2002 Minutes

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January 9, 2002

The regular meeting of the Bear Lake Village Council was called to order at 7:30 p.m. by president Glen Moore. Present were: clerk, Joanne Schroeder, treasurer, Connie Guerne, council members Jeff Harthun, Don Hyrns, Jim Reed, Len Steinberg, and Carol Urbanus. Councilman Cloyse Griffin was absent for the third time in succession, which means he is no longer a councilman. Also present were maintenance man Howard Higley, Vern and Dendra Best from the Keddie-Norconk Memorial Library Board and reporter Tim Richard of the Manistee News Advocate. 24 students from the Bear Lake School government class attended the meeting.

MINUTES: The minutes of the December meeting were approved as corrected. Fred Alkire attended the December meeting, not Dave Alkire.

TREASURER’S REPORT: was accepted as read.

Carol Urbanus moved to amend the library budget as follows: The Revenue will change as follows: Private donations change from $1,000 to $142,700; Grants change from 0 to $5,000; Interest change from 0 to $300; Expenses change from Oil and gas:$1,000, Public utilities $1,000, Repairs $1,000 and Miscellaneous $1,000 to Administration $1,000, and Construction $96,000. The motion was seconded and carried.

A motion was made, seconded and carried to pay the bills as listed at the end of this page.

Current Fund Balances

General Fund $36,379.35 Equipment Fund $22,143.52

Major Street Fund $41,281.31 Minor Street Fund $1,287.38

Park Fund $16,793.27 Water Fund $42,972.30

Building Fund $46,124.68 Library $108,518.37

SEWER: Jim Reed moved that the Village of Bear Lake continue their participation in the ongoing sewer study. Carol Urbanus seconded the motion. The motion carried with Harthun, Hyrns, Reed, and Urbanus voting for, and Moore and Steinberg voting against. A letter was received from Emily Friend about her concerns on the high cost of the sewer system.

STREETS: A letter was received from Ayvonne Cook regarding the runoff of water on Virginia Street. The Library committee plans to address the runoff issue after the library is built. A resident on Maple Street complained that leaves were left on the street by most of the residents on that street. Councilman Jeff Harthun proposed that he and the Bear Lake School students would address that problem for the “Make a Difference Day” in October.

EQUIPMENT: Jim Reed reported that he found a 1997 tractor for $34,000. Dendra Best made a proposal that a new tractor be requested by an application to the Revenue Sharing program. The necessary information is to be given to her in sufficient time in order to make the application. The council agreed with the proposal.

WATER: Nelson Tank sent a proposal asking for $11,700 for repairs to the water storage tank. The water superintendent will speak to the firm about the repairs before we make a decision to have this done. The decision was tabled to the next meeting.

The water superintendent agreed to write up all of the work he does for the village as part of his job description.

A leak in the public water system was reported in front of the Oak Grove center on Lake Street. The water superintendent repaired the leak.

PARK: The clerk wrote a job description for the park caretaker. Carol Urbanus, park caretaker, then wrote the final version of the job description.

Howard Higley asked the council to consider removing a tree from Hopkins Park because a tank was placed near the road, and there is a concern that people will drive over the tank.

LIBRARY: The Keddie Norconk Memorial Library Committee asked for a pledge of $1,000 for a community display case for the library. Jim Reed moved that $1,000 be put in the next year’s budget for this display case. The motion was seconded and carried with Don Hyrns voting against.

SAND BUILDING: The garage doors will be installed this month.

Jeffrey Dontz, a Manistee county commissioner, stopped by the meeting hall to introduce himself and let us know he is running for state representative for the 101st district.

Meeting adjourned at 8:15.

Respectfully submitted, Joanne Schroeder

January 9, 2002: Bills submitted to be paid:

Thompson’s Tree Removal $200.00 Miss Dig System $172.08

Jackpine Business Center $25.98 Haviland $262.00

American Water Works Assoc. $53.00 McBride Septic $108.00

February 13, 2002

The regular meeting of the Bear Lake Village Council was called to order at 7:30 p.m. at the Village Hall by president Glen Moore. Present were: clerk, Joanne Schroeder, treasurer, Connie Guerne, council members Jeff Harthun, Don Hyrns, Jim Reed, and Carol Urbanus. Councilman Len Steinberg was absent. Also present were maintenance man Howard Higley and water superintendent Gary McBride. Pam Wade who is running for the office of clerk was also present.

MINUTES: The minutes of the January meeting were approved as read.

TREASURER’S REPORT was accepted as read.

A motion was made, seconded and carried to pay the bills as listed at the end of this page.

Current Fund Balances

General Fund $37,424.24 Equipment Fund $22,168.89

Major Street Fund $42,884.20 Local Street Fund $1,991.88

Park Fund $17,934.94 Water Fund $48,096.16

Building Fund $46,178.69 Library $106,050.13

LIBRARY: Carol Urbanus moved to have lighted exit signs at the 2 rear exit doors, and have breaker bar deadbolt mechanisms on those doors in the new library (KNML) building. Don Hyrns seconded. Motion carried. The Village intends to comply with fire safety regulations.

HOLIDAY DECORATIONS: The Bear Lake Promoters requested an order of replacement light bulbs be purchased for the Village Christmas tree. The clerk was directed to order the bulbs. The Promoters are paying for them.

WATER: A discussion of the Nelson Tank proposal that was tabled last month ended in a recommendation to wait for a year regarding the repairs.

Water hydrant valve index cards are needed in order to better locate our underground water valves. Sets of prints indicating the location of these valves are carried in the Water Superintendent’s truck and the Maintenance Man’s truck. Schroeder and Urbanus volunteered to make the index cards.

With the plan of building a fence around the water tank, Jim Reed was asked to approach the people who own a part of the land the Village water tank rests on. We were informed by the Water Superintendent that a main water pipe is just inches under the ground near a newly built garage near the water tank. This is a potentially hazardous situation.

A water level switch is needed for the water tank. The Water Superintendent will get prices on the necessary switch.

A question was raised on what funds the MISS DIG bills are paid from. It was agreed that they should be paid out of the Water Fund.

Carol Urbanus moved to purchase a 4 drawer file cabinet for the water department. Don Hyrns seconded. Motion carried.

STREETS: The Council requested Lynn Street status change from a minor street to a major street. Street administrator Jeff Harthun agreed to do the necessary paperwork.

COMPLAINTS: A resident with a mailbox on Cody Street complained that parked cars are preventing mail delivery to her.

Residents of Bear Lake are not receiving free telephone calls to neighboring areas through the new law passed by the legislature because CenturyTel is not required to comply as we are considered a rural area.

There is a deer hanging in a yard on Maple Street and it has been there since November.

A residence at the corner of Main and Wise Streets has bags of trash strewn around the yard since the renters moved out months ago.

The clerk was asked to make contacts to clear up the complaints.

SAND BUILDING: The sand building has doors. Insurance has been purchased for the building.

EQUIPMENT: A price for the tractor has been given to Dendra Best for her effort in securing grant monies toward purchase of a new tractor.

TREES AND SIDEWALKS: Copies of the policies were given to the councilmen. They were asked to consider rewriting the policies so that a committee could approve necessary improvements.

FLAGS: It was reported that the VFW in Kaleva has flags available for $25.00. The council agreed to purchase flags from Kaleva as necessary.

PARK: The caretaker reported that she would like to have $2,000 available for additions to Hopkins Park in the next fiscal year. Glen Moore reported that Len Steinberg does not want to have a tree cut down in Hopkins Park as requested at last month’s council meeting.

NOTE: The issue was raised that store owners whose property backs up to Hopkins Park do not have accessibility to the rear of their buildings.

