Village Council meets tonight, Wednesday September 20 at 7pm.

We regret we are unable to provide tonight’s Agenda, August 23rd Draft Minutes or any business documents as in spite of numerous requests by multiple individuals under both – the Open Meetings Act (OMA) is 1976 PA 267, MCL 15.261 through 15.275 and the Village’s Title VI Policy none have been received.

Multiple requests have been made to confirm the reasonable access to attend the meeting via Conference Call, we can’t confirm this service will be available at:

Time: 5 minutes before 7pm
Phone number:1.302.202.1107 (this maybe a long distance call with charges for some – in which case we suggest calling in via Skype or Google VOIP service)
Conference Code: 149002
Please observe the Meeting protocols.

Articles of Incorporation Two Lakes Sewer Authority

  1. For a review of the process to this point see the previous article.
  2. This notice was published once on July 29, 2017 in the Manistee News Advocate. A one time publication is all that is required under PA 233.

WHEREAS, The purpose of the Authority is to plan, design, engineer, finance, construct, and operate a public sewage disposal system serving sewage districts within the constituent municipalities of Onekama Township, Pleasanton Township, Bear Lake Township, and the Village of Bear Lake, and transporting the collected wastewater for treatment to the facilities of the Little River Band of Ottawa Indians; and

WHEREAS, the incorporating governmental units of this sewer authority are Onekama Township, Pleasanton Township, Bear Lake Township, and the Village of Bear Lake, located in Manistee County, Michigan; and

WHEREAS, the incorporating governmental units shall be constituent municipalities of this sewer authority as defined in MCL 124.281.

ARTICLE ONE – NAME

The name of this authority is the Two Lake Collaborative Sewer Authority, the Authority, with its principal office located at the Onekama Township Hall, 5435 Main Street, PO Box 458, Onekama, MI 49675, or at such other location determined by the Authority Board.

ARTICLE TWO – MUNICIPALITIES

The incorporating municipalities are Onekama Township, Pleasanton Township, Bear Lake Township, and the Village of Bear Lake, located in Manistee County, Michigan. The incorporating municipalities are constituent municipalities of the Authority.

ARTICLE THREE – STATUTORY AUTHORIZATION

The Authority is incorporated and formed as a municipal authority and public body corporate as authorized by Act 233 of 1955 as amended, Municipal Sewage and Water Supply Systems, MCL 124.281 et seq.

ARTICLE FOUR – PURPOSE

The purpose of the Authority is to plan, design, engineer, finance, construct, and operate a public sewage disposal system serving sewage districts within the constituent municipalities of Onekama Township, Pleasanton Township, Bear Lake Township, and the Village of Bear Lake, and transporting the collected wastewater for treatment to the facilities of the Little River Band of Ottawa Indians, an Indian Tribe as defined in MCL 124.281(c) with which the Authority can contract for wastewater treatment.

ARTICLE FIVE – POWERS

The Authority shall have all of the powers enumerated in the Act (233 of 1955) by which the Authority can adopt bylaws for the regulation of its affairs and the conduct of its business, adopt an official seal, maintain an office, sue and be sued, determine the location and design of a sewage disposal system and the construction, financing, and operation of the sewage disposal system, issue bonds of the Authority for any of its corporate purposes, adopt and promulgate rules and regulations for the use of the sewage disposal system, and acquire, hold and dispose of real and personal property in the exercise of Authority powers and the performance of Authority duties, and all other and related powers enumerated in the Act.

ARTICLE SIX – DUTIES

The Authority shall plan, design, engineer, develop, finance, construct, acquire, operate and maintain a sewage disposal system by agreement with the constituent municipalities and for the benefit of the customers who receive sewage disposal service. As a municipal authority and a public body corporate, the Authority shall comply with the Michigan Open Meetings Act and Freedom of Information Act.

ARTICLE SEVEN – RULES AND REGULATIONS

The Authority shall adopt rules and regulations by resolution of its governing body with a concurring resolution adopted by the governing body of each constituent municipality, and according to procedures specified in the Act.

ARTICLE EIGHT – TERM OF EXISTENCE

The Authority shall continue in existence until dissolved by the constituent municipalities or by law, but the Authority shall not be dissolved if dissolution will operate as an impairment of any contract of the Authority.

ARTICLE NINE – FISCAL YEAR

The fiscal year of the Authority shall be January 1st through December 31st.

ARTICLE TEN – GOVERNING BODY

The governing body of the Authority shall be its Board (the Board) composed of one voting representative appointed by each constituent municipality, who shall be an elected member of the governing body of the appointing constituent municipality. The members of the Board shall serve at the pleasure of the legislative body of the appointing constituent municipality and may be removed at any time with or without cause by the legislative body of the municipality which such Board member represents.

