” word processing feature).

MINUTES [Note: Numerous requests to receive a copy of the draft minutes received no response. These Minutes were not approved in September but at the October meeting]

THE VILLAGE OF BEAR LAKE COUNCIL SPECIAL MEETING

Bear Lake Village Hall, 12376 Virginia Street

August 23, 2017 at 6:00pm

Approved Minutes with correction (cmc)

Called to Order by President Bair, 6:01pm

Pledge of Allegiance was said

Roll call: President Bair, Treasurer King, Clerk McPherson Staff; Jared Bair Council: Bass, Evans, Johnson, McPherson, Ronning and Schroeder Absent: Gibson

Guests: six (6) guests signed in

Motion by McPherson to adopt the agenda, seconded by Bass. Motion Carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None

Motion was made by Ronning to pay employee (Jared Bair’s) health insurance with a separate check to be issued at the first pay for the next 3 months, starting in September 2017. Gross $230.10, Federal $0, FICA $14.27, Medicare $3.34, State $9.78. Jared will cover any additional amount due. Seconded by Schroeder. Motion Carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None
Note: Letter received from Blue Cross Blue Shield, the village could not make Jared’s insurance payment as the village was not a “blood relative” according the “Affordable Health Care Act”.

Motion was made by Bass to replace current flags with new banner flags on current poles. Seconded by Evans. Motion carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None Motion was made by Evans to give the Banner Project Committee our full support as they move forward with the winter banners and Christmas light project. We agree to pay the light bill for the Christmas decorations. We understand our only obligations lie in supporting the decisions made by the committee and paying the light bill. Seconded by Ronning. Motion carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None

Motion was made by McPherson to apply for a grant for the Plow Truck through the Local Revenue Sharing Board for the Little River Band of Ottawa Indians/State of Michigan Gaming Compact. Amount requested, $39.500.00. Seconded by Ronning.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair o Nay: None

Motion was made by Evans to change Village Office Hours to Tuesday, Wednesday and Thursday, 1pm -3pm. Seconded by Bass.
o Yay: Bass, Evans, Johnson, Ronning, Schroeder and Bair
o Nay: None
o Abstained: McPherson Note: Treasurer hours will be Tuesday 2pm -6pm and Wednesday 1pm -3pm

Motion was made by McPherson to release our current Water Well Project attorney, Randy Hryns, terminate exsisting legal agreement with Bittner/Jennings, seconded by Bass. Motion carried. o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None

Motion was made by Ronning to accept legal service agreement with Young, Graham and Wendling, with correct spelling of “Michigan”, seconded by Schroeder. Motion carried.
o Yay: Bass, Evans, Johnson, McPherson, Ronning, Schroeder and Bair
o Nay: None Public Comment:
o Don Raiff asked if village deck could be used for music/entertainment or in Hopkins Park? Yes, contact President Bair or Clerk McPherson. David King was concerned about the sound for campers. Barb Farfsing stated there is a group looking at grants from the Traverse City Arts Council for entertainment on the deck.

Adjournment at 6:58pm Respectfully submitted by Clerk McPherson

Village of Bear Lake Council Trustee vacancy

Registered voters who reside in the Village of Bear Lake may apply to fill the vacancy created by the resignation of Joanne Schroeder at the October 2017 Council meeting.

Submit written requests to:

Attention Village Council, Village of Bear Lake
P. O. Box 175, 12376 Virginia Street
Bear Lake, MI  49614

This will fill a Trustee seat until the November 2018 General Election.

The Seat may be filled at the November 15, 2017 Village Council Meeting.(7pm)

Village of Bear Lake Council Meeting 10/18/17 Audio

A professional sound engineer has clarified what he could but certain sections are very difficult to hear.

It should also be noted that the conference line connection failed before the end of the meeting.

No Agenda, Finance Reports or draft August 23 Minutes are available.