VILLAGE RECORDS: Carol Urbanus moved to purchase the Excell computer program for the Village. Don Hyrns seconded. Carried

Meeting adjourned at 8:45 p.m.

Respectfully submitted, Joanne Schroeder, clerk

February 13, 2002: Bills submitted to be paid:

McBride Septic $446.50 & $70.00 Kent County $56.00

Mathieu Agency $1570.00 Auto Owners $722.70

Blarney Castle $525.88 & $399.00 Hyde Equipment $477.00

Pioneer Group $36.75 Joanne Schroeder for copy machine toner

March 13, 2002

The regular meeting of the Bear Lake Village Council was called to order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Trustees: Vern Best, Jeff Harthun, Don Hyrns, Joanne Schroeder, and Carol Urbanus. Treasurer, Connie Guerne, and Clerk, Pam Wade, Maintenance man, Howard Higley and Dendra Best and Syd Schroeder.

Following are the results of the election held on March 11, 2002:

President: Glen Moore, 47 votes, Treasurer, Connie Guerne, 52 votes, Clerk, Pam Wade, 47 votes, Trustees, Joanne Schroeder, 46 votes, Jeff Harthun, 42 votes, Vern Best, 36 votes, Park Caretaker, Carol Urbanus, 33 votes and Jim Reed, 27 votes.

Newly elected Council members and Officers were sworn in.

MINUTES: The minutes of the February meeting were approved as read.

TREASURER’S REPORT was accepted as read.

A motion was made, seconded and carried to pay the bills as listed at the end of this page.

Current Fund Balances

General Fund $36,203.85 Equipment Fund $22,196.29

Major Street Fund $44,246.50 Local Street Fund $2,573.28

Park Fund $23,119.59 Water Fund $46,561.98

Building Fund $42,403.17 Library $108,021.09

Len Steinberg resigned as trustee. Vern Best moved to accept the resignation and to advertise for a trustee to replace him. Motion seconded and carried.

Joanne Schroeder moved to adopt the budget as amended. Seconded and carried

BUILDING: The council agreed that the money needed for a tractor will be transferred from this fund if needed.

April 10, 2002, Correction: The council decided not to transfer funds to the Building fund from the General fund for this fiscal year until after a decision is made on the tractor. At that time, the Budget will be amended.

EQUIPMENT: After discussion, it was decided that Glen Moore and Don Hyrns will attend the Local Revenue Sharing meeting to give the oral presentation for the grant that Dendra Best wrote for a new tractor.

General: Don Hyrns moved to amend the tree policy by stating that NO WORK will be done on the Village trees without prior approval of the Village Tree Committee, instead of stating that approval from the Council is needed. Seconded and carried.

OLD BUSINESS: The phone calls from the person with the mailbox problem have stopped since the letter was sent asking her to move the mailbox. The deer that was hanging in the village has been taken down. No word back from CenturyTel about the elimination of long distance to adjacent areas. Trash has been removed from the yard after the letter was sent out to them.

LIBRARY: Vern Best reports that the flooring should be done next week. The granite for the circulation desk has been ordered and grants/pledges have been received in the amount of $950 for the granite.

MAJOR AND MINOR STREETS: Jeff has not received word about changing a street from a minor street to a major street.

PARK: Vern Best moved to have the park caretaker get bids on hydro seeding Hopkins Park where it was dug up for the new septic system. Seconded and carried.

WATER: The owners of the land around the water tank are interested in trading the land in exchange for free water. Glen will talk to them in an attempt to reach an agreement as to what needs to be done next. Joanne Schroeder moved to appoint Vern Best as the representative from the Village to the Sewer Board. Seconded and carried, with Vern Best abstaining.

Meeting adjourned at 8:30 p.m.

Respectfully submitted, Pam Wade, Clerk

March 13, 2002: Bills submitted to be paid:

A&A Service $24.81 Blarney Castle $124.00

CNA Surety $100.00 Auto Owners $722.20

Jackpine $145.96 Kent County $28.00

McLeod’s $267.84 McBride Septic $240.00

Michigan Election Resources $42.62 Northstar Automotive $92.44

Premarc $11.73 Northwoods Business Forms $161.12

Joanne Schroeder for Computer Program $158.99 Kaleva V.F.W. $25

April 10, 2002

The quarterly meeting of the Wellhead Protection Program was held at 7 p.m. Members of the Committee present were: Fred Alkire, Pauline Jaquish, Carver Edwards, Jim Ludwig, Dave Adams, Don Conway and Carl Letho from Gosling Czubak. Don Conway reported on the next step of the program. Gary McBride agreed to call well owners for requested inspections.

The regular meeting of the Bear Lake Village Council was called order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Trustees: Vern Best, Jeff Harthun, Don Hyrns, Joanne Schroeder and Carol Urbanus. Treasurer, Connie Guerne, Clerk, Pam Wade, Howard Higley, and Gary McBride. Also present at the meeting were: Bob Yates, Steve Hejl and Nancy Coalter.

Minutes: Vern Best moved that the minutes of March 13, be corrected as follows: Correction: Building: The Council decided not to transfer funds to the Building Fund from the General Fund for this fiscal year until after a decision is made on the tractor. At that time, the Budget will be amended. Minutes accepted as corrected.

Treasurer’s Report: Accepted as read.

Vern Best moved to pay bills, seconded and carried to pay the bills as listed at the end of this page.

Current Fund Balances

General Fund $29,691.62 Equipment Fund $24,220.30

Major Street Fund $43,138.06 Local Street Fund $19,864.04

Park Fund $27,486.52 Water Fund $44,535.60

Building Fund $42,451.15 Library $105,883.69

New Council Member: Patrick Looney and Dendra Best applied for the vacancy on the council. The vote was 5 to 1 for Dendra, at which time, she took the oath of office.

President Pro-temp: Joanne Schroeder moved to appoint Don Hyrns as the president pro-temp. Seconded and carried.

Lions Beer Tent: Bob Yates asked the council to approve the closing hour of the Beer tent during Bear Lake Days, to 1:00 a.m., with the Lion’s being out of the park by 1:30 a.m. Carol moved to allow this change. Seconded and carried.

Brush Removal: Carol has arranged with Ed Thompson for the removal of brush to be the first and third Thursday in May and the third Thursday of each month, from June to October. Council approved.

Joanne Schroeder moved to adopt the budget as amended. Seconded and carried

ORDINANCES: President Moore will discuss the violation of the junk car ordinance with the resident at 7906 Main St

AUDIT: Vern Best moved to advertise for new auditors for next year. Seconded and carried.

OLD BUSINESS: Glen reported that the response from Century Tel concerning the elimination of long distance charges to adjacent areas is in accordance with the state regulations due to the size of the service area.

EQUIPMENT: Glen and Don reported that a grant for $40,000 was requested for a new tractor. Jeff Harthun moved to sell a village computer for a sum of at least $400. Seconded and carried. Glen reported about finding a tractor for $34,000 and the council decided to wait to purchase any tractor until the amount of the grant is known.

LIBRARY: Vern reported that the brick work is nearly done. Author, Tim Smith of the Buck Wilder series will make an appearance along with Joanne Schroeder and her puppet show, during Bear Lake Days.

MAJOR AND MINOR STREETS: Jeff has not received word about changing a street from a minor street to a major street.

PARK: The slide for the park has been ordered. Vern Best moved to pay the Promoters Membership fee of $25. Seconded and carried. Vern moved to hire Bowlings Hydro Seeding to complete the Hydro seeding around the new drain field, at a cost of $300. Seconded and carried.

WATER: Glen reported that he spoke with the Carter family about the property around the water tank and they are interested in selling the property to the village in trade for water. We are waiting to hear back from them concerning the details.