Upon approving and adopting these Articles of Incorporation, each constituent municipality shall appoint its first voting representative on the Board of the Authority.

Within 30 days of the effective date of the formation of the Authority, the appointed members of the Board shall qualify by taking an oath of office and holding an organizational meeting of the Board.

ARTICLE ELEVEN – VACANCIES

In the event of a vacancy on the Board, the legislative body of the constituent municipality selecting such representative shall fill the vacancy within 30 days.

In the event of a vacancy in any office of the Board, such vacancy shall be filled by the Board for the unexpired term. In case of the temporary absence or disability of any officer, the Board may appoint some person temporarily to act in his or her stead except that in the event of the temporary absence or disability of the Chair, the Vice-Chair shall so act. All persons serving in the offices of Chair, Vice-Chair, or Secretary shall be members of the Board; the person serving as Treasurer may be a member of the Board, but need not be.

ARTICLE TWELVE – BOARD MEETINGS

The Board shall meet annually for its organizational meeting on the first Wednesday in January. If the Board elects to have regular meetings, these meetings of the Board shall be held at such time and place as shall be prescribed by resolution or motion of the Board. Special meetings of the Board may be called by the Chair or any two (2) Board members, by serving written notice of the time, place and purpose, upon each member of the Board personally; or by leaving it at the Board member’s place of residence or delivering it via facsimile, email or text message to his or her home or office at least eighteen (18) hours prior to the time of the meeting; or by depositing the same in a United States Post Office or mail box within the limits of the Authority at least seventy-two (72) hours prior to the time of the meeting, enclosed in a sealed envelope properly addressed to the Board member at his or her home or office address, with first class postage fully prepaid. Any member of the Board may waive notice of any meeting either before or after the holding thereof. Any meeting at which all members of the Board are present shall be a legal meeting for the conduct of business, notwithstanding that written notice was not provided in the manner set forth above, provided that public notice of such meeting of the Authority was given in accordance with the provisions of the Open Meetings Act. At least a majority of the membership of the Board shall be required for a quorum. Each Board member shall have one (1) vote.

The Board shall act by motion, resolution or ordinance. For the passage of any motion, resolution or ordinance, the execution of any contract, and all other matters, there shall be required a majority vote of all of the members of the Board (three out of four), unless the unanimous vote of all Board members is required by these Articles.

Public notice of all organizational, regular, special or rescheduled regular or rescheduled special meetings of the Board shall be given pursuant to the applicable provisions of The Open Meetings Act.

The Board shall have the right to adopt bylaws governing its procedures and regulating the affairs of the Authority which are not in conflict with the terms of the Act, any other statute or these Articles. The Board shall have the right to establish rules and regulations in accordance with the Act for the use or administration of any Authority sewage disposal system or facility, by resolution and with concurrence by resolution of constituent municipalities. All actions of the Board of the Authority shall be governed by generally accepted rules of parliamentary procedure, fairness, civility, and common sense, not inconsistent with these Articles, the Authority ByLaws, or applicable law.

The Board shall keep minutes of its proceedings. The minutes shall show how each member voted and each member shall vote upon all motions, resolutions and ordinances unless disqualified from voting thereon by reason of any direct or indirect personal interest as defined by the conflict of interest laws of the State of Michigan. All votes shall be “yes” or “no”.

ARTICLE THIRTEEN – OFFICERS AND BOARD AFFAIRS

The Board shall appoint the officers of the Authority annually by majority vote, and each officer shall be a member of the Board to qualify for appointment, except the Treasurer who need not be a Board member to qualify for appointment. The officers of the Authority shall be the Chair, Vice-Chair, Secretary and Treasurer. The Chair of the Board shall be the presiding officer.

Except as otherwise provided, he or she shall not have any executive or administrative function within the Authority other than as a member of the Board. In the absence or disability of the Chair, the Vice-Chair shall perform the duties of the Chair. The Secretary shall be the recording officer of the Board. The Treasurer shall be custodian of the funds of the Authority and shall provide a bond conditioned upon the faithful performance of the duties of his or her office. The cost of this bond shall be paid by the Authority. All money shall be deposited in a bank(s) to be designated by the Board, and all checks or other forms of withdrawal shall be signed by the Chair and the Treasurer or Secretary. The officers of the Board shall have such other powers and duties as may be conferred upon them by the Board.

The members of the Board and such officers thereof who also are members of the Board shall be paid no compensation; provided, however, that the Board may authorize the payment of the actual expenditures of any member or officer incurred in connection with the business of the Authority.

