1998 Minutes

Back To Minutes Archive

July 8, 1998

Please note that the Minutes will not be posted to the Web site until they are approved at the following month’s meeting.

The regular meeting of the Village Council was called to order at 7.30 p.m. at the Bear Lake Village Hall by President Vern Best. Council members present were: Carol Urbanus, Sean Adams, Jeff Harthun, Glen Moore and Ken Cook. Also present were Treasurer: Connie Guerne, Clerk: Joanne Schroeder and Howard Higley: Maintenance Man, and people from the Village and Township.

The Minutes of the Special Meeting of June 22 were accepted as read. The Minutes of the Regular Meeting of June 10 were accepted with the addition of the word ‘water’ which would explain the type of fees mentioned.

The Treasurer’s Report was accepted as read. The Treasurer’s Report was as follows:

General Fund Checking $1,723.59 Savings $57,175.06

Equipment Fund   $19,218.60

Major Street Fund $1,355.38 $17,566.05

Minor Street Fund $99.16 $17,879.20

Park Fund $103.41 $26,459.85

Water Fund  $235.21 $84,563.30

Building Fund   $45,539.30

Ken Cook moved to pay the Bills as listed at the end of this report. The motion was seconded and carried.

CORRESPONDENCE:

A letter from Bear Lake Promoters was read by President Best.

COMPLAINTS:

Complaints were received about the Public Beach being dirty. Complaints were received about people using burning barrels.

Carol Urbanus received a special Rubber Chicken Award for her work on the Park

considered above and beyond the call of duty.

Rockin R Stables requested that Lynn Street be closed for a Sumo wrestling demonstration. Sean Adams moved to close the street from 12 – 5 p.m. It was seconded and carried.

Don Frederickson, representing the Bear Lake Promoters, gave a presentation of a Lakefront Sketch titles “McCarthy Roadside Park.” Don asked for support from the Village Council for the lakefront improvement project. A park would replace an old gas station as the end result. Sean Adams moved to accept the concept of the McCarthy Roadside Park. It was seconded and carried.

Glen Moore moved to RESOLVE to establish a committee for the purpose of working on this special park project. Sean Adams seconded the motion. Carried. Carol Urbanus, Jeff Harthun and Sean Adams were named to work on the committee.

OLD BUSINESS:

Natural Gas Report. The gas project is on hold. Natural gas must be on the ballot after it is approved by the Townships.

PARK:

The committee met with the lawyer. The park has been surveyed. Nordlund did the surveying.

WATER:

The Village is working on leaks.

SCHOOL STUDENTS:

Summer school students are painting the street signs.

MAX COALTER: Asked for a letter of intent on the school house project. Jeff Harthun moved that we write a letter of intent. Carol Urbanus seconded the motion. Carried.

SUMMER HELP:

Sean Adams moved to keep Barb Farfsing on until September 15.

The Clerk was asked to offer Barry Rupert a summer job at $5.50 an hour for 20 hours a week.

WEB PAGE:

Sean Adams moved to table the idea of putting the Village on a Web Page until the next meeting in order to find out if there is a cost for a counter.

TREES:

The trimming of trees is an ongoing project. The Clerk was asked to write a letter to Consumers Energy regarding the left behind limbs and the cut places on the trees.

We were informed that the tree near the Township Hall is the responsibility of the Village.

We are awaiting replies from Grand Traverse Cold Storage and Manistee County Animal Control.

WATER:

Maple Street and Cody Street have not been sent out for bids for the new water mains, as soil boring is going on now. Properties that want Village water may be annexed to the Village. we are researching the possibility.

NEW BUSINESS:

Thank you notes are to be sent to:

The Bear Lake Promoters, Pleasanton Valley Greenhouse, Don Shreve and Gary and Kathy McBride.

The Lions asked to borrow Village tables, and for camp spaces to be cleared as the Lions need the space as a pathway for deliveries for the Lions Steak Dinner served during Bear Lake Days.

The Meeting adjourned at 9.10 p.m.

Respectfully submitted: Joanne Schroeder.

July 8: Bills submitted to be paid:

Ron Brown & Sons $1,800.00, $2,300.00, $6,500.00

Elhorn Engineering $135.07

Howard Higley $3.00

Manistee Tire Service $94.00

Mathieu Agency $422.00

Glen Moore $6.00

Ron Nelson Portable Welding $350.00

Premarc $162.80

Devere Randall $1,200.00

Thompson Tree Removal $1,100.00

Carol Urbanus $58.33

Leslie Van Alstine II $340.00

August 12 1998

The regular meeting of the Village council was called to order at 7:30 p.m. at the Bear Lake Village Hall by president Vern Best. Council members present were: Carol Urbanus, Sean Adams, Jeff Harthun, Glen Moore, Roger Swanson and Ken Cook. Also present were treasurer: Connie Guerne, clerk: Joanne Schroeder, and Howard Higley: maintenance man and people from the Village.