Gary McBride reported that according to the ordinance on cross connection, the back flow prevention devices need to be inspected every year by a certified inspector.

Meeting adjourned at 8:53 p.m.

Respectfully submitted, Pam Wade, Clerk

April 10, 2002: Bills submitted to be paid:

Blarney Castle $231.00 and $103.20 Mathieu Insurance Agency $85

McLeod’s $130.50 Pioneer Group $116.80

May 28, 2002 Special Meeting

A special meeting was called to order at 7 p.m. by president Glen Moore. Present were Vern Best, Dendra Best, Jeff Harthun, Don Hyrns, Joanne Schroeder, Carol Urbanus and Connie Guerne.

The Village of Bear Lake Council hereby resolves to levy, under the General Property Tax Act, a total of 10 mills for the year 2002-2003 operations.

It was moved to extend the Bear Lake Village property tax payment deadline from September 15, 2002 to February 28, 2003 with no penalty. Seconded. Carried.

Meeting adjourned at 7:15 p.m.

Respectfully,

Joanne Schroeder

May 8, 2002

The regular meeting of the Village of Bear Lake was called to order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Treasurer: Connie Guerne. Clerk: Pam Wade. Trustees: Don Hyrns, Vern Best, Joanne Schroeder, Dendra Best, Jeff Harthun, and Carol Urbanus. Howard Higley. Also present were Lane Carter and Tim Richard.

Minutes: Approved as read.

Treasurer’s Report: Accepted as read.

Bills: There is a question as to what we are being billed for, from Bittner, Hyrns Law Office. Don will inquire as to the nature of this bill. Motion to pay all bills excluding the bill from the Law Office until we know what it is for, was made by Vern Best. Seconded and carried.

Current Fund Balances

General Fund $24,827.81 Equipment Fund $24,247.68

Major Street Fund $44,935.84 Local Street Fund $20,663.08

Park Fund $29,594.69 Water Fund $50,554.27

Building Fund $42,502.00 Library $94,378.41

Guests: Lane Carter, owner of the property near the water tower, discussed the arrangement for the purchase of the property. Mr. Carter also expressed concern about an open drain near his property. Motion was made by Don Hyrns to get a survey of the property and get the open drain covered immediately. Seconded and carried.

Council: Connie brought up the fact that we need a representative to sign checks in the absence of the treasurer and/or clerk. Motion was made to appoint Carol Hyrns as this representative. Seconded and carried.

Equipment: The request for funds for a new tractor from Revenue Sharing was denied. More money is available in the fall.

Library: The Library received a grant for $12,997.00 from the Revenue Sharing board for the purchase of Computers and Computer stands.

Major and Minor Streets: Jeff consulted the Engineer from MDOT about making Lynn Street a Major Street. In order to do this we would have to pass a resolution to make it no-parking on one side of the street. At this time, it is not feasible to make Lynn Street a Major Street.

Bid from Ron Brown & Sons for the improvements needed on Virginia Street total $6,637.00. Motion made by Joanne Schroeder to amend the Minor Street Fund Maintenance Budget from $4,000 to $10,000. Seconded and carried. Motion made by Vern Best to make the needed improvements on Virginia Street. Seconded and carried.

Trees:Steven Gillespie requested the removal of two Village walnut trees in front of his property. Motion was made by Don Hyrns to allow him to have the trees removed by an insured person with the stipulation that he replace the walnut trees with maple trees. Seconded and carried. A written agreement will be sent to him.

A Lynn Street resident requested that the council split the cost of replacing estimated 50’x 4’ x 4 inches deep, piece of sidewalk in front of her home. Village cost would be $178.13. Motion made by Joanne Schroeder to replace that sidewalk. Seconded and carried. The sidewalk and curb in front of Oak Grove Cemetery, needs repair. The cost of the sidewalk and curb were split at the time of installation. Street committee will look into the needs for the repair and/or replacement of this piece of sidewalk.

Bids for new street signs for the Village were received from the County Road Commission at $2,283.62. This bid does not include the streets that do not have signs at this time. Motion was made by Vern Best to let the county replace the signs according to the bid list with the addition of the signs that were not included in the bid, with the total price not to exceed $2,400. Seconded and carried.

Park: The new slide has been delivered. During the storm, 2 of the swings were destroyed. At this time we will use only 1 swing. Motion was made by Vern Best to do the paving in the Park for the new wider waste dump turn around, with the amount not to exceed $500. Seconded and carried. Motion made by Vern Best to allow Judith Kuhn, to do the mowing and help Howard in the park. Seconded and carried.

Water: There is a need for a hydrant and 4” shut off valve at the corner of Stuart and Virginia. Motion made by Vern Best to have the hydrant and 4” shut off valve installed. Seconded and carried.

Motion made by Vern Best to buy an appropriate measuring wheel. Seconded and carried.

The Wellhead meeting in Traverse City was attended by Carol Urbanus, Vern and Dendra Best. We will be working on pollution surveys.

Other Business:

Motion made by Vern Best to pass the resolution to request the closing of the needed streets for the parade during Bear Lake Days through the MDOT. Seconded and carried.

Motion made by Jeff Harthun to close the necessary streets for the Arts and Crafts Show during Bear Lake Days. Seconded and carried.

Motion made by Vern Best to close the necessary streets for the opening of the Library during Bear Lake Days. Seconded and carried.

Motion by Carol Urbanus to trim the trees on Maple Street, which need to be trimmed. Seconded and carried.

Motion made by Dendra Best to have a letter mailed from the Village Attorney to Superior Energy concerning the damage caused by them to the drains on Lynn and Cody Streets. Seconded and carried.

Meeting adjourned at 9:46 p.m.

Respectfully submitted, Pam Wade, Clerk

Bills paid:

A & A Service: $2.49; Bowling Enterprises: $300; Campbell Kusterer: $1,800; Gosling Czubak: $3,550; Kent Co Health Dept.: $28 and $35; Mathieu Insurance Agency: $718.72 and $2,948; McBride Septic Systems: $1,164.50; McLeod’s Service: $63.45; Miracle Recreation Equipment: $2,549.30; Pioneer Press: $125; Premarc: $206.97; Shoemaker Electric: $326.59 and $52.50; Thompson Tree Removal: $900; Trumbull Recreation: $15.00

June 12, 2002

The regular meeting of the Village of Bear Lake Council was called to order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Treasurer: Connie Guerne. Clerk: Pam Wade. Trustees: Don Hyrns, Vern Best, Joanne Schroeder, Dendra Best, Jeff Harthun and Carol Urbanus.

Howard Higley, Gary McBride, Tim Richard, Dave Adams, Cloyse Griffin.

Minutes: Approved as read. Minutes of the Special Meeting held on May 28 were also approved as read.

Treasurer’s Report: Accepted as read.

Current Fund Balances

General Fund $21,960.93 Equipment Fund $24,249.93

Major Street Fund $46,280.35 Local Street Fund $21,216.21

Park Fund $25,156.74 Water Fund $46,123.55

Building Fund $42,465.48 Library $82,271.23

Bills: Motion made by Vern, seconded by Dendra; to pay all bills excluding the bill from Randall & Son, in the amount of $1,700; as the bill received was already billed by Ron Brown & Sons for the same project. Motion Carried.

President Moore requested the use of roll call voting on motions.

Equipment: Motion by Don, seconded by Vern; to buy the new tractor for $34,000, from McLeod Sales. Motion Carried. Motion by Vern, seconded by Jeff to transfer the money from the General fund to the Equipment fund for the purchase of the tractor. Motion Carried.

Library: Request from Fred Alkire to transfer Library Funds to the Keddie Norconk Library Board. Request denied.