Bonds issued by the Authority, and interest coupons relating to the bonds shall be executed in the name and on behalf of the Authority by its Chair and Secretary.

The Board shall prepare, adopt and submit to their respective legislative bodies of the constituent municipalities an annual budget covering the proposed expenditures to be made for organizing and operating the Authority and for the necessary funds required from each constituent municipality for the next fiscal year beginning January 1. Such budget shall be submitted to each constituent municipality on or before October 1 of the previous fiscal year. No budget shall be adopted unless approved by a 3/4ths vote of the members of the Board; provided, however, that no obligation shall be assumed by the Authority which may then or at any time in the future become in whole or in part the individual liability of any constituent municipality without the prior consent of the constituent municipality; and provided further, that any constituent municipality may withdraw from the Authority at any time prior to the incurrence of indebtedness by the Authority for which the constituent municipality may incur an individual liability without any obligation whatsoever, and may also withdraw after the assumption of indebtedness by the Authority for which the individual constituent municipality has by its prior agreement incurred an individual liability, but in the case of such latter withdrawal, the consent of the creditor shall be obtained or the individual obligation assumed by the withdrawing member shall be paid by the withdrawing constituent municipality on terms satisfactory to the creditor.

During such times as the only Authority bonds outstanding are for a project or projects located exclusively in and benefitting solely one of the constituent municipalities, the constituent municipality where the project or projects are located and which is solely benefitted shall pay all of the expenses for the operation and maintenance of the Authority including, without limitation, the treasurer’s bond fee and all legal, accounting and audit fees.

The basic funding formula for each constituent municipality of the Authority shall be determined by the Authority Board with the unanimous vote of all Board members. The funding formula determined by the Authority Board shall be based on a pro-rata share of project costs, number of customers, REU’s, or any other factors determined by the Authority Board.

The provisions of this Article shall be considered controlling over all other provisions of these Articles of Incorporation to the extent of any conflict with them.

ARTICLE FOURTEEN – PROPERTY ACQUISITION

The Authority shall possess all powers necessary to carry out the purposes of the Authority. The Authority may acquire property by purchase, construction, lease, gift, exchange, devise or condemnation, either within or without its corporate limits, and may hold, manage, control, sell, exchange or lease such property. For the purpose of condemnation it may proceed under the provisions of Act 149, Public Acts of Michigan, 1911, as amended, or any other statute that grants a municipality or public body the authority to acquire private property for public use.

ARTICLE FIFTEEN – PROJECTS

The Authority and its constituent municipalities may enter into a contract or contracts providing for the planning, design, engineering, acquisition, purchase, construction, improvement, enlargement, extension, operation and financing of a sewage disposal system as authorized and provided in the Act.

However, the Authority shall not plan, design, engineer, acquire, purchase, construct, improve, enlarge, extend, operate or finance a sewage disposal system within any constituent municipality without the prior written approval of the legislative body of that constituent municipality. The Authority can enter contracts with any of its constituent municipalities to purchase, acquire, construct, operate and maintain a sewage disposal system, but no contract shall be for a period exceeding forty years.

ARTICLE SIXTEEN – SALE OF BONDS

For the purpose of obtaining funds for the planning, design, engineering, acquisition, construction, improving, enlarging or extending of a sewage disposal system, the Authority may, by ordinance or resolution duly adopted by it, issue its negotiable bonds, secured by the contractual full faith and credit pledges of each contracting municipality, in accordance with and subject to the provisions of the Act.

ARTICLE SEVENTEEN – EMPLOYEES

The Board shall have the power to hire employees to carry out the functions of the Authority and to establish compensation for them.

ARTICLE EIGHTEEN – AUDIT

The Board shall cause an annual audit to be made of its financial transactions by a certified public accountant and shall furnish a copy to each constituent municipality.

ARTICLE NINETEEN – PUBLICATION

These Articles shall be published once in the Manistee News Advocate, Manistee, Michigan, which newspaper has general circulation within the territory encompassed by the Authority. One (1) printed copy of the Articles of Incorporation as printed in this newspaper, certified as a true copy thereof as provided below, with the date and place of publication shown by a publisher’s affidavit of publication attached thereto, shall be filed with the Secretary of State and also the Clerk of the County of Manistee after the execution and publication has been completed.

The Onekama Township Clerk is hereby designated as the person to cause these Articles of Incorporation to be published, certified and filed with the Secretary of State and the Manistee County Clerk.

All expenses for the publication of these Articles and all other expenses incurred in the incorporation and establishment of the Authority shall be paid by the constituent municipalities.