The minutes of the regular meeting of July 8 were accepted as read.

The treasurer’s report was accepted as read. The treasurer’s report was as follows:

General Fund Checking $506.11 Savings $62,418.75

Equipment Fund   $19,305.79

Major Street Fund $355.38 $13,423.60

Minor Street Fund $199.16 $14,311.77

Park Fund $241.13 $26,686.04

Water Fund  $366.75 $89,587.67

Building Fund   $45,756.67

Matt Coffey from Superior Energy spoke announcing the natural gas acceptance in the area. Roger Swanson moved and Jeff Harthun seconded the motion to pass Ordinance 1998.01 for Superior Energy Company granting them the authority to do a local gas business in the Village of Bear Lake for a period of 30 years. Carried. (Ordinance 1998.01 attached) The Ordinance has not been posted here but was published in local newspapers.

Upon motion duly made, seconded and carried, it was RESOLVED: That Jeff Harthun be designated Street Administrator.

PARKS: Nordlund has surveyed Hopkins Park. Results have not been received. The Park Committee has started working on a 5 year plan.

WEB PAGE: After being informed of the fees which will be charged for the counter on the computer Web page, Glen Moore moved that the Village advertise the town and the park on the computer through the internet. Sean Adams seconded the motion. It carried.

INSURANCE: Howard Higley made a decision on a different plan for his insurance with the same company.

SIDEWALKS: The sidewalks in front of the Lopez, Goodreau and Cady residences need to be replaced. Roger Swanson will get bids on the work that needs to be done. Carol Urbanus moved to pay Jerry King for sidewalk repair at Danny’s Restaurant when the bill arrives. The motion was seconded and carried.

WATER: Nordlund is asking for a delay to spring bids on watermain replacements. Glen Moore moved to ask for fall and spring bids. Ken Cook seconded the motion. The motion carried with Sean Adams abstaining. Regarding the watermain service to the Ace Hardware Store, we are checking on how far we can run a 2″ watermain.

President Vern Best appointed Sean Adams President Protem.

SUMMER SCHOOL STUDENT PROGRAM: Councilman Jeff Harthun will finish the signs they started painting.

The Village has received a booklet of water rates as charged in villages in Michigan from Gosling Czubak of Traverse City.

A representative from the EPA wellhead protection program will be here at the September Village meeting.

Carol Urbanus moved to have water service put in on Russell Street before the street is paved. Roger Swanson seconded the motion. Carried.

Glen Moore reported that the tree behind the Bear Lake Township Hall is a Village tree.

Carol Urbanus reported that a tree in the park needs trimming. She was advised to ask Ed Thompson to remove the dead part of the tree.

In response to complaints about burning barrels, the clerk was asked to write to the Michigan Municipal League for a list of ordinances.

In response to complaints about loud music, the clerk was asked to write to the landlord of the house with the loud music, informing them of the noise ordinance effective in Manistee County.

Ken Cook moved to advertise for bids on cleaning and painting the Village water tank with bids due 9/7/98. Sean Adams seconded the motion.Carried.

Meeting adjourned at 9:10

Secretary, Joanne Schroeder

August 12: Bills submitted to be paid:

Ron Brown & Sons $268.26 and $400.00

Bear Lake Foods $7.28

C & W. Inc. $150.00

Haviland $206.00

Howard Higley $ 3.00

Kent County $28.00 and $28.00

McCarthy’s Blarney Castle $37.00, $26.83, $90.00, $35.32

Nordlund $1,376.00

Pioneer Press $59.00

Shoreline Waste Services $ 126.00

Carol Urbanus $ 978.20

September 9 1998

The regular meeting of the Village council was called to order at 7:30 p.m. at the Bear Lake Village Hall by president Vern Best. Council members present were: Carol Urbanus, Sean Adams, Jeff Harthun, Glen Moore, Roger Swanson and Ken Cook. Also present were treasurer: Connie Guerne, clerk: Joanne Schroeder, and Howard Higley: maintenance man and people from the Village.

It was moved, seconded, and carried to approve the minutes of the meeting held on August 12, 1998 as distributed.

The treasurer’s report was accepted as read. The treasurer’s report was as follows:

General Fund Checking $1,053.44 Savings $65,077.32

Equipment Fund   $19,378.78

Major Street Fund $265.96 $14,987.16

Minor Street Fund $20.32 $15,036.59

Park Fund $1,976.21 $25,227.44

Water Fund  $213.90 $88,134.22

Building Fund   $45,897.56

It was moved and seconded to pay the bills.