Streets: Signs are ordered and will be done soon. We have requested an itemized bill for the sidewalk at Oak Grove. Drains seem to be working now. Some more improvements on the drains will be looked into.

Park: The paving is complete. Standing water is a problem in the park. More sand will be put down to try to eliminate the problem.

Water: Survey for the property around the water tower, will cost approximately $400-$500. Motion by Vern, seconded by Jeff; to give Glen permission to contact the Attorney to get an agreement drawn up with Lane Carter for the purchase of the property around the water tower. Motion Carried.

Other Business: Motion by Vern, seconded by Don; to close Cody Street from the school parking lot east to Smith Street for the 3 on 3 Basketball game on June 21 & 22. Motion Carried.

An out of Village resident asked to borrow picnic tables. The Village policy does not allow lending of Village property.

Motion by Dendra, seconded by Vern; to send a letter to Blarney Castle Oil Company, concerning the water run off problem on US-31 near the Mathieu Insurance Agency.

Jeff and Carol will get help for Howard with the spreading of the dirt behind the new Library.

The construction on Russell Street is proceeding. Letter will be sent to the company clearing the land concerning the Village burning ordinance.

Letter will be sent to the resident that is causing complaints from other residents concerning using foul language as people park in front of his home.

The boy scouts have been asked to help with the painting of the welcome sign at the public beach.

Junk cars: Owners will be notified that we are notifying the Secretary of State’s Office in an effort to issue tickets.

Light at the Library: A shield will be installed around the light on the back of the building to help with the brightness of the light.

Letter to the Bear Lake School Board to remind them that the land across from the school that is above our water well, needs to be paved as soon as possible, as per the agreement made with them.

Bids from the Auditors: It was decided that the Council review the bids presented and make a decision at a later date.

Respectfully submitted, Pam Wade, Clerk

Bills paid:

A & A Service: $17.88, Bear Lake Ace Hardware: $106.23, Blarney Castle Oil: $30.00 and $115.45, Blue Cross/Blue Shield: $405.06, Kent County Health Dept.: $28.00, Key: $90.00, Mathieu Insurance Agency: $$718.72, McBride Septic Systems: $530.50, Miracle Recreation Equipment: $2,549.30, Pleasanton Valley Greenhouses: $42.87, Ron Brown & Sons: $259.56, $950.00, $736.00, $5,582.00, $1,8700, & $219.79, $145.00, Shoemaker Electric: $505.34, Shoreline Waste Services: $94.79, Thompson Tree Removal: $360.00.

Meeting adjourned at 9:08 p.m.

June 24, 2002

A special meeting was called to order at 7:30 p.m. by President Glen Moore. Present were: Trustees, Vern Best, Dendra Best, Don Hyrns, Joanne Schroeder, Carol Urbanus, Treasurer, Connie Guerne and Clerk, Pam Wade. Absent: Jeff Harthun. Also present were: Fred Alkire, Peggy Treadwell, Veryl Swanson, Tim Richard, Sue Wilson, Peg Bass, John Bass, Dave & Wilhamina Adams and Daniel Hietz.

The meeting was called in order to discuss the Kedde Norconk Library Operation agreement.

Council members reviewed the written agreement presented to them. Changes were discussed and put into the agreement.

Motion was made by Dendra, seconded by Don to accept the agreement as presented with the changes that were agreed upon by the council members. Motion Carried. (document attached)

The revised agreement will be presented to the Manistee County Library Board members, the Bear Lake Township board members, the Pleasanton Township board members, for review and/or changes before signing.

Council reviewed the program for the library dedication.

Dendra Best and Connie Guerne presented an updated accounting of the receipts and expenditures for the new library.

Vern Best reported on the landscaping budget for the library.

Fred Alkire insisted on discussing any unauthorized purchases at the local library meeting rather than the special meeting called by the Village. He would not say what these purchases were.

Motion made by Dendra, seconded by Don to transfer 3 computers and equipment, excluding the computer tables, to Manistee County Library, with the stipulation that they stay in Bear Lake. Motion Carried.

Meeting adjourned at 8:22 p.m.

Respectfully Submitted,

Pam Wade, Clerk

July 10, 2002

The regular meeting of the Village of Bear Lake was called to order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Treasurer: Connie Guerne, Clerk: Pam Wade. Trustees: Dendra Best, Vern Best, Jeff Harthun, Don Hyrns, Carol Urbanus. Howard Highley. Absent: Joanne Schroeder.

Minutes: Approved as read with one typographical error, corrected.

Minutes of the Special Meeting held on June 24 were approved as corrected: Adding; the names of the council members that requested the meeting; Joanne Schroeder, Carol Urbanus and Dendra Best, the attachment of the documents that were presented from Attorney Randy Hyrns and the State of Michigan and that Vern Best verbally resigned as representative from the council to the Kedde Norconk Memorial Library Board and the Sewer Board.

Current Fund Balances

General Fund $9,917.22 Equipment Fund $36,275.70

Major Street Fund $46,607.28 Local Street Fund $14,353.51

Park Fund $22,482.15 Water Fund $45,323.27

Building Fund $42,510.61 Library $31,411.36

Motion made by Vern, seconded by Carol to accept the report as read. Motion Carried.

Motion made by Vern, seconded by Don to amend the Budget in the Equipment Fund for the appropriate amount; to pay for the new tractor. Motion carried.

Motion made by Vern, seconded by Dendra to pay the bills as presented except for the bills from Bittner, Hyrns, LaSata, Riemland & Daly, P.C., until we know what the bill is for; Shoemaker Electric was a duplicate bill that was already paid, Custom Carpentry, until the street committee members can find out exactly what was done and less $140.00 from the bill from McBride Septic which is the responsibility of the Library.

Motion made by Carol seconded by Don to accept the bid from Dale Stanton, CPA, to do the audit for 2002-2003. Motion Carried.

Equipment: Motion made by Carol seconded by Vern to have Dendra apply for a grant from the Revenue Sharing Board for funds toward the new tractor. Motion Carried.

Library: Motion made by Dendra seconded by Don to accept Vern’s resignation as the council representative, on the Library board. Dendra voted no, Vern: yes, Jeff: yes, Don: yes, Carol: (reluctantly) yes, Glen: yes. Motion Carried.

Motion made by Dendra seconded by Carol to elect Joanne as the village council representative to the Library Board. Motion Carried.

Park: Carol has the passes for Bear Lake Days. There is a resident causing excessive noise problems in the park. Carol and Pam will make phone calls to find out what can be done to stop this problem for the campers.

Streets: The drains at the School, Post Office and Library need repair. Vern and Don will check into how to solve this problem, and report back to the council. Motion made by Vern seconded by Don to table the bill from Custom Carpentry until Dendra has talked to them about what repairs were done to the manhole. Motion Carried. New Street signs are up.

Water: The survey for the property around the water tower is complete. Glen will consult Mr. Carter and the attorney to have the agreement drawn up for the purchase of the property.

Other Business: Dendra requested that we get advice from our new auditor concerning the revenue sharing grant questions.

Vern rescinds his resignation from the sewer board. Document for incorporating the sewer board was presented to council members by Vern, who recommended that council address the sewer resolution at the meeting in August.

Motion made by Vern seconded by Dendra to reimburse Howard $43.00 of the $63.00 office visit charge that Blue Cross/Blue Shield doesn’t cover. Motion Carried.

Respectfully submitted, Pam Wade, Clerk

Bills paid:

Bear Lake Ace Hardware: $75.01; Bear Lake Township: $5,000.00; BC/BS: $405.06; Blarney Castle: $37.70 & $127.00; Cadillac Garage Door: $30.00; Haviland: $262.00; Jackpine Business Center: $124.99; Key Energy: $860.00 & $800.00; McBride Septic Systems: $116.50; McLeod Sales: $34,000.00; MRWA: $$135.00; Pioneer Group: $44.40; Premarc: $2,324.33; Record Eagle: $52.90; Ron Brown & Sons: $140.00; Shoreline Waste Services: $137.30; Thompson Tree Removal: $120.00.