ARTICLE TWENTY – EFFECTIVE DATE

This Authority shall become effective upon the filing of certified copies of these Articles of Incorporation with the Secretary of State and the Manistee County Clerk.

ARTICLE TWENTY ONE – AMENDMENTS

These Articles of Incorporation may be amended at any time to permit a municipality to become a member of the Authority, if such amendment to the Articles of Incorporation is adopted by the legislative body of the county, city, village, township or charter township proposing to become a member, and if the amendment is adopted by the legislative body of each constituent municipality of the Authority. Other amendments may be made to these Articles of Incorporation at any time if adopted by the legislative body of each constituent municipality of the Authority. Any amendment shall be endorsed, published, certified and filed in the same manner as the original Articles of Incorporation, except that the filed and printed copies shall be certified by an officer of the Authority.

These Articles have been adopted by the four incorporating municipalities, as set forth in the following endorsements, and in witness whereof the designated officials of each constituent municipality have endorsed thereon a statement of such adoption.

The foregoing Articles of Incorporation were adopted by the Onekama Township Board of Trustees, County of Manistee, State of Michigan, at a meeting duly held on the 5th day of July, 2017.

David Meister. Michelle Johnson
Onekama Township Supervisor. Onekama Township Clerk

The foregoing Articles of Incorporation were adopted by the Pleasanton Township Board of Trustees, County of Manistee, State of Michigan, at a meeting duly held on the 13th day of July, 2017.

Carol Merrill. Amy Cross
Pleasanton Township Supervisor. Pleasanton Township Clerk

The foregoing Articles of Incorporation were adopted by the Bear Lake Township Board of Trustees, County of Manistee, State of Michigan, at a meeting duly held on the 18th day of July, 2017.

Jeff Harthun. Deanna Pattison
Bear Lake Township Supervisor. Bear Lake Township Clerk

The foregoing Articles of Incorporation were adopted by the Bear Lake Village Council, County of Manistee, State of Michigan, at a meeting duly held on the 19th day of July, 2017.

Jeff Bair. Cindi McPherson
Village of Bear Lake President. Village of Bear Lake Clerk

Drafted by:
Eric D. Williams
524 N. State Street
Big Rapids, MI 49307
(231) 796-8945
edw1@att.net

Two Lakes Sewer Authority – update

At the July, 2017 Village Council Meeting the following Resolution was passed.

articles_of_incorporation_two_lake_june_2017

The Two Lakes Sewer Authority has been formed under Municipal Sewage and Water Supply Systems Act 233 of 1955 – to read the narrative of PA 233 click on this link from the State of Michigan.

And for the rights of affected citizens to petition – see this link.

124.282 Incorporation of authority by municipalities; purpose; adoption of articles of incorporation; endorsement; territory; publishing and filing articles of incorporation; effective date; presumption of validity.

Sec. 2.

(1) Any 2 or more municipalities may incorporate an authority for the purpose of acquiring, owning, improving, enlarging, extending, and operating a sewage disposal system, a water supply system, a solid waste management system, or a combination of systems by the adoption of articles of incorporation by the legislative body of each of the municipalities. The fact of the adoption shall be endorsed on such articles of incorporation by the chairperson of the county board of commissioners and the county clerk in case of a county; the mayor and clerk in case of a city; the president and clerk in case of a village; and the supervisor and clerk in case of a township, in form substantially as follows:

“The foregoing articles of incorporation were adopted by
the ……………… of the …………. of ………….
County Michigan, at a meeting duly held on the …………. day
of ………, 19….
……………………………
……………………. of said
……………………………
……………………. of said
…………………………..”

(2) The authority shall be comprised of the territory lying within the incorporating municipalities. The articles of incorporation shall be published at least once in a newspaper designated in the articles and having general circulation within the territory encompassed by the authority. One printed copy of the articles of incorporation certified as a true copy by the person or persons designated for the certification, with the date and place of the publication, shall be filed with the secretary of state and the clerk of the county within which the territory or the major portion of the territory is located. The authority shall become effective at the time provided in the articles of incorporation. The validity of the incorporation shall be conclusively presumed unless questioned in a court of competent jurisdiction within 60 days after the filing of the certified copies with the secretary of state and the county clerk.
History: 1955, Act 233, Eff. Oct. 14, 1955 ;– Am. 1981, Act 154, Imd. Eff. Nov. 19, 1981
© 2015 Legislative Council, State of Michigan

MUNICIPAL SEWAGE AND WATER SUPPLY SYSTEMS (EXCERPT)
Act 233 of 1955
124.288 Municipality or Indian tribe desiring to contract with authority; authorization; resolution; notice; contents; execution and delivery of contract; effective date; petition requesting referendum upon contract; voting; effect of action taken prior to effective date of subsection (2); special election; verification of petition signatures; number of registered electors.

