2016 Minutes

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Return to 2017 Minutes

The Annual Operating Budget: 2015-2016 Approved Budget (PDF) – FY2016-17 Budget Hearing set for February 29. See Documents below.

See:  821870 BEAR LAKE ENVIRONMENTAL ASSESSMENT (PDF 6.6 MB)

Village of Bear Lake

REGULAR MEETING CALENDAR

2016:January DRAFT| January Approved/Corrected | February Approved | February 29 Public Hearing (approved) | February 29 Special Meeting  with attached approved budget for FY2106-17 (approved) | March (draft and approved) | March 18 Special Meeting | April Regular Draft Minutes Followed by Approved | May Minutes Approved without corrections | June DRAFT Minutes The following DRAFT minutes were received from the Village Clerk.
AS APPROVED FOLLOW. | July DRAFT Minutes | July Approved | August Draft | August Approved | September Special Meeting |  September Regular Draft | September Approved | October Draft. October Approved | November Draft & Approved | December DRAFT and Approved

Village of Bear Lake Council REGULAR MEETING January 20, 2016

Bear Lake Village Hall –Unapproved 

Pledge of Allegiance – said by all.

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Don Hyrns, Peggy Bass, Jackie Johnson, Janene Gee, Deputy Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: None

Guests: Greg McPherson, Pauline Jaquish, and John Prokes, Todd Merrill, Christopher Gomez and Joshua Feyers.

Motion by Ronning seconded by Johnson to accept the January 20, 2016 Agenda. Motion carried.

Public Comment: Jaquish reported on Sparkle in the Park.

Correspondence: Letter from Manistee County community foundation was read, Grant approval reward of $1,000 for Village of Bear Lake / Bear Lake High School storm drain project.

Regular Meeting Minutes for December 16, 2016 Motioned by Bass, seconded by Hyrns to accept the minutes. Motion Carried.

Maintenance Personnel Report: Jared Bair

* Park Report, Water Report, General Report and Equipment Report

  • Report on file.

Treasurer’s Report: Read and on file

Motion by Johnson, seconded by Bass to accept the Treasurer’s Report. Motion carried.

FUND NAME GRAND TOTAL

Building Fund $0
Equipment Fund $3,627.
Minor Street Fund $19,726.99
Major Street Fund $31,152.59
Park Fund $22,438.18
Water Fund $6,835.11
Museum Fund $0
General Fund $54,553.05
CD – Honor Bank $32,698.82
MMA $10,024.46 (Formerly Huntington Account)
Savings – Honor Bank $25,978.46

Bills to be paid – motion by Ronning, seconded by Gee, motion carried.

  • List of Bills to be Paid can be found at the end of the minutes

Reimbursement to the General Fund:

Major Street 11/01/2015-11/30/2015 $0
Minor Street 11/01/2015-11/30/2015 $0
Park Fund 11/01/2015-11/30/2015 $901.50
Water Fund 11/01/2015-11/30/2015 $214.50

Total to transfer to General Fund=$1,116.00

COMMITTEE REPORTS:

Park:
* A presentation was given by Bear Lake High School teacher & students for the Storm Discharge System they will be designing and building for Hopkins Parks.  Presentation on file.
* Bathrooms almost ready for spring opening
* Job posting for part-time park manager – no inquiries at this time.

  • Jeff will continue to monitor park phone for reservations, a few reservations received

Trees:
Thompson’s Tree Removal Company was purchased by owner’s son.  Hope we will be able to continue business with him.

Streets:
Good job on snow removal.

Equipment:
* New pick-up truck doing a good job.

  • Jeff is looking for an architect to design a building for tucks & tractor storage.

Sidewalks:

  • Work to begin in Spring due to weather.

Museum:
Report by Jaquish – Contractor to start in Spring 2016.

Planning Commission:
No meeting/no report

Old Business:
* Village Council Committees were updated

  • Park Lease:  Bair reported a payment of $1000 was received from the marina’s owner on the lease/easement agreement in December 2015 but the check was NFS from the bank.  $720 is due yearly. Bair recommended the village lawyer moves forward on having renter remove his items from the village property.
  • A motion was made by Ronning, seconded by Bass to have the village lawyer move forward with action. Motion carried.

New Business:
* Date for Village budget meeting will be Thursday, February 11, 2016 at 6:30pm at the Village Hall of Bear Lake
* Price increase for RED village trash bags to $23.00.  Reflecting increase from trash removal company
* A resolution was made by Johnson, seconded by Gee to appoint the current Village Clerk to Street Administrator. Accepted by all members
* A motion was made by Ronning, seconded by Johnson to appoint the Deputy Treasurer to Treasurer till the end of current term.  Motion carried.

  • A motion by Bass, seconded by Gee to make Johnson President pro tempore for 2016.  Motion carried.

Public Comment:
McPherson wanted clarification on marina property/lease.

Council Members:
Village Treasurer’s office hours: Monday 2pm -6pm, Wednesday and Thursday 10am -1pm

Upcoming Events and Announcements:

* Community Dinner at Bear Lake United Methodist Church on Thursday 1/21/16, 5p – 6:30p

  • Home boys basketball game and recognition of Bear Lake High Boys Cross Country Team State award

Meeting adjourned at 8:15p
Respectfully Submitted,
Cindi McPherson, Village Clerk

Bills to be paid – January 20, 2016
Staples: office supplies $511.21 General Fund
Crystal Lock & Supply: Locks for Village Hall $135 + 258 = $393.0 General
Bear Lake Vehicle Service Center: maint for tractor $85.00 Major Street Fund
Bear Lake Vehicle Service Center: Door latch $79.52 Major
Bear Lake Vehicle Service Center: repair strobe light $96.43 Major
Bear Lake Vehicle Service Center: blades, strobe light & connect $421.80 Major
Absolute Safety: drug test – Jared $25 Major
Absolute Safety: drug test – Jeremy  & Bryson $50 Major
OMS Compliance Services: pre-employment drug test – Jeremy $77.50 Major
OMS Compliance Services: pre-employment drug test – Bryson $77.50 Major
OMS Compliance Services: pre-employment drug test – Jared    $77.50 Major
Michigan Pipe & Value $1,792.80 Water Fund
McBride Systems $415.00 Water
USA Blue Book: Eye wash station $191.61 Water
Mead & Hunt: water system oversight/sampling $1,357.30 Water
Mead & Hunt: CCC program $240.00 Water
American Water Works Association (Gary McBride, membership) $75.00 Water
Reimbursement to Jared Bair – Light Bar for new truck $281.50 Park Fund
Bear Lake Ace Hardware $549.50 Park
Bittner/Jennings Attorneys $229.43 Park

AS APPROVED February 17, 2016

Village of Bear Lake Council

REGULAR MEETING January 20, 2016 Bear Lake Village Hall

Approved with corrections

Pledge of Allegiance – said by all.

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Don Hyrns, Peggy Bass, Jackie Johnson, Janene Gee, Deputy Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: None

Guests: Greg McPherson, Pauline Jaquish, and John Prokes, Todd Merrill, Christopher Gomez and Joshua Feyers.

Motion by Ronning seconded by Johnson to accept the January 20, 2016 Agenda. Motion carried.

Public Comment: Jaquish reported on Sparkle in the Park.

Correspondence: Letter from Manistee County community foundation was read, Grant approval reward awards of $1,000 for Village of Bear Lake / Bear Lake High School storm drain project.

Regular Meeting Minutes for December 16, 2016 2015 Motioned by Bass, seconded by Hyrns to accept the minutes as written. Motion Carried.

Maintenance Personnel Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file.

Treasurer’s Report: Read and on file

Motion by Johnson, seconded by Bass to accept the Treasurer’s Report. Motion carried.     

           FUND NAME GRAND TOTAL
Building Fund              0
Equipment Fund         3,627.89
Minor Street Fund      19,726.99
Major Street Fund      31,152.59
Park Fund                    22,438.18
Water Fund                    6,835.11
Museum Fund               0
General Fund               54,553.05
CD – Honor Bank         32,698.82
MMA                             10,024.46 (Formerly Huntington Account)
Savings – Honor Bank  25,978.46

Bills to be paid – motion by Ronning, seconded by Gee, motion carried.

  • List of Bills to be Paid can be found at the end of the minutes

Reimbursement to the General Fund:
Major Street 11/01/2015-11/30/2015  $00.00
Minor Street 11/01/2015-11/30/2015 $00.00
Park Fund 11/01/2015-11/30/2015 $901.50
Water Fund 11/01/2015-11/30/2015 $214.50
Total to transfer to General Fund=$1,116.00

COMMITTEE REPORTS:

Park:

  • A presentation was given by Bear Lake High School teacher & students for the Storm Discharge System they will be designing and building for Hopkins Parks.  Presentation on file.
  • Bathrooms almost ready for spring opening
  • Job posting for part-time park manager – no inquiries at this time.
  • Jeff will continue to monitor park phone for reservations, a few reservations received

Trees:

  • Thompson’s Tree Removal Company was purchased by owner’s son.  Hope we will be able to continue business with him.

Streets:

  • Good job on snow removal.

Water:

  • Same as previous meetings; village is approved for grant, waiting for monies from next year’s budget from grant.

Equipment:

  • New pick-up truck doing a good job. 
  • Jeff is looking for an architect to design a building for tucks trucks& tractor storage.

Sidewalks:

  • Work to begin in Spring due to weather.

Museum: 

  • Report by Jaquish – Contractor to start in Spring 2016.

Blight/CABA:

  • The same person taking down old Phillips gas station will give council estimate on Zeleskie’s Zaleski’s building

Planning Commission:

  • No meeting/no report

OLD BUSINESS:

  • Village Council Committees were updated
  • Park Lease:  Bair reported a payment of $1000 was received from the marina’s owner on the lease/easement agreement in December 2015 but the check was NFS from the bank.  $720 is due yearly. Bair recommended the village lawyer moves forward on having renter remove his items from the village property. 
  • A motion was made by Ronning, seconded by Bass to have the village lawyer move forward with action. Motion carried.

NEW BUSINESS:

  • Date for Village budget meeting will be Thursday, February 11, 2016 at 6:30pm at the Village Hall of Bear Lake
  • Price increase for RED village trash bags to $23.00.  Reflecting increase from trash removal company
  • A resolution was made by Johnson, seconded by Gee to appoint the current Village Clerk to Street Administrator. Accepted by all members
  • A motion was made by Ronning, seconded by Johnson to appoint the Deputy Treasurer to Treasurer till the end of current term.  Motion carried.
  • A motion by Bass, seconded by Gee to make Johnson President pro tempore for 2016.  Motion carried.

PUBLIC COMMENT:

  • McPherson wanted clarification on marina property/lease.

COUNCIL MEMBERS:

  • Village Treasurer’s office hours: Monday 2pm -6pm, Wednesday and Thursday 10am -1pm

Upcoming Events and Announcements:

  • Community Dinner at Bear Lake United Methodist Church on Thursday 1/21/16, 5p – 6:30p
  • Home boys basketball game and recognition of Bear Lake High Boys Cross Country Team State award

Meeting adjourned at 8:15p

Respectfully Submitted,
Cindi McPherson, Village Clerk

Bills to be paid – January 20, 2016

  • Staples: office supplies $511.21 General Fund
  • Crystal Lock & Supply: Locks for Village Hall $135 + 258 = $393.00 General
  • Bear Lake Vehicle Service Center:  maint for tractor $85.00 Major St. Fund
  • Bear Lake Vehicle Service Center: Door latch $79.52 Major
  • Bear Lake Vehicle Service Center: repair strobe light $96.43 Major
  • Bear Lake Vehicle Service Center: blades, strobe light & connect $421.80 Major
  • Absolute Safety: drug test – Jared $25.00  Major
  • Absolute Safety: drug test – Jeremy & Bryson $50.00 Major
  • OMS Compliance Services: pre-employment drug test – Jeremy $77.50 Major
  • OMS Compliance Services: pre-employment drug test – Bryson $77.50 Major
  • OMS Compliance Services: pre-employment drug test – Jared $77.50 Major
  • Michigan Pipe & Value $1,792.80 Water Fund
  • McBride Systems $415.00 Water
  • USA Blue Book: Eye wash station $191.61 Water
  • Mead & Hunt: water system oversight/sampling $1,357.30 Water
  • Mead & Hunt: CCC program $240.00 Water
  • American Water Works Association (Gary McBride, membership) $75.00 Water
  • Reimbursement to Jared Bair – Light Bar for new truck $281.50 Park Fund
  • Bear Lake Ace Hardware $549.50 Park
  • Bittner/Jennings Attorneys $229.43 Park

Respectfully submitted with corrections, 2/18/2016,

Cindi McPherson, Clerk

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING February 17, 2016 Bear Lake Village Hall

Supplied as draft – now approved with no corrections.

Pledge of Allegiance – said by all.

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Don Hyrns, Peggy Bass, Jackie Johnson, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Janene Gee

Guests: Greg McPherson, Beata Hunt, Scott Hunt, Cindy McDaniels, Wanda Evans, Jackie Thomas, Rob Carson, Donna Ronning.

Motion by Ronning and seconded by Johnson to approve the agenda with the addition of The Resolution for Adoption of the Village of Bear Lake Park & Recreation Plan. All in favor.

Motion by Ronning seconded by Johnson to close the regular village council meeting for a special meeting – Resolution for Adoption of the Village of Bear Lake Park & Recreation Plan.  All in favor.

Motion by Edwards and seconded by Johnson to adopt The Resolution for Adoption of the Village of Bear Lake Park & Recreation Plan.  All in favor.

Motion by Edwards and seconded by Johnson to close the special meeting and resume regular village meeting.  Motion carried.

Public Comment: None

Correspondence: None

Regular Meeting Minutes for January 20, 2016 Motioned by Ronning, seconded by Johnson to accept the minutes with corrections. Motion Carried.

Maintenance Personnel Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file.

Treasurer’s Report: Read by King and on file

Motion by Bass, seconded by Johnson to accept the Treasurer’s Report. Motion carried. 

FUND NAME GRAND TOTAL
Building Fund            0
Equipment Fund        3,627.92
Minor Street Fund    19,727.18
Major Street Fund     30,162.69
Park Fund                   19,908.42
Water Fund                10,498.49
Museum Fund              0
General Fund             52,745.18
CD – Honor Bank      32,698.82
MMA                           10,024.64 (Formerly Huntington Account)
Savings – Honor Bank            25,978.46

Bills to be paid with addition – motion by Bass, seconded by Ronning, motion carried.

  • List of Bills to be Paid and addition can be found at the end of the minutes

Reimbursement to the General Fund:
Major Street 11/01/2015-11/30/2015  $510.50
Minor Street 11/01/2015-11/30/2015 $453.00
Park Fund 11/01/2015-11/30/2015 $587.50
Water Fund 11/01/2015-11/30/2015 $187.00
Total to transfer to General Fund=$1,278.00

COMMITTEE REPORTS:

Park:

  • Bair reported that Hopkins Park reservations for monthly camp reservations are coming in.
  • Park Host position will be offered to Doug Osborn for 1 year.

Trees:

  • Mark Thompson Tree & Stump Removal will continue to work with the village as needed for tree removal.

Streets:

  • Clean up at corners by stop signs where snow is too high.

Water:

  • Same as previous meetings; village is approved for grant, waiting for monies from this year’s budget from grant.

Equipment:

  • No report

Sidewalks:

  • Work to begin in spring due to weather.

Museum: 

  • No report

Blight/CABA:

  • The same person taking down old Phillips gas station will give council estimate on Zaleski’s building
  • Update was given.

Planning Commission:

  • No meeting/no report

OLD BUSINESS:

  • Scott Hunt from Bear Lake Marine would like to move forward with signing another year lease for the portion of village property he leases. Bair stated he wants clear communication with Hunt on monthly payments. Hunt will sign a Promissory Note for repayment to the village, $250.00 a month until outstanding balance is paid.  Approximately $4,500 is due at this time.  A motion was made by Johnson, seconded by Bass to have the village lawyer stop legal action against Hunt. Motion carried.
  • Correction to December 16, 2015 minutes was noted by McPherson.  The motion to destroy meeting tapes after minutes have been approved, “All in Favor”, was never reported on the minutes.  The original motion was made by Johnson, seconded by Hyrns. All in Favor. The motion reads; To destroy audio tapes of meeting after minutes have been approved.  The council may at its option & upon motion/approval of Village Council direct clerk to maintain tapes for a different period of time.  A motion was made by Ronning, seconded by Johnson, to correct the December 16, 2015 minutes to reflect, All in Favor.  Motion was carried.
  • A revised 2016-2017 Budget Meeting for the Village of Bear Lake will be on Monday, February 29, at 6:30pm at the village hall.  Community is encouraged to attend.  A special meeting will be held right after to approve the budget.

NEW BUSINESS:

  • Village Property Tax due date; discussion was held on, why the property taxes have a September due date and why the taxes are not paid until February of following year.  County treasurer states we are the only village in Manistee County that does this. No motion was made, Johnson would like a formal proposal written from the village treasurer with exact dates before making a decision.
  • An Annual Employee Evaluation on Jared Bair, was presented to the Village Council for their review/statements

PUBLIC COMMENT:

  • Concern from resident living at Cody and Maple regarding flooding in her basement in the spring of the year from snow melt.  Bair will have students working on Storm Run Off in park observe this situation. Also, a concern on the increase of the water quarterly water bill.  Discussion was held.  The village is working with village residents to make payments.  Concern on lead levels in village water, discussion was held.

COUNCIL MEMBERS:

  • No comments

Upcoming Events and Announcements:

  • Community Dinner at Bear Lake United Methodist Church on Thursday 2/18/16, 5p – 6:30p

Meeting adjourned at 8:25pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – February 17, 2016

Staples: office supplies $204.31 General Fund
Jackpine Internet Service $50.00 General
Manistee County Road Commission (salt & sand) $1,403.37 Major St. Fund
Auto Wares Group (Auto Value) $217.67 Major
Auto Wares Group (Auto Value) $217.67 Major
Absolute Safety: drug test – (Bryson-random testing) $25.00 Major
OMS Compliance Services: pre-employment drug test – Bryson $73.75 Major
BP (British Petroleum) $58.84 Minor St. Fund
Michigan Pipe & Value $336.76 Water Fund
Paradigm Electric $120.00 Water
Mead & Hunt: water system oversight/sampling $1,469.88 Water
Blarney Castle (Propane) $533.32 Park Fund
District Health Department (Campground Annual Inspection) $120.00 Park
Bear Lake Ace Hardware $283.73 Park
Northstar Automotive $1,121.00 Park
Bittner/Jennings Attorneys (752.58 amount billed) $376.29 Park, $376.29 General

  • Gabridge & Company, PLC (Audit) ($4,950.00 amount billed)
    $2975.00 General, 
    $600.00 Water, $600.00 Park, $300.00 Major, $300.00 Minor, $175.00 Equipment
  • Reimbursement to Sally King for office chair $74.18 General

Back To Calendar of Meetings

Village of Bear Lake PUBLIC HEARING MEETING
Proposed 2016 – 2017 Village Budget Meeting – Village of Bear Lake Hall
February 29, 2016

Drafted Minutes approved with no corrections

The Public Hearing Meeting of The Village of Bear Lake Council was called to order by President Jeff Bair at 6:30p.m. at the Bear Lake Village Hall

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Don Hyrns, Jackie Johnson, and Janene Gee. Employee: Jared Bair Treasurer: Sally King, Clerk: Cindi McPherson

Absent: Peggy Bass

Adoption of Agenda: Motion made by Johnson, seconded by Ronning.  Motion Carried

Guests: None

Public Comment:  None

Proposed 2016-2017 Budget – Discussion was held.  Millage Rate 10.5501

Motion made by Johnson to accept the budget with corrections and to close the meeting.  Seconded by Ronning. Motion carried, all in favor

Meeting Adjourned at 6:40 p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

Village of Bear Lake
SPECIAL MEETING- Approval of 2016 – 2017 Village Budget, Village of Bear Lake Hall
February 29, 2016

Drafted Minutes approved with no corrections

The Special Meeting of The Village of Bear Lake Council was called to order by President Jeff Bair at 6:41p.m. at the Bear Lake Village Hall

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Don Hyrns, Jackie Johnson, and Janene Gee. Employee: Jared Bair Treasurer: Sally King, Clerk: Cindi McPherson

Absent: Peggy Bass

Guests: None

Public Comment:  None

Motion made by Ronning to approve the 2016 – 2017 Budget of the Village of Bear Lake.  Seconded by Johnson. Motion carried, all in favor

Meeting Adjourned at 6:42 p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

Equipment Approved Budget 2016-2017

General Fund Approved Budget 2016-2017

Major Streets Approved Budget 2016-2017

Minor Street Approved Budget 2016-2017

Park Approved Budget 2016-2017

Water Approved Budget 2016-2017

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING March 16, 2016

Bear Lake Village Hall

Unapproved

Pledge of Allegiance – said by all.

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Don Hyrns, Peggy Bass, Jackie Johnson, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Janene Gee

Guests: Pauline Jaquish, Gary McBride, Gary McBride and George Schafer.

Motion by Ronning and seconded by Johnson to adopt the agenda. All present in favor.

Public Comment: None

Correspondence: None

Motion by Bass to accept the minutes from the Public Hearing Proposed Budget Meeting on February 11, 2016, seconded by Edwards.  Motion carried.

Motion by Ronning to accept the minutes from the Public Hearing on The Manistee County Park and Recreation Plan, on February 17, 2016, seconded by Edwards.  Motion carried.

Motion by Ronning to accept the Regular Meeting minutes from February 17, 2016, seconded by Bass.  Motion carried.

Motion by Ronning to accept the minutes from the Public Hearing Meeting, Proposed 2016-2017 Village Budget Meeting, February 29, 2016, seconded by Johnson.  Motion carried.

Motion by Ronning to accept the minutes from the Special Meeting, Approval of 2016-2017 Village Budget, seconded by Edwards.  Motion carried.

Maintenance Personnel Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file.

Treasurer’s Report: Read by King and on file

Motion by Bass, seconded by Johnson to accept the Treasurer’s Report and designation of funds on CD’s and Money Market accounts. Motion carried.

FUND NAME                       GRAND TOTAL
Building Fund                                      0
Equipment Fund                        3,452.95
Minor Street Fund                    18,974.35
Major Street Fund                    27,875.36
Park Fund                                  23,382.86
Water Fund                               13,596.15
Museum Fund                           0
General Fund                           62,664.90
CD – Honor Bank – Park        32,722.72
MMA – water                       10,026.26 (Formerly Huntington Account)
Savings – Honor Bank- Equip    25,978.46

Bills to be paid with correction – motion by Johnson, seconded by Bass, motion carried.

  • List of Bills to be Paid and correction can be found at the end of the minutes

Reimbursement to the General Fund:

Major Street 11/01/2015-11/30/2015       $496.00

Minor Street 11/01/2015-11/30/2015       $283.00

Park Fund 11/01/2015-11/30/2015            $556.50

Water Fund 11/01/2015-11/30/2015         $275.00

Total to transfer to General Fund=$1610.50

COMMITTEE REPORTS:

Park:

  • Bair reported that Hopkins Park reservations are coming in.
  • Bear Lake Promoters would like to have their Easter Egg Hunt in park, weather permitting.
  • Fishing Pier project estimated at $200K.  Village would responsible for $50K.  Bear Lake Township does not want to help with project this year.  It was decided to keep this project on hold and look for other funds.

Trees:

  • Received insurance and licensing papers from Mark Thompson Tree and Stump Removal, on file.

Streets:

  • Jared is looking into cleaning out of storm drains.

Water:

  • Meeting with USDA rep & Fleis & VanderBrink to start conditions process on Water Project. 

Equipment:

  • Village Equipment Garage/Storage building renderings are done by Lake Street Architecture, bid was $29,948.  Two other companies were contacted, Spicer Group and Kendra Thompson, no bids were received.  This process is needed before grant approved, no payment needed until approved.  Bair will make copies of bid for guest.  This is tabled until next month, George Shafer will contact Spicer group for additional bid.
  • A hinged back box blade is needed for leveling the park drive.  Researched cost is $1,000 -1,200.  Bass made a motion to purchase a hinged back box blade for the park, seconded by Hyrns.  Motion carried.

Sidewalks:

  • Work to begin 1st of May

Museum:

  • Jaquish had questions on the lease for the museum regarding the wording of renewing the lease.  Bair read the lease agreement, Term: Tenant may renew the Lease for five (5), five (5) year terms.  Tenant shall exercise such renewal option and each renewal term thereafter by giving written notice to Landlord not less than ninety (90) days prior to the expiration of the Term.  The renewal term shall be at the rental set forth below and otherwise upon convenants, conditions and provisions as provided in this Lease.
  • Contractor to start soon.
  • The large board with contribution names will be hung in museum.

Blight/CABA:

  • Old Phillips gas station is down.
  • The same person taking down old Phillips gas station gave council estimate on taking down the Zaleski’s building for $6 thousand dollars
  • Bair recommended the blight committee meets to review and make a decisions on this.