Meeting adjourned at 9:07 p.m.

August 14, 2002

The regular meeting of the Village of Bear Lake was called to order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Treasurer: Connie Guerne, Clerk: Pam Wade. Trustees: Dendra Best, Vern Best, Jeff Harthun, Don Hyrns, Joanne Schroeder and Carol Urbanus. Howard Highley. Guest: Richard Wilson.

Minutes: The July 2002 minutes were approved with the following corrections:

1.Vern resigned from the Kedde [spelling corrected to ‘Keddie’ at the September 2002 meeting.] Norconk Memorial Library board.

2.Motion made by Vern, seconded by Don to amend the Budget in the Equipment Fund for the appropriate means; to pay for the new tractor. Motion carried.[corrected to read, ‘for the appropriate amount.’ at the September 2002 meeting.]

3. Water: The survey for the property around the water tower is complete. Glen will consult Mr. Carver and the attorney to have the agreement drawn up for the purchase of the property.[spelling corrected to ‘Carter’ at the September 2002 meeting.]

4.Request to consult the new auditor with questions concerning the revenue sharing grant.[corrected to ‘Manistee Local Revenue Sharing Grant for the Keddie Norconk Memorial Library Grant’ at the September 2002 meeting.]

Current Fund Balances

General Fund $22,812.25 Equipment Fund $2,305.57

Major Street Fund $42,743.28 Local Street Fund $12,498.04

Park Fund $25,410.41 Water Fund $48,574.04

Building Fund $42,554.29 Library $16,021.21

Motion made by Vern seconded by Don to accept the treasurer’s report as read. Motion carried.

Motion made by Vern seconded by Don to pay the bills as presented except for the one from the Manistee County Road Commission until Joanne inquires as to the charges for labor, and to pay the Village share of the Custom Carpentry bill, in the amount of $2,201.00 to Oak Grove, since they have already paid entire the bill. Motion carried.

Guest: Richard Wilson, Attorney for the Bear Lake/Pleasanton Feasibility board, discussed the Sewer Resolution that would approve the Articles of Incorporation and answered questions concerning the Utility Authority, posed by council members.

[corrected to read: Richard Wilson, Attorney for the Bear Lake/ Pleasanton Sewer Feasibility board, discussed the documentation that would mean the Village of Bear Lake approves the Articles of Incorporation, Bylaws and Resolution to create the Bear Lake/Pleasanton Utility Authority. Said Utility Authority would then be permitted to seek Bonds for the funding of a future sewer and other utilities for the Bear Lake Township, Pleasanton Township and Village of Bear Lake. Council Members had several questions about the documents presented as they compared to the presentation made by Miller, Canfield-Bonding attorneys at the last Special Sewer Board Meeting. (Regular Sewer Board meetings are held at Pleasanton Township Hall on the third Wednesday of each month at 7 p.m.) at the September 2002 meeting.]

Motion made by Dendra seconded by Carol to refer the document[s] to the Village attorney for review to make sure that it protects the Village interest and creates what we actually expect to get from it. Yes: Dendra, Vern, Jeff, Don, Carol and Glen. No: Joanne. Motion carried.

Motion made by Vern seconded by Carol to authorize Glen to contact the Village attorney concerning the Authority Documents.[corrected to ‘the Bear Lake/Pleasanton Utility Authority Documents.’ at the September 2002 meeting.] Yes: Dendra, Vern, Jeff, Don, Carol and Glen. No: Joanne. Motion carried.

Council Members: From complaints regarding barking dogs, we were reminded to contact Manistee County Animal Control.

Equipment: Motion made by Vern seconded by Dendra to have Don obtain an idea of the value of the old tractor from Wayne McLeod and then put it out for bids to sell it. Motion carried.

Motion made by Carol seconded by Vern to buy one new tire for the pickup. Motion carried.

Motion made by Joanne seconded by Carol to buy four new street barricades. Motion carried.

Motion made by Vern seconded by Carol to put the eight sections of the old dock out for bids after Howard finds out the value of it. Bids would be one price for all eight sections. Motion carried.

Library: Joanne will ask the Kedde [spelling corrected to ‘Keddie’ at the September 2002 meeting.] Norconk Memorial Library Board what exactly they are asking for with the request [with reference to a letter received ] to remove the KNM Library logo from the Village web site. During the month of July, the Village web site had 147 visits to the Library page alone.[web site statistics, added at the September 2002 Council meeting, for July were: 4,539 total visits, 5,694 total pages views, 1,660 individual visitors and 438 repeat visitors, 262 requests to the Library Progress Page, 147 to the main Library page, 127 for the June Village Minutes, 117 for the Campground, 71 for the Sewer Page.]

Park: The Park received a $25 donation from Jim Merriman. The park needs new posts. There is a rate concern and Carol suggested that the rates be looked at for the future.

Streets: Motion made by Joanne seconded by Dendra to amend the Minor Street road maintenance supplies budget to add $5,000.00 Motion carried. [corrected at the September 2002 Council to read:Motion made by Joanne seconded by Dendra to amend the Minor Street road maintenance supplies budget to add $5,000.00 for repairs to Lynn Street. Motion carried.]

Motion made by Joanne seconded by Dendra to amend the Major Street road maintenance supplies budget to add $6,000.00, for repairs to Lynn Street. Motion carried.[corrected at the September 2002 Council to read:Motion made by Joanne seconded by Dendra to amend the Major Street road maintenance supplies budget to add $6,000.00 for repairs to Main Street. Motion carried.]

Motion made by Don seconded by Vern to accept the bid from Ron Brown for the completion of the street projects on Virginia and Main Street. Motion carried.

Water: Reminder letters will be sent to those residents that are watering during the “off” hours. The survey of the property around the water tower has been sent to the Village attorney for review.

Meeting adjourned at 9:50 p.m.

Respectfully submitted, Pam Wade, Clerk

Bills paid for July: A & A Sales; $8.81, Abonmarche Consultants; $500.00, Ace Hardware; $134.52, Blarney Castle; $84.00, BC/BS; $270.00, Fidlar Doubleday; $218.25, Kent Co. Health Dept.; $28.00, Steve Lumley; $178.15, Mathieu Insurance Agency; $137.00, McBride Septic Systems; $217.50, Michigan Paper Products; $104.16, Ron Brown & Sons; $354.24, Thompson Tree Removal; $1,080.00 and Shoreline Waste Services; $173.30.

September 11, 2002

The regular meeting of the Village of Bear Lake was called to order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Treasurer: Connie Guerne, Clerk: Pam Wade. Trustees: Dendra Best, Vern Best, Don Hyrns, Carol Urbanus. Howard Higley. Absent: Jeff Harthun and Joanne Schroeder.

The council took a moment of silence in Remembrance of all of those who perished one year ago today in the terrorist attacks on America, and those families who were affected by it.

Minutes: The August 2002 minutes were approved with the following corrections:

Correct spelling of Keddie Norconk Memorial Library, capital letters on Manistee Local Revenue Sharing Board, further explanation of why Richard Wilson attended the meeting will be attached, the Street Fund Budget amendment will be corrected to show the proper streets and the correct amount in the proper fund.

Current Fund Balances

General Fund $29,252.47 Equipment Fund $2,327.81

Major Street Fund $41,798.46 Local Street Fund $12,246.69

Park Fund $27,275.68 Water Fund $48,052.49

Building Fund $42,462.47 Library $14,677.40

Motion made by Vern, seconded by Carol to accept the Treasurer’s Report as read with the understanding that there are possible corrections. Motion carried.