Sec. 8.

(1) A municipality or Indian tribe desiring to enter into a contract with the authority under section 7 shall authorize, by resolution of its governing body, the execution of the contract. After the adoption of such a resolution by a municipality, the municipality shall publish a notice of the resolution in a newspaper of general circulation in the municipality. The notice shall state all of the following:

(a) That the governing body has adopted a resolution authorizing execution of the contract.

(b) The purpose of the contract.

(c) The source of payment for the contractual obligation.

(d) The right of referendum on the contract.

(e) Other information that the municipality’s governing body determines to be necessary to adequately inform all interested persons of the nature of the obligation.

(2) A contract under subsection (1) may be executed and delivered by the municipality upon approval by its governing body without a vote of the electors on the contract, but the contract shall not become effective until the expiration of 45 days after the date of publication of the notice. If within the 45-day period a petition signed by not less than 10% or 15,000, whichever is less, of the registered electors residing within the limits of the municipality is filed with the clerk of the municipality requesting a referendum upon the contract, the contract shall not become effective until approved by the vote of a majority of the qualified electors of the municipality voting on the question at a general or special election. If, before November 19, 1981, a municipality published a resolution authorizing the execution of a contract under this section in substantial compliance with this section as then in effect, and the referendum period formerly provided by this section expired, but the bonds were not issued, the resolution and the publication of the resolution are valid and, if a petition for a referendum on execution of the contract was not signed and filed within the time period formerly provided by this section, the contract may be executed and shall become effective without submitting the proposition for approval to the electors, or if a petition was so signed and filed, the contract may be executed and become effective if approved at an election as formerly provided in this section. A special election called for the purpose provided in this section shall not be included in any statutory or charter limitation as to the number of special elections to be called within any period of time. Signatures on the petition shall be verified under oath as the actual signatures of the persons whose names are signed to the petition. The clerk of the municipality has the same power to reject signatures as city clerks under section 25 of the home rule city act, 1909 PA 279, MCL 117.25. The number of registered electors in any municipality shall be determined by the registration books as of the date of the filing of the petition.

History: 1955, Act 233, Eff. Oct. 14, 1955 ;– Am. 1981, Act 154, Imd. Eff. Nov. 19, 1981 ;– Am. 2009, Act 166, Imd. Eff. Dec. 14, 2009
© 2015 Legislative Council, State of Michigan

The Articles of Incorporation were published once in the Manistee News Advocate on July 29, 2017.

A copy in PDF format can be read by clicking on the link below. 

00689064_proof (1)

Due to it’s length our volunteer has not yet been able to transcribe to a text readable format – it will be posted as text, and in text readable pdf format, in its entirety later today.

July, 2017 Village Council Meeting Minutes and Sewer question

The Minutes for July 19 were approved without corrections at the August 16, 2017 Meeting.

As the public was unable to attend via conference call the following was not corrected.

“• Judy Phann from Onekama Township spoke on the sewer project & her belief it is in the best interest of the areas involved.”

The following was read by Judith Spohn of Concerned Citizen of Portage Lake and has been provided to Bear Lake News:

Onekama Township spearheaded this multi-municipality sewer authority beginning in April 2015. This action became necessary because the Portage Point Inn developer is in violation with the DEQ.

The violation notice is because the current septic system at the Inn is at capacity, therefore the developer CAN NOT build, install or renovate anything that requires additional waste water disposal.

The violation notice gave the developer two options:

1. Install a Sequencing Batch Reactor or

2. Connect to the Onekama Village sewage treatment facility. The second option, connecting to the Onekama Village system, was explored and is able to be done with the installation of an additional pond. The cost to the developer would be about $2 million.

Remember, this is an infrastructure cost that is the responsibility of the developer, not that of the surrounding communities.

Because the per capita income of Onekama Township is too high to qualify for grant money, a new sewer district was created. The new sewer district had to specifically include Arcadia Township and Bear Lake Village to lower the per capita income level and make grant money to build a sewer system more likely available.

NOTE, there is no guarantee that grant money will be available.

Arcadia Township has voted NO to this sewer authority because they had done a needs study that found a sewer system was not required at this time AND they want to be in control of their cost for sewage disposal rather than granting that power to a separate political entity. As well, and of equal importance, a majority of Arcadia residents agreed that they had no responsibility to pay for the Portage Point Inn developer’s sewer cost.