Planning Commission:

  • No meeting/no report

OLD BUSINESS:

  • Scott Hunt from Bear Lake Marine would like to move forward with signing another year lease for the portion of village property he leases. Bair stated he wants clear communication with Hunt on monthly payments. Hunt will sign a Promissory Note for repayment to the village, $250.00 a month until outstanding balance is paid.  Approximately $4,500 is due at this time.
  • Employee Evaluation: Jared Bair, evaluation done by president, Jeff Bair was reviewed by council, no changes made.  Motion by Bass to accept Jared Bair’s evaluation was made, seconded by Hyrns.  Motion carried.
  • Budget corrections/changes to 2016-2017 Approved Budget.  Motion made by Johnson to accept changes to the 2016-2017 Budget, seconded by Ronning.  Copies of changes/corrections on file.

NEW BUSINESS:

  • Bear Lake Days – no representation
  • Treasurer King made a proposal to have the Village of Bear Lake use the same tax due date as the rest of Manistee County.  Motion made by Johnson to accept proposal, seconded by Bass.  5 Yays, 1 Nay Motion carried.
  • Bryson Waller, maintenance employee has accepted another position.  A job posting will be done for a part time seasonal worker.  Must be 16 years old.

PUBLIC COMMENT:

  • Gary McBride, water supervisor, wanted to know if there were any CEU’s he should be taking for 2016.  McPherson, clerk, will check into this for him.

COUNCIL MEMBERS:

  • No comments

Upcoming Events and Announcements:

  • Community Dinner at Bear Lake United Methodist Church on Thursday 2/18/16, 5p – 6:30p 

Meeting adjourned at 8:25pm

Respectfully Submitted,

Cindi McPherson, Village Clerk

Bills to be paid – March 16, 2016

Griz’s Excavating, Sealing & Striping LLC     $200.00       ½ Major Fund
½ Minor Fund
Heights Machinery  $1,412.60    ½ Major Fund  ½ Minor Fund
Manistee County Road Commission   $768.52       1/3 Major Fund 2/3 Minor Fund
The Pioneer Group    $45.44       General Fund
Staples    $93.76       General Fund
Bittner/Jennings Attorneys    $120.75       General Fund
Jus-Green (Yearly Bug Guard)   $350.00       General Fund
Pioneer Printing Company   $22.00         General Fund
Auto Value/Auto Wares    $217.67       General Fund
Bear Lake Ace Hardware    $51.79         Park Fund
Mead & Hunt       $1,329.28    Water Fund

March Approved Minutes:

Village of Bear Lake Council
REGULAR MEETING
March 16, 2016 Bear Lake Village Hall
Approved with corrections 4/20/2016

Pledge of Allegiance – said by all.
The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Don Hyrns, Peggy Bass, Jackie Johnson, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Janene Gee

Guests: Pauline Jaquish, Gary McBride, Gary McBride and George Schafer.

Motion by Ronning and seconded by Johnson to adopt the agenda. All present in favor.

Public Comment: None

Correspondence: None

Motion by Bass to accept the minutes from the Public Hearing Proposed Budget Meeting on February 11, 2016, seconded by Edwards.  Motion carried.

Motion by Ronning to accept the minutes from the Public Hearing on The Manistee County Park and Recreation Plan, on February 17, 2016, seconded by Edwards.  Motion carried.

Motion by Ronning to accept the Regular Meeting minutes from February 17, 2016, seconded by Bass.  Motion carried.

Motion by Ronning to accept the minutes from the Public Hearing Meeting, Proposed 2016-2017 Village Budget Meeting, February 29, 2016, seconded by Johnson.  Motion carried.

Motion by Ronning to accept the minutes from the Special Meeting, Approval of 2016-2017 Village Budget, seconded by Edwards.  Motion carried.

Maintenance Personnel Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file.

Treasurer’s Report: Read by King and on file

Motion by Bass, seconded by Johnson to accept the Treasurer’s Report and designation of funds on CD’s and Money Market accounts. Motion carried.          

FUND NAME GRAND TOTAL
Building Fund              0
Equipment Fund         3,452.95
Minor Street Fund      18,974.35
Major Street Fund       27,875.36
Park Fund                     23,382.86
Water Fund                   13,596.15
Museum Fund              0
General Fund                62,664.90
CD – Honor Bank – Park           32,722.72
MMA – water                     10,026.26 (Formerly Huntington Account)
Savings – Honor Bank- Equip        25,978.46

Bills to be paid with correction – motion by Johnson, seconded by Bass, motion carried.

  • List of Bills to be Paid and correction can be found at the end of the minutes

Reimbursement to the General Fund:
Major Street 11/01/2015-11/30/2015  $496.00
Minor Street 11/01/2015-11/30/2015 $283.00
Park Fund 11/01/2015-11/30/2015 $556.50
Water Fund 11/01/2015-11/30/2015 $275.00

Total to transfer to General Fund=$1610.50

COMMITTEE REPORTS:

Park:

  • Bair reported that Hopkins Park reservations are coming in.
  • Bear Lake Promoters would like to have their Easter Egg Hunt in park, weather permitting.
  • Fishing Pier project estimated at $200K.  Village would responsible for $50K.  Bear Lake Township does not want to help with project this year.  It was decided to keep this project on hold and look for other funds.

Trees:

  • Received insurance and licensing papers from Mark Thompson Tree and Stump Removal, on file.

Streets:

  • Jared is looking into cleaning out of storm drains.

Water:

  • Meeting with USDA rep & Fleis & VanderBrink to start conditions process on Water Project. To be held on Friday, March 18, 2016.

Equipment:

  • Village Equipment Garage/Storage building renderings are done by Lake Street Architecture, bid was $29,948.  Two other companies were contacted, Spicer Group and Kendra Thompson, no bids were received.  This process is needed before grant approved, no payment needed until approved.  Bair will make copies of bid for guest.  This is tabled until next month, George Shafer will contact Spicer group for additional bid.
  • A hinged back box blade is needed for leveling the park drive.  Researched cost is $1,000 -1,200.  Bass made a motion to purchase a hinged back box blade for the park, seconded by Hyrns.  Motion carried.

Sidewalks:

  • Work to begin 1st of May

Museum: 

  • Jaquish had questions on the lease for the museum regarding the wording of renewing the lease.  Bair read the lease agreement, Term: Tenant may renew the Lease for five (5), five (5) year terms.  Tenant shall exercise such renewal option and each renewal term thereafter by giving written notice to Landlord not less than ninety (90) days prior to the expiration of the Term.  The renewal term shall be at the rental set forth below and otherwise upon convenants, conditions and provisions as provided in this Lease.
  • Contractor to start soon.
  • The large board with contribution names will be hung in museum.

Blight/CABA:

  • Old Phillips gas station is down.
  • The same person taking down old Phillips gas station gave council estimate on taking down the Zaleski’s building for $6 thousand dollars
  • Bair recommended the blight committee meets to review and make a decisions on this.

Planning Commission:

  • No meeting/no report

OLD BUSINESS:

  • Scott Hunt from Bear Lake Marine would like to move forward with signing another year lease for the portion of village property he leases. Bair stated he wants clear communication with Hunt on monthly payments. Hunt will sign a Promissory Note for repayment to the village, $250.00 a month until outstanding balance is paid.  Approximately $4,500 is due at this time.
  • Employee Evaluation: Jared Bair, evaluation done by president, Jeff Bair was reviewed by council, no changes made.  Motion by Bass to accept Jared Bair’s evaluation was made, seconded by Hyrns.  Motion carried.
  • Amendment to Budget corrections/changes to 2016-2017 Approved Budget.  Motion made by Johnson to accept changes to the 2016-2017 Budget, seconded by Ronning.  Copies of amendments changes/corrections on file.  Amendments:
    • General Fund – 101-265-956 Misc. Library 2015-2016 = $1,200 & 2016-2017 + $1,200 was added
    • Equipment Fund – CD # 2 Honor State Bank  correct amount is $25,978.46
    • Park Fund Revenue 531-000-668 Easement (Marina) 2016-2017 $720.00 added
    • Park Fund Revenue 531-000-650 Other Income (showers, Sparkle) 2015-2016 Actual $2,793.50, 2016-2017 950.00 added.
    • Park Fund Expenditures 531-265-956 Charge for Credit Card usage $500.00 added.
    • Park Fund Exped. 531-000-807 Tree Removal 2016-2017 $1,000 & 2016-2017 $1,200
    • Park Fund Exped. 531-000-910 Insurance & Bonds 2015-2016 $00 & 2016-2017 $200.00
    • Park Fund Exped. Lake Improvement Board 2015-2016 $441.00 & 2016-2017 $400.00
    • (Former CD #1) Honor State Bank $32,698.82

NEW BUSINESS:

  • Bear Lake Days – no representation
  • Treasurer King made a proposal to have the Village of Bear Lake use the same tax due date as the rest of Manistee County.  Motion made by Johnson to accept proposal, seconded by Bass.  5 Yays, 1 Nay Motion carried.
  • Bryson Waller, maintenance employee has accepted another position.  A job posting will be done for a part time seasonal worker.  Must be 16 years old.

PUBLIC COMMENT:

  • Gary McBride, water supervisor, wanted to know if there were any CEU’s he should be taking for 2016.  McPherson, clerk, will check into this for him.

COUNCIL MEMBERS:

  • No comments

Upcoming Events and Announcements:

  • Community Dinner at Bear Lake United Methodist Church on Thursday 2/18/16, 5p – 6:30p

Meeting adjourned at 8:25pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – March 16, 2016

Griz’s Excavating, Sealing & Striping LLC $200.00 ½ Major Fund

½ Minor Fund

Heights Machinery $1,412.60 ½ Major Fund

½ Minor Fund

Manistee County Road Commission $768.52 1/3 Major Fund

2/3 Minor Fund

The Pioneer Group $45.44 General Fund

Staples $93.76 General Fund

Bittner/Jennings Attorneys $120.75 General Fund

Jus-Green (Yearly Bug Guard) $350.00 General Fund

Pioneer Printing Company $22.00 General Fund

Auto Value/Auto Wares $217.67 General Fund

Bear Lake Ace Hardware $51.79 Park Fund

Mead & Hunt $1,329.28 Water Fund

Back To Calendar of Meetings

The March 18, Special Meeting Minutes were received April 29.

Village of Bear Lake Council

SPECIAL USDA WATER MEETING

March 18, 2016

Bear Lake Village Hall

Present: President: Jeff Bair Treasurer: Sally King, Clerk: Cindi McPherson.

Guests: Blake Smith, USDA and Ken Micek, Fleis & VanderBrink.

No meeting was called to order, no pledge of allegiance was said nor roll call done.

This was a meeting with representatives from USDA and Fleis & VanderBrink.  Smith delivered a packet from USDA regarding the Water System Improvements.  The purpose was to provide an updated list of documents needed for the water project.  The documents are required before a loan closing can be scheduled.

Discussion was held.

No action was taken at the meeting.

Cindi McPherson, clerk

******************

The following was provided by the Village Clerk following a FOIA request.

March 18, 2016

Village of Bear Lake
PO Box 175
Bear Lake, MI 49614

RE: Water System Improvements

Dear Mr. Bair,

The purpose of this letter is to provide an updated list of documents that have not been received to date for the above referenced project. Please provide the documents at your earliest convenience.

These documents are required before a loan closing can be scheduled.

  1. Signed Engineering Agreement
  1. Opinion on Engineering Agreement
  1. Three signed Legal Services Agreements
  1. Certify to the Number of Users
  1. Certify to Zoning
  1. Certification on Adequacy of Accounting System
  1. Preliminary Title Opinion (PTO)
  1. Copies of Deeds – normally in PTO’s
  1. Right-of Way Easement (copy of a typical one)
  1. Color-coded R-O-W Map
  1. Right of Way Certificate
  1. Opinion of Counsel Relative to the Rights-of-Way
  1. Audit Engagement Letter – FY 2018 signed, dated and accepted/approved on the last page by the Village.
  1. RD 442-7 “Operating Budget” or similar format—signed, attested and sealed
  1. Copy of Rate resolution/Ordinance
  1. Submit Plans & Specification to RD
  1. Bond Counsel Application filed w/Treasury or qualified status
  1. Proof of insurance
    1. Public liability
    2. Property damage & extended warranties
    3. Flood—if necessary
    4. Worker’s compensation
    5. Fidelity/dishonesty/embezzlement
  1. Letter certifying that the Village has completed an Emergency Response Plan & Vulnerability Assessment.  Contact MRWA for this 989-539-4111.
  1. Self-evaluation regarding accessibility of applicant’s facilities
  1. Transition plan for all items that hinder accessibility
  1. Compliance Review information
    1. A listing (numbers only) of Village employees broken down by the following categories
      1. Male or female
      2. Hispanic or non-Hispanic
      3. American Indian/Alaskan Native, Asian,  Black or African American, Native Hawaiian, White
    2. A listing (numbers only) of Village Council members broken down by the following categories
      1. Male or female
      2. Hispanic or non-Hispanic
      3. American Indian/Alaskan Native, Asian,  Black or African American, Native Hawaiian, White
  2. Documentation regarding bidding process
    1. Sealed bids require the following information
      1. Affidavit of publication of request for bids
      2. Tabulation of bids received
      3. Recommendation from Engineer regarding award of contract
      4. Minutes from board meeting authorizing award of contract
  1. Loan Resolution
  1. Fidelity Bond
  1. Permit to Construct from MDEQ
  1. Permit to Construct from the County
  1. SF 3881 “ACH Enrollment” form—Separate account designated for this project
  1. RD 3550-28 “Authorization for Preauthorized Payments”
  1. Final Title Opinion – dated with the closing date
  1. Resume of proposed project inspector
  1. Attorney’s opinion on contracts – at closing

Please feel free to contact me if you have any questions or need any assistance completing these documents. I would be happy to help however I can.

Sincerely,

Blake Smith
Area Specialist

***********************

March 11, 2016

Jeff Bair, President
Village of Bear Lake
PO Box 175
Bear Lake, MI  49614

SUBJECT: Water Project    

Loan $ 1,463,000 (Section 6025); 1.875% Poverty Interest Rate; 40 Years

Grant$ 2,000,000 (Section 6025); $547,000 (Regular Funds)

Dear Mr. Bair:

This letter establishes conditions which must be understood and agreed to by you before further consideration may be given to your application.  The loan and/or grant will be administered on behalf of the Rural Utilities Service (RUS) by the State and Area staff of USDA, Rural Development.  Any changes in project cost, source of funds, scope of services or any other significant changes in the project or applicant, must be reported to an approved by USDA, Rural Development, by written amendment to this letter.  If significant changes are made without obtaining such approval, Rural Development may discontinue processing of the application.

This letter does not constitute loan and/or grant approval, nor does it ensure that funds are or will be available for the project.

The interest rate will be the lower of the rate in effect at the time of loan approval or the time of loan closing.  The loan will be considered approved on the date a signed copy of Form RD 1940-1, “Request for Obligation of Funds”, is mailed to you.

Please complete, sign and return the following forms if you agree to meet these conditions and desire that further consideration be given to your application:

Form RD 1942-46, “Letter of Intent to Meet Conditions,”

Form RD 1940-1, “Request for Obligation of Funds,”

Within 180 days of this letter, you must meet all of the conditions set forth which can be met prior to calling for construction bids.  If you have not done so, Rural Development reserves the right to discontinue the processing of your application.

The conditions referred to above are as follows:

Project Budget – Funding from all sources has been budgeted for the estimated project cost of $ 4,020,000.  The project, as described is the approved Preliminary Engineering Report, is as follows:

On behalf of the Village of Bear Lake, the above-mentioned firm has prepared a preliminary engineering report for improvements to their water system.  The preliminary engineering report (PER) is generally based on Rural Development guidelines.  The report reviewed was March, 2015.   

Bear Lake has had a municipal water system since the late 1930’s.  Water is provided by two wells with a firm capacity of 0.281 MGD.  Average day demand is 0.06 MGD, max day demand is 0.19 MGD.  Water quality is acceptable.  Storage is provided by a 150,000-gallon ground storage tank constructed in 2011.  The tank is in excellent condition.  Bear Lake has 5 miles of water main serving 158 customers, 36% of which is undersized 4” cast iron, 78 years old.

The challenge facing Bear Lake is that the water system has undersized, old, tuberculated, cast iron watermain, that is incapable of adequate flow at system pressure.  They have multiple old and inoperable valves and hydrants.  Both wells are aging and performance is declining, well pumping capacity is insufficient for fire flow.  The disinfection and other equipment at the well houses is old and unreliable.  The village has been cited by the Michigan Department of Environmental Quality for violations of the Safe Drinking Water Act administrative rules.  Finally, the village water system isn’t metered.

The report included discussion of the current situation, projected demand, project alternatives, and recommendations.  The proposed project includes: 11,580 feet of 8” watermain with valves, hydrants, service leads, and restoration; two new wells and a wellhouse; and water meters/reading system. The proposed project has a total cost of $4,020,000; total engineering services as stipulated in the draft engineering agreement are $594,100.  O&M is $43,620/year; short lived assets are $12,133/year. See CPAP underwriting, Project Costs, for complete project budget.

PER is acceptable, project is modest in size, design, and cost.

If, during the design engineering phase, the scope of the project is revised, the Preliminary Engineering Report will need to be also revised with the following items:

  1. Revised project budget
  2. Addendum to the Preliminary Engineering Report with narrative outlining revisions

Your funding needs will be reassessed if there are changes in project costs after bids are received.  Obligated loan or grant funds not needed to complete the proposed project will be deobligated.  Any reduction will be applied to grant funds first.   An “Amended Letter of Conditions” will be issued for any revised project budget.

Project Funds – Project funding is planned from the following sources:

Rural Development Loan/Grant  $1,463000/$2,000,000 grant/$547,000 grant

Village of Bear Lake               $10,000

Any changes in funding sources following obligation of RUS funds must be reported to the processing official.  Prior to advertisement for construction bids, you must provide evidence of applicant contributions and approval of other funding sources.  This evidence should include a copy of the commitment letter.

Disbursement of Funds –Any applicant contribution will be considered as the first funds expended.  An agreement should be reached with all other funding sources on how funds are to be disbursed before the start of construction.  RUS loan funds will be used prior to the use of RUS grant funds.

You must establish a separate construction account, with an acceptable financial institution or depository that meets the requirements of 31 CFR Part 202.  All project funds will be deposited into this account.  Financial institutions or depositaries accepting deposits of public funds and providing other financial agency services to the Federal Government are required to pledge adequate, acceptable securities as collateral.  All funds in the account will be secured by a collateral pledge equaling at least 100% of the highest amount of funds expected to be deposited in the constructions account at any one time. Additional guidance on collateral acceptability and valuation are available at Treasury’s Bureau of the public debt website at http://www.publicdebt.treas.gov.

Any Agency grant funds not disbursed immediately upon receipt must be deposited in an interest bearing account except as follows:

  1. Federal grant awards (includes all federal funding sources) are less than $120,000 per year.
  2. The best available interest bearing account would not be expected to earn in excess of $100 per year will be submitted to the Agency at least quarterly as required in 7CFR3016.
  3. The depository would require a minimum balance so high that it would not be feasible.

Security – The loan will be secured by a revenue bond as authorized under PA 94 of 1933, as amended.   The bond will be fully registered as to both principal and interest in the name of the “United States of America”.

The bond and any ordinance or resolution relating thereto must not contain any provision in conflict with the RD Loan Resolution, applicable regulations, and law.  In particular, there must be no defeasance or refinancing clause in conflict with the graduation requirements of 7 USC 1983 (c).

Additional security requirements are contained in RUS Bulletin 1780-12, “Water or Waste System Grant Agreement” and RUS Bulletin 1780-27, “Loan Resolution (Public Bodies)”.

Qualified Status under Section 303(3) of Public Act 34 of 2011 – Prior to bidding, you and/or your bond counsel must verify that “Qualified Status” has been obtained or is ready to file an application with the Local Audit and Finance Division, Michigan Department of Treasury.

Loan Repayment – Your loan will be scheduled for repayment over a period of 40 years at the interest rate of 1.875%.  The first interest payment will be scheduled no later than six months from the bond closing date.

The interest during construction will not be capitalized.  Principal repayment will not be deferred.

The interest rate will be the lower of the rate in effect at the time of loan approval or the time of loan closing, whichever is less, unless you choose otherwise. 

You will be required to complete RD-3550-28, “Authorization Agreement for Preauthorized Payments” for all new and existing indebtedness to the Agency.  Your loan payment will be electronically debited from your designated bank account on the day your payment is due.

Reserves – Reserves must be properly budgeted to maintain the financial viability and sustainability of any operation.  Reserves are important to fund unanticipated emergency maintenance and repairs, and assist with debt service thru a debt service reserve should the need arise.  Reserves can also be established and maintained for the anticipated and expected expenses including but not limited to operation and maintenance and customer deposits.

The annual bond reserve requirement is determined to be $5,300. This will accumulate at the rate of one-tenth of one annual payment per year until the balance is equal to $53,000.

The annual Repair, Replacement and Improvement (RRI) reserve requirement is determined to be $12,133.

When the Bond Reserve Fund is fully funded the entire $17,133 annual requirement must be deposited in the RRI Fund for the life of the loan.

Users – This letter of conditions is based upon you providing evidence or a certification that there will be at least 142 residential users and 16 commercial users on the system when construction has been completed.  Rural Development funding commitment is based on providing service to a total of 158 users.  Before the Agency can agree to the project being advertised for construction bids, you must provide evidence or a certification that the total required number of users are currently using the system or signed up to use the system.

Effective Collection Policy:  The facility needs to be operated on a sound business plan.  You will be required to develop an “Effective Collection Policy,” which can be included in a “Rate Ordinance,” which will address accounts not paid in full within a specified number of days after the date of billing.  The plan should include appropriate late fees, specified timeframes for disconnection of service, and reconnection fees.

Proposed Operating Budget and User Rate Analysis – You must maintain a rate schedule that provides adequate income to meet the minimum requirements for operation and maintenance, debt service, and reserves.  You will be required to submit a copy of your proposed annual operating budget and rate analysis to the Agency which supports the proposed loan repayment prior to the Agency giving you written authorization to proceed with the bidding phase.  The operating budget should be based on a typical year cash flow after completion of the construction phase.  Form RD 442-7 – “Operating Budget” attached or similar form may be utilized for this purpose.  The rate analysis will be required to show the number of users, their average consumption based on a twelve month consecutive average, and rate structure to support the necessary revenue to make the operating budget cash flow.  It is expected that O&M will change over each successive year and user rates will need to be adjusted on a regular basis.

Assistance is available from technical assistance resources to help you evaluate and complete a rate analysis on your system.  This assistance is available free to your organization.  If you are interested please contact our office for phone numbers and contacts of these organizations

Insurance and Bonding Requirements – Prior to loan closing or start of construction, whichever occurs first, you must acquire the types of insurance and bond coverage shown below.  The use of deductibles may be allowed providing you have the financial resources to cover potential claims requiring payment of the deductible.  The Agency strongly recommends that you have your engineer, attorney, and insurance provider(s) review proposed types and amounts of coverage, including any exclusions and deductible provisions.  It is your responsibility and not that of the Agency to assure that adequate insurance and fidelity or employee dishonesty bond coverage is maintained.

  1. General Liability Insurance – Include vehicular coverage.
  2. Workers’ Compensation – In accordance with appropriate State laws.
  3. Position Fidelity Bond(s) – All positions occupied by persons entrusted with the receipt and/or disbursement of funds must be bonded.  You should have each position bonded in an amount equal to the maximum amount of funds to be under the control of that position at any one time.  The coverage may be increased during construction of this project based on the anticipated monthly advances.  The minimum coverage acceptable to the Agency will be for each position to be bonded for an amount at least equal to one annual installment on your Agency loan(s).  The amount of coverage should be discussed and approved by the Agency.  Form RD 440-24, “Position Fidelity Bond” may be used for this purpose.
  4. National Flood Insurance – If the project involves acquisition or construction in designated special flood or mudslide prone areas, you must purchase a flood insurance policy at the time of loan closing.
  5. Real Property Insurance – Fire and extended coverage will normally be maintained on all structures except reservoirs, pipelines and other structures if such structures are not normally insured and subsurface lift stations except for the value of electrical and pumping equipment.  Prior to the acceptance of the facility from the contractor(s), you must obtain real property insurance (fire and extended coverage) on all facilities identified above.

Accounting Services – You may be required to obtain the services of an independent licensed Certified Public Accountant (CPA).  When permitted by state statutes or with the approval of the Agency, a state or Federal auditor may perform the audit in lieu of a CPA.

Audit Agreement You must enter into a written audit agreement with the auditor and submit a copy to the Agency prior to advertisement of bids.  The audit agreement may include terms and conditions that the borrower and auditor deem appropriate; however, the agreement should include the type of audit or financial statements to be completed, the time frame in which the audit or financial statements will be completed, what type of reports will be generated from the services provided and how irregularities will be reported.  Prior to the advertisement for bids, your accountant must certify to you and the Agency that the accounts and records as required by your bond resolution/ordinance have been established and are operational.