Bills: Motion made by Vern, seconded by Carol to pay the bills as presented. Motion carried.

Council Members: A letter will be sent to Mr. Webster to thank him for taking appropriate action with the parking problem near the {Bear Lake} school, over the water well.

Motion made by Vern, seconded by Dendra to change the pay for meetings to include only the ones that have been attended, which would mean being paid for only two meetings next quarter and then for three meetings at a time, during each quarter thereafter, depending on how many of those three per quarter, have been attended by each council member. Motion carried.

Carol expressed concerns about the length of time that it took to get a water leak fixed. The concern is that if there is a delay in the future of getting the water superintendent to attend the problem, we should get another source to do the actual repair with the water superintendent supervising the operation.

New Business: Bid for drain on Wise St and Stuart St was received from Scott Brown for $550 that will go on with the bid for the repairs already being made by Ron Brown and Son, at other locations. Motion made by Vern, seconded by Dendra to accept the bid. Motion carried.

Equipment: Don spoke with Mcleod’s Sales about the value of the old tractor and was told that it is valued at $5,500 but that equipment is not selling right now. Motion made by Don, seconded by Vern to put the tractor in storage until spring when we can try to sell it. Motion carried. The old docks will also be kept in storage for the winter. It was determined that the village pickup needs two new tires instead of just one. Motion made by Carol, seconded by Vern to purchase the additional tire needed for the pickup. Motion carried. [PLEASE NOTE: Prospective buyers for the old tractor and for all 8 sections of dock may contact the Village Clerk]

Park: The Park did very well on the DEQ Campground Inspection Report. The park committee will work on possible rate increases and size stipulations that may be needed for the future.

Streets: There will be a tree survey to determine which trees in the Village need to be removed and how soon they need to be attended to. [In preparation for a Grant request] Motion made by Vern, seconded by Carol to approve the trimming of the two Walnut trees for $350, that the landowner had originally requested be removed and that we rescind the permission to have them removed because they only need to be trimmed. Motion carried.

The total cost of removing the dead trees on Cody Street and on Maple Street will be $2,900.Motion made by Vern, seconded by Don to have the trees removed in these locations. Motion carried. Motion made by Vern, seconded by Carol to plant eleven (11) trees within the Village, in Honor of the September 11 terrorist attacks on America. Motion carried.

Joanne talked to The Manistee County Road Commission about the bill for the new signs and discovered that the extra charges were actually incurred by the Road Commission and the bill was paid.

Water: The Village Wellhead Project Grant was received and will be confirmed at the next Wellhead Protection meeting. Motion made by Vern, seconded by Don to authorize Glen to sign the agreement with Mr. Carter, once the agreement is complete, concerning the property around the water tower. Motion carried. Motion made by Vern, seconded by Carol to annex the Bear Lake Village water tank property after the agreement with Mr. Carter is finalized.

Old Business: The Revenue Sharing Grant was filed. [corrected at October 2002 meeting to read ‘the Fall 2002 Manistee Local Revenue Sharing Grant application for the new Village tractor’] The next meeting of the [Manistee Local] Revenue Sharing Grant Board will be held on October 9.

Dendra presented a copy of the new noise ordinance that is being drafted. Dendra will try to get a copy of the ordinance that will give the Manistee County Sheriff’s office the authority to enforce our ordinances, for the next meeting.

The Village Attorney has given the Bear Lake Village council his opinion of The Sewer Resolution [corrected at October 2002 meeting to read ‘Bear Lake/Pleasanton Utilities Authority’] documents. Motion made by Vern, seconded by Don to table the Sewer Resolution/By-laws [corrected at October 2002 meeting to read ‘Bear Lake/Pleasanton Utilities Authority’] issue until we receive a copy of the second part of the Engineering Feasibility Study. Motion carried.

Motion made by Don, seconded by Dendra to have Dan [Allen] do the seeding. Motion carried.

Dendra asked permission to put an explanation of the reason for the Fire Department mileage increase [corrected at October 2002 meeting to read ‘renewal’] request, on the Village Web Site. Permission was granted by President Moore.

Meeting adjourned at 9:30 p.m.

Respectfully submitted, Pam Wade, Clerk

Bills paid for September: A&A Auto: $14.04; Bear Lake Ace Hardware: $112.15; Bear Lake Schools: $30.00; Blarney Castle Oil $140.00; Dendra Best: $68.87; Vern Best: $6.35; Haviland: $262.00; McBride Septic Systems: $643.00.

October 9, 2002

The regular meeting of the Village of Bear Lake was called to order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Treasurer: Connie Guerne, Clerk: Pam Wade. Trustees: Dendra Best, Vern Best, Don Hyrns, Carol Urbanus and Joanne Schroeder. Howard Higley. Absent: Jeff Harthun. Guests present: Brett Spaulding, Jim Brand, Tim Richards and Jim Reed.

Minutes: The September Minutes were approved as corrected.

Current Fund Balances

General Fund $31,482.51 Equipment Fund $2,330.28

Major Street Fund $43,567.64 Local Street Fund $13,039.67

Park Fund $27,877.62 Water Fund $47,924.13

Building Fund $42,507.65 Library $14,394.93

Motion made by Vern, seconded by Don to accept the Treasurer’s Report as read. Motion Carried.

Bills: Motion made by Vern, seconded by Carol to pay the bills as presented. Motion carried.

Guests: Mr. Brett Spaulding and Mr. Jim Brand presented the council with a proposal for a Simple IRA retirement plan for Howard Higley. The Simple plan would mean that the Village would contribute 3% of Howard’s salary to the account. Instead of giving Howard his “one lump retirement sum” annually, the Simple IRA plan would be set up for payroll deduction starting in 2003. Motion made by Dendra, seconded by Vern to set up the payroll deduction for the Simple IRA retirement plan for Howard as presented to the council. Motion carried.

Mr. Jim Reed purchased buildings on property that borders Hopkins Park. Reed requested permanent access from the park through campsites. Legal aspects of accommodating his request will be referred to our lawyer.

Council Members: Connie asked the council to consider the transfer of responsibility of Liquor Inspections to Bear Lake Township. In order to make this change, a letter would need to be sent to the Michigan State Liquor Control Commission. Motion made by Joanne, seconded by Don for the clerk to send a letter to Mr. Steve Cook at the Michigan State Liquor Control Commission requesting that the money for liquor inspections be transferred to Bear Lake Township. Motion carried.

Don and Vern attended the Manistee Local Revenue Sharing Board to present the request for $17,000.00 to help cover the cost of the new village tractor. The grant decisions will be made on October 28, 2002.

Equipment: Four replacement barricades have been purchased. The village trucks have had service in preparation for winter. The new tires for the village pickup truck will be put on soon.

[PLEASE NOTE: Prospective buyers for the old tractor and for all 8 sections of dock may contact the Village Clerk]

Streets: The drain repair on the corner of Main Street and Virginia Street will be corrected soon. Motion made by Don, seconded by Dendra to put up a 4 Way stop sign at the corner of Main Street and Virginia Street. Motion Carried. Motion made by Don, seconded by Carol to pave a 50-60 foot section of street on Main Street east of Smith Street. Motion carried.

Trees: The ash tree on the North West corner of Maple Street and Cody Street was to be removed. The property owner verbally requested that the ash tree not be removed. The tree was only trimmed. The property owner verbally agreed with Vern that he would be responsible if there was any damage done as a result of only trimming the tree instead of removing it and that he would pay for the cost of removal if the tree has to be removed in the future. The property owner of the Walnut trees on Maple Street verbally requested that those trees not be removed. Those trees were only trimmed over the road where the branches were causing a hazard, per the verbal request of the property owner. A letter will be sent to the village resident that exceeded the brush pickup limit.