The Two Lake Collaborative Sewer Authority is to operate under Act 233 of the State of Michigan. Act 233 gives only ONE chance for the public to have a voice in the decision making. http://legislature.mi.gov/doc.aspx?mcl-Act-233-of-1955

That chance comes when your Township[Village] has authorized, by Resolution, signing a contract with the Two Lakes Sewer Authority for management of the project.

After the Resolution is adopted, theTownship[Village] must publish a notice of the Resolution in the newspaper (Manistee Advocate) and state that there is a right to a referendum on the contract to manage the sewer system.

The resolution will not become effective until 45 days after it is passed.

If within this 45 days period, a petition signed by not less than 10% or 15,000, whichever is less, of the registered voters residing within the limits of the municipality is filed with the Clerk requesting a referendum upon the contract, the contract shall not become effective until approved by the VOTE OF A MAJORITY of the qualified voters of the municipality voting on the question at a general or special election. (MCl 124.288).

FACTS ABOUT JOINING THE SEWER AUTHORITY:

-TheTownship[Village] must decide whether it will become an incorporator of the Sewer Authority by approving the Articles of Incorporation. THIS IS NO SMALL DEAL.

-It appears to be sold as just a means to get the USDA Rural Development Grant application done, but it is more than that.

-The Articles of Incorporation create the Sewer Authority which is a POLITICAL ENTITY with all the powers and liabilities that go along with it including the right to be sued.

-By becoming a part of the Sewer Authority, theTownship[Village] becomes part of a political entity.

-A VOTE OF A MAJORITY OF THE MUNICIPALITIES (3 out of 4) has the power to pass resolutions that will affect ALL of the municipalities.

-Strangely, ACCORDING TO THE ARTICLES OF FINCORPORATION, the purpose of the Sewer Authority includes creating the sewage disposal system, but specifically includes transporting the wastewater for treatment at the facilities of the Little River Band of Ottawa Indians.

-This is concerning, because the USDA Rural Development Grant Application

REQUIRES AT LEAST 2 ALTERNATIVE TREATMENT OPTIONS TO BE EXPLORED AND PRESENTED and to date this has not been done.

-IF THE TOWNSHIP[Village] JOINS THE SEWER AUTHORITY, WILL IT BE RESTRICTED TO USING ONLY THE LITTLE RIVER BAND’S TREATMENT FACILITY EVEN IF ANOTHER OPTION PROVES MORE FEASIBLE AND PRUDENT?

-Finally, as stated “A participating local unit of government can stop participation at any time” is misleading. Once a Township[Village] joins the Sewer Authority, it cannot withdraw once the Authority has incurred debt unless it receives the CONSENT OF THE CREDITORS and on the terms, including financial terms, of the creditors.

-THE AUTHORITY WILL INCUR DEBT IMMEDIATELY IN THE FORM OF ENGINEERING COSTS AND ATTORNEY FEES.

Special Village of Bear Lake Council Meeting tonight, 6pm, August 23, 2017

SPECIAL MEETING NOTICE
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE
will be having a Special Meeting on:
Banners
Plow Truck Grant
Employee Insurance
Village Office Hours
Meeting date: Wednesday, August 23, 2017
Meeting Time: 6pm
Location: Bear Lake Village Hall
12376 Virginia Street
Bear Lake, Michigan 49614

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above 18 hours in advance to request mobility, visual, hearing, or other assistance.

Cindi McPherson
Village Clerk
August 22, 2017 posted

Note: the request for reasonable accommodation via speakerphone service has been confirmed.

Bear Lake Village Council meetings may now be accessed via telephone conference call.

Date:Wednesday, July 19, 2017
Time:7pm
Phone number:1.302.202.1107 (this maybe a long distance call with charges for some – in which case we suggest calling in via Skype or Google VOIP service)
Conference Code: 149002
Please observe the Meeting protocols.

No Village Council recording tonight

Our apologies – the Village did not activate its conference line. If you tried to call in and got no response please let us know?

A noise cancelling microphone had been donated and delivered to the Village Treasurer today.

On Wed, Aug 16, 2017 at 3:38 PM, Cindi McPherson, Clerk <bearlakeclerk@gmail.com> wrote:

There is no meeting at 6:30pm this evening.

I have no dates, times or locations of meeting nor any minutes for the sewer meetings..
If and when I do receive those I will add them to the calendar. I am not sure how the minutes will be shared.
We will not be using the device you dropped off as we use our office phone for the call in.
You can pick it up during regular business hours
From: “Cindi McPherson, Clerk” <bearlakeclerk@gmail.com>
Date: August 16, 2017 at 5:36:51 PM EDT
Subject: Re: Bear Lake council meet Aug 16, 2017

We have provide reasonable accommodations; a phone call-in service with our office phone (as your group has requested) for individuals to call in.  The phone is placed in the center of the table.  There are not emails or texts coming through but possibly other individuals calling in that gives a tone.