Audit Requirements The following management data will be required from you on an annual basis and be submitted to the Agency as specified below:

  1. A borrower that expends more than the current threshold in federal financial assistance per fiscal year shall submit an audit performed in accordance with the requirements of OMB Circular A-133.  As described above, the total federal funds expended from all sources shall be used to determine federal financial assistance expended.  Projects financed with interim financing are considered federal expenditures.
  2. A borrower that expends less than the current threshold in Federal financial assistance per fiscal year and an outstanding Agency loan balance of $1,000,000 or more shall submit an audit performed in accordance with Generally Accepted Government Auditing Standards, (GAGAS).
  3. A borrower that expends less than the current threshold in Federal financial assistance per fiscal year and has an outstanding Agency loan balance of less than $1,000,000 may submit a management report, which includes at a minimum a Balance Sheet and an Income and Expense Statement.

Annual Budget and Projected Cash Flow – Thirty days prior to the beginning of each fiscal year, you will be required to submit an annual budget and projected cash flow to this office.  With the submission of the annual budget, you will be required to provide a current rate schedule, a current listing of the Board or Council Members and their terms.

Quarterly Reports – Quarterly management reports will be required until the processing office waives the required reports.  You may use RD form 442-2 or other similar format.  The area office will notify you in writing when the Quarterly reports are no longer required.

Property Rights – Prior to advertisement for construction bids, you must furnish satisfactory evidence that you have or can obtain adequate continuous and valid control over the lands and rights-of-ways needed for the project.  Acquisitions of necessary land and rights must be accomplished in accordance with the Uniform Relocation and Real Property Acquisition Act.  Such evidence of control over the lands and rights must be in the following form:

Right-of-Ways – A right-of-way map will be required showing clearly the location of all lands and right-of-ways needed for the project.  The map must designate public and private lands and rights and the appropriate legal ownership thereof.  A certification and legal opinion relative to title to right-of-ways and easements is required.  Form RD 442-22, “Opinion of Counsel Relative to Rights-of-Way”, and Form RD 442-21, “Right-of-Way Certificate” are to be used.  These forms may contain a few exceptions such as properties that must be condemned; however, prior to the start of construction or loan closing, whichever occurs first, new forms must be provided which do not provide for any exceptions.

Title Work – All title opinions and/or title commitments should be coordinated with the color-coded right-of-way map. An opinion of title is required on all land essential to the successful operation of the system. This includes land owned, optioned, or easements where major structures, other than pipe material or small on-site pumps or tanks, exist or are to be built.

  1. (Preliminary Title Opinions) Form MI RD 1927-9, “Preliminary Title Opinion” along with copies of deeds, contracts or options for any lands needed other than rights-of-way, may be used for each property currently owned or to be acquired.  The title search period must cover a minimum of 40 years, be unqualified, and not contain any restrictions, including reverter clauses, which will adversely affect the system.
    (Title Commitments) A title insurance commitment will be required on all real estate now owned and property to be acquired in connection with this project.  Title insurance commitments must be owner’s policies and equal the value of the property as improved.  The commitment will name the borrower as the proposed insured.  Any exceptions must be reviewed by the attorney, who must provide certification that the exceptions will not adversely affect the operation and maintenance of the facility.
  2. (Final Title Opinion) Form MI RD 1927-10, “Final Title Opinion” – On the day of loan closing, your attorney must furnish a separate final title opinion on all existing land(s) and those to be acquired on the day of loan closing.
    (Final Title Policy) – At or immediately after loan closing, a Title Insurance Policy showing no exceptions that would adversely affect the use of the real property in connection with the proposed project must be provided. 

Engineering Services – The Agency must approve any agreements and modifications to agreements for professional engineering services.  The agreement for engineering services should consist of the Engineers Joint Contract Documents Committee (EJCDC) documents as indicated in RUS Bulletin 1780-26, “Guidance for the Use of EJCDC  Documents on Water and Waste Projects with RUS Financial Assistance” or other approved form of agreement.  The engineer must also provide Form AD-1048 “Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion – Lower Tier Covered Transactions.”

Resident Inspector(s) – Full-time inspection is required unless a written exception is made by the Agency upon your written request.  This service is to be provided by the consulting engineer or other arrangements as approved by the Agency.  Prior to the pre-construction conference, a resume of qualifications of the resident inspector(s) will be submitted to the owner and Agency for review and approval.  The owner will provide a letter of acceptance for all proposed observers to the engineer and Agency.  The resident inspector(s) must attend the pre-construction conference.

Restrictions on Lobbying

In order to comply with Section 319 of Public Law 101-121 which prohibits applicants and recipients of Federal contracts, grants and loans from using Federal appropriated funds for lobbying, the Federal Government in connection with the award of a specific contract, grant or loan, the Applicant, and all contractors and subcontractors must:

  1. Execute the attached Certification for Contracts, Grants, and Loans.
  2. Complete Standard Form LLL, “Disclosure of Lobbying Activities”, if they have made, or agreed to make payment, using funds other than Federal appropriated funds, to influence or attempt to influence a decision in connection with the contract.
  3. The Certification (and, if appropriate, the Disclosure) must be provided to USDA, Rural Development.

Environmental Requirements

Mitigation At the conclusion of the proposal’s environmental review process, no adverse items were identified that would require mitigation measures for this project.

Project Modifications – The project as proposed has been evaluated to be consistent with all applicable environmental requirements.  If the project or any project element deviates from or is modified from the original approved project, additional environmental review may be required.

Vulnerability Assessments (VA) and Emergency Response Plans (ERP)The Agency requires all financed water and wastewater systems to have a vulnerability assessment (VA) and an emergency response plan (ERP) in place.  New water or wastewater systems must provide a certification that an ERP is complete prior to the start of operations.  A certification that a VA is complete must be submitted within one year of the start of operations.  Borrowers with existing systems must provide a certification that a VA and ERP are completed prior to bid authorization.  Technical assistance is available in preparing these documents at no cost to you.

Permits – The owner, contractor or responsible party will be required to obtain all required permits for the project prior to advertisement for construction bids.  A narrative opinion from your attorney concerning all permits, certificates, licenses and other items necessary to show that all legal requirements can be met and stating how they will be met.

Contract Documents, Final Plans and Specifications

The contract documents should consist of the EJCDC Construction Contract Documents as indicated in RUS Bulletin 1780-26 or other approved form of agreement.

The contract documents, final plans, and specifications must comply with RUS Instruction 1780, Subpart C – Planning, Designing, Bidding, Contracting, Construction and Inspections and be submitted to the Agency for approval prior to advertisement for bids.

The use of any procurement method other than competitive bidding must be requested in writing and approved by the Agency.

The Agency requires a pre-construction conference, pre-final, final, and warranty inspection.

The Agency requires prior agency concurrence with all Change Orders, Invoices, and Payment Estimates.

Graduation By accepting this loan, you are also agreeing to refinance (graduate) the unpaid loan balance in whole, or in part, upon request of the Government.  If at any time the Agency determines your entity is able to obtain a loan for such purposes from responsible cooperative or private sources at reasonable rates and terms, you will be requested to refinance.

Applicable State Statutes and Requirements – Evidence must also be provided indicating your system has a licensed operator, meeting State requirements, will be available prior to the system becoming operational or a suitable supervisory agreement with a licensed operator is in effect.

Civil Rights & Equal Opportunity – You should be aware of and will be required to comply with other federal statute requirements including but not limited to:

  1. Section 504 of the Rehabilitation Act of 1973 – Under section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), no handicapped individual in the United States shall, solely by reason of their handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Agency financial assistance.
  2. Civil Rights Act of 1964Posting and Notice
    The Non-Discrimination Statement shown below shall be posted in all recipient offices and included in full, on all materials regarding such recipients’ programs that are produced by the recipient for public information, public education, and public distribution.A recipient is any State, political subdivision of any State or instrumentality of any State or political subdivision; any public or private agency, institution, or organizations; or other entity or any individual in any State, to whom Federal financial assistance is extended, directly or through another recipient, for any program, including any successor, assignee, or transferee thereof.In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs).  Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint_filing_cust.html and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form.  To request a copy of the complaint form, call (866) 632-9992.  Submit your completed form or letter to USDA by:

  1. mail:  U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410;

  1. fax: (202) 690-7442; or
  1. email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

Bid AuthorizationOnce all the conditions outlined in this letter have been met, the Agency may authorize you to advertise the project for construction bids.  Such advertisement must be in accordance with appropriate State statutes.  Immediately after bid opening you must provide the Agency with the following:

  1. Bid tabulation
  2. Consulting engineer’s evaluation of bids and award of contract recommendation to the owner
  3. Your recommendations for contract awards.
  4. Revised project budget including bid award amounts.

If the Agency agrees that the construction bids received are acceptable, adequate funds are available to cover the total project costs, and all the administrative conditions of loan approval have been satisfied, loan closing instructions will be issued to you setting forth any further requirements that must be met before a Notice of Award may be issued.

Cost OverrunsCost overruns exceeding 20% of the development cost at time of loan or grant approval or where the scope of the original purpose has changed will compete for funds with all other applications on hand as of that date.  Cost overruns must be due to high bids or unexpected construction problems that cannot be reduced by negotiations, redesign, use of bid alternatives, rebidding or other means prior to consideration by the Agency for subsequent funding.  Such requests will be contingent on the availability of funds.

Use of Remaining Funds – When the water project is substantially complete and it appears that there will be remaining loan and/or grant funds after all approved costs are paid, it is the policy of Rural Development (§1780.45(f)) to close out the project as follows:

  1. Remaining funds may be used for eligible loan or grant purposes as approved in the Preliminary Engineering Report and subsequent addendums, provided the use will not result in major changes to the facility(s) and the purpose of the loan and grant remains the same.
  2. RUS loan funds that are not needed will be applied as an extra payment on the RUS indebtedness unless other disposition is required by bond ordinance, resolution, or State statute.
  3. RUS grant funds not expended for authorized purposes will be cancelled within 30 days of project completion.  Prior to actual cancellation, you and your attorney and engineer will be notified of the Agency’s intent to cancel the remaining funds and given appropriate appeal rights.

We look forward to continue working with you to complete this project and if you have any questions please contact Blake Smith, Area Specialist at 1-800-944-8119 or by e-mail at blake.smith@mi.usda.gov .

Sincerely yours,

Michelle Collins
Acting Area Director
USDA, Rural Development

Attachments
cc:  Community Programs S/O
Attorney
Bond Counsel
Engineer

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING

April 20, 2016

Bear Lake Village Hall

Unapproved

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Don Hyrns, Peggy Bass, Jackie Johnson, Janene Gee Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: None

Guests: Pauline Jaquish, George Schafer, Dave Bachman, Denise Hubbell, Greg McPherson, Christie Johnson, Bob DeWildt, Barb Farfsing, David Reed, Pat Bentley, Marlon Cordes and Bethany Merrill.

Motion by Edwards and seconded by Ronning to adopt the agenda. All present in favor.

Public Comment: Guest Dave Bachman (running for Sheriff) gave introduction & resume of himself. Reminded us of to vote in August.  Facebook; Bachmanforsheriff.  Guest George Schafer gave positive comments toward Bachman. Bear Lake School superintendent Marlen Cordes, provided a hand out and spoke on the 0% Mill Increase Bond Proposal.  Vote May 3, 2016. Hand out on file.

Correspondence: 1) Letter read from, David Smith, LM, DJVC – letter stated he is newly elected Commander of Robert Finch Camp No. 14, Sons of Union Veterans of the Civil War in Traverse City. His responsibilities include registration and maintenance of graves and monuments/memorials.  Also assists families with regard to their Civil War ancestors. He wanted to introduce himself & provide his contact information in case we had a need ever.  Letter on file.

2) Email was read from Vern & Dendra Best, Jeanne Walsh-Vission & Lee Vission, Alan, Todd, & Joel Swanson, Brad & Daniel Heiss and Tim Burke.  “We are concerned that not enough thought went into the decision to change a long standing tax collection date?” Bass – we already discussed at last months monthly meeting.  I feel there is no need for further discussion.  King explained reasoning of why proposal was done, Bear Lake does not get settlement tax monies until June, where if in September the village would get their money at the end of the year.  Less than ¾ of taxes are paid from September – February.  Over $8K are delinquent taxes.  Johnson – We are the only unit in Manistee County to collect late.  We should be consistent with the county.  Gee – What is penalty when paid late?  There is no penalty the way we have been paying taxes.  Years ago Bear Lake voted to extend days with no late penalty fees charged. Guest Bob DeWildt stated; Concerned he would need to come up with more money in September.  Township & villages are due at the same time.  Discussion by council members.  No further action taken/stands as is.

Motion by Ronning to accept the Regular Meeting Minutes with corrections from March 16, 2016, seconded by Bass.  Motion carried.

A motion was made by Johnson to amend the budget & to approve the corrections that were made at the March 16, 2016 meeting.  Seconded by Ronning.  6 Yays,  1 Nay  Motion carried.

Maintenance Personnel Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file.
  • Eight (8) village garbage cans will need to be replaced.  Price quoted $400-600 each.  32 gallons.  Replace two (2) a year.  Will check pricing at Wahr Hardware in Manistee.

Treasurer’s Report: Read by King and on file

Motion by Ronning, seconded by Bass to accept the Treasurer’s Report and designation of funds on CD’s and Money Market accounts. Motion carried.         

FUND NAME GRAND TOTAL

            Building Fund                                          0

            Equipment Fund         3,453.15

            Minor Street Fund                   18,036.39

            Major Street Fund                          28,242.57

            Park Fund      25,057.47

            Water Fund                                 6,368.24

            Museum Fund                                                0

            General Fund                   53,427.27

            CD – Honor Bank – Park           32,722.72          

            MMA – water                     5,027.30 (Formerly Huntington Account)

            Savings – Honor Bank- Equip        25,983.64

Bills to be paid with correction – motion by Edwards, seconded by Johnson, motion carried.

  • List of Bills to be Paid is found at the end of this report.

Reimbursement to the General Fund:

Major Street 3/01/2015-3/30/2015  $496.00

Minor Street 3/01/2015-3/30/2015 $283.00

Park Fund 3/01/2015-3/30/2015 $556.50

Water Fund 3/01/2015-3/30/2015 $275.00

Total to transfer to General Fund=$1610.50

COMMITTEE REPORTS:

Park:

  • Bair reported that the dumpster is currently on dirt, would like it fenced in and on a cement pad with a lock.  Landscaping was suggested.  Will get bids. 

Trees:

  • Three (3) trees down on Locust St. (Roger McBride), Thompson to get bids.  McBride would like to split cost with the village.  Village is responsible from 33 ft right of way.
  • Two (2) more trees down on Maple, Smith/Stewart Streets.  Church property & Lynn Street.
  • Money is in budget.

Streets:

  • Jared is looking into cleaning out storm drains.  Rebidding by two companies is taking place.
  • Large pot hole on Virginia and other streets.

Water:

  • Village office is working on the first 19 items required by USDA for Water Project.  Waiting on lawyer approval for wording.  Fleis & VanderBrink will take over, bidding will begin.

Equipment:

  • Plow Truck: A new plow truck would be $150K (with a low interest loan),a used one from Midwest Truck 2002, $43K approx. with 33K miles.  Valley Truck Parts quote to refurbish currant plow truck is $43K.  Our current truck has 60+K miles on it.  The revenue share grant timeline was missed.  Confirmation on purchasing a newer truck from Midwest Truck is needed by July.
  • Maintenance Building: Spicer Group, Manistee Office, Pat Bentley explained bid.  Grant written ahead of building. Cost no more than $35K approx. This building would replace the current unusable building on Lake Street to house plow truck, loader, 2 pickup trucks, loft area for holiday decorations and rest room.  A motion was made by Bass to move forward with The Spicer Group for Equipment/Maintenance Building, seconded by Johnson. Motion carried.  Jeff & Jared Bair will follow up with Spicer Group.

Sidewalks:

  • Work to begin approximately first of May 2016.
  • Cody & US 31 tree damage – Gee to check & report back to committee.

Museum: 

  • Construction work has begun!
  • Wheelchair accessibility & door change

Blight/CABA:

  • Date for Blight Committee & CABA to meet and discuss Zaleski property, Monday April 25, 2016.
  • George Schafer mentioned that Griswald’s would like to rebid on take down of the Zaleski building.

Planning Commission:

  • Report by Barb Farfsing; AES/Explore the Shores – Rob Carson reviewed the plan.  Bear Lake Village & Township have a joint partnership in the canoe & kayak launch on Bear Lake.  This is a Manistee County wide project, 28% of population is disabled, this would better serve the community.  25% AES will find funding, 75% is a grant for this project. Launches will have universal design. Guidelines, access to water required and low maintenance.  Spicer Group was chosen as developers. Bear Lake Township backed out on partnership with village due to other projects the township is working on.
  • Farfsing and Bentley suggested the village should reconsider moving forward with fishing pier project as funding is available. Bentley will let AES know that Bear Lake Village would like to move forward with fishing pier.
  • Gander Mtn. will be doing a walleye fishing tournament contest, Bear Lake, Portage and Arcadia lakes.

OLD BUSINESS:

  • Part-time workers; Looking at bringing on two (2) for 25-30hrs a week at $9 per hour.  Jeff is reviewing applications and will recommend who to hire.  Three (3) applications received.
  • Park Manager – Jeff Bair stepped in.
  • Park Host – Doug Osborn 
  • Village Audit – A motion was made by Ronning to accept the Village Audit, seconded by Bass.  Motion carried.

NEW BUSINESS:

  • Manistee Conservation District – Household Hazardous Waste/Clean Sweep Collection.  August 20, 2016 9am – 2pm.  A motion was made by Gee to approve $100 payment to Manistee Conservation District for the Household Waste/Clean Sweep Collection, seconded by Bass, motion carried.  This is part of the current budget.
  • Computer upgrade is needed for new water billing system.  We are getting bids, monies will be reimbursed from Water Project.
  • Fencing along the road to the leaf/compost area off Potter Road.  Christy Johnson would like to see privacy fencing along her property and a time limit for public to access that road.  Village will go forward on getting bids for fencing.  Will post hours 8am -8pm.  Jeff will report on cost.
  • Bair requested money for a security camera to be placed at the compost/water tower in strategic places for safety and security, council said to go ahead right away, approval by all.
  • A motion was made by Ronning, seconded by Johnson to amend the 2016-2017 General Fund Village Budget to include Gas & Oil $1,500, it was never a line item but was in the budget under a different line item.  And to amend the Insurance and Bonds to $5,395.00 from $3,500.00.  Motion carried.
  • Water Rate Review Committee – reasoning; some business owner’s water rates jumped a substantial amount.  This committee will review concerns of village residents also.
    • Committee members: Johnson, Bair, King, treasurer
  • Review Committee for all Policies, Ordinances and resolutions of the village.
    • Committee members: Gee, Bass, McPherson, clerk

PUBLIC COMMENT:

  • George Schafer – urged the council to move forward with adjustments of things that need to be done.  Knows village is behind but keep going forward, think positive.  Don’t give up on what needs to be done.  Schafer offered to review truck purchase.  Also stated he sold his storage buildings and shared his health issues so the council would know his progress & truth.  He would like to contribute to the village.  Bear Lake cannot continue at the pace of the past & needs to move forward.  Bair thanked him for all his help to the community.
  • Bob DeWildt (Bella Vista Motel) expressed the concern regarding his increase in his business water bill.  Up 250% from last year.  Village was going by the guidelines for motels/ per room/pool/apartment.  6 months of the year only 8 rooms are used.  Council is willing to work with Bob/owner.  Village sent out letter to business owners and residents announcing rate increase January 2016. Increase 20% from last bill.  DeWildt wants review committee ASAP.
  • Denise Hubbell, Hubbell’s Restaurant, feels her water bill is also high.  Rate was determined for a restaurant with 40 chairs and 2 cabins.  Hubbell stated they do not have 40 chairs.

COUNCIL MEMBERS:

  • Fireworks in the village of Bear Lake.  Hyrns will check with attorney on an ordinance for fireworks by individuals in the village.
  • Discussion on who runs the Bear Lake Days.

Upcoming Events and Announcements:

  • Vote May 3, 2016
  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 9:30pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – April 20, 2016

Blarney Castle Oil Co. – repair to Big Red/under belly blade repl. $37.50 ½ Major Fund

$37.50 ½ Minor Fund

Manistee County Road Commission – salt/sand $209.22 ½ Major Fund

$209.23 ½ Minor Fund

Pioneer Printing Company – envelopes & brush pk-up cards $81.00 General Fund

Auto-Wares Group/Auto Value $220.65 General Fund

Mark Thompson Tree & Stump, village brush removal $467.50 General Fund

Staples – Office supplies $291.11 General Fund

IRS Department of Treasury – Tax period December 2013 $450.00 General Fund

Michigan Municipal League – Pool Renewal Premium $5,395 General Fund

Keddie Norconk Memorial Library Fund $1,200.00 General Fund

West Coast Farm Service – Box blade $1,000.00 Park Fund

Saddle Up, fire rings for campers $185.45 Park Fund

Bittner/Jennings Attorneys – FOIA issues, park (marina) 647.45 General Fund

$632.50 Park Fund

Mead & Hunt – Water System $1,480.24 Water Fund

McBride Septic System & Excavating $385.00 Water Fund

Bear Lake Ace Hardware $80.41 General Fund

$121.82 Water Fund

Village of Bear Lake Council

REGULAR MEETING April 20, 2016

Bear Lake Village Hall

Approved with corrections May 18, 2016

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Peggy Bass, Jackie Johnson, Janene Gee Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Don Hyrns

Guests: Pauline Jaquish, Barb Farfsing, David Reed, John O’Hagan, Lee Vision, Jeanne Walsh.

Motion by Edwards and seconded by Ronning to adopt the agenda. All present in favor.

Public Comment: Guest Dave Bachman (running for Sheriff) gave introduction & resume of himself. Reminded us of to vote in August.  Facebook; Bachmanforsheriff.  Guest George Schafer gave positive comments toward Bachman. Bear Lake School superintendent Marlen Cordes, provided a hand out and spoke on the 0% Mill Increase Bond Proposal.  Vote May 3, 2016. Hand out on file.

Correspondence: 1) Letter read from, David Smith, LM, DJVC – letter stated he is newly elected Commander of Robert Finch Camp No. 14, Sons of Union Veterans of the Civil War in Traverse City. His responsibilities include registration and maintenance of graves and monuments/memorials.  Also assists families with regard to their Civil War ancestors. He wanted to introduce himself & provide his contact information in case we had a need ever.  Letter on file.

2) Email was read from Vern & Dendra Best, Jeanne Walsh-Vission & Lee Vission, Alan, Todd, & Joel Swanson, Brad & Daniel Heiss and Tim Burke.  “We are concerned that not enough thought went into the decision to change a long standing tax collection date?” Bass – we already discussed at last months monthly meeting.  I feel there is no need for further discussion.  King explained reasoning of why proposal was done, Bear Lake does not get settlement tax monies until June, where if in September the village would get their money at the end of the year.  Less than ¾ of taxes are paid from September – February.  Over $8K are delinquent taxes.  Johnson – We are the only unit in Manistee County to collect late.  We should be consistent with the county.  Gee – What is penalty when paid late?  There is no penalty the way we have been paying taxes.  Years ago Bear Lake voted to extend days with no late penalty fees charged. Guest Bob DeWildt stated; Concerned he would need to come up with more money in September.  Township & villages are due at the same time.  Discussion by council members.  No further action taken/stands as is.

Motion by Ronning to accept the Regular Meeting Minutes with corrections from March 16, 2016, seconded by Bass.  Motion carried.

A motion was made by Johnson to amend the budget & to approve the corrections that were made at the March 16, 2016 meeting.  Seconded by Ronning.  6 Yays,  1 Nay  Motion carried.

Maintenance Personnel Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file.
  • Eight (8) village garbage cans will need to be replaced.  Price quoted $400-600 each.  32 gallons.  Replace two (2) a year.  Will check pricing at Wahr Hardware in Manistee.

Treasurer’s Report: Read by King and on file

Motion by Ronning, seconded by Bass to accept the Treasurer’s Report and designation of funds on CD’s and Money Market accounts. Motion carried.            

FUND NAME GRAND TOTAL

  • Building Fund                                          0
  • Equipment Fund        3,453.15
  • Minor Street Fund      18,036.39
  • Major Street Fund      28,242.57
  • Park Fund     25,057.47
  • Water Fund                   6,368.24
  • Museum Fund              0
  • General Fund                 53,427.27
  • CD – Honor Bank – Park   32,722.72          
  • MMA – water     5,027.30 (Formerly Huntington Account)
  • Savings – Honor Bank- Equip   25,983.64

Bills to be paid with correction – motion by Edwards, seconded by Johnson, motion carried.

  • List of Bills to be Paid is found at the end of this report.

Reimbursement to the General Fund:

Major Street 4/01/2015-4/30/2015   $42.00

Minor Street 4/01/2015-4/30/2015 $11.00

Park Fund 4/01/2015-4/30/2015 $678.50

Water Fund _ 4/01/2015-4/30/2015 $220.00

Total to transfer to General Fund=$951.00

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported that the dumpster is currently on dirt, would like it fenced in and on a cement pad with a lock.  Landscaping was suggested.  Will get bids.  

Trees:

  • Three (3) trees down on Locust St. (Roger McBride), Thompson to provide get bids.  McBride would like to split cost with the village.  Village is responsible from 33 ft right of way.
  • Two (2) more trees down on Maple, Smith/Stewart Streets.  Church property & Lynn Street.
  • Money is in budget.