Water: We have not received information about the mortgage release we need in order to complete the agreement with the Carter family for the purchase of the property around the water tower.

There is still a concern with a live water main under the Bear Lake School that has not been taken care of.

Park: Carol received a compliment from the Village Manager of Kingsley Michigan, concerning our Village Web Site and the Library pages.

The camping rate changes were presented for the council to review.

Library: The Keddie Norconk Memorial Library Board seems to be behaving as though there isn’t an Urban Cooperative Act, which involves three units of government. Motion made by Dendra, seconded by Carol to authorize contacting the Village attorney for guidance and clarification on what the local library board agreement means that was made under the Urban Cooperative Act and signed by all three units of government. Motion carried.

Joanne has been appointed to the Manistee County Library board and due to a conflict of interest; resigned as the Village Council Representative to the Keddie Norconk Memorial Library Board. President, Moore appointed Vern as the Village Council Representative to the Keddie Norconk Memorial Library Board, to replace Joanne.

Sewer: The Utilities Authority Documents were examined by the Village attorney, Randy Hyrns and he states to the council that he has serious doubts about the wording of these documents. Motion made by Dendra, seconded by Carol to authorize Glen to address the concerns with the Utilities Authority documents, the concern of Mr. Reed’s request for access to the park at the same time that he addresses the Library concerns with Randy. Motion carried.

New Business: The Bear Lake Promoters requested permission to close Cody Street between Smith and the driveway of the Bear Lake School property, for Christmas in Bear Lake on December 7, 2002. Permission granted. Howard needs a new drill. Motion made by Don, seconded by Dendra to authorize Howard to purchase a new drill and batteries. Motion carried.

Old Business: Connie has postponed shopping for a new computer as her old computer is working at the present time. Joanne requested that Dendra advertise the old tractor and old docks for sale on the Village Web Site with the right to accept or reject any or all bids. Permission granted.

Meeting adjourned at 9:24 p.m.

Bills paid for September: Bear Lake Ace Hardware: $54.41, Bittner, Hyrns: $472.50, BC/BS: $207.04, Deertracks.Com: $54.41, Haviland: $262.00, Kent County Health Department: $28.00, $36.00, InnoTech: $147.00, Jackpine Business Center: $20.02, Mathieu Insurance Agency: $710.00, $659.00, $120.00, Ohio Health Department: $230.00, OMS: $2.50, Pleasanton Greenhouse: $50.00, Ron Brown & Sons: $902.00, 1,622.00, 3,167.00, Shoreline Waste Services: $137.30, 137.30, Thompson Tree Removal: $2,925.00.

Respectfully submitted, Pam Wade, Clerk

November 13, 2002

November 13, 2002 Village Meeting started at 7:00 p.m. at the Bear Lake Village Hall. Don Conway, from Gosling Czubak, updated the Council on the Wellhead Protection Program, including a preliminary water source delineation, an outline of the program activity up to this date, and the expected activity for 2003.

The regular meeting of the Village Council was then called to order by President, Glen Moore at 7:35 p.m. Present were: Treasurer; Connie Guerne, Clerk; Pam Wade, Trustees; Dendra Best, Vern Best, Jeff Harthun, Joanne Schroeder, Carol Urbanus. Howard Higley. Absent: Don Hyrns. Guest: Jim Reed.

Minutes: Motion made by Vern, seconded by Carol to approve the October Minutes as corrected to include under “Library” – ‘A request has been made by the KNMLB for a full set of institutional ecords to be placed at the KNML. Because the Village is the KNML Fiscal Agent and is required to provide a full set of records for our auditor, Council agreed that a copy will be made for public review minus any confidential financial information. Vern Best has also offered to provide a set on a CD ROM.’

Current Fund Balances

General Fund $35,038.91 Equipment Fund $2,332.67

Major Street Fund $39,240.93 Local Street Fund $15,827.13

Park Fund $23,698.23 Water Fund $53,981.58

Building Fund $42,551.32 Library $13,379.60

Treasurer’s Report: Motion made by Vern, seconded by Carol to accept the Treasurer’s Report as read. Motion carried.

Bills: Motion made by Vern, seconded by Dendra to pay the bills as presented. Motion carried.

Guests: Jim Reed attended the meeting to discuss the easement through the Hopkins Park property that he asked for at the October meeting. Village attorney, Randy Hyrns, presented the Council with three (3) options. The Council discussed these options with Mr. Reed. Council Members agreed to meet at Hopkins Park on November 24th at 2:00 p.m. to review the Park Lots and further review each option on site. Mr. reed was given information on available Tax Credits he can apply for through Federal sources.

Council Members: Dendra requested that a letter be sent to Bear Lake Township requesting that they consider paving the area adjacent to the Township Hall for use as public parking for Downtown.

PLEASE NOTE: Prospective buyers for the old tractor and for all 8 sections of dock may contact the Village Clerk]

Library: Vern has requested that the Keddie Norconk Memorial Library board send a signed agreement showing the exchange of the 3 Manistee Local Revenue Sharing Grant funded IMac computers for the 2 Manistee County Library Service Gateway computers and a check in the amount of $540.00 for the Village audit and, in keeping with the grant provisions, to the Village Clerk. Vern also requested a copy of the Final Inspection on the new Library building for the Village records again for our audit. The Village has repeatedly acknowledged it’s awareness that it is fully subject to the Local Government provisions of the Americans With Disabilities Act, Title I and II. It was noted that just as the Village of Onekama was bound by those provisions when it applied for grant funding so will we if we pursue funds for the proposed sewer. The Village confirms that Vern Best, the Village’s member on the Keddie Norconk Memorial Library Board, has raised our objections to the lack of an adequate front door automatic closure, a breaker bar on the back fire exit door and inadequate bathroom fixtures. The KNMLB chose not to address this. The Village of Bear Lake hereby deny any and all responsibility for any consequences that may ensue as we have made a good faith effort to comply with the ADA.

Park: Motion made by Joanne, seconded by Vern to purchase an eighth of a page of an advertisement in the new Manistee County Visitors Guide, at a cost of $250 for a year. Motion carried.

Streets: The problem with the repairs done on the corner of Virginia and Main Streets has been solved. The patch of pavement to be repaired on Main Street, east of Smith Street has been completed.

Water: Motion made by Vern, seconded by Carol to authorize Glen to negotiate new terms with the Carter family for the purchase of the property around the water tower in order to complete the purchase as soon as possible. Motion carried.

New Business: Motion made by Vern, seconded by Jeff to pass a resolution for the Bear Lake Lioness Club to apply for gaming license to sell raffle tickets for Bear Lake Days. Motion carried.

1) At a meeting with a representative from the Michigan Municipal League, Dendra and Glen learned that the Village qualifies for revenue through the METRO Act, being the Metropolitan Extension Telecommunications Rights-of-Way Oversight Act, Public Act No 48 of 2002. Legal advice is needed to apply to ‘opt in’ to this by passing an ordinance,. A one time application fee of $500.00 may also be required and there is a time deadline to apply. Motion made by Vern, seconded by Joanne to authorize Glen to contact Randy Hyrns, Village attorney about the METRO Act paperwork. Motion carried.

2)Motion made by Joanne, seconded by Vern to purchase the new Michigan Foundation Directory at a cost of $95.00. Motion carried.

3) Glen requested that information about the free breast and cervical cancer screenings available via the American Cancer Society’s “Free 2 BE” intitaive be placed on the Village web site. greed.

4) Council Members were urged to attend one of the Manistee County Foundation sponsored Clean Water Initiative Public meetings on either November 18 or 19th because of our Wellhead Portection Program.