And as you stated the 302 area code is for conference calls, just a reminder, some calls could be charged.

Cindi McPherson, Clerk

PROPOSED AGENDA Village of Bear Lake Council Meeting August 16, 2017

Many individuals complained about the audio quality of last month’s meeting. A noise cancelling microphone has been donated if someone would be willing to take it to tomorrow night’s meeting and give it to the Council for future use.

[Update: Thank you to the two residents who delivered the microphone to the Village Treasurer this morning 8/16 for use in tonight’s and all future broadcast meetings.]

PROPOSED AGENDA

Village of Bear Lake Council Meeting

August 16, 2017

7:00 p.m. – Village Hall

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL
ADOPTION of AGENDA
Additions:
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:

REPORTS/DISCUSSION
MINUTES APPROVAL:
 Regular Meeting July 19, 2017
VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:
 Approval of Treasurer’s Report


 Amendments:
BILLS to be PAID:


REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
 PARK:
 STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
 WATER:
o Water Ordinance – held from June meeting
 BUILDINGS, GROUNDS, EQUIPMENT:
 BLIGHT/CABA:
o CABA :
o Blight Enforcement Officer report:
 PLANNING COMMISSION:
 MANISTEE COUNTY TRAIL COMMITTEE REPORT:
 BEAR LAKE IMPROVEMENT BOARD REPORT:
 AD HOC COMMITTEE: Policy, Resolution &amp; Ordinance Committee – No report
OLD BUSINESS:
 Appointment of elected positions

NEW BUSINESS:
 Laura Heintzelman from AES – CABA
 Rob Carson &amp; Tamara Buswinka – US 31 corridor
 Mead &amp; Hunt – Ben
 Holiday banner purchase
Follow up on items from July’s council meeting:
 FOIA Detailed Cost Itemization changes.

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum)
Note: Members of the public will speak only when recognized by the chair person.
Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:
 Community Garage Sales, Saturday, August 19
ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:
WAGES July 2017 Amounts

Major Street $191.48
Minor Street $191.48
Park Fund $2560.89
Water Fund $559.00
TOTAL $3502.85
EQUIPMENT RENTAL July 2017 Amounts
Major Street $165.32
Minor Street $165.32
Water Fund $190.49
TOTAL $521.13

Financial implications of infrastructure projects

A reminder – the function of this news media is to provide information not pass judgement.

No one in this community is opposed to progress but how to pay for, and ensure a fair and equitable financial distribution and timeline requires basic financial information. In order for residents to give proper consideration to their potential financial obligations a full disclosure is preferred.

The graphic above comes from this official web site

https://www.accessmygov.com/MunicipalDashboard/FinancialData?uid=2090

 

The following is a depiction of actual financial data supplied by the Village in it’s accounting spreadsheets.

There are 3 major infrastructure projects being proposed.

The costs are divided by the latest official US Census figures.

Obviously the actual sewer transmission costs will depend on the extent of service connections within the Village and whether transmission is gravity or pumped fed. One item of concern in the preliminary language lists REU’s by Lot, not parcel. The final household obligation will depend on the ratio of loan to grant funding, connection fees and unfunded obligations to remove prior septic systems plus necessary household electrical upgraded.

village financial position

The Village amended it’s budget in June:

  • At the request of the USDA & Rural Development, repayment of loan for construction of new DPW building (approx.. $310k over 30 yrs.) must be amended into the 2017-2018 Village Budget. Loan repayment per month approx.. $1,225-$1500) ▪ Motion to amend the budget for repayment of DPW building in 2017-2018 Budget as follows: General $1,800, Water $7,200, Park $1,800, Major $3,600, Minor $3,600, by Bass, seconded by McPherson. Motion Carried 

A member of the Bear Lake News Board asked for more information concerning this item.