Streets:

  • Jared is looking into cleaning out storm drains.  Rebidding by two companies is taking place.
  • Large pot hole on Virginia and other streets.

Water:

  • Village office is working on the first 19 items required by USDA for Water Project.  Waiting on lawyer approval for wording.  Fleis & VanderBrink will take over, bidding will begin.

Equipment:

  • Plow Truck: A new plow truck would be $150K (with a low interest loan),a used one from Midwest Truck 2002, $43K approx. with 33K miles.  Valley Truck Parts quote to refurbish current plow truck is $43K.  Our current truck has 60+K miles on it.  The revenue share grant timeline was missed.  Confirmation on purchasing a newer truck from Midwest Truck is needed by July.
  • Maintenance Building: Spicer Group, Manistee Office, Pat Bentley explained bid.  Grant written ahead of building. Cost no more than $35K approx. This building would replace the current unusable building on Lake Street to house plow truck, loader, 2 pickup trucks, loft area for holiday decorations and rest room.  A motion was made by Bass to move forward with The Spicer Group for Equipment/Maintenance Building, seconded by Johnson. Motion carried.  Jeff & Jared Bair will follow up with Spicer Group.

Sidewalks:

  • Work to begin approximately first of May 2016.
  • Cody & US 31 tree damage – Gee to check & report back to committee.

Museum:  

  • Construction work has begun!
  • Wheelchair accessibility & door change

Blight/CABA:

  • Date for Blight Committee & CABA to meet and discuss Zaleski property, Monday April 25, 2016.
  • George Schafer mentioned that Griz’s Excavating, Sealing & Striping Griswald’s would like to rebid on take down of the Zaleski building.

Planning Commission:

  • Report by Barb Farfsing; AES/Explore the Shores – Rob Carson reviewed the plan.  Bear Lake Village & Township have a joint partnership in the canoe & kayak launch on Bear Lake.  This is a Manistee County wide project, 28% of population is disabled, this would better serve the community.  25% AES will find funding, 75% is a grant for this project. Launches will have universal design. Guidelines, access to water required and low maintenance.  Spicer Group was chosen as developers. Bear Lake Township backed out on partnership with village due to other projects the township is working on.
  • Farfsing and Bentley suggested the village should reconsider moving forward with fishing pier project as funding is available. Bentley will let AES know that Bear Lake Village would like to move forward with fishing pier.
  • Gander Mtn. will be doing a walleye fishing tournament contest, Bear Lake, Portage and Arcadia lakes.

OLD BUSINESS:

  • Part-time workers; Looking at bringing on two (2) for 25-30hrs a week at $9 per hour.  Jeff is reviewing applications and will recommend who to hire.  Three (3) applications received.
  • Park Manager – Jeff Bair stepped in.
  • Park Host – Doug Osborn  
  • Village Audit – A motion was made by Ronning to accept the Village Audit, seconded by Bass.  Motion carried.

NEW BUSINESS:

  • Manistee Conservation District – Household Hazardous Waste/Clean Sweep Collection.  August 20, 2016 9am – 2pm.  A motion was made by Gee to approve $100 payment to Manistee Conservation District for the Household Waste/Clean Sweep Collection, seconded by Bass, motion carried.  This is part of the current budget.
  • Computer upgrade is needed for new water billing system.  We are getting bids, monies will be reimbursed from Water Project.
  • Fencing along the road to the leaf/compost area off Potter Road.  Christy Johnson would like to see privacy fencing along her property and a time limit for public to access that road.  Village will go forward on getting bids for fencing.  Will post hours 8am -8pm.  Jeff will report on cost.
  • Jeff Bair requested money for a security camera to be placed at the compost/water tower in strategic places for safety and security, council said to go ahead right away, approval by all.
  • A motion was made by Ronning, seconded by Johnson to amend the 2016-2017 General Fund Village Budget to include Gas & Oil $1,500, it was never a line item but was in the budget under a different line item.  And to amend the Insurance and Bonds to $5,395.00 from $3,500.00.  Motion carried.
  • Water Rate Review Committee – reasoning; some business owner’s water rates jumped a substantial amount.  This committee will review concerns of village residents also.
    • Committee members: Johnson, Jeff Bair, King, treasurer
  • Review Committee for all Policies, Ordinances and resolutions of the village.
    • Committee members: Gee, Bass, McPherson, clerk

PUBLIC COMMENT:

  • George Schafer – urged the council to move forward with adjustments of things that need to be done.  Knows village is behind but keep going forward, think positive.  Don’t give up on what needs to be done.  Schafer offered to review truck purchase.  Also stated he sold his storage buildings and shared his health issues so the council would know his progress & truth.  He would like to contribute to the village.  Bear Lake cannot continue at the pace of the past & needs to move forward.  Bair thanked him for all his help to the community.
  • Bob DeWildt (Bella Vista Motel) expressed the concern regarding his increase in his business water bill.  Up 250% from last year.  Village was going by the guidelines for motels/ per room/pool/apartment.  6 months of the year only 8 rooms are used.  Council is willing to work with Bob/owner.  Village sent out letter to business owners and residents announcing rate increase January 2016. Increase 20% from last bill.  DeWildt wants review committee ASAP.
  • Denise Hubbell, Hubbell’s Restaurant, feels her water bill is also high.  Rate was determined for a restaurant with 40 chairs and 2 cabins.  Hubbell stated they do not have 40 chairs.

COUNCIL MEMBERS:

  • Fireworks in the village of Bear Lake.  Hyrns will check with attorney on an ordinance for fireworks by individuals in the village.
  • Discussion on who runs the Bear Lake Days.

Upcoming Events and Announcements:

  • Vote May 3, 2016
  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 9:30pm

Respectfully Submitted,

Cindi McPherson, Village Clerk

Bills to be paid – May 18, 2016

Blarney Castle Oil Co. – Fuel Oil $1,055.42 Park Fund

McBride Septic System & Excavating, LLC $4,725.00 Park Fund

Lark Lawn & Garden, Inc. $341.29 Park Fund

Pleasanton Valley Greenhouse – Plants at village hall $399.74 General Fund

Inacomp Computer Center – treasurer computer cleanup $90.00 General Fund

Bear Lake Ace Hardware – village office $23.98 General Fund

Mark Thompson Tree & Stump, village brush removal $212.50 General Fund

Michigan Municipal League- Worker’s comp $3,035.00 General Fund

Auto Wares Group/Auto Value $9.74 Major Fund

McBride Septic System & Excavating, LLC $560.80 Water Fund

Mead & Hunt $965.50 Water Fund

Bear Lake Ace Hardware $92.69 ¼ Water Fund

$278.05 ¾ Park Fund

West Coast Farm Service – $511.50 ½ Major Fund

$511.50 ½ Minor Fund

Bittner/Jennings Attorneys – Water, Plan Comm. park (marina) $31.63 General Fund

$149.50 Park Fund

$634.73 Water Fund

Gabridge & Company – 2015/2016 Audit part payment $2,550.00

  • To be split between account funds

Lawrence Richmond – fence along water tower road $25.00 General Fund

Gary Reevie – partial payment to install fence, $1,000 limit $500.00 General Fund

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING May 18, 2016

Bear Lake Village Hall

Unapproved APPROVED in June

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Peggy Bass, Jackie Johnson, Janene Gee Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Don Hyrns

Guests: Pauline Jaquish, Barb Farfsing, David Reed, Jeanne Walsh Vision, Lee Vision, John O’Hagan .

Motion to adopt the agenda; Edwards moved and Ronning seconded, motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

Public Comment: Guest John O’Hagan(running for Sheriff) gave introduction & resume of himself. Reminded us to vote in August.

Correspondence: Email from AJ Battaglia, May 4, 2016, requested on behalf of Bear Lake Days that the main streets be shut down for the parade route that evening and adjustments made accordingly due to the deteriorating building.  Also requested Main Street be blocked off on Saturday for the arts & craft fair.  Scottville Clown Band preforming either before or after the parade. Discussion was held on aftermath of celebration and who should clean up?  Suggestions; Boy Scouts, Girls Scouts, National Honor Society students.

Motion to close streets for Bear Lake Days and Arts & Craft, Bass moved, Gee seconded, motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

Motion by to accept the April 20, 2016 Regular Monthly Meeting Minutes with corrections. Bass moved, Ronning seconded. Motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder
  • Storm drain clean-up. $2,000 TARA
  • Bryson Waller resigned his position with the village.

Treasurer’s Report: Read by King and placed on file in the 2016 Minutes binder.

Motion to accept the Treasurer’s Report, moved by Ronning, Gee seconded Motion carried. 

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None            

FUND NAME GRAND TOTAL

  • Equipment Fund        3,453.18
  • Minor Street Fund     21,221.37
  • Major Street Fund      37,724.10
  • Park Fund     22,977.77
  • Water Fund               15,259.80
  • General Fund            24,863.75
  • CD – Honor Bank – Park          32,722.72          
  • MMA – water       5,027.30 (Formerly Huntington Account)
  • Savings – Honor Bank- Equip        25,983.64

Bills to be paid with correction & additions – Gee moved, Johnson seconded, motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

  • List of “Bills to be Paid” is found at the end of this report.

Reimbursement to the General Fund:

Major Street 4/01/2015-4/30/2015   $42.00

Minor Street 4/01/2015-4/30/2015 $11.00

Park Fund 4/01/2015-4/30/2015 $678.00

Water Fund _ 4/01/2015-4/30/2015 $220.00

Total to transfer to General Fund=$951.00

COMMITTEE REPORTS:

Park:

  • No report

Trees:

  • Tree removal bid from Mark Thompson – $6,000

Motion was made to accept the estimate bid from Mark Thompson to cut down and remove trees & stumps, Ronning moved, Bass seconded, motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

Streets:

  • Cleaning out storm drains.  Bid by TARA $2,000
  • Large pot hole on Virginia and other streets, waiting for warmer weather.

Water:

  • Village office is working on the first 19 items required by USDA for Water Project.
  • Jeff Bair updated on Bear Lake school property to purchase for the water well project.  An official letter was sent to Bear Lake Schools to purchase the land.  Waiting to hear back from them.
  • Water Review Board Bylaws were presented by Jeff Bair for review. Denise Hubble from Hubbles’s Restaurant will be the village resident on the board.

Motion to accept bylaws for Water review Board pending approval by the Michigan Municipal League.  Ronning moved, Gee seconded, motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

Bylaws are placed on file in 2016 Minutes binder.

Discussion was held on applying “Past due water Charges’ to property owner tax bills.

Motion was made to apply past due water charges to property tax bills. Bass moved, Johnson seconded, motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

Equipment: No report

Sidewalks: No report

Museum:  Pauline Jaquish reported

  • Contractor has run into difficulties.  Leak in bathroom, trying to repair.
  • Replaced two (2) windows.  Electric in attic needed work before inspection could take place.
  • Steeple still needs work.  Jeff Harthun will paint exterior trim of the building.
  • Wheelchair accessibility ramp & door. Approx. $4K to make code.
  • Museum group would like to hold a benefit yard sale in the village hall parking lot on 3rd Saturday in August. Granted.
  • Jeff Bair recommended village be responsible for the cost with electrical wiring in the ceiling and two (2) window replacements.  Discussion was held.

Motion was made for the village to cover the cost of the electrical and two (2) window replacements for the museum, moved by Johnson, seconded by Bass.  Bills to be presented to the board for above items.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

Blight/CABA: Jackie Johnson reported

  • Date for Blight Committee on April 25, 2016 had to be cancelled.  Will plan meeting for next week.

Planning Commission: Barb Farfsing reported

  • DNR has approved funding money.  Plan to get approval and move forward with Bear Lake Township on canoe & kayak launch.
  • Ideas: putting USA flags in flower pots in downtown area and on the deck for Memorial Day & 4th of July.
  • McPherson spoke on PlacePOPs through the Michigan Municipal League.  Community meeting in July with PlacePOP’s representative.  More information to come.

Ad Hoc Committee:

  • Policy, Resolution and Ordinance Review Committee
  • McPherson reported – gathering all policies, resolution & ordinances she can find. Copies will be made and sent to committee members for review.

OLD BUSINESS:

  • Spicer Group – no representation from this group.  Jeff Bair reported we  are still moving forward with them.
  • Fence – water tower road

Jeff Bair was able to get fencing for $25 from Lawrence Richmond and Gary Riewe will install fencing, $500 deposit for labor cost not to exceed $1,000.

  • Village Office computer purchase & upgrade.  Treasurer’s computer needs to be replaced.  Received Two (2) quotes, Staples and Inacomp.

Motion was made not to exceed $600 for computer replacement with Inacomp. Bass moved, Ronning seconded, motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

NEW BUSINESS:

  • A Resolution was made to adopt amended millage rate of 10.5363.  Bass moved, Ronning seconded.  Resolution and amend millage declared adopted.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

  • Discussion on a community clean-up day for the Village of Bear Lake.  Motion was made to hold the Community Clean-up Day on June 25th 2016.  The village will provide a dumpster in back of village offices.  Cost not to exceed $700, hoping the Bear Lake Promoters will donate money toward dumpster.  Gee moved, Bass seconded, motion carried.

Aye: Ronning, Johnson, Edwards, Bass, Gee, Bair

Nay: None

Pauline Jaquish stated this would go with Help to Flight Blight in Bear Lake, sponsored by the Bear Lake Promoters.

  • Sewer – Jeff Bair reported that he was invited to meet with AES and tribal representatives from The Little River Band of Ottawa and Chippewa Indians and other surrounding communities to discuss possible sewer partnerships with LRBOCI.  No decisions were made.
  • Grant Applications have gone in for the plow truck & maintenance building, update by Jeff Bair.
  • Two (2) new employees were hire for general maintenance work.  Gary McBride JR. and Lane Lee.  Duties will include but not limited to general maintenance 25-30 hours a week.  Alternate cleaning the park every other weekend.

PUBLIC COMMENT:

  • The museum group will have a tent for donations at Bear Lake Days – Pauline Jaquish
  • Suggestions of dunk tank or pie contest for donations at Bear Lake Days – Lee Vision

COUNCIL MEMBERS: None

Upcoming Events and Announcements:

  • Bear Lake Promoters After Hours meeting, May 25, 2016 at Bear Lake B&B. All welcome to attend.
  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:28pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – April 20, 2016

Blarney Castle Oil Co. – Fuel Oil $1,055.42 Park Fund

McBride Septic System & Excavating, LLC $4,725.00 $5,285.80 Park Fund

Lark Lawn & Garden, Inc. $341.29 Park Fund

Pleasanton Valley Greenhouse – Plants at village hall $399.74 General Fund

Inacomp Computer Center – treasurer computer cleanup $90.00 General Fund

Bear Lake Ace Hardware – village office $23.98 General Fund

Mark Thompson Tree & Stump, village brush removal $212.50 General Fund

Michigan Municipal League- Worker’s comp $3,035.00 General Fund

Auto Wares Group/Auto Value $9.74 Major Fund

McBride Septic System & Excavating, LLC $560.80 Water Fund

Mead & Hunt $965.50 Water Fund

Bear Lake Ace Hardware $92.69 ¼ Water Fund

$278.05 ¾ Park Fund

West Coast Farm Service – dump truck repair $511.50 ½ Major Fund

$511.50 ½ Minor Fund

Bittner/Jennings Attorneys – Water, Plan Comm. park (marina) $31.63 General Fund

$149.50 Park Fund

$634.73 Water Fund

Gabridge & Company – 2015/2016 Audit part payment $2,550.00

  • To be split between account funds

Additions:

Lawrence Richmond – fence along water tower road $25.00 General Fund

Gary Reevie – partial payment to install fence, $1,000 limit $500.00 General Fund

Back To Calendar of Meetings

Village of Bear Lake Council REGULAR MEETING June 15, 2016

Bear Lake Village Hall

Unapproved

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Peggy Bass, Don Hyrns, Janene Gee Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Jackie Johnson

Guests:  David Reed, Jeanne Walsh Vision, Lee Vision, Rich Russell, Dick Graham, Tyler Fogarty, Don Raiff and John DeVol .

Motion to adopt the agenda with additions; Ronning moved and Hyrns seconded, motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Public Comment: None

Correspondence: Email from Jason Wilder Evans asking the council to vote in favor of celebrating June 12, 2016 as Jason Wilder Evans Day (JWEDAY).  Jason would like the local government to appoint him Poet Laureate. Discussion was held.  The clerk will email him that the council would like him to attend a council meeting the next time he is in Bear Lake so they can discuss JWEDAY for the future. We are sorry we missed his day this year.

Motion to accept the May 18, 2016 Regular Monthly Meeting Minutes as presented. Bass moved, Ronning seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Bair

Nay: Gee

Absent: Johnson

Discussion was held on a misunderstanding on the motion to pay for electrical and new windows for the museum by Gee.

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder
  • New employees started.

Treasurer’s Report: 

  • Amendment to General Fund Account – Insurance & Bond for Michigan Municipal League (MML) property insurance payment for $3,035.  A transfer from Wages to Insurance & Bonds for $3,500 to cover.
  • Amendment to Water Fund Account – Office Supplies for purchase of new computer $586.95.  A transfer of $285.95 from Equipment Rental to Office Supplies to cover.
  • Amendment to Water Fund Account – Audit, for annual audit for $309.32.  A transfer from Equipment Rental of $.32 to Audit to cover.  A transfer from Equipment Rental of $.32 to Audit to cover.
  • Amendment to Park Fund Account – Audit, for annual audit for $309.32.  A transfer from Equipment Rental of $.32 to Audit to cover.  A transfer from Postage of $.32 to Audit to cover.
  • Amendment to Minor Street Fund – Repair & Maintenance Summer ($511.50) and Winter ($1,527.87).  Total amount of bill to be transferred to Major Fund.

Motion to Amend the budget as stated above. Bass moved, Gee seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Gee, Bass, Bair

Nay: None

Treasurer’s report read by King and placed on file in the 2016 Minutes binder.

Motion to accept the Treasurer’s Report, moved by Bass, Hyrns seconded Motion carried. 

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

FUND NAME GRAND TOTAL

            Equipment Fund         3,363.98

            Minor Street Fund      21,229.98

            Major Street Fund      38,144.78

            Park Fund                     25,703.37

            Water Fund                  17,508.09

            General Fund              18,762.34

            CD – Honor Bank – Park           32,746.12          

            MMA – water                     5,027.97 (Formerly Huntington Account)

            Savings – Honor Bank- Equip        25,983.64

Bills to be paid with correction & additions – Ronning moved, Bass seconded, motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

  • List of “Bills to be Paid” is found at the end of this report.
  • Discussion from guest, Jeanne Walsh, on whether the village will be passing the lawyer fees and interest fees on to the marina owner. 

Reimbursement to the General Fund:

Major Street 5/01/2015-5/30/2015  $00.00

Minor Street 5/01/2015-5/30/2015 $00.00

Park Fund 5/01/2015-5/30/2015 $876.50

Water Fund 5/01/2015-5/30/2015 $326.00

Total to transfer to General Fund=$1,202.50

New Business: This agenda item was moved forward due to time constraints of presenters

  • Water Shed Alliance – Rich Russell, Dick Graham(head of program) and college student Tyler Fogarty presented the council with plans on a Rain Garden at the village library. Graham explained how they plan to catch rain water from Virginia Street.  They will need to cut two (2) trees down and cut the curb in that area.  The trees are already dead and the Water Shed will take responsibility to cut them down.  This is a low maintenance garden and they will be following Rob Carson’s manual for rain gardens.
  • Motion to allow Water Shed Alliance to move forward with the Rain Garden project @ the library and to cut down two (2) trees and cut the curb. Hyrns moved, Gee seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Gee, Bass, Bair

Nay: None

Absent: Johnson

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported $28.5K in sales so far.
  • Maintenance crew is working with Allied for requirements on pad size for dumpster at park.  This area will have a fence around it and contents will be emptied once a week.

Trees:

  • Mark Thompson took trees down as discussed.

Streets:

  • Hot patching will be done as time & weather permit.

Water:

  • Bond Resolution to Purchase, Acquire, and Construct Improvements to the Water Supply System and to Publish Notice to Issue Revenue Bonds.  Discussion was held.  John DeVol , Fleis & VanderBrink Engineering, Inc., was present to answer questions

Motion was made to accept the bond resolution, moved by Ronning, seconded by Hyrns. 

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Agreement Between Owners (Village of Bear Lake) and Engineers (Fleis & VandenBrink Engineering, Inc.) for Professional Services was signed by Jeff Bair.  Village attorney, Randy Hyrns, and USDA representative did review & support this agreement.

Motion was made to sign the agreement between the village and engineers for professional services, moved by Hyrns, seconded by Gee.  Bills to be presented to the board for above items.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Motion was made to accept the appointment of a Water Review Committee by Ronning, seconded by Bass.  Committee members appointed: Treasurer, Sally King, Council member, Jackie Johnson and village business owner, Denise Hubbell.  They will review and revise if necessary, any water bill being disputed.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Resolution to Participate , Joint Resolution to USDA to Determine Feasibility of Municipal Sewer Capacity.  Brian Sousa from Wade Trim – spoke on resolution, there is no financial obligation with this resolution.  Many area village/townships are looking at this also.
  • IMG_1315

Motion was made to accept the resolution, moved by Ronning, seconded by Bass.  Bills to be presented to the board for above items.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Discussion was held to add: CONDITION: No monies to be spent without prior approval of the Village of Bear Lake Council.

Equipment: Jeff Bair reported that the grant for a newer plow truck is in, $40K requested.

Sidewalks: Nothing from contractor, Jeff Bair said we may need to get new bids.

Museum:  Jeff Bair reported they will take bids to wrap the steeple in vinyl and/or for painting. 

Blight/CABA: No report.  Discussion on variety/antique store, no outcome.

Planning Commission: No report

OLD BUSINESS:

  • Fencing along water tower road is completed, cost $1K
  • Computer purchased for clerk, treasurer now has clerk’s previous computer with Quick Books Pro 16 on it.  Approval was given at May 2016 to purchase.  Cost $586.95
  • Spicer Group – No representation from Spicer Group, Jeff Bair reported on construction of village maintenance building.
  • Amendment to increase the budget for Clean Up Programs from $100.00 to $800.00 to cover Community Clean Up Day, dumpster. $700.00. 

Motion was made to accept the admendment, moved by Bass, seconded by Ronning.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Further discussion, additional donations have been received toward this event.

NEW BUSINESS:

  • Pickle Ball Courts – Jeff Bair reported he has applied for a grant with AES for resurfacing the existing courts.  Estimated cost is $9K.
  • Signage for village hall building.  McPherson reported on pricing from Amor Sign Studios.  Gee will also get quotes and report at July’s council meeting.

PUBLIC COMMENT: None

COUNCIL MEMBERS: Hyrns asked about bell in steeple, is it still there, can it be sold?  Bell is no longer there.

Upcoming Events and Announcements:

  • US 31 Corridor Enhancement Meeting, June 29, 2016 Bear Lake Township Hall 4-6pm
  • PlacePOP meeting, July 11, 2016 at Bear Lake Methodist Church 3pm – 5pm
  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:34pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – June 15, 2016

SWB Electric $103.64 Park Fund

Pleasanton Valley Greenhouse – flowers at village hall $21.63 General Fund

Staples – general office supplies $117.96 General Fund

Michigan Municipal League- Membership dues $458.00 General Fund

Bittner/Jennings Attorneys $156.98 General Fund

Auto Wares Group/Auto Value $23.88 Major Fund

Bittner/Jennings Attorneys – Water, Plan Comm. park (marina) $941.85 Water Fund

Bear Lake Ace Hardware $60.98 ¼ Water Fund

$182.95 ¾ Park Fund

Mark Thompson Tree & Stump – tree/stump removal $1000.00 Minor Fund

and  brush clean up. $2400.00 Major Fund

$2350.00 General Fund

$255.00 General Fund

[note: Finance Reports may be found here.]

Village of Bear Lake Council

REGULAR MEETING

June 15, 2016

Bear Lake Village Hall

Approved with corrections, 7/21/16, CMC

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Peggy Bass, Don Hyrns, Janene Gee Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Jackie Johnson

Guests:  David Reed, Jeanne Walsh Vision, Lee Vision, Rich Russell, Dick Graham, Tyler Fogarty, Don Raiff and John DeVol .

Motion to adopt the agenda with additions; Ronning moved and Hyrns seconded, motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Public Comment: None

Correspondence: Email from Jason Wilder Evans asking the council to vote in favor of celebrating June 12, 2016 as Jason Wilder Evans Day (JWEDAY).  Jason would like the local government to appoint him Poet Laureate. Discussion was held.  The clerk will email him that the council would like him to attend a council meeting the next time he is in Bear Lake so they can discuss JWEDAY for the future. We are sorry we missed his day this year.

Motion to accept the May 18, 2016 Regular Monthly Meeting Minutes as presented. Bass moved, Ronning seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Bair

Nay: Gee

Absent: Johnson

Discussion was held on a misunderstanding on the motion to pay for electrical and new windows for the museum by Gee.

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder
  • New employees started.