5) Glen has received the current grant applcation packet from the State of Michigan to pursue ‘Brownfield’ contamination clean up within the Village. Dendra was asked to research the likelihood of a cooperative application.

6) A letter will be sent to all our outgoing State legislative officials asking them not to balance the State’s budget shortfall by eliminating State Revenue Sharing funds.

Meeting adjourned at 9:35 p.m.

Bills paid for November: Bittner, Hyrns, LaSata, Riemland & Daly, P.C.; $948.50, Blarney Castle Oil; $60.00, BC/BS; $270.04, DEQ; $429.37, Manistee Tire; $228.10, McBride Septic Systems; $199.00, $84.00, McLeod’s Sales & Service; $260.39, Michigan Municipal League; $477.00, NAPA Auto Parts; $8.31, Northern Fire & Safety, INC; $25.00, Pleasanton Valley Greenhouses; $382.63, Ron Brown & Sons; $1,740.00, $159.98.

Respectfully submitted, Pam Wade, Clerk

November 24, 2002

The Special Meeting was called to order at 2:00 P.M.

Present: President, Glen Moore, Clerk: Pam Wade, Trustees: Dendra Best, Vern Best, Don Hyrns, Jeff Harthun and Carol Urbanus. Absent: Treasurer Connie Guerne and Joanne Schroeder.

The purpose of the meeting was to address the request from Jim Reed, for

access through a campsite in Hopkins Park.

The council went to the park to visually inspect the sites that were the topic of discussion, with Mr. Reed pointing out the sites that he would like to have access through to the Council members.

The Council returned to the Village Hall to discuss the request and the suggested wording of a contract for the purpose of giving the access right, which was provided by the Village Attorney with Mr. Reed.

Clerk will provide a copy of a similar contract which the Village has with another party, for right of access through Hopkins Park for review, in order to get wording and stipulations suitable for the parties concerned.

Meeting adjourned at 3:20 p.m.

Respectfully submitted, Pam Wade, Clerk

December 11, 2002

The regular meeting of the Village of Bear Lake was called to order at 7:30 p.m. at the Village Hall by President Glen Moore. Present were: Treasurer Connie Guerne, Clerk Pam Wade, Trustees Dendra Best, Vern Best, Don Hyrns, Jeff Harthun, Joanne Schroeder and Carol Urbanus. Howard Higley. Guests were Jerry Johnson, Max Coalter, and Jim Reed.

Minutes: Motion made by Carol and seconded by Vern to approve the November minutes as corrected. Motion carried. Motion made by Carol and seconded by Vern to approve the minutes of the special meeting held on November 24, 2002. Motion carried.

Current Fund Balances

General Fund $29,545.38 Equipment Fund $2,335.15

Major Street Fund $38,912.71 Local Street Fund $14,396.98

Park Fund $22,513.56 Water Fund $51,709.16

Building Fund $42,596.49 Library $12,501.12

Treasurer’s Report: Motion made by Vern and seconded by Dendra to accept the Treasurer’s report. Motion carried.

Motion made by Joanne and seconded by Vern to amend the budget in the Park Fund: to Public Utilities add $1,000, to Repair and Maintenance add $9,500 to Capital Outlay add $500. Motion carried.

Bills: Motion made by Vern, seconded by Dendra to pay the bills except for the Ron Brown bill that was a duplicate. Motion carried.

Trees: The Village trees have been photographed and will be numbered and prioritized for the need of removal or trimming. This is being done in preparation for a grant application.

New Business: Motion made by Vern, seconded by Jeff to give Howard a Christmas bonus of $500.00. Motion carried.

Ordinances:

Motion by Jeff, seconded by Vern to have the chairperson of the Ordinance Committee send letters to residents who are in violation of the Dismantled Vehicle Ordinance. Motion carried.

Dendra requested that the proposed noise ordinance go to the Ordinance Committee for consideration.

Motion made by Vern, seconded by Joanne to pass the METRO Ordinance Resolution. Yes vote: Dendra, Vern, Joanne. No vote: Don, Glen. Abstain: Jeff, Carol.

Later in the meeting the president asked for another motion on the matter. Motion made by Vern, seconded by Joanne to pass the METRO Ordinance Resolution. Motion carried.

Streets:

Joanne asked the Council for permission to contact Consumers Energy concerning the cost of the removal of some of the utility poles in the downtown area. Permission granted.

A discussion followed concerning a grant package, and the creation of a Downtown Development Area. Council agreed to consider hearing a speaker on the DDA at a Council meeting. Dendra and Carol agreed to pursue the grant from the Michigan Economic Development Council.

Park:

Vern moved to implement Option #2, seconded by Joanne, with the understanding that Jim Reed will have access through Hopkins Park, and by the March 2003 Village Council Meeting a Lease/License agreement will be ready for discussion. Motion carried.

Option #2 written by the Village Attorney: “It is my belief that Mr. Reed’s concern is primarily over the issue of parking. It is my understanding that in the winter months there are parking restrictions imposed by the county and/or state with respect to U. S. 31. The Village could consider establishing a municipal parking lot for all those persons who require extended parking for businesses and residences along the U.S. 31 roadway in the Village. Although this option may have some location and/or accessibility issues, it is, in my opinion, the best option to meet the needs of all residents of the Village including Mr. Reed.”

The council discussed the Urban Block Grant application with a view to future discussion of forming a DDA.

A policy will be written to formalize the parking of downtown residents whose property adjoins Hopkins Park.

Motion by Dendra, seconded by Vern to accept the camping rate increases for Hopkins Park. Motion carried.

Motion by Vern, seconded by Don to adopt the policies for gray water and hookup to water faucets in Hopkins Park as written by park caretaker Carol Urbanus. Motion carried.

The Council would like to recognize Carol for all the work she puts into managing Hopkins Park.

Dendra reported that the advertisement for Hopkins Park has been sent to the Manistee County Directory for publication.

Sewer:

Vern reported that the Onekama land for the sewer project is not available. He also reported that Pleasanton and Bear Lake Townships are planning to go ahead with the sewer project with or without the Village. The Village still has questions raised by our attorney that have not been answered to our satisfaction and therefore we have not made a decision.

Library:

The KNMLB voted to give ownership of all Keddie Norconk Memorial Library computers to the Manistee County Library system.

Vern voted against this action as the Village’s representative and advised seeking a legal opinion on behalf of the Village, as the Fiscal Agent for the KNMLB before taking this action. Vern was over ruled by the KNMLB.

The documents for the Keddie Norconk Memorial Library will be duplicated. A set of documents will be placed in the Keddie Norconk Memorial Library. Attorney Randy Hyrns has been dismissed as the Keddie Norconk Memorial Library Board’s attorney. Attorney James Koning has been appointed as the KNMLB’s attorney. Attorney James Koning requested a set of the library documents.

Policies:

A policy concerning the length of time for the Village to keep audio taped recordings of meetings will be made.

Connie suggested that Council members and the maintenance man be required to ask permission from the Village president when purchasing supplies. A purchasing policy will be written.

Motion made by Vern, seconded by Dendra to allow Howard to get a quote on a new road sander. Motion carried.

Meeting adjourned at 10:35 p.m.

Bills paid:

Bear Lake Ace Hardware: $10.12, Blarney Castle Oil: $761.40, $78.90, $38.17, Crystal Lake Clinic: $35.00, Gosling Czubak: $7,425., Jackpine Business Center: $38.36, Marathon Ashland: $111. Miss DIG System,: $172.08, Northstar Auto: $334.11, OMS Compliance Services: $75., Shoreline Waste: A$137.30 (Oct.) $137.30 (Nov.)

Respectfully Submitted,

Pam Wade, Clerk