Hi Cindi
The June meeting of the Village Council indicates that a request was made by the USDA and Rural Development that the Village amend the Budget to reflect the monthly loan repayment for the new DPW building. I would like to formally request copies of any and all documents sent to the Village by the USDA and Rural Development regarding this matter.
Thank you

This was the response:

From: “Cindi McPherson, Clerk” <bearlakeclerk@gmail.com>
Date: July 14, 2017 at 2:12:43 PM EDT
Subject: Re: FOIA – USDA AND RURAL DEVELOPMENT LOAN LETTER RE: BUDGET AMENDMENT
I received a call from AES which stated we needed to show repayment of the loan for the DPW building in our budget.  There were no documents involved.
Cindi McPherson, Clerk
Village of Bear Lake
And in response:
Thanks for your prompt response, Cindi. Sounds like will have to FOIA from USDA and Rural Development as I am sure they would have to put a requirement such as this in writing.
I’m surprised that the Village would not want something in writing to back up the request and the need to amend the budget.
Thanks.
**************
July 11:

Good afternoon,

we are concerned about this item in the June Village of Bear Lake Minutes:
  1. “At the request of the USDA & Rural Development, repayment of loan for construction of new DPW building (approx.. $310k over 30 yrs.) must be amended into the 2017- 2018 Village Budget. Loan repayment per month approx.. $1,225-$1500)▪ Motion to amend the budget for repayment of DPW building in 2017-2018 Budget as follows: General $1,800, Water $7,200, Park $1,800, Major $3,600, Minor $3,600, by Bass, seconded by McPherson. Motion Carried

Yays: Bass, Evans, Johnson. McPherson, Ronning, Schroeder, Bair

Nays: None”

Under Michigan Freedom of Information Act Public Act 563 of 2014:

Please tell us, when did discussions commence regarding this loan? When was this discussed at a public meeting? As this intends to place an escrow and commit the General Fund does this require a published Notice of Intent? Does this loan require a renegotiation of the Qualifying Statement to authorize exceeding the Village debt to revenue ratio?

Vern Best

No response was received other than that already posted here REVISED FOIA Request Response Letter (2)

Here are the proposed construction plans:

BEAR LAKE PEC

Preliminary_Progress_6-22-16

Changes to FOIA policy

The reasonable rights of residents to ask and receive information about how their local government expends their taxes would seem to be a given.

In the majority of local governments, open and transparent 2 way communication between the elected and those who elected them is seen as both a public responsibility of service.

At the July meeting the following was enacted:

  • FOIA Detailed Cost Itemization/FOIA Policy & Summary
  •  A motion was made to change the wording from 15 minutes to one (1) minute increments (where it applies) when charging for a FOIA request for Labor Cost, by Bass, seconded by Johnson. Motion carried.

Aye: Bass, Evans, Johnson, McPherson Ronning, Bair

Nay: none

Absent: Schroeder

  • Second motion to FOIA Detailed Cost Itemization/FOIA Policy & Summary o A motion was made to start new price change immediately on FOIA Detailed Cost Itemization by Bass, seconded by Johnson. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

Nay: none

Absent: Schroeder

Although the audio recording is poor, a proviso was made to have a legal opinion on this matter before instituting.

This cost itemization is now published to the Village web site. http://www.bearlakemichigan.org/foia.html

 

Changing status of an elected to an appointed postion

In the July Minutes the following was discussed:

  • Clerk discussed possibility of changing Clerk & Treasurer’s positions from elected to appointed. Discussion was held clerk will follow up with information to the council.

In response to this issue from July 19 meeting:

Change the position of clerk and/or treasurer from elected to appointed. (MCL 62.1) The proposed ordinance requires adoption by a vote of two-thirds of the council. It cannot take effect for 45 days following adoption, during which time a petition signed by 10 percent of the registered voters can force a referendum on the issue.
Sample ordinances to appoint the clerk and treasurer are available in Appendices 6 and 7 of the Michigan Municipal League GLV Handbook. Page 111
The Village of (Name of Village) ordains:
Section 1. Establishment of office As authorized by section 1(3) chapter II of the General Law Village Act (1895 PA 3, as amended), the village clerk shall be chosen by nomination by the village president and appointment by a majority vote of the village council.
Section 2. Term of office The term of office of the village clerk shall be two years, beginning [date], after the clerk’s appointment.
Section 3. Effective date This ordinance shall take effect 45 days after the date of its adoption, unless a petition signed by not less than ten percent of the registered electors of the village is filed with the acting village clerk or village office within such 45 days. If a petition is filed within such period of time, this ordinance shall then take effect only upon its approval at the next general village or special village election held on the question of whether the ordinance shall be approved. Notice of the delayed effect of this ordinance and the right of petition under this section shall be published separately at the same time and in the same manner as the ordinance or a notice of the ordinance is published in a local newspaper of general circulation.
Section 4. Adoption This ordinance shall be adopted by an affirmative vote of at least two-thirds of the members of the village council.
Section 5. Publication The village clerk shall certify to the adoption of this ordinance and cause the same to be published as required by law.