Treasurer’s Report: 

  • Amendment to General Fund Account – Insurance & Bond for Michigan Municipal League (MML) property insurance payment for $3,035.  A transfer from Wages to Insurance & Bonds for $3,500 to cover.
  • Amendment to Water Fund Account – Office Supplies for purchase of new computer $586.95.  A transfer of $285.95 from Equipment Rental to Office Supplies to cover.
  • Amendment to Water Fund Account – Audit, for annual audit for $309.32.  A transfer from Equipment Rental of $.32 to Audit to cover.  A transfer from Equipment Rental of $.32 to Audit to cover.
  • Amendment to Park Fund Account – Audit, for annual audit for $309.32.  A transfer from Equipment Rental of $.32 to Audit to cover.  A transfer from Postage of $.32 to Audit to cover.
  • Amendment to Minor Street Fund – Repair & Maintenance Summer ($511.50) and Winter ($1,527.87).  Total amount of bill to be transferred to Major Fund.

Motion to Amend the budget as stated above. Bass moved, Gee seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Gee, Bass, Bair

Nay: None

Treasurer’s report read by King and placed on file in the 2016 Minutes binder.

Motion to accept the Treasurer’s Report, moved by Bass, Hyrns seconded Motion carried. 

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None              

FUND NAME GRAND TOTAL

            Equipment Fund         3,363.98

            Minor Street Fund      21,229.98

            Major Street Fund      38,144.78

            Park Fund                    25,703.37

            Water Fund                  17,508.09

            General Fund               18,762.34

            CD – Honor Bank – Park     32,746.12          

            MMA – water      5,027.97 (Formerly Huntington Account)

            Savings – Honor Bank- Equip        25,983.64

Bills to be paid with correction & additions – Ronning moved, Bass seconded, motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

  • List of “Bills to be Paid” is found at the end of this report.
  • Discussion from guest, Jeanne Walsh, on whether the village will be passing the lawyer fees and interest fees on to the marina owner. 

Reimbursement to the General Fund:

Major Street 5/01/2015-5/30/2015  $00.00

Minor Street 5/01/2015-5/30/2015 $00.00

Park Fund 5/01/2015-5/30/2015 $876.50

Water Fund 5/01/2015-5/30/2015 $326.00

Total to transfer to General Fund=$1,202.50

New Business: This agenda item was moved forward due to time constraints of presenters

  • Water Shed Alliance – Rich Russell, Dick Graham(head of program) and college student Tyler Fogarty presented the council with plans on a Rain Garden at the village library. Graham explained how they plan to catch rain water from Virginia Street.  They will need to cut two (2) trees down and cut the curb in that area.  The trees are already dead and the Water Shed will take responsibility to cut them down.  This is a low maintenance garden and they will be following Rob Carson’s manual for rain gardens.
  • Motion to allow Water Shed Alliance to move forward with the Rain Garden project @ the library and to cut down two (2) trees and cut the curb. Hyrns moved, Gee seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Gee, Bass, Bair

Nay: None

Absent: Johnson

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported $28.5K in sales so far.
  • Maintenance crew is working with Allied for requirements on pad size for dumpster at park.  This area will have a fence around it and contents will be emptied once a week.

Trees:

  • Mark Thompson took trees down as discussed.

Streets:

  • Hot patching will be done as time & weather permit.

Water:

  • Bond Resolution to Purchase, Acquire, and Construct Improvements to the Water Supply System and to Publish Notice to Issue Revenue Bonds.  Discussion was held.  John DeVol , Fleis & VanderBrink Engineering, Inc., was present to answer questions

Motion was made to accept the bond resolution, moved by Ronning, seconded by Hyrns. 

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Agreement Between Owners (Village of Bear Lake) and Engineers (Fleis & VandenBrink Engineering, Inc.) for Professional Services was signed by Jeff Bair.  Village attorney, Randy Hyrns, and USDA representative did review & support this agreement.

Motion was made to sign the agreement between the village and engineers for professional services, moved by Hyrns, seconded by Gee.  Bills to be presented to the board for above items.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Motion was made to accept the appointment of a Water Review Committee by Ronning, seconded by Bass.  Committee members appointed: Treasurer, Sally King, Council member, Jackie Johnson and village business owner, Denise Hubbell.  They The board will review and make recommendations to the Village Council as to the remedies, if any, and the Village Council shall make a binding decision. necessary, any water bill being disputed.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Resolution to Participate , Joint Resolution to USDA to Determine Feasibility of Municipal Sewer Capacity.  Brian Sousa from Wade Trim – spoke on resolution, there is no financial obligation with this resolution.  Many area village/townships are looking at this also.

Motion was made to accept the resolution, moved by Ronning, seconded by Bass.  Bills to be presented to the board for above items.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Discussion was held to add: CONDITION: No monies to be spent without prior approval of the Village of Bear Lake Council.

Equipment: Jeff Bair reported that the grant for a newer plow truck is in, $40K requested.

Sidewalks: Nothing from contractor, Jeff Bair said we may need to get new bids.

Museum:  Jeff Bair reported they will take bids to wrap the steeple in vinyl and/or for painting. 

Blight/CABA: No report.  Discussion on variety/antique store, no outcome.

Planning Commission: No report

OLD BUSINESS:

  • Fencing along water tower road is completed, cost $1K
  • Computer purchased for clerk, treasurer now has clerk’s previous computer with Quick Books Pro 16 on it.  Approval was given at May 2016 to purchase.  Cost $586.95
  • Spicer Group – No representation from Spicer Group, Jeff Bair reported on construction of village maintenance building.
  • Amendment to increase the budget for Clean Up Programs from $100.00 to $800.00 to cover Community Clean Up Day, dumpster. $700.00. 

Motion was made to accept the admendment, moved by Bass, seconded by Ronning.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Further discussion, additional donations have been received toward this event.

NEW BUSINESS:

  • Pickle Ball Courts – Jeff Bair reported he has applied for a grant with AES for resurfacing the existing courts.  Estimated cost is $9K.
  • Signage for village hall building.  McPherson reported on pricing from Amor Sign Studios.  Gee will also get quotes and report at July’s council meeting.

PUBLIC COMMENT: None

COUNCIL MEMBERS: Hyrns asked about bell in steeple, is it still there, can it be sold?  Bell is no longer there.

Upcoming Events and Announcements:

  • US 31 Corridor Enhancement Meeting, June 29, 2016 Bear Lake Township Hall 4-6pm
  • PlacePOP meeting, July 11, 2016 at Bear Lake Methodist Church 3pm – 5pm
  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:34pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – June 15, 2016

SWB Electric $103.64 Park Fund

Pleasanton Valley Greenhouse – flowers at village hall $21.63 General Fund

Staples – general office supplies $117.96 General Fund

Michigan Municipal League- Membership dues $458.00 General Fund

Bittner/Jennings Attorneys $156.98 General Fund

Auto Wares Group/Auto Value $23.88 Major Fund

Bittner/Jennings Attorneys – Water, Plan Comm. park (marina) $941.85 Water Fund And FOIA information

Bear Lake Ace Hardware $60.98 ¼ Water Fund

$182.95 ¾ Park Fund

Mark Thompson Tree & Stump – tree/stump removal $1000.00 Minor Fund

and brush clean up. $2400.00 Major Fund

$2350.00 General Fund

$255.00 General Fund

Back To Calendar of Meetings

Obtained via FOIA 
REGULAR MEETING 
July 20, 2016

Bear Lake Village Hall

Unapproved

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Carver Edwards, Peggy Bass, Janene Gee, Jackie Johnson Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Ron Ronning, Don Hyrns

Guests:  David Reed, Jeanne Walsh Vision and Lee Vision, Don Raiff, Greg McPherson, Pauline Jaquish, Barb and Rick Farfsing, Larry and Sally Gibson

Motion to adopt the agenda; Johnson moved and Gee seconded, motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

Public Comment: None

Correspondence:

  • Letter from Manistee County Planning Department requesting a nomination of a interested citizen of the community to represent our community and serve on a “County Wide Multi-Use Trail Committee”.  Motion by Johnson to temporarily nominate Barb Farfsing as the village nominee.  A notice will be posted until next meeting to see if another individual of the village is interested. Bass seconded, motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

  • Email response from Jason Wilder Evans regarding last month’s email asking the council to vote in favor of celebrating June 12, 2016 as Jason Wilder Evans Day (JWEDAY).  Jason wanted the local government to appoint him Poet Laureate.  Email received on July 9, 2016, Jason wanted to know when he would receive his JWEDAY certificate.  Another email will be sent by the clerk to Jason re-inviting him to the council meeting the next time he is in town.  His letter is placed on file.

Motion to accept the June 15, 2016 Regular Monthly Meeting Minutes with corrections. Gee moved, Johnson seconded. Motion carried.

Aye: Johnson, Gee, Edwards, Bass, Bair

Nay: None

Absent: Ronning & Hyrns

Discussion & correction to Water Review Committee purpose wording.  See corrected June 15, 2016 minutes.

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder

Treasurer’s Report: 

FUND NAME GRAND TOTAL
Equipment Fund         3,364.17 Savings – Honor Bank- Equip   25,988.82
Minor Street Fund        20,754.70
Major Street Fund       37,014.08
Park Fund      25,913.17 CD – Honor Bank – Park     32,769.52         Water Fund            10,344.14 MMA – water                     10,028.34 (Formerly Huntington Account)
General Fund                   16,577.39

  • Treasurer presented council with question to renew the Park CD at Honor Bank at an interest rate of 90%.  Current CD is earning .29% interest. Motion was made by Bass to let it auto renew at .90%, seconded by Gee, motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

  • Amendment to the budget for the General Fund, Park Fund and Minor Fund.  Budget report on file.  Motion was made by Bass to amend the budget as presented, Johnson seconded.  Motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

  • Motion to accept the Treasurer’s Report, moved by Johnson, Bass seconded Motion carried. 

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

     Bills to be paid as presented – Johnson moved, Bass seconded, motion carried.

Aye: Johnson, Edwards, Bass, Bair

Nay: Gee

Absent: Ronning and Hyrns

  • List of “Bills to be Paid” is found at the end of this report.
  • Discussion was held.

Reimbursement to the General Fund:

Major Street 6/01/2016-6/30/2016  $00.00

Minor Street 6/01/2016-6/30/2016 $00.00

Park Fund 6/01/2016-6/30/2016 $1,244.55

Water Fund 6/01/2016-6/30/2016 $220.00

Total to transfer to General Fund=$1,464.55

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported that sales (at $32K) for campground are up for the year.

Trees:

  • All being taken care of

Streets:

  • Gee – speed bumps/humps or rumble strips.  Lynn Street to Cody Street and Smith Street up to the school.  Gee proposed the idea of speed bumps.  Ideas of how we can slow people down, Gee will get quotes, information on speed bumps.  Speed radar is a possibility.  Gee will follow up at August meeting.

Water:

  • Water Review Board will be meeting on August 3 from 4p-7p, Wednesday.
    • Discussion on member of Water Review Board by Jeanne Walsh, no outcome.
  • Jared Bair reported on a quote for maintenance agreement on backup water well generator, $825.00.  Motion was made by Johnson to continue maintenance agreement with PM Technologies & extend this through 2017.  Paid under this budget year.  Seconded by Edwards.  Motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

Equipment: Nothing

Sidewalks: Jeff Bair reported that the sidewalks did get done for $6900.00, $1400.00 will be billed back to property owners.

Museum:  Pauline Jaquish updated on museum progress; interior construction done, many things have been completed.  Funds are around $12K, many projects costing more than planned.  Did not make “soft opening” during Bear Lake Days, new date, August 6.  Jeff Harthun, president of Historical Society, drawing plans for items that the Eagle Scouts can work on.  Recruiting “Friends of the Museum”, glad there is support and need more funding to finish and continue.  David Reed commented how strong the ramp is and how well built.

Blight/CABA: Johnson reported on an individual for the Blight Enforcement Officer (BEO) position.  The Blight Committee is asking the council to consider Larry Gibson for this position. Gibson has met the criteria the committee was looking for. Discussion was held.

Motion was made by Johnson to appoint Larry Gibson as the new Blight Enforcement Office.  $20 per hour, 20 hours per month not to exceed 140 hours to the end of the fiscal year.  Gibson will get project/position going and running and will start with smaller projects. Blight Enforcement Officer will be reviewed at the end of fiscal year. Seconded by Bass, motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

CABA – Rick Farfsing reported that the facebook site that was put up last year and had 40 likes is now over 280 now.  A lot of people are viewing this site.  Farfsing reported on language in the Blight Elimination Fund which is the road map for how the village uses the money, it does not state the money can be for demolition & clean-up of varies buildings.  The purpose that was approved does not come out and say it would allow the monies to cover demolition.  New language is proposed as follows;“The purpose of the Blight Elimination Fund is to assist the Village with developing and implementing a blight elimination strategy that will benefit the general community.  Fund uses include: expenses involved with enforcing the Blight Ordinance (legal, engineering and other fees); providing matching dollars to help the Village secure grants for demolition, as well as paying the entire demolition costs; making site improvements under the control of the Village and other uses consistent with the purpose of the Fund.  The fund cannot be used for purchasing buildings or any other use that would enrich an individual property owner.  The Village Council will advise MCCF on the use of the monies with consensus of the Council’s Blight Enforcement Committee and the Community and Business Alliance.”

Motion was made by Johnson to accept the new language in the Blight Elimination Fund Purpose; seconded by Gee.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

Planning Commission: Discussion at meeting on current use of deck & how to make better use of it, grant money for Hopkins Park (Bath house) empty lots.  PlacePOP meeting, Sarah from Michigan Municipal League presented lots of ideas for projects in the community.  She is looking for funding ideas, Motto for MML is “Love where you live”.  McPherson reported, that Sarah had presented a slide show at the meeting showing ideas other communities have done.  Simply purchasing kids games to leave in the park for community to use.  Looking for groups to help implement ideas.  Gee would like to make and sell fun wands, she would use the profits to buy toys to put in the park. This would be something the Gee family would donate on own. 

OLD BUSINESS:

  • Signage for Village Hall.  McPherson reported, new quotes from Steve Heller.  Guest, Lee Vision suggested we contact local school or tech center to see if they would be interested in working on this project.  McPherson asked if Lee Vision would be interested in being a part of a committee or heading a committee for the signs.  He said he would like to try, he will see how feasible this would be.  Gee will help him.
  • Community Clean-Up Day.  HUGE success, over 80 people participated from the village and surrounding area.  Many projects were completed.
  • Discussion on house with old camper, on corner of Cody, bank has cleaned up the lot & camper is gone.

PUBLIC COMMENT: Don Raife, suggested posting committee meetings on website calendar.   See Museum section for updated.  Jeanne Walsh Vision comment on meetings on website/job site.  Farfsing complimented on first rate museum, proactive talking on blight in village, funding raising, proactivity in the future and where we will be in the near future.  Said the council is “doing a great job”!  He appreciates everything they are doing for the village.

COUNCIL MEMBERS:  None

Upcoming Events and Announcements:

  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:42pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – July 20, 2016

Terra – clean storm drains $1,994.00 General Fund

West Coast Farm Services $3,830.45 General Fund

David Schneider Con. – sidewalks $6,871.50 General Fund

Manistee Tire Service – loader tractor $18.00 General Fund

Mark Thompson Tree & Stump $397.50 General Fund

Paradigm Electric – Museum $688.50 General Fund

Beckman Production Services – Dust control $131.00 General Fund

IRS Department of Treasury $142.20 General Fund

Gabridge & Co. $150.00 General Fund

Staples $74.98 General fund

Mead & Hunt $1,203.70 Water Fund

Mead & Hunt $160.49 Water Fund

Mead & Hunt $1,429.40 Water Fund

Bittner Jennings Attorneys $1,820.33 Water Fund

Bittner Jennings Attorneys $60.38 Water Fund

West Coast Farm Services $35.00 Park Fund

Ron Brown & Sons – top soil $93.78 Park Fund

Ron Brown & Sons $58.30 Minor Fund

Ron Brown & Sons $55.00 Minor Fund

Bear Lake ACE Hardware $1,000.00 Water Fund

$811.08 Park Fund

McBride Septic Systems $721.24 Park Fund

$230.00 Water Fund

Pioneer Printing Co. $59.00 General Fund

$83.00 Water Fund

$82.00 Park Fund

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING

July 20, 2016

Bear Lake Village Hall

Approved with correction (CMC 8/17/16)

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Carver Edwards, Peggy Bass, Janene Gee, Jackie Johnson Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Ron Ronning, Don Hyrns

Guests:  David Reed, Jeanne Walsh Vision and Lee Vision, Don Raiff, Greg McPherson, Pauline Jaquish, Barb and Rick Farfsing, Larry and Sally Gibson

Motion to adopt the agenda; Johnson moved and Gee seconded, motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

Public Comment: None

Correspondence:

  • Letter from Manistee County Planning Department requesting a nomination of a interested citizen of the community to represent our community and serve on a “County Wide Multi-Use Trail Committee”.  Motion by Johnson to temporarily nominate Barb Farfsing as the village nominee.  A notice will be posted until next meeting to see if another individual of the village is interested. Bass seconded, motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

  • Email response from Jason Wilder Evans regarding last month’s email asking the council to vote in favor of celebrating June 12, 2016 as Jason Wilder Evans Day (JWEDAY).  Jason wanted the local government to appoint him Poet Laureate.  Email received on July 9, 2016, Jason wanted to know when he would receive his JWEDAY certificate.  Another email will be sent by the clerk to Jason re-inviting him to the council meeting the next time he is in town.  His letter is placed on file.

Motion to accept the June 15, 2016 Regular Monthly Meeting Minutes with corrections. Gee moved, Johnson seconded. Motion carried.

Aye: Johnson, Gee, Edwards, Bass, Bair

Nay: None

Absent: Ronning & Hyrns

Discussion & correction to Water Review Committee purpose wording.  See corrected June 15, 2016 minutes.

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder

Treasurer’s Report: 

  • Treasurer’s report read by King and placed on file in the 2016 Minutes binder.

FUND NAME GRAND TOTAL
Equipment Fund         3,364.17 Savings – Honor Bank- Equip        25,988.82
Minor Street Fund                   20,754.70
Major Street Fund                          37,014.08
Park Fund      25,913.17 CD – Honor Bank – Park     32,769.52         Water Fund                                 10,344.14 MMA – water                     10,028.34 (Formerly Huntington Account)
General Fund                   16,577.39

  • Treasurer presented council with question to renew the Park CD at Honor Bank at an interest rate of .90%.  Current CD is earning .29% interest. Motion was made by Bass to let it auto renew at .90%, seconded by Gee, motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

  • Amendment to the budget for the General Fund, Park Fund and Minor Fund.  Budget report on file.  Motion was made by Bass to amend the budget as presented, Johnson seconded.  Motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

  • Motion to accept the Treasurer’s Report, moved by Johnson, Bass seconded Motion carried. 

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

Bills to be paid as presented – Johnson moved, Bass seconded, motion carried.

Aye: Johnson, Edwards, Bass, Bair

Nay: Gee

Absent: Ronning and Hyrns

  • List of “Bills to be Paid” is found at the end of this report.
  • Discussion was held.

Reimbursement to the General Fund:

Major Street 6/01/2016-6/30/2016  $00.00

Minor Street 6/01/2016-6/30/2016 $00.00

Park Fund 6/01/2016-6/30/2016 $1,244.55

Water Fund 6/01/2016-6/30/2016 $220.00

Total to transfer to General Fund=$1,464.55

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported that sales (at $32K) for campground are up for the year.

Trees:

  • All being taken care of

Streets:

  • Gee – speed bumps/humps or rumble strips.  Lynn Street to Cody Street and Smith Street up to the school.  Gee proposed the idea of speed bumps.  Ideas of how we can slow people down, Gee will get quotes, information on speed bumps.  Speed radar is a possibility.  Gee will follow up at August meeting.

Water:

  • Water Review Board will be meeting on August 3 from 4p-7p, Wednesday.
    • Discussion on member of Water Review Board by Jeanne Walsh, no outcome.
  • Jared Bair reported on a quote for maintenance agreement on backup water well generator, $825.00.  Motion was made by Johnson to continue maintenance agreement with PM Technologies & extend this through 2017.  Paid under this budget year.  Seconded by Edwards.  Motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

Equipment: Nothing

Sidewalks: Jeff Bair reported that the sidewalks did get done for $6900.00, $1400.00 will be billed back to property owners.

Museum:  Pauline Jaquish updated on museum progress; interior construction done, many things have been completed.  Funds are around $12K, many projects costing more than planned.  Did not make “soft opening” during Bear Lake Days, new date, August 6.  Jeff Harthun, president of Historical Society, drawing plans for items that the Eagle Scouts can work on.  Recruiting “Friends of the Museum”, glad there is support and need more funding to finish and continue.  David Reed commented how strong the ramp is and how well built.

Blight/CABA: Johnson reported on an individual for the Blight Enforcement Officer (BEO) position.  The Blight Committee is asking the council to consider Larry Gibson for this position. Gibson has met the criteria the committee was looking for. Discussion was held.

Motion was made by Johnson to appoint Larry Gibson as the new Blight Enforcement Office.  $20 per hour, 20 hours per month not to exceed 140 hours to the end of the fiscal year.  Gibson will get project/position going and running and will start with smaller projects. Blight Enforcement Officer will be reviewed at the end of fiscal year. Seconded by Bass, motion carried.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

CABA – Rick Farfsing reported that the facebook site that was put up last year and had 40 likes is now over 280 now.  A lot of people are viewing this site.  Farfsing reported on language in the Blight Elimination Fund which is the road map for how the village uses the money, it does not state the money can be for demolition & clean-up of varies buildings.  The purpose that was approved does not come out and say it would allow the monies to cover demolition.  New language is proposed as follows;“The purpose of the Blight Elimination Fund is to assist the Village with developing and implementing a blight elimination strategy that will benefit the general community.  Fund uses include: expenses involved with enforcing the Blight Ordinance (legal, engineering and other fees); providing matching dollars to help the Village secure grants for demolition, as well as paying the entire demolition costs; making site improvements under the control of the Village and other uses consistent with the purpose of the Fund.  The fund cannot be used for purchasing buildings or any other use that would enrich an individual property owner.  The Village Council will advise MCCF on the use of the monies with consensus of the Council’s Blight Enforcement Committee and the Community and Business Alliance.”

Motion was made by Johnson to accept the new language in the Blight Elimination Fund Purpose; seconded by Gee.

Aye: Johnson, Edwards, Bass, Gee, Bair

Nay: None

Absent: Ronning and Hyrns

Planning Commission: Discussion at meeting on current use of deck & how to make better use of it, grant money for Hopkins Park (Bath house) empty lots.  PlacePOP meeting, Sarah from Michigan Municipal League presented lots of ideas for projects in the community.  She is looking for funding ideas, Motto for MML is “Love where you live”.  McPherson reported, that Sarah had presented a slide show at the meeting showing ideas other communities have done.  Simply purchasing kids games to leave in the park for community to use.  Looking for groups to help implement ideas.  Gee would like to make and sell fun wands, she would use the profits to buy toys to put in the park. This would be something the Gee family would donate on own. 

OLD BUSINESS:

  • Signage for Village Hall.  McPherson reported, new quotes from Steve Heller.  Guest, Lee Vision suggested we contact local school or tech center to see if they would be interested in working on this project.  McPherson asked if Lee Vision would be interested in being a part of a committee or heading a committee for the signs.  He said he would like to try, he will see how feasible this would be.  Gee will help him.
  • Community Clean-Up Day.  HUGE success, over 80 people participated from the village and surrounding area.  Many projects were completed.
  • Discussion on house with old camper, on corner of Cody, bank has cleaned up the lot & camper is gone.

PUBLIC COMMENT: Don Raife, suggested posting committee meetings on website calendar.   See Museum section for updated.  Jeanne Walsh Vision comment on meetings on website/job site.  Farfsing complimented on first rate museum, proactive talking on blight in village, funding raising, proactivity in the future and where we will be in the near future.  Said the council is “doing a great job”!  He appreciates everything they are doing for the village.

COUNCIL MEMBERS:  None

Upcoming Events and Announcements:

  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:42pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – July 20, 2016

Terra – clean storm drains $1,994.00 General Fund

West Coast Farm Services $3,830.45 General Fund

David Schneider Con. – sidewalks $6,871.50 General Fund

Manistee Tire Service – loader tractor $18.00 General Fund

Mark Thompson Tree & Stump $397.50 General Fund

Paradigm Electric – Museum $688.50 General Fund

Beckman Production Services – Dust control $131.00 General Fund

IRS Department of Treasury $142.20 General Fund

Gabridge & Co. $150.00 General Fund

Staples $74.98 General fund

Mead & Hunt $1,203.70 Water Fund

Mead & Hunt $160.49 Water Fund

Mead & Hunt $1,429.40 Water Fund

Bittner Jennings Attorneys $1,820.33 Water Fund

Bittner Jennings Attorneys $60.38 Water Fund

West Coast Farm Services $35.00 Park Fund

Ron Brown & Sons – top soil $93.78 Park Fund

Ron Brown & Sons $58.30 Minor Fund

Ron Brown & Sons $55.00 Minor Fund

Bear Lake ACE Hardware $1,000.00 Water Fund

$811.08 Park Fund

McBride Septic Systems $721.24 Park Fund

$230.00 Water Fund

Pioneer Printing Co. $59.00 General Fund

$83.00 Water Fund

$82.00 Park Fund

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING

August 17, 2016

Audio recording supplied by Audience Member as permitted under OPEN MEETINGS ACT. Act 267 of 1976

Bear Lake Village Hall

Unapproved Minutes (with attachments supplied by attendees)

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Carver Edwards, Peggy Bass, Janene Gee, Ron Ronning, Jackie Johnson, Larry Gibson, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Don Hyrn

Guests:  David Reed, Jeanne Walsh Vision and Lee Vision, Don & Liz Raiff, Greg McPherson, Pauline Jaquish, Jeff Harthun, Barb and Rick Farfsing.