COMPLAINTS: Of particular concern to Village shoppers is a trailer that has been parked on the street for weeks elimating a choice parking spot. The clerk was requested to ask the owner to move the trailer.

Citizens felt that speed limit signs were needed at certain places in the Village. The clerk was directed to give the maintenance man information on where signs could be purchased.

The Council considered a complaint regarding an on-going yard sale. The clerk was asked to contact the person in charge of the yard sale.

WELLHEAD PROTECTION PROGRAM: Two representatives from Gosling Czubak spoke at the meeting regarding the Wellhead Protection Program. In this program the community takes steps to protect drinking water. Each council member received a packet of information from Gosling Czubak. It was noted that Gary McBride, Ken Cook, and Glen Moore are on the water committee. A Wellhead Protection Program Committee will be formed.

NATURAL GAS: President Best informed the council of the changes in Ordinance #1998.01, the natural gas ordinance from Superior Energy, which lowered some of the fees. Glen Moore moved that we amend the ordinance with the lower fees. The motion was seconded. The motion passed with all members voting in favor of the change.

Sean Adams moved that we place the Superior Energy Company’s natural gas ordinance on our next regularly scheduled election. The motion was seconded and carried.

The Village of Bear Lake received an “Acceptance of Franchise” from Matthew Coffey of Superior Energy Company.

WATERMAINS: We will do a spring bid.

PARKS: The marina license is still pending. A dead tree was cut down in the park. Carol Urbanus, Don & Judy Fredrickson, Max Coalter, and Bill Axe went to Lansing and talked with someone about what needs to be done on a 5 year plan for the Waterfront Park Project. Sean Adams moved that Carol Urbanus be named Caretaker of Hopkins Park for 1999. The motion was seconded and carried.

STREETS: Some street lights are burned out, and the Street Director was directed to call Consumers Energy.

WEB PAGE: The Web Page was posted officially on September 8, 1998. The counter is not activated yet.

CONCERNS: We have received sample ordinances from the Michigan Municipal League regarding burning barrels, noise pollution, and junk. These will be reviewed for help with current concerns.

WATER TANK: No bids were received for the newspaper advertisement. Finan Services was contacted by President Best and they quoted a bid of $3,625.00 for the work. Glen Moore moved to have the water tank cleaned and painted. The motion was seconded and carried with Carol Urbanus abstaining.

SIDEWALKS: Roger Swanson reported that those submitting bids had not responded. He has measured all sidewalk areas requiring bids.

SUMMER HELP: Howard Higley reported that Barb Farfsing has been working and he can use the additional help through October 15. Curtis Zaleski, a high school student has finished his summer job.

WATER BILLS: Treasurer Connie Guerne reported that Leah Peterson of Richmond Drug asked that the drug store be designated as a place where people can pay their water bills. Carol Urbanus moved to allow Richmond Drug to collect water fees from customers for the Village of Bear Lake. The motion was seconded and carried.

WATER RATES: Based on recent water hookup work, Gary McBride recommended that the water hookup fees need to be increased. The water committee will meet to discuss the problem.

BUILDING COMMITTEE: The building committee was advised to meet to discuss the feasibility of new building plans.

Adjourned: 9:37 p.m.

Secretary, Joanne Schroeder

September 9: Bills submitted to be paid:

A & A Service $17.46

Blarney Castle $42.68

Ron Brown & Sons $109.20 and $324.64

Burns Clinic $ 2.50

Cornillie Concrete $116.25

Eipperle Sales $125.00

Howard Higley $ 6.00 and $4.18

Kent County $28.00

Manistee News Advocate $10.05

Michigan Dept. of Treasury $34.25

Michigan Paper Products $269.72

Nordlund $2,128.20

Pioneer Press Printing $111.40

Shoreline Waste Services $252.00

Thompsons Tree Removal $500.00 and $350.00

West Michigan Testing $348.50

Carol Urbanus $395.00

October 14 1998

The regular meeting of the Village council was called to order at 7:30 p.m. at the Bear Lake Village Hall by president Vern Best. Council members present were: Carol Urbanus, Sean Adams, Jeff Harthun, Glen Moore, and Ken Cook. Also present were Connie Guerne, Joanne Schroeder, Gary McBride and Howard Higley.

It was moved, seconded, and carried to approve the minutes of the meeting held on September 9, 1998 as distributed.