Motion to adopt the agenda with one addition; Ronning moved and Gee seconded, motion carried.

Aye: Johnson, Edwards, Ronning, Bass, Gee, Bair

Nay: None

Absent: Hyrns

Addition; Old business: Manistee County Planning Department volunteer.

Public Comment: None

Correspondence:

  • Email response from Jason Wilder Evans regarding last month’s email asking the council to do a proclamation for JWEDAY.  Johnson stated that a letter is to be sent to him letting him know the council appreciate his interest but the council has no intention of doing this. His letter is placed on file in 2016 Minutes binder.

Motion to accept the June 15, 2016 Regular Monthly Meeting Minutes with correction. Johnson moved, Bass seconded. Motion carried.

Aye: Johnson, Gee, Ronning, Edwards, Bass, Bair

Nay: None

Absent: Hyrns

Correction: page 2, Treasurer’s report, interest rate of 90%, should have been .90%.

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Addition:  curbing on Maple & Cody Streets, pricing estimate to be done.
  • Report on file in the 2016 Minutes binder

Treasurer’s Report: 

  •           Treasurer’s report read by King and placed on file in the 2016 Minutes binder.
    j127082016

FUND NAME GRAND TOTAL

           Equipment Fund        3,364.20

Savings – Honor Bank- Equip        25,988.82

           Minor Street Fund                  21,450.19

           Major Street Fund                         38,536.71

           Park Fund     28,114.97

CD – Honor Bank – Park    32,746.12          

           Water Fund                                18,225.80

MMA – water                    10,031.32 (Formerly Huntington Account)

           General Fund                   9,276.36

  • Motion to accept the Treasurer’s Report, moved by Ronning, Johnson seconded Motion carried. 

Aye: Johnson, Edwards, Ronning, Bass, Gee, Bair

Nay: None

Absent: Hyrns

    Bills to be paid as presented – Bass moved, Gee seconded, motion carried.

Aye: Johnson, Edwards, Ronning, Bass, Gee, Bair

Nay: None

Absent: Hyrns

  • List of “Bills to be Paid” is found at the end of this report.

Reimbursement to the General Fund:

Major Street 6/01/2016-6/30/2016   $00.00

Minor Street 6/01/2016-6/30/2016 $00.00

Park Fund 6/01/2016-6/30/2016 $922.00

Water Fund _ 6/01/2016-6/30/2016 $462.00

Total to transfer to General Fund=$1,384.00

August_2016finances01092016

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported that sales (at $34.5) for campground are up for the year.

Trees:

  • No report

Streets:

  • No report

Water:

  • Water Review Board meeting on August 3 from 4p-7p, complete report on file in 2016 Minutes binder.
    • Bella Vista – will have an increase of 20-25%.  New rates will be discussed at later date when village residents rates increase.
    • Krista LeAnn’s Studio of Hair and Frank & Shannon Reed, recommendation to be assessed .75 REU’s per apartment & 1 REU for commercial space. To begin with second quarter (April 2016), no increase in fourth quarter.  New rates will be discussed at later date when village resident’s rates increase.
  • Motion to accept the Water Review Board report, moved by Gee, seconded by Bass, motion carried.

Aye: Johnson, Edwards, Ronning, Gee, Bass, Bair

Nay: None

Absent: Hyrns

August_2016WaterReviewCommitteeReport27082016

  • Jared Bair reported on well generator oxygen sensor needed replacement, $800
  • Jeff Bair reported that the Water Project is on hold.  A petition against the Water Project was delivered to the clerk.  A vote cannot be put on November ballot due to deadlines.  May be possible to do a special election.

Equipment:

  • Jared Bair reported that the street sweeper broke today. Approx. $1,000 to fix.

Sidewalks: Jeff Bair reported one residents still owes for sidewalk replacement.

Museum:  Jeff Harthun reported the museum is open on Saturdays 1-4p through September 2016.  They are taking donations.  Looking at doing fund raiser.  Harthun mention a concern regarding a roof leak over bathroom.  Jeff Bair will have this looked at.  They would also like to add window locks. Approval to go ahead with window locks .  Their Annual Meeting is September 13, 2016 at 7pm at the Museum.  Harthun mentioned he will still paint in fall of 2016 or Spring 2017, power wash & glaze windows also.  Village to get a price on steeple repair. Johnson suggested getting a construction engineer.   

Blight/CABA:

  • Report from Blight Enforcement Officer, Larry Gibson.  Full report on file in 2016 Minutes binder.
    • Blight report over view.
      • Housekeeping items of: email, cell phone
      • Attended meeting with attorney Jocks
      • Informal contact was made with two property owners, good results with one.
      • An additional property is waiting for response from owner.
      • Starting a file on third property.

CABA – no report.

Planning Commission:

  • Barb Farfsing reported on the following items:
    • Garage Sale/yard Sale Ordinance
    • Kayak/canoe site
    • Flower gardens & project
    • Winter projects
      • Hopkins Park upgrades
      • Fishing & boat cleaning station
    • Realignment of campsites.
    • The need for more affordable housing & zoning ordinances
    • Blight project

OLD BUSINESS:

  • Signage for Village Hall.  Guest, Lee Vision is working on a design, looking into students at area schools to help out when they are back to school.
  • Manistee County Planning Department volunteer, there was an village resident interested, Dendra Best,  Council approved her and McPherson will contact her to let her know.  McPherson will also let Manistee County Planning Department know our new volunteer. 

PUBLIC COMMENT: Guest Lee Vision wanted to know where we are with the Variety Store blight.  Jeff Bair reported our attorney, Jeff Jocks is reviewing the files from the court as “a party of interest”.

Guest Don Raiff would like to see quarterly information on Blight Elimination Funds under Blight Report.

Greg McPherson expressed concern on petition with delay of water project and possible loss of funding for the project.

COUNCIL MEMBERS:  Johnson mentioned the council may need extra meetings as we progress with the water project petition.  McPherson expressed concern with possible loss of business, Jeff Bair mentioned shut down of school if one of the wells go down.

Upcoming Events and Announcements:

  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:07pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – August 17, 2016

Auto-Wares Auto Value $14.60 General Fund

Mark Thompson & Tree & Stump $191.25 General Fund

Paradigm Electric $2,140.98 Water Fund

Mead & Hunt $971.40 Water Fund

PM Technologies $450.00 Water Fund

$377.06 Water Fund

Bear Lake Hardware $361.13 Park Fund

McBride Septic System $551.60 Park Fund

Bowling Enterprises, Inc. $200.00 Park Fund

Ron Brown & Sons $289.10 Park Fund

ARVC Michigan $1,042.00 Park Fund

Gabridge & Company $2,550.00

$1,532.55 General Fund

$309.31 Water Fund

$309.32 Park Fund

$154.79 Major Fund

$154.78 Minor Fund

$89.25 Equipment Fund

Back To Calendar of Meetings

*************

Village of Bear Lake Council REGULAR MEETING August 17, 2016

Approved Minutes (with correction) CMC

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Carver Edwards, Peggy Bass, Janene Gee, Ron Ronning, Jackie Johnson, Larry Gibson, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Don Hyrns

Guests:  David Reed, Jeanne Walsh Vision and Lee Vision, Don & Liz Raiff, Greg McPherson, Pauline Jaquish, Jeff Harthun, Barb and Rick Farfsing.

Motion to adopt the agenda with one addition; Ronning moved and Gee seconded, motion carried.  Aye: Johnson, Edwards, Ronning, Bass, Gee, Bair
Nay: None
Absent: Hyrns

Addition; Old business: Manistee County Planning Department volunteer.

Public Comment: None

Correspondence:

  • Email response from Jason Wilder Evans regarding last month’s email asking the council to do a proclamation for JWEDAY.  Johnson stated that a letter is to be sent to him letting him know the council appreciate his interest but the council has no intention of doing this. His letter is placed on file in 2016 Minutes binder.

Motion to accept the June 15, 2016 Regular Monthly Meeting Minutes with correction. Johnson moved, Bass seconded. Motion carried.
Aye: Johnson, Gee, Ronning, Edwards, Bass, Bair. Nay: None Absent: Hyrns

Correction: page 2, Treasurer’s report, interest rate of 90%, should have been .90%.

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Addition:  curbing on Maple & Cody Streets, pricing estimate to be done.
  • Report on file in the 2016 Minutes binder

Treasurer’s Report: 

  •           Treasurer’s report read by King and placed on file in the 2016 Minutes binder.

FUND NAME GRAND TOTAL
Equipment Fund        3,364.20
Savings – Honor Bank- Equip        25,988.82
Minor Street Fund                  21,450.19
Major Street Fund                         38,536.71
Park Fund     28,114.97
CD – Honor Bank – Park    32,746.12
Water Fund                                18,225.80
MMA – water                    10,031.32 (Formerly Huntington Account)
General Fund                   9,276.36

  • Motion to accept the Treasurer’s Report, moved by Ronning, Johnson seconded Motion carried. Aye: Johnson, Edwards, Ronning, Bass, Gee, Bair. Nay: None. Absent: Hyrns

Bills to be paid as presented – Bass moved, Gee seconded, motion carried. Aye: Johnson, Edwards, Ronning, Bass, Gee, Bair. Nay: None. Absent: Hyrns

  • List of “Bills to be Paid” is found at the end of this report.

Reimbursement to the General Fund:

Major Street 6/01/2016-6/30/2016   $00.00

Minor Street 6/01/2016-6/30/2016 $00.00

Park Fund 6/01/2016-6/30/2016 $922.00

Water Fund _ 6/01/2016-6/30/2016 $462.00

Total to transfer to General Fund=$1,384.00

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported that sales (at $34.500.00) for campground are up for the year.

Trees:

  • No report

Streets:

  • No report

Water:

  • Water Review Board meeting on August 3 from 4p-7p, complete report on file in 2016 Minutes binder.
    • Bella Vista – will have an increase of 20-25%.  New rates will be discussed at later date when village residents rates increase.
    • Krista LeAnn’s Studio of Hair and Frank & Shannon Reed, recommendation to be assessed .75 REU’s per apartment & 1 REU for commercial space. To begin with second quarter (April 2016), no increase in fourth quarter.  New rates will be discussed at later date when village resident’s rates increase.
  • Motion to accept the Water Review Board report, moved by Gee, seconded by Bass, motion carried. Aye: Johnson, Edwards, Ronning, Gee, Bass, Bair. Nay: None. Absent: Hyrns
  • Jared Bair reported on well generator oxygen sensor needed replacement, $800
  • Jeff Bair reported that the Water Project is on hold.  A petition against the Water Project was delivered to the clerk.  A vote cannot be put on November ballot due to deadlines.  May be possible to do a special election.

Equipment:

  • Jared Bair reported that the street sweeper broke today. Approx. $1,000 to fix.

Sidewalks: Jeff Bair reported one residents still owes for sidewalk replacement.

Museum:  Jeff Harthun reported the museum is open on Saturdays 1-4p through September 2016.  They are taking donations.  Looking at doing fund raiser.  Harthun mention a concern regarding a roof leak over bathroom.  Jeff Bair will have this looked at.  They would also like to add window locks. Approval to go ahead with window locks .  Their Annual Meeting is September 13, 2016 at 7pm at the Museum.  Harthun mentioned he will still paint in fall of 2016 or Spring 2017, power wash & glaze windows also.  Village to get a price on steeple repair. Johnson suggested getting a construction engineer.   

Blight/CABA:

  • Report from Blight Enforcement Officer, Larry Gibson.  Full report on file in 2016 Minutes binder.
    • Blight report over view.
      • Housekeeping items of: email, cell phone
      • Attended meeting with attorney Jocks
      • Informal contact was made with two property owners, good results with one.
      • An additional property is waiting for response from owner.
      • Starting a file on third property.

CABA – no report.

Planning Commission:

  • Barb Farfsing reported on the following items:
    • Garage Sale/yard Sale Ordinance
    • Kayak/canoe site
    • Flower gardens & project
    • Winter projects
      • Hopkins Park upgrades
      • Fishing & boat cleaning station
    • Realignment of campsites.
    • The need for more affordable housing & zoning ordinances
    • Blight project

OLD BUSINESS:

  • Signage for Village Hall.  Guest, Lee Vision is working on a design, looking into students at area schools to help out when they are back to school.
  • Manistee County Planning Department volunteer, there was an village resident interested, Dendra Best,  Council approved her and McPherson will contact her to let her know.  McPherson will also let Manistee County Planning Department know our new volunteer.  
  • PUBLIC COMMENT: Guest Lee Vision wanted to know where we are with the Variety Store blight.  Jeff Bair reported our attorney, Jeff Jocks is reviewing the files from the court as “a party of interest”.

Guest Don Raiff would like to see quarterly information on Blight Elimination Funds under Blight Report.

Greg McPherson expressed concern on petition with delay of water project and possible loss of funding for the project.

COUNCIL MEMBERS:  Johnson mentioned the council may need extra meetings as we progress with the water project petition.  McPherson expressed concern with possible loss of business, Jeff Bair mentioned shut down of school if one of the wells go down.

Upcoming Events and Announcements:

  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:07pm

Respectfully Submitted,
Cindi McPherson, Village Clerk

Bills to be paid – August 17, 2016
Auto-Wares Auto Value $14.60 General Fund
Mark Thompson & Tree & Stump $191.25 General Fund
Paradigm Electric $2,140.98 Water Fund
Mead & Hunt $971.40 Water Fund
PM Technologies $450.00 Water Fund
$377.06 Water Fund
Bear Lake Hardware $361.13 Park Fund
McBride Septic System $551.60 Park Fund
Bowling Enterprises, Inc. $200.00 Park Fund
Ron Brown & Sons $289.10 Park Fund
ARVC Michigan $1,042.00 Park Fund
Gabridge & Company $2,550.00, $1,532.55 General Fund, $309.31 Water Fund, $309.32 Park Fund, $154.79 Major Fund, $154.78 Minor Fund, $89.25 Equipment Fund

Back To Calendar of Meetings

An audio recording received through a FOIA request commenced after the meeting had started. The following was supplied by an audience member.

Village of Bear Lake Council

Special MEETING

September 1, 2016

Bear Lake Village Hall

Unapproved Minutes

The Special Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 5:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Don Hyrns, Janene Gee, Carver Edwards and Larry Gibson

Guests: Don & Liz Raiff, Chuck Eminker, Rich Russel, Barb and Rick Farfsing, Syd & Joanne Schroeder. Jeanne Walsh was present on a call-in on speaker phone.

Public Comment: None

Business:

  • The petition – President Jeff Bair announced the water petition was rejected for the following reasons:
    • The petition does not disclose the person or organization primarily interested in and responsible for the circulation of the petition; the petition is not 8-1/2 inches by 14 inches in size; the petition does not contain the statutorily required warning to voters; and the petition does not contain the statutorily required certificate of the circulator.
  • The purchase of land from the school –

Motion to move forward with the purchasing of land from the Bear Lake Public Schools for the water project. Ronning moved, Johnson seconded. Motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Gee, Edwards

Overview: The schools will sell 13+ acres of land to the village for $35k, this is $25k less than what was budgeted in the grant proposal.  $3,500 the village will put down will be reimbursed when grant is complete.

  • The storm water grant – Jeff Bair announced the Bear Lake Water Shed received a SAW Grant (Storm water, Asset management, Waste water) from the State of Michigan and has chosen the village of Bear Lake as the recipient of the SAW Grant.  The $347K grant will be use for mapping of storm drains and evaluation of them.  Rich Russell president of the Bear Lake Watershed explained the SAW Grant was written in 2013 and awarded to them a few weeks ago.  Russell stated there will be no cost to the village, the water shed will be responsible for the 10% match, letter on file in August 2016 Special Meeting folder.  AES (Alliance for Economic Success will be handling the funds and tracking of expenditures.  NOTE: Council will select engineering group.  NO construction will be done, just evaluations of all storm drains, preliminary work to see what needs to be done.  GPS tracked.  Additional storm drains in Pleasanton Township and the Township of Bear Lake will be evaluated, townships have approved their support with this project.  Project could take up to 3 years to complete and it will cover every drain.  The DEQ stated, the village of Bear Lake storm drains were high on their list to get fixed.  Dick Graham did all evaluations of this drain project, roughly 74 drains.

Motion to accept the SAW Grant for the storm drains in the village and move forward to use Spicer Group for engineering. Bass moved, Ronning seconded. Motion carried.

Aye: Johnson, Ronning, Bass, Bair

    • Nay: None

Absent: Hyrns, Gee, Edwards

Public Comment: Don Raiff – Mentioned that Carver Edwards knowledge of the location of all drains, creeks, etc… in 2007, at the beginning of this project, helped tremendously. Raiff offered report of Surface Water Subcommitee, report on file in August 2016 Special Meeting folder.

Rick Farfsing – said he was very thankful this.

Chuck Eminker – Questioned what will happen with the water petition since it was rejected?  Jeff Bair responded, there will be more education done on the water project for village residents to ask question and understand the need for the water well project.

Meeting adjourned at 5:24pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Back To Calendar of Meetings


The following Treasurers spreadsheets were presented;

j127082016
j124092016_8j124092016_7j124092016_6j124092016_5j124092016_4j124092016_3j124092016_2And the following Agenda:

j124092016_1Notably absent is this:

0816

0816b

The State of Michigan Department of Treasury web site records this response:

https://treas-secure.state.mi.us/LAFDocSearch/tl41R01.aspx?&lu_id=3215&doc_yr=2016&doc_code=APRCAPUPLD

Corrective Action Plan

Village of Bear Lake MI

For the year ending February 29, 2016 the Village overspent income in the following areas:

a) General Fund spent $2,366 over income

b) Major Street fund over spent by $10,694

c) Park Fund over spent by $7,665

d) Water Fund over spent by $40,513

While we overspent we always kept a surplus balance in each account. One of the greatest areas of concern is that for the year ending Feb. 29, 2016 an unbalanced budget was approved. This has been addressed by approving an accurate and balanced budget for the current year.

During the past year the Treasurer and Clerk both tendered their resignations and had to be replaced by new appointees. This led to a period where they were trying to learn “on the fly” and we struggled with the accounting procedures needed to keep an accurate record of income and expenses. Also the previous clerk failed to set an Audit for year ending Feb 28, 2015 and by the time we figured it out and were able to schedule one some of our State money was withheld.

Here are the steps we have taken to ensure this will not happen in the future. 1) Passed a budget for the current year that is balanced and accurate. 2) Adjust the budget as needed to make sure expenditures do not exceed the income. 3) Keep a running balance sheet that is updated as bills are paid and income comes in to have an accurate real time view of where the Village stands financially. 4) We renewed our agreement with our current auditing firm for 3 years. This will allow our clerk and treasurer access to their knowledge and get help whenever a question arises. 5) Both the clerk and treasures are taking classes to increase their understanding of our accounting system.

From our audit these deficiencies were found and have been corrected by following the plan the auditor recommended. a) Audit adjustment and the Financial Statements. Because of the transition of both offices and the learning curve, the attention to the details of adjusting the budget were missed. This again has been addressed and we currently review our financials on a weekly basis. b) Reconciliations. We have tightened our controls on this. We reconcile our bank statements immediately after they come in and this reduces the chances of issues arising. c) Segregation of Duties.

The auditor recommended the following and we are complying….The clerk and Treasurer need to better define their responsibilities. With small governments, such as the village, this is difficult due to the number of staff. But right now, the clerk needs to take a bigger role to separate some of the duties between the two positions. We understand the deficiencies we have, the problems continuing to do so will produce and what we need to do to fix the problems. Plans are in place, being followed and we are committed to keeping an updated and balanced budget.

Jeff Bair President Village of Bear Lake

[It should also be noted that a FOIA request was submitted for the audio tapes of this meeting.] 

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING

September 21, 2016

Bear Lake Village Hall

Uapproved Minutes

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:01 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Don Hyrns, Carver Edwards, Janene Gee, Larry Gibson

Guests: Don & Liz Raiff, Greg McPherson, Barb Farfsing, Janette May, Chuck Eminker.

Motion to adopt the amended agenda with additions: Ronning moved and Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Addition; Correspondence – an additional email from Christie Johnson.  Letter from  Janene Gee.  Letter from Don Hyrns.  Bills to be paid; two additional invoices.

Public Comment: None

Correspondence:

  • Email from Christie Johnson thanking the village for the fencing along the water tower road.  An additional email from Johnson concerning a sign for the gate going to the compost pile with the hour’s gate is open.  Hours 8a-7p
  • Letter from Don Hyrns of his resignation from the Bear Lake Village Council.  
  • Letter from Janene Gee regarding the recent petition.
  • All letters are placed on file in 2016 Minutes binder.

Motion to accept the August 17, 2016 Regular Monthly Meeting Minutes with correction. Ronning moved, Bass seconded. Motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Gee and Edwards

Correction: page 2, Committee Reports, Park: ($34.5) should read ($34,500.00)

Motion to accept the September 1, 2016 Special Meeting Minutes as written. Johnson moved, Ronning seconded. Motion carried.

[note that a correction was made to the Draft Minutes without being noted: Bear Lake News]

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Gee and Edwards

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder

Treasurer’s Report: 

  •           Treasurer’s report read by King and placed on file in the 2016 Minutes binder.

FUND NAME GRAND TOTAL

Equipment Fund        3,274.98 Savings – Honor Bank- Equip        25,988.82
Minor Street Fund                   22,335.55
Major Street Fund                         40,425.90
Park Fund      28,223.04 CD – Honor Bank – Park    32,770.06
Water Fund                                 15,340.37 MMA – water                     10,034.30 (Formerly Huntington Account)
General Fund                    23,660.01

  • Motion to accept the Treasurer’s Report, moved by Bass, Ronning seconded Motion carried. 

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • Motion to accept the Budget Amendments as explained; bringing income accounts into line with received/collected amounts thusfar and moving some fund amounts to balance decending balances, moved by Bass, Johnson seconded. Motion carried. 

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Report on file in 2016 Binder.

  • Motion, Bills to be paid as presentedBass moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • List of “Bills to be Paid” is found at the end of this report.

Reimbursement to the General Fund:

Major Street 8/01/2016-8/31/2016   $00.00

Minor Street 8/01/2016-8/31/2016 $00.00

Park Fund 8/01/2016-8/31/2016 $2,229.50

Water Fund _ 8/01/2016-8/31/2016 $220.00

Total to transfer to General Fund=$2,449.50

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported that sales (approx. $36.500.00) for campground for the year.  We will have 1 additional camper staying through October.
  • DEQ required two new hoses for drinking water and non-drinking water at dump site.  DEQ is requesting we post a NO LIFE GUARD ON-DUTY sign and have a Life Saving Ring at the beach area.

Trees:

  • No report

Streets:

  • Motion to accept Ron Brown’s bid to level Cody Street and use cut outs to fix water issue at northeast corner of Cody & Maple Streets; Ronning moved, Bass seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Water:

  • Motion to renew Mead & Hunt 1 year contract through August 17, 2017; Ronning moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Equipment:

  • Motion to move forward with applying for grants on new maintenance building; Bass moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Discussion: Spicer Group estimated project to be $300K.  Building will have 4 shop bays, 2 regular garage doors and 2 taller ones.  An air compressor only “frill” added.

Sidewalks: No report

Museum:  

  • Motion to disband the Council’s museum committee; Bass moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Discussion:  Museum is trying to get a 501c3 status.  

Blight/CABA:

  • No Report

CABA – no report.

Planning Commission:

  • Barb Farfsing reported the commission has discussed Short and Long Term Goals
  • Short Term – Flower Gardens – Triginta Group will take this on as a project

Ad Hoc Committee:  McPherson reported, binder is made for Policies, Resolutions and Ordinances.  Policies and Resolutions binders are almost complete.  Binders will be given to each committee Ad Hoc Committee member.

OLD BUSINESS:

  • Signage for Village Hall – Gee: No report
  • Speed bumps – Gee:No report
  • Water Rate increase:

    • Motion a $15 per 1/4 increase to village residents water rate, per REU; Ronning moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Note: Per DEQ- village needs to make a rate that can repay loans.

Discussion: Johnson asked if the council could have a meeting for the public (village residents) with the DEQ, Fleis & VanderBrink, Michigan Rural Water and anyone else needed.  Jeff Bair stated he is working on a meeting for mid-October at Bear Lake High School.

NEW BUSINESS:

  • Motion for no more audio recordings by the clerk of Bear Lake Village Council meetings; Johnson moved, Bass seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • Motion to accept the new check acceptance policy; Bass moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • Motion to employ Gabridge Co, for the next 3 years as our auditing company; Johnson moved, Ronning seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • Motion to appoint Clerk, Cindi McPherson as the Title VI coordinator; Bass moved, Ronning seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

PUBLIC COMMENT:

Greg McPherson asked if there could be later hours for compost area for fall leave drop off.  People do work later and need time to get leaves to area.  It was decided to contact Maintenance Supervisor when later times are needed.

Don Raiff would like to see more information on Water Project and any large village project on the villages website.  Example:  DEQ and SAW Grants.  This would be helpful to the public.  Jeff Bair agreed.

Chuck Eminker asked for an update on Variety Store.  Jeff Bair reported, Village Blight lawyer is reviewing court paperwork.  Bair also reported, our current county treasurer is interested in pursuing a Land Bank by February 2017.

Barb Farfsing asked if our volunteer, Dendra Best had reported on the Manistee Trail Meeting?  No report from Best.  Clerk will check with her.

Farfsing also asked if Autumn Glory Days could use Hopkins Park for some of their activities.  Yes, lot 6 is available.  Autumn Glory dates are October 1, 2016  11a – 4p

COUNCIL MEMBERS:  Johnson mentioned the council may need extra meetings as we progress with the water project petition.  McPherson expressed concern with possible loss of business, Jeff Bair mentioned shut down of school if one of the wells go down.

Upcoming Events and Announcements:

Meeting adjourned at 8:17pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – September 1, 2016

Reimbursement to Jeff Bair $31.80 General Fund

  • Cell phone for Blight Enforcement Officer

Reimbursement to Cindi McPherson $99.00 General Fund

  • On-line class for Quick Books

Staples – office supplies $196.57 General Fund

Spicers Group -Storage Building $3,242.08 General Fund

Jackpine – Website $145.00 General Fund

Northstar Automotive $240.88 Park Fund

Saddle Up Grocery – straw – July & August $137.58 Park Fund

Arcadia Sharp-All – mower blades $49.50 Park Fund

Ginop Sales Inc. $159.00 Park Fund

Lark Lawn & Garden $150.00 Park Fund

Ron Brown & Sons – hot mix asphalt $117.15 Minor Fund

Auto-Wares – Auto Value $8.68 Minor Fund

Mead & Hunt $753.74 Water Fund

Additional bills to be paid:

Bear Lake Ace Hardware $186.92 Park Fund

West Coast Farm Services $753.50 Minor Fund

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING

September 21, 2016

Bear Lake Village Hall

Approved Minutes

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:01 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Don Hyrns, Carver Edwards, Janene Gee, Larry Gibson

Guests: Don & Liz Raiff, Greg McPherson, Barb Farfsing, Janette May, Chuck Eminker.

Motion to adopt the amended agenda with additions: Ronning moved and Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Addition; Correspondence – an additional email from Christie Johnson.  Letter from  Janene Gee.  Letter from Don Hyrns.  Bills to be paid; two additional invoices.

Public Comment: None

Correspondence:

  • Email from Christie Johnson thanking the village for the fencing along the water tower road.  An additional email from Johnson concerning a sign for the gate going to the compost pile with the hour’s gate is open.  Hours 8a-7p
  • Letter from Don Hyrns of his resignation from the Bear Lake Village Council. 
  • Letter from Janene Gee regarding the recent petition.
  • All letters are placed on file in 2016 Minutes binder.

Motion to accept the August 17, 2016 Regular Monthly Meeting Minutes with correction. Ronning moved, Bass seconded. Motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Gee and Edwards

Correction: page 2, Committee Reports, Park: ($34.5) should read ($34,500.00)

Motion to accept the September 1, 2016 Special Meeting Minutes as written. Johnson moved, Ronning seconded. Motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Gee and Edwards

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder

Treasurer’s Report: 

  •            Treasurer’s report read by King and placed on file in the 2016 Minutes binder.

FUND NAME GRAND TOTAL

Equipment Fund         3,274.98 Savings – Honor Bank- Equip        25,988.82
Minor Street Fund                   22,335.55
Major Street Fund                         40,425.90
Park Fund      28,223.04 CD – Honor Bank – Park     32,770.06         Water Fund                                 15,340.37 MMA – water                     10,034.30 (Formerly Huntington Account)
General Fund                    23,660.01

  • Motion to accept the Treasurer’s Report, moved by Bass, Ronning seconded Motion carried. 

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • Motion to accept the Budget Amendments as explained; bringing income accounts into line with received/collected amounts thusfar and moving some fund amounts to balance decending balances, moved by Bass, Johnson seconded. Motion carried. 

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Report on file in 2016 Binder.

  • Motion, Bills to be paid as presentedBass moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • List of “Bills to be Paid” is found at the end of this report.

Reimbursement to the General Fund:

Major Street 8/01/2016-8/31/2016  $00.00

Minor Street 8/01/2016-8/31/2016 $00.00

Park Fund 8/01/2016-8/31/2016 $2,229.50

Water Fund 8/01/2016-8/31/2016 $220.00

Total to transfer to General Fund=$2,449.50

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported that sales (approx. $36.500.00) for campground for the year.  We will have 1 additional camper staying through October.
  • DEQ required two new hoses for drinking water and non-drinking water at dump site.  DEQ is requesting we post a NO LIFE GUARD ON-DUTY sign and have a Life Saving Ring at the beach area.

Trees:

  • No report

Streets:

  • Motion to accept Ron Brown’s bid to level Cody Street and use cut outs to fix water issue at northeast corner of Cody & Maple Streets; Ronning moved, Bass seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Water:

  • Motion to renew Mead & Hunt 1 year contract through August 17, 2017; Ronning moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Equipment:

  • Motion to move forward with applying for grants on new maintenance building; Bass moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Discussion: Spicer Group estimated project to be $300K.  Building will have 4 shop bays, 2 regular garage doors and 2 taller ones.  An air compressor only “frill” added.

Sidewalks: No report

Museum: 

  • Motion to disband the Council’s museum committee; Bass moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Discussion:  Museum is trying to get a 501c3 status. 

Blight/CABA:

  • No Report

CABA – no report.

Planning Commission:

  • Barb Farfsing reported the commission has discussed Short and Long Term Goals
    • Short Term – Flower Gardens – Triginta Group will take this on as a project

Ad Hoc Committee:  McPherson reported, binder is made for Policies, Resolutions and Ordinances.  Policies and Resolutions binders are almost complete.  Binders will be given to each committee Ad Hoc Committee member.

OLD BUSINESS:

  • Signage for Village Hall – Gee: No report
  • Speed bumps – Gee:No report
  • Water Rate increase:
    • Motion a $15 per 1/4 increase to village residents water rate, per REU; Ronning moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

Note: Per DEQ- village needs to make a rate that can repay loans.

Discussion: Johnson asked if the council could have a meeting for the public (village residents) with the DEQ, Fleis & VanderBrink, Michigan Rural Water and anyone else needed.  Jeff Bair stated he is working on a meeting for mid-October at Bear Lake High School.

NEW BUSINESS:

  • Motion for no more audio recordings by the clerk of Bear Lake Village Council meetings; Johnson moved, Bass seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • Motion to accept the new check acceptance policy; Bass moved, Johnson seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • Motion to employ Gabridge Co, for the next 3 years as our auditing company; Johnson moved, Ronning seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

  • Motion to appoint Clerk, Cindi McPherson as the Title VI coordinator; Bass moved, Ronning seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair

Nay: None

Absent: Hyrns, Edwards, Gee

PUBLIC COMMENT:

Greg McPherson asked if there could be later hours for compost area for fall leave drop off.  People do work later and need time to get leaves to area.  It was decided to contact Maintenance Supervisor when later times are needed.

Don Raiff would like to see more information on Water Project and any large village project on the villages website.  Example:  DEQ and SAW Grants.  This would be helpful to the public.  Jeff Bair agreed.

Chuck Eminker asked for an update on Variety Store.  Jeff Bair reported, Village Blight lawyer is reviewing court paperwork.  Bair also reported, our current county treasurer is interested in pursuing a Land Bank by February 2017.

Barb Farfsing asked if our volunteer, Dendra Best had reported on the Manistee Trail Meeting?  No report from Best.  Clerk will check with her.

Farfsing also asked if Autumn Glory Days could use Hopkins Park for some of their activities.  Yes, lot 6 is available.  Autumn Glory dates are October 1, 2016  11a – 4p

Upcoming Events and Announcements:

Meeting adjourned at 8:17pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – September 1, 2016

Reimbursement to Jeff Bair $31.80 General Fund

  • Cell phone for Blight Enforcement Officer

Reimbursement to Cindi McPherson $99.00 General Fund

  • On-line class for Quick Books

Staples – office supplies $196.57 General Fund

Spicers Group -Storage Building $3,242.08 General Fund

Jackpine – Website $145.00 General Fund

Northstar Automotive $240.88 Park Fund

Saddle Up Grocery – straw – July & August $137.58 Park Fund

Arcadia Sharp-All – mower blades $49.50 Park Fund

Ginop Sales Inc. $159.00 Park Fund

Lark Lawn & Garden $150.00 Park Fund

Ron Brown & Sons – hot mix asphalt $117.15 Minor Fund

Auto-Wares – Auto Value $8.68 Minor Fund

Mead & Hunt $753.74 Water Fund

Additional bills to be paid:

Bear Lake Ace Hardware $186.92 Park Fund

West Coast Farm Services $753.50 Minor Fund

Back To Calendar of Meetings

 *****************

The following DRAFT Minutes were obtained via FOIA – no Finance Reports were attached. The Village no longer audio tapes it’s meetings.

Village of Bear Lake Council REGULAR MEETING

September 21, 2016 [error in DRAFT as received, these are the October Minutes]

Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall.  Pledge of Allegiance was said by all.

Present:  President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards    Treasurer: Sally King  Staff: Jared Bair, Larry Gibson

Absent:  Clerk: Cindi McPherson 

Guests:    Pauline Jaquish, Jeanne Walsh-Vision, Lee Vision, Donna Ronning, Bernard Ware Jr., Sally Gibson, Myrna & Richard Walter, Paula Preuss, Bill Beaver, Janette May, Barb Farfsing

Motion to Adopt the Agenda as presented by Bass and seconded by Johnson, motion carried.

Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair

Nay: none

Public Comment:  from Jeanne Walsh-Vision regarding the Updated Planning Commission Ordinance.  Walsh-Vision stated she has requested a copy of the original and the Village has been unable to locate it.  President Bair stated that was the purpose of reviewing and voting on the Ordinance this evening.  Walsh-Vision also stated the website as an incorrect Ordinance posted on it.  Further, members cannot be appointed until there has been an Ordinance approved.  The current membership of the Planning Commission (PC) is in violation of the Michigan Planning and Enabling Act of 2008.  Walsh-Vision read from the Act and closed by stating every decision that’s been made is arbitrary and capricious and is in violation, including the Master Plan.  [The Act can be found on the web at:

http://www.legislature.mi.gov/documents/mcl/pdf/mcl-Act-33-of-2008.pdf]

Correspondence:  none

REPORTS:

  1. September 21, 2016 minutes:  add N in Unapproved at the top.  Motion to approve minutes as corrected by Bass, seconded by Ronning.

Aye: Edwards, Johnson, Bass, Ronning and Bair

Nay: Gee

  1. Maintenance Report:  Reports for Park, Water, Equipment and General were read by Jared Bair.  Written report on file in the 2016 Minutes binder.
  2. Treasurer’s Report:   read by King.  Report on file in the 2016 Minutes binder.

Equipment Fund  checking/savings total 3,275.18

Honor Bank CD                 25,994.18

Minor Street checking/savings total           22,252.96

Major Street checking/savings total             41,858.68

Park checking/savings total           25,422.20

Water  checking only           14,578.91

Money Market Account           10,037.38

General checking/savings total           40,660.07

10-19-16 Village Council Minutes – page 2

Motion to accept Treasurer’s Report by Edwards seconded by Ronning – motion carried.

Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair

Nay: none

  1. Bills to be paid were read by King.  Motion to pay the bills as presented by Johnson, seconded by Bass.  Motion carried.  List of bills is found at the end of the minutes.

Aye: Edwards, Johnson, Bass, Ronning and Bair

Nay: Gee

  1. Reimbursements to the General Fund were read by King.  Total to General Fund:  $2,015.00

Reimbursement list is found at the end of the minutes.

  1. Committee Chair Reports:

Park:  Closed.  5 trailers there but will be gone this weekend.

Trees:  One more which Mark Thompson will be checking near the corner of Virginia and Stuart.  Gee suggested checking on Arbor grants or something similar as we’re losing so many of our trees.

Streets:  nothing

Water:  Test wells have been drilled on new property; one came in at 160’ and one at 320’, good pressure on both.

Equipment:  waiting on potential grants.

Sidewalk:  no report

Museum:  has been disbanded

Blight/CABA:  Blight Enforcement Officer, Larry Gibson offered sincere Thanks to all who showed support for his family during their recent loss.  Follow-up on Stuart Street – met with owner, her request for financial assistance has been denied-she will appeal but feels she will lose the property in January due to non-payment of taxes.  Virginia Street – met with owner’s daughter who stated she is in negotiation with a party to purchase the property.  Gee questioned status on Variety Store – Blight Enforcement Officer will contact attorney Jeff Jocks and have full report at next meeting.

Planning Commission:  later in meeting.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

  • Hall signage:  Lee Vision has talked with school; they’re not able to take on at this time.  Will check again later in the year.  Jeff has also checked into plasma cutting on metal.  Will wait for more information.
  • Speed bumps:  Janene will have more information at a later date.
  • Manistee County Trail Committee:  Volunteer, Dendra Best, has not been able to attend meetings nor do a video conference.

NEW BUSINESS

  • Adoption of Title VI PlanTabled, not everyone received a copy so it hasn’t been reviewed.
  • Planning Commission Ordinance and By-Laws – Discussion ensued.  Barb stated all items have passed through the Village Council for approval.  When asked what things have been discussed Barb listed:  crowd funding, how to attract new businesses, sewer issues, water project, lakes to land for Manistee and Benzie counties.  Village Clerk to call Manistee paper on Monday regarding copy of original publication.  Tabled.

10-19-16 Village Council Minutes – page 3

PUBLIC COMMENT:

Jeanne Walsh-Vision questioned our milfoil payment; it is for the Village portion of the lake per President Bair.

Richard Walter – requested blight complaint form for the Reed building business operated by the Leckrone’s.  Blight Enforcement Officer provided form to Walter and others.  Also discussed speeding on Russell Street and possible solutions.  President Bair to check with County and State as necessary for speed limit on Russell Street.

Myrna Walter asked about the possibility of limiting the use of engine retarding brakes (Jake brakes) within the Village and possibly even approaching the Village.  Specifically on US 31 and on Russell and Potter Streets.

Bernard Ware Jr. asked everyone to get out and vote on November 8th.

Pauline Jaquish reminded everyone of Sparkle in the Park getting started.  Set up in November, with the opening the Friday of Thanksgiving.

General Note:  First day to not park on streets at night is November 15th.

COMING EVENTS:  Community dinner at BLUMC Thursday evening 5:00 – 6:30.

Meeting adjourned at 8:07p.m.

Respectfully Submitted,

Sally King, Village Treasurer (Substituting for Clerk)

Bills To Be Paid and Reimbursements to the General Fund

Date: October 19, 2016

Staples $104.92 General Fund

Northern Fire & Safety $104.00 General Fund

Bittner Jennings Attorney’s – FOIA $700.93 General Fund

Mark Thompson – Tree/stump removal Wise/Maple St. $2,300.00 General Fund

Mark Thompson – village clean up $233.75 General Fund

Ron Brown – Asphalt $171.60 Minor Fund

Ron Brown – Grade, Cody Street $1,138.00 Major Fund

Pioneer Printing Co. – flyers for water info session $24.00 Water Fund

Bittner Jennings Attorneys $2,902.35 Water Fund

Haviland $460.50 Water Fund

Bear Lake Ace Hardware $5.98 Water Fund

Bear Lake Ace Hardware $108.82 Park Fund

Auto Wares/Auto Value $214.82 Park Fund

Bear Lake Improvement Board $441.00 Park Fund

Ron Brown & Sons – Gravel $362.20 Park Fund

$177.90 Park Fund

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 9/01/2016-9/30/2016 $440.00

Minor Street 9/01/2016-9/30/2016 $440.00

Park Fund 9/01/2016-9/30/2016 $915.00

Water Fund 9/01/2016-9/30/2016 $220.00

Total to transfer to General Fund = $2,,015.00

Village of Bear Lake Council REGULAR MEETING October 19, 2016
Approved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said by all.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards, Treasurer: Sally King.
Staff: Jared Bair, Larry Gibson

Absent: Clerk: Cindi McPherson

Guests: Pauline Jaquish, Jeanne Walsh-Vision, Lee Vision, Donna Ronning, Bernard Ware Jr., Sally Gibson, Myrna & Richard Walter, Paula Preuss, Bill Beaver, Janette May, Barb Farfsing

Motion to Adopt the Agenda as presented by Bass and seconded by Johnson, motion carried. Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair. Nay: none

Public Comment: from Jeanne Walsh-Vision regarding the Updated Planning Commission Ordinance.

Walsh-Vision stated she has requested a copy of the original and the Village has been unable to locate it. President Bair stated that was the purpose of reviewing and voting on the Ordinance this evening. Walsh-Vision also stated the website as an incorrect Ordinance posted on it. Further, members cannot be appointed until there has been an Ordinance approved. The current membership of the Planning Commission (PC) is in violation of the Michigan Planning and Enabling Act of 2008. Walsh-Vision read from the Act and closed by stating every decision that’s been made is arbitrary and capricious and is in violation, including the Master Plan. [The Act can be found on the web at: http://www.legislature.mi.gov/documents/mcl/pdf/mcl-Act-33-of-2008.pdf%5D

Correspondence: none

REPORTS:

a. September 21, 2016 minutes: add N in Unapproved at the top. Motion to approve minutes as corrected by Bass, seconded by Ronning. Aye: Edwards, Johnson, Bass, Ronning and Bair. Nay: Gee

b. Maintenance Report: Reports for Park, Water, Equipment and General were read by Jared Bair. Written report on file in the 2016 Minutes binder.

c. Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

Equipment Fund checking/savings total 3,275.18

Honor Bank CD 25,994.18

Minor Street checking/savings total 22,252.96

Major Street checking/savings total 41,858.68

Park checking/savings total 25,422.20

Water checking only 14,578.91

Money Market Account 10,037.38

General checking/savings total 40,660.07

Motion to accept Treasurer’s Report by Edwards seconded by Ronning – motion carried. Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair. Nay: none

d. Bills to be paid were read by King. Motion to pay the bills as presented by Johnson, seconded by Bass. Motion carried. List of bills is found at the end of the minutes. Aye: Edwards, Johnson, Bass, Ronning and Bair. Nay: Gee

e. Reimbursements to the General Fund were read by King. Total to General Fund: $2,015.00

Reimbursement list is found at the end of the minutes.

f. Committee Chair Reports:

Park: Closed. 5 trailers there but will be gone this weekend.

Trees: One more which Mark Thompson will be checking near the corner of Virginia and Stuart. Gee suggested checking on Arbor grants or something similar as we’re losing so many of our trees.

Streets: nothing

Water: Test wells have been drilled on new property; one came in at 160’ and one at 320’, good pressure on both.

Equipment: waiting on potential grants.

Sidewalk: no report

Museum: has been disbanded

Blight/CABA: Blight Enforcement Officer, Larry Gibson offered sincere Thanks to all who showed support for his family during their recent loss. Follow-up on Stuart Street – met with owner, her request for financial assistance has been denied-she will appeal but feels she will lose the property in January due to non-payment of taxes. Virginia Street – met with owner’s daughter who stated she is in negotiation with a party to purchase the property. Gee questioned status on Variety Store – Blight Enforcement Officer will contact attorney Jeff Jocks and have full report at next meeting.

Planning Commission: later in meeting.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

 Hall signage: Lee Vision has talked with school; they’re not able to take on at this time. Will check again later in the year. Jeff has also checked into plasma cutting on metal. Will wait for more information.

 Speed bumps: Janene will have more information at a later date.

 Manistee County Trail Committee: Volunteer, Dendra Best, has not been able to attend meetings nor do a video conference.

NEW BUSINESS

 Adoption of Title VI Plan – Tabled, not everyone received a copy so it hasn’t been reviewed.

 Planning Commission Ordinance and By-Laws – Discussion ensued. Barb stated all items have passed through the Village Council for approval. When asked what things have been discussed Barb listed: crowd funding, how to attract new businesses, sewer issues, water project, lakes to land for Manistee and Benzie counties. Village Clerk to call Manistee paper on Monday regarding copy of original publication. Tabled.

PUBLIC COMMENT:

Jeanne Walsh-Vision questioned our milfoil payment; it is for the Village portion of the lake per President Bair.

Richard Walter – requested blight complaint form for the Reed building business operated by the Leckrone’s. Blight Enforcement Officer provided form to Walter and others. Also discussed speeding on Russell Street and possible solutions. President Bair to check with County and State as necessary for speed limit on Russell Street.

Myrna Walter asked about the possibility of limiting the use of engine retarding brakes (Jake brakes) within the Village and possibly even approaching the Village. Specifically on US 31 and on Russell and Potter Streets.

Bernard Ware Jr. asked everyone to get out and vote on November 8th

Pauline Jaquish reminded everyone of Sparkle in the Park getting started. Set up in November, with the opening the Friday of Thanksgiving.

General Note: First day to not park on streets at night is November 15th

COMING EVENTS: Community dinner at BLUMC Thursday evening 5:00 – 6:30.

Meeting adjourned at 8:07p.m.

Respectfully Submitted,
Sally King, Village Treasurer (Substituting for Clerk)

Bills To Be Paid and Reimbursements to the General Fund

Date: October 19, 2016

Staples $104.92 General Fund

Northern Fire & Safety $104.00 General Fund

Bittner Jennings Attorney’s – FOIA $700.93 General Fund

Mark Thompson – Tree/stump removal Wise/Maple St. $2,300.00 General Fund

Mark Thompson – village clean up $233.75 General Fund

Ron Brown – Asphalt $171.60 Minor Fund

Ron Brown – Grade, Cody Street $1,138.00 Major Fund

Pioneer Printing Co. – flyers for water info session $24.00 Water Fund

Bittner Jennings Attorneys $2,902.35 Water Fund

Haviland $460.50 Water Fund

Bear Lake Ace Hardware $5.98 Water Fund

Bear Lake Ace Hardware $108.82 Park Fund

Auto Wares/Auto Value $214.82 Park Fund

Bear Lake Improvement Board $441.00 Park Fund

Ron Brown & Sons – Gravel $362.20 Park Fund, $177.90 Park Fund

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 9/01/2016-9/30/2016 $440.00

Minor Street 9/01/2016-9/30/2016 $440.00

Park Fund 9/01/2016-9/30/2016 $915.00

Water Fund 9/01/2016-9/30/2016 $220.00

Total to transfer to General Fund = $2,,015.00

Back To Calendar of Meetings


Village of Bear Lake Council REGULAR MEETING November 16, 2016

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair, Larry Gibson

Absent: None

Guests: Pauline Jaquish, Greg McPherson, Donna Ronning, Sally Gibson, Myrna Walter, Paula Preuss, Janette May, Barb Czarnecki.

Note: one unknown guest as they refused to sign in.

Motion to Adopt the Agenda as presented and with additions by Bass and seconded by Johnson, motion carried. Jeff Bair; swearing in of newly elected officials will be done after the meeting.

Johnson: would like to add, new attorney for discussion.

Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair

Nay: none

Public Comment: None

Correspondence: Email from Dendra Best; requesting that the Village of Bear Lake make a formal complaint about her continued exclusion from attending the Trails Committee meetings. No effort has been made to hold the meetings at an accessible location, no materials have been sent to her to review other than the agenda. (twice) Letter on file with minutes.

Jeff Bair will talk with the Manistee County Trail Committee regarding this matter.

Email from Jason Wilder Evans; requesting the Village Council to celebrate JWEDAY2017. Jason introduced himself as he was there as a guest. His birthday is June 12 and he would like the council to sign his proclamation. Discussion was held, motion was tabled. Jason will send another proclamation for Councils review.

REPORTS:

a. October 19, 2016 minutes: Motion to approve minutes by Bass, seconded by Johnson. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair Nay: Gee

b. Maintenance Report: Reports for Park, Water, Equipment and General were read by Jared Bair. Written report on file in the 2016 Minutes binder.

c. Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

Equipment Fund checking/savings total 3,270.20

Honor Bank CD 25,999.18

Minor Street checking/savings total 22,382.45

Major Street checking/savings total 41,681.87

Park checking/savings total 32,770.06

Water checking only 27,298.54

Money Market Account 10,040.17

General checking/savings total 31,213.02

Motion to accept Treasurer’s Report by Johnson seconded by Bass – motion carried. Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair Nay: none

Motion made to accept recommended amendments to budget by Johnson and seconded by Bass. Motion carried. Aye: Edwards, Johnson, Bass, Ronning and Bair
Nay: none. Abstained: Gee

d. Bills to be paid were read by Clerk. Motion to pay the bills as presented by Ronning,

seconded by Bass. Motion carried. List of bills is found at the end of the minutes. Aye: Edwards, Johnson, Bass, Ronning and Bair. Nay: none. Abstained: Gee

e. Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,239.50

Reimbursement list is found at the end of the minutes.

f. Committee Chair Reports:

Park: Closed. Sparkle in the Park will open on November 26, 2016

Trees: Done

Streets: Street lights out between Lynn and Wise. Jared will check them.