The treasurer’s report was accepted as read. The treasurer’s report was as follows:

General Fund Checking $1,608.88 Savings $71,956.26

Equipment Fund   $19,458.80

Major Street Fund $95.08 $16,659.06

Minor Street Fund $39.64 $15,584.63

Park Fund $283.33 $24,220.44

Water Fund  $125.30 $84,794.74

Building Fund   $46,052.74

It was moved and seconded to pay the bills listed at the end of the minutes.

Judy Cunningham from Solid Waste Disposal of Manistee County talked to us about the existing recycling centers and their effectiveness. She also told us they are planning to set up a solid waste disposal plan in two five year stages.

Complaints from the previous month were cleared up.

President Best read a letter from the Manistee County Road Commission asking for projects. A letter from Gosling Czubak was read regarding electronic deregulation. A letter was read from the Department of Enviornmental Quality.

Carol Urbanus presented the rubber chicken award to Joanne Schroeder for her efforts and diplomacy in handling complaints.

WATER: We plan to write a policy or ordinance regarding the use of Village water including a rate. A bill was sent to the person who took 10,000 gallons at a rate of one cent per gallon. The bill was paid.

PARKS: The park committee planted 15 trees and shrubs. The marina license is still pending.

BUILDING COMMITTEE: They are planning to meet.

WELLHEAD PROTECTION COMMITTEE: The Wellhead Protection Program Committee that is to be formed was put on hold until next month.

WATER LINES: It was unclear if we were registered with the MISS DIG System. We will check this out.

SIDEWALK BID: No information was available as Roger Swanson was absent.

STREET SIGNS: Signs were ordered and received. New street lights were discussed for the corner of Russell and Main. Ken Cook will call Consumers Energy regarding obtaining new lights.

Carol Urbanus moved to send the clerk to the Michigan Municipal Clerks Institute. It was seconded and carried.

Glen Moore moved to buy a pallet of salt for street use. It was seconded and carried with Sean Adams abstaining.

Secretary, Joanne Schroeder

October 14: Bills submitted to be paid:

A & A Service $9.42

Blarney Castle $26.00 and $10.32

District Health Dept.#10 $75.00

Edwards Plumbing $1,860.03

Finan Steamer Service $3,625.00

Harco Waterworks $400.00

Howard Higley $ 3.78

Kent County $28.00

McLeods Sales & Service $210.20

Michigan State University $638.00

Orchard Market $58.78

Pleasanton Valley Greenhouses $329.59

Premarc $471.68

Shoreline Waste Services $126.00

Thompsons Tree Removal $1,600.00

Traverse Internet $116.00

Trumbull Recreation Supply $155.03

Vulcan Inc. $28.74 and $246.00

November 11, 1998

The regular meeting of the Village council was called to order at 7:32 p.m. at the Bear Lake Village Hall by president Vern Best. Council members present were: Carol Urbanus, Sean Adams, Jeff Harthun, Glen Moore, Roger Swanson and Ken Cook . Also present were Connie Guerne, Joanne Schroeder, Doug Keilen and Howard Higley.

It was moved, seconded, and carried to approve the minutes of the meeting held on October 14, 1998 as distributed.

The treasurer’s report was accepted as read. The treasurer’s report was as follows:

General Fund Checking $1,215.31 Savings $67,774.09

Equipment Fund   $19,555.89

Major Street Fund $66.34 $18,176.71

Minor Street Fund $393.64 $15,705.83

Park Fund $8.07 $23,403.13

Water Fund  $1,115.67 $82,615.72

Building Fund   $46,282.16

It was moved and seconded to pay the bills listed at the end of the minutes.

A license was granted to Doug Keilen to operate the Bear Lake Marine located in Hopkins Memorial Park. Doug elected to study the license before signing it at a later date.

President Best presented information from the Michigan Municipal League on running the local government. In particular there are changes in the new General Law Village Act, and the President would like some council members to attend a meeting in Grand Rapids in January for information on these changes.

The Legal Compliance Manuals for Villages in Michigan which we ordered from the Department of Treasury were received.

Bear Lake Hardware Store Project: We received an engineer’s preliminary estimate on putting a watermain under U.S. 31 to the Bear Lake Hardware store. The cost was prohibitive. Therefore, no action will be taken.

WELLHEAD PROTECTION COMMITTEE: A committee will be formed with volunteers from the Council and the Village. President Best will ask for a total cost report for compliance from Gosling Czubak.

SIDEWALKS: Roger Swanson reported that he is working on getting estimates.

BUILDING COMMITTEE: Sean Adams reported that they are looking at some possible building sites. A discussion led to additional suggestions for the committee which they will look into.

WATER LINES: Connie Guerne reported that we do have a contract with the MISS DIG System which we pay on an annual basis. The system subcontracts their work, and Cable Michigan has been doing the marking of underground utility lines here.