Water: One more test needs to be done, cross connect. Flies & Vanderbrink meeting on Friday, November 18, 2016

Equipment: None

Sidewalk: more grinding needs to be done next Spring.

Blight/CABA: Blight Enforcement Officer, Larry Gibson gave report on; Zaleski house and 12238 Virginia Street. Gibson received quotes for Stuart St. and 12238 Virginia St. properties. Both quotes are out of the property owner ability. Variety Store building; Gibson has been trying to contact Blight Attorney Jeff Jocks, no response.

Planning Commission: later in meeting.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

Manistee County Trail Committee: No report

NEW BUSINESS

 Appoint Pro Tempore – Tabled

 2017 Committee – Tabled

 Education Jared will attend a education water class, Clerk McPherson and Trustee Bass will attend a MML education class on November 17, 2016.

 Bear Lake Promoters Raffle – Bear Lake Promoters requested an adoption of “Local Governing Resolution for Charitable Gaming Licenses”. (Michigan Lottery) This form is required so they can hold a raffle, proceeds go toward the Blight Elimination Fund. Motion was made to adopt the Raffle Resolution by Johnson, seconded by Bass. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair. Nay: none. Abstained: none

 Adoption of Title VI Plan – Revisited tabled document from October 19, 2019 meeting. Motion was made to adopt the Title VI Plan by Johnson, seconded by Bass. Motion carried.
Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair. Nay: none. Abstained: none

 Planning Commission Ordinance – Revisited tabled document from October 19, 2016 meeting. Motion was made to adopt the Planning Commission Ordinance by Johnson, seconded by Ronning. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair. Nay: none. Abstained: none

 Holiday Bonus – Maintenance Supervisor – Motion was made to give a Holiday Bonus to the Maintenance Supervisor by Ronning, seconded by Johnson. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair. Nay: none Abstained: none

Other Council comments:

 Municipal Attorney discussion by Johnson; Johnson would like to investigate a municipal attorney as the Village Council is encountering more complicated projects. The Council could keep current attorney for general matters. Johnson and Clerk McPherson will contact attorneys to gather attorney fee information.

 Gee suggested the Council does not receive pay for the Special Meeting held on September 1, 2016. Motion was made for the Council not to be paid for Special Meeting on September 1, 2016 by Johnson, seconded by Gee. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair. Nay: none. Abstained: none

PUBLIC COMMENT:

 Jason Wilder Evans questioned the Museum under committees – council informed him the Museum Committee has disbanded.

 Pauline Jaquish reported on Sparkle in the Park. Requested key to restroom during Sparkle in the Park. Sparkle has expanded on to the “old 66” gas station property. Robin and Pete Shreve donated holiday décor for the property. Jaquish was elected as Manistee County Commissioner and she hopes to be appointed to the county Blight Committee.

COMING EVENTS:

 Thanksgiving dinner at BLUMC Thursday. Meeting adjourned at 8:19p.m.

Respectfully Submitted,
Cindi McPherson, Clerk

Bills To Be Paid and Reimbursements to the General Fund Date: November 16, 2016

West Coast Farm Service $851.50 Major Fund 202-265-775

Mead & Hunt $3,473.33 Water Fund 591-558-801

Staples $107.23 General Fund 101-215-727

OMS Compliance Services $7.50 General Fund 101-265-801

PM Technologies $769.39 Water Fund 591-558-930

Personal Plumbing $169.76 General Fund 101-265-930

Mark Thompson Tree & Stump $170.00 General Fund 101-000-951

Bear Lake Ace Hardware $21.97 Major Street 202-463-782

Manistee County Visitors Bureau $362.00 Park Fund 531-000-850

DEQ $639.39 Water Fund 591-558-801

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 10/01/2016-10/30/2016 $241.50

Minor Street 10/01/2016-10/30/2016 $237.00

Park Fund 10/01/2016-10/30/2016 $343.00

Water Fund 10/01/2016-10/30/2016 $165.00

Total to transfer to General Fund = $1,239.50

Back To Calendar of Meetings

APPROVED NOVEMBER 2016 Minutes

Village of Bear Lake Council

REGULAR MEETING

November 16, 2016

Bear Lake Village Hall

Approved Minutes with corrections (cmc 12/22/16)

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair, Larry Gibson

Absent: None

Guests: Pauline Jaquish, Greg McPherson, Donna Ronning, Sally Gibson, Myrna Walter, Paula Preuss, Janette May, Barb Czarnecki.

Note: one unknown guest as they refused to sign in.

Motion to Adopt the Agenda as presented and with additions by Bass and seconded by Johnson, motion carried. Jeff Bair; swearing in of newly elected officials will be done after the meeting. Johnson: would like to add, new attorney for discussion.

Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair

Nay: none

Public Comment: None

Correspondence: Email from Dendra Best; requesting that the Village of Bear Lake make a formal complaint about her continued exclusion from attending the Trails Committee meetings. No effort has been made to hold the meetings at an accessible location, no materials have been sent to her to review other than the agenda. (twice) Letter on file with minutes.

  •  Jeff Bair will talk with the Manistee County Trail Committee regarding this matter.

Email from Jason Wilder Evans; requesting the Village Council to celebrate JWEDAY2017. Jason introduced himself as he was there as a guest. His birthday is June 12 and he would like the council to sign his proclamation. Discussion was held, motion was tabled. Jason will send another proclamation for Councils review.

REPORTS:

  1. a. October 19, 2016 minutes: Motion to approve minutes by Bass, seconded by Johnson.

Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair

Nay: Gee

  1. b. Maintenance Report: Reports for Park, Water, Equipment and General were read by Jared Bair. Written report on file in the 2016 Minutes binder.
  2. c. Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

Equipment Fund checking/savings total 3,270.20

Honor Bank CD 25,999.18

Minor Street checking/savings total 22,382.45

Major Street checking/savings total 41,681.87

Park checking/savings total 32,770.06

Water checking only 27,298.54

Money Market Account 10,040.17

General checking/savings total 31,213.02

Motion to accept Treasurer’s Report by Johnson seconded by Bass – motion carried.

Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair

Nay: none

Motion made to accept recommended amendments to budget by Johnson and seconded by Bass. Motion carried.

Aye: Edwards, Johnson, Bass, Ronning and Bair

Nay: none

Abstained: Gee

  1. d. Bills to be paid were read by Clerk. Motion to pay the bills as presented by Ronning, seconded by Bass. Motion carried. List of bills is found at the end of the minutes.

Aye: Edwards, Johnson, Bass, Ronning and Bair

Nay: none

Abstained: Gee

  1. e. Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,239.50

Reimbursement list is found at the end of the minutes.

  1. f. Committee Chair Reports:

Park: Closed. Sparkle in the Park will open on November 26, 2016

Trees: Done

Streets: Street lights out between Lynn and Wise. Jared will check them.

Water: One more test needs to be done, cross connect. Flies & Vanderbrink meeting on Friday, November 18, 2016

Equipment: None

Sidewalk: more grinding needs to be done next Spring.

Blight/CABA: Blight Enforcement Officer, Larry Gibson gave report on; Zaleski house and 12238 Virginia Street. Gibson received quotes for Stuart St. and 12238 Virginia St. properties. Both quotes are out of the property owner ability. Variety Store building; Gibson has been trying to contact Blight Attorney Jeff Jocks, no response.

Planning Commission: later in meeting.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

Manistee County Trail Committee: No report

NEW BUSINESS

Appoint Pro Tempore – Tabled

2017 Committee – Tabled

Education Jared will attend a education water class, Clerk McPherson and Trustee Bass will attend a MML education class on November 17, 2016.

  1. Bear Lake Promoters Raffle – Bear Lake Promoters requested an adoption of “Local Governing Resolution for Charitable Gaming Licenses”. (Michigan Lottery) This form is required so they can hold a raffle, proceeds go toward the Blight Elimination Fund. o Motion was made to adopt the Raffle Resolution by Johnson, seconded by Bass. Motion carried.

Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair

Nay: none

Abstained: none

    • Adoption of Title VI Plan – Revisited tabled document from October 19, 2019 meeting. o Motion was made to adopt the Title VI Plan by Johnson, seconded by Bass. Motion carried.
    • o
    • o Motion was made to adopt the Planning Commission Ordinance by Johnson, seconded by Ronning. Motion carried.

Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair

Nay: none

Abstained: none

  • Planning Commission Ordinance – Revisited tabled document from October 19, 2016 meeting.

Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair

Nay: none

Abstained: none

  • Holiday Bonus – Maintenance Supervisor – o Motion was made to give a Holiday Bonus to the Maintenance Supervisor by Ronning, seconded by Johnson. Motion carried.

Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair

Nay: none

Abstained: none

Other Council comments:

  •  Municipal Attorney discussion by Johnson; Johnson would like to investigate a municipal attorney as the Village Council is encountering more complicated projects. The Council could keep current attorney for general matters. Johnson and Clerk McPherson will contact attorneys to gather attorney fee information.
  •  Gee suggested the Council does not receive pay for the Special Meeting held on September 1, 2016.

Motion was made for the Council not to be paid for Special Meeting on September 1, 2016 by Johnson, seconded by Gee. Motion carried.

Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair

Nay: Bass

Abstained: none

PUBLIC COMMENT:

  •  Jason Wilder Evans questioned the Museum under committees – council informed him the Museum Committee has disbanded.
  •  Pauline Jaquish reported on Sparkle in the Park. Requested key to restroom during Sparkle in the Park. Sparkle has expanded on to the “old 66” gas station property. Robin and Pete Shreve donated holiday décor for the property. Jaquish was elected as Manistee County Commissioner and she hopes to be appointed to the county Blight Committee.

COMING EVENTS:

  •  Thanksgiving dinner at BLUMC Thursday.

Meeting adjourned at 8:19p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

Bills To Be Paid and Reimbursements to the General Fund

Date: November 16, 2016

West Coast Farm Service $851.50 Major Fund 202-265-775

Mead & Hunt $3,473.33 Water Fund 591-558-801

Staples $107.23 General Fund 101-215-727

OMS Compliance Services $7.50 General Fund 101-265-801

PM Technologies $769.39 Water Fund 591-558-930

Personal Plumbing $169.76 General Fund 101-265-930

Mark Thompson Tree & Stump $170.00 General Fund 101-000-951

Bear Lake Ace Hardware $21.97 Major Street 202-463-782

Manistee County Visitors Bureau $362.00 Park Fund 531-000-850

DEQ $639.39 Water Fund 591-558-801

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 10/01/2016-10/30/2016 $241.50

Minor Street 10/01/2016-10/30/2016 $237.00

Park Fund 10/01/2016-10/30/2016 $343.00

Water Fund 10/01/2016-10/30/2016 $165.00

Total to transfer to General Fund = $1,239.50

Back To Calendar of Meetings

Village of Bear Lake Council

REGULAR MEETING

December 21, 2016

Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson

Absent: Jared Bair

Guests: Four guests signed in

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by Johnson, motion carried.

President Bair added Planning Commission appointments under Old Business and FOIA Appeal under New Business.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

Public Comment: None

Correspondence: Read by clerk:

  •  Email from Jason Wilder Evans; requesting the Village Council to sign attached proclamation for JWEDAY2017. No discussion was held. Email on file with Dec 21 2016 minutes.
  •  Email from Jeanne Walsh and Lee Vission regarding Planning Commission Ordinance. No discussion was held. Email on file with Dec 21, 2016 minutes.
  •  Email from Jeanne Walsh and Lee Vission regarding Blight Hearing Officer position was filled. No Blight Hearing Officer was hired. Blight Enforcement Officer was hired on July 20, 2016. Minutes of July 20, 2016 Council Meeting will be sent to them.

REPORTS:

  • November 16, 2016 minutes: Motion to approve minutes with corrections by Bass, seconded by Gee.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: None

  • Maintenance Report: No report
  • Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

Equipment Fund checking/savings total 3,270.23

Honor Bank CD 25,999.18

Minor Street checking/savings total 22,762.08

Major Street checking/savings total 42,023.66

Park checking/savings total 32,770.06

Water checking only 25,575.78

Money Market Account 10,040.17

General checking/savings total 29,800.53

Motion to accept Treasurer’s Report by Ronning seconded by Gee – motion carried.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • Bills to be paid were read by Clerk. Motion to pay the bills as presented by Johnson, seconded by Bass. Motion carried. List of bills is found at the end of the minutes.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,239.50

Reimbursement list is found at the end of the minutes.

  •  Committee Chair Reports:

Park: No report

Trees: No report

Streets: No report

Water: No report

Equipment: No report

Sidewalk: No report

Blight/CABA: Blight Enforcement Officer, Larry Gibson gave report on; Zaleski house. 12238 Virginia St. and 12273 Lynn St properties. Report on file with Dec 21 2016 minutes.

Planning Commission: No report

Manistee County Trail Committee Report: Clerk McPherson requested a report from Village representative (Dendra Best). Best emailed clerk Trail Committee agenda from December 12, 2016 meeting and a drafted update on projects, on file. No report was received.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

  •  Appointment of Pro Tempe, Jackie Johnson, Motion to accept by Bass, seconded by Gee. Motion carried.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • 2017 Council Committees Motion to approve with correction & changes by Ronning, seconded by Edwards. Motion carried. List of Council Committee members on file in Dec 21, 2016 minutes. Correction changed year from 2016 to 2017. Buildings, Grounds & Equipment, take Peggy Bass off and add Jeff Bair in place.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • Update on US 31 Corridor Plan – AES / Manistee County Planning Project – Clerk McPherson gave an update on Nov 17 & 19, 2016 community meetings by AES. Concept designs can be found at the Village Offices. Discussion held.

NEW BUSINESS

  • Motion to approve 2017 Regular Council Meeting dates with one date change by Gee, seconded by McPherson. Motion carried. Change December 20, 2017 to December 13, 2017. Dates can be found on Village website.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • 2017 – 2018 Projected Budget – Clerk McPherson suggested all committee chairperson meet with President Bair to review any upcoming projects/repairs/purchases.
  • Municipal Attorney – Clerk McPherson/ Johnson reported on attorney information gathered. Council tabled until January 2017 meeting, council would like to invite a representative from Young, Graham, Elsenheimer & Wendling, PC to meet with them. McPherson will contact the office. Information is on file.
  • Motion to adopted resolution to follow General Records Retention and Disposal Schedule #8 by Ronning, seconded by Bass. Motion carried.
  • Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

    Nay: none

    • Banner update – Clerk McPherson updated Council on planned Crowd Funding for downtown & BL Township banners along streets. Discussion was held.
    • Education – Clerk McPherson & Treasurer King planning on attending upcoming training in January & February 2017.
    • Planning Commission Appointments; Barb Farfsing (3 years), Jackie Thomas (1 year), Cindi McPherson (2 years), Bill Beaver (3 years) Myrna Walters (2 years). Oath of Office will be given at the first Planning Commission Meeting in 2017.
    • FOIA Appeal – Clerk McPherson read an email regarding a formal appeal of denial of a FOIA request from Jeanne Walsh, regarding Bear Lake Area Historical Society, Kendra Thompson Architects drawings and an asbestos report. Discussion was held. Appeal was denied by the Village Council. FOIA request is on file in Dec 21, 2016 minutes.

    PUBLIC COMMENT:

    •  Jason Wilder Evans wanted to know if the council decided to sign his proclamation. Concern on snow piled on downtown sidewalk in front of a business. Manistee County Road Commission would need to called by him.
    •  Jeannette May – Thank you to council for doing a good job.
    •  Rick Farfsing – Impressed with council moving forward with projects and working together with Bear Lake Township. Also, said his eye dr. in TC mentioned Sparkle in the Park
    •  Julie Griffis – Was questioning who the village representative was on the Manistee Trail Committee, as they should have had a report for this council. Also, glad Village & BL Township is working together on projects.
    •  Pauline Jaquish reported on Manistee Treasurer is moving forward with the Michigan Land Bank, should be in place by April 1, 2017
    •  Donning Ronning said her eye dr. also mentioned Sparkle in the Park.
    •  Sally Gibson – great to hear the village is moving forward.

    COMING EVENTS:

    •  None

    Meeting adjourned at 8:43p.m.

    Respectfully Submitted,

    Cindi McPherson, Clerk

  • REIMBURSEMENTS to the GENERAL FUND:

    FUND NAME DATES AMOUNT

    Major Street 11/01/2016-11/30/2016 $258.00

    Minor Street 11/01/2016-110/30/2016 $285.00

    Park Fund 11/01/2016-11/30/2016 $825.00

    Water Fund 11/01/2016-110/30/2016 $396.00

    Total to transfer to General Fund = $1,764.00

    Bills To Be Paid

    Date: December 21, 2016

    Company Description Amount Fund Account #

    MISS DIG Monthly Membership ,Ed Fee, Annual Maint. Fee $395.74 Water 591-558-801

    Bittner/Jennings Attorneys Water Well Project $2,497.95 Water 591-558-801

    Bear Lake Ace Hardware $100.83 Water 591-558-775

    Bittner/Jennings Attorneys FOIA $978.07 General 101-265-801

    MML Worker’s Comp Fund Comp Fund $86.00 General 101-265-910

    The Pioneer Group Ad for Plan Comm Ordin $499.94 General 101-265-900

    Inacomp Computer Center Computer repair $67.50 General 101-265-801

    Manistee County 2016 Fee for Tax Maps & Assessm Roll $253.98 General 101-265-801

    Mich Assoc. of Municipal Clerk Clerk state membership $60.00 General 101-265-500

    Jackpine Printing Village Newsletter $18.75 General 101-265-900

    Reimbursement to Jared Replace mini bar light $103.98 Major 202-265-775

    West Coast Farm Services Truck equip $1,418.75 Major 202-265-775

    Auto Wares Group Auto Value Supplies $54.50 Major 202-463-783 $54.50 Minor 203-463-782

    Mark Thompson Tree & Stump Tree & limb removal $3,400 Minor 203-000-951

    State of Michigan Campground license $120.00 Park 531-000-801

  • APPROVED Village of Bear Lake Council REGULAR MEETING December 21, 2016 Bear Lake Village Hall

Approved Minutes with corrections (cmc)

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson

Absent: Jared Bair

Guests: Four guests signed in

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by Johnson, motion carried.

President Bair added Planning Commission appointments under Old Business and FOIA Appeal under New Business.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

Public Comment: None

Correspondence: Read by clerk:

  •  Email from Jason Wilder Evans; requesting the Village Council to sign attached proclamation for JWEDAY2017. No discussion was held. Email on file with Dec 21 2016 minutes.
  •  Email from Jeanne Walsh and Lee Vission regarding Planning Commission Ordinance. No discussion was held. Email on file with Dec 21, 2016 minutes.
  •  Email from Jeanne Walsh and Lee Vission regarding Blight Hearing Officer position was filled. No Blight Hearing Officer was hired. Blight Enforcement Officer was hired on July 20, 2016. Minutes of July 20, 2016 Council Meeting will be sent to them.

REPORTS:

  • November 16, 2016 minutes: Motion to approve minutes with corrections by Bass, seconded by Gee.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: None

  • Maintenance Report: No report
  • Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

Equipment Fund checking/savings total 3,270.23

Honor Bank CD 25,999.18

Minor Street checking/savings total 22,762.08

Major Street checking/savings total 42,023.66

Park checking/savings total 32,770.06

Water checking only 25,575.78

Money Market Account 10,040.17

General checking/savings total 29,800.53

Motion to accept Treasurer’s Report by Ronning seconded by Gee – motion carried.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • Bills to be paid were read by Clerk. Motion to pay the bills as presented by Johnson, seconded by Bass. Motion carried. List of bills is found at the end of the minutes.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,239.50

Reimbursement list is found at the end of the minutes.

  •  Committee Chair Reports:

Park: No report

Trees: No report

Streets: No report

Water: No report

Equipment: No report

Sidewalk: No report

Blight/CABA: Blight Enforcement Officer, Larry Gibson gave report on; Zaleski house. 12238 Virginia St. and 12273 Lynn St properties. Report on file with Dec 21 2016 minutes.

Planning Commission: No report

Manistee County Trail Committee Report: Clerk McPherson requested a report from Village representative (Dendra Best). Best emailed clerk Trail Committee agenda from December 12, 2016 meeting and a drafted update on projects, on file. No report was received.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

  • Appointment of Pro Tempe, Jackie Johnson, Motion to accept by Bass, seconded by Gee. Motion carried.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • 2017 Council Committees Motion to approve with correction & changes by Ronning, seconded by Edwards. Motion carried. List of Council Committee members on file in Dec 21, 2016 minutes. Correction changed year from 2016 to 2017. Buildings, Grounds & Equipment, take Peggy Bass off and add Jeff Bair in place.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • Update on US 31 Corridor Plan – AES / Manistee County Planning Project – Clerk McPherson gave an update on Nov 17 & 19, 2016 community meetings by AES. Concept designs can be found at the Village Offices. Discussion held.

NEW BUSINESS

  • Motion to approve 2017 Regular Council Meeting dates with one date change by Gee, seconded by McPherson. Motion carried. Change December 20, 2017 to December 13, 2017. Dates can be found on Village website.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • 2017 – 2018 Projected Budget – Clerk McPherson suggested all committee chairperson meet with President Bair to review any upcoming projects/repairs/purchases.
  • Municipal Attorney – Clerk McPherson/ Johnson reported on attorney information gathered. Council tabled until January 2017 meeting, council would like to invite a representative from Young, Graham, Elsenheimer & Wendling, PC to meet with them. McPherson will contact the office. Information is on file.
  • Motion to adopted resolution to follow General Records Retention and Disposal Schedule #8 by Ronning, seconded by Bass. Motion carried.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

  • Banner update – Clerk McPherson updated Council on planned Crowd Funding for downtown & BL Township banners along streets. Discussion was held.
  • Education – Clerk McPherson & Treasurer King planning on attending upcoming training in January & February 2017.
  • Planning Commission Appointments; Barb Farfsing (3 years), Jackie Thomas (1 year), Cindi McPherson (2 years), Bill Beaver (3 years) Myrna Walters (2 years). Oath of Office will be given at the first Planning Commission Meeting in 2017.
  • FOIA Appeal – Clerk McPherson read an email regarding a formal appeal of denial of a FOIA request from Jeanne Walsh, regarding Bear Lake Area Historical Society, Kendra Thompson Architects drawings and an asbestos report. Discussion was held. Appeal was denied by the Village Council. FOIA request is on file in Dec 21, 2016 minutes.

PUBLIC COMMENT:

  •  Jason Wilder Evans wanted to know if the council decided to sign his proclamation. Concern on snow piled on downtown sidewalk in front of a business. Manistee County Road Commission would need to called by him.

 Jeannette May – Thank you to council for doing a good job.

  •  Rick Farfsing – Impressed with council moving forward with projects and working together with Bear Lake Township. Also, said his eye dr. in TC mentioned Sparkle in the Park
  •  Julie Griffis – Was questioning who the village representative was on the Manistee Trail Committee, as they should have had a report for this council. Also, glad Village & BL Township is working together on projects.
  •  Pauline Jaquish reported on Manistee Treasurer is moving forward with the Michigan Land Bank, should be in place by April 1, 2017
  •  Donnaing Ronning said her eye dr. also mentioned Sparkle in the Park.
  •  Sally Gibson – great to hear the village is moving forward.

COMING EVENTS:

  •  None

Meeting adjourned at 8:43p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 11/01/2016-11/30/2016 $258.00

Minor Street 11/01/2016-110/30/2016 $285.00

Park Fund 11/01/2016-11/30/2016 $825.00

Water Fund 11/01/2016-110/30/2016 $396.00

Total to transfer to General Fund = $1,764.00

Bills To Be Paid

Date: December 21, 2016

Company Description Amount Fund Account #

MISS DIG Monthly Membership ,Ed Fee, Annual Maint. Fee $395.74 Water 591-558-801

Bittner/Jennings Attys Water Well Project $2,497.95 Water 591-558-801

Bear Lake Ace Hardware $100.83 Water 591-558-7

Bittner/Jennings Attorneys FOIA $978.07 General 101-265-801

MML Worker’s Comp Fund Comp Fund $86.00 General 101-265-910

The Pioneer Group Ad for Plan Comm Ordin $499.94 General 101-265-900

Inacomp Computer Center Computer repair $67.50 General 101-265-801

Manistee County 2016 Fee for Tax Maps & Assessm Roll $253.98 General 101-265-801

Mich Assoc. of Municipal Clerk Clerk state member $60.00 General 101-265-500

Jackpine Printing Village Newsletter $18.75 General 101-265-900

Reimbursement to Jared Replace mini bar light $103.98 Major 202-265-77

West Coast Farm Services Truck equip $1,418.75 Major 202-265-775

Auto Wares Group Auto Value Supplies $54.50 Major 202-463-783 $54.50 Minor 203-463-782

Mark Thompson Tree & Stump Tree & limb remov $3,400 Minor 203-000-951

State of Michigan Campground license $120.00 Park 531-000-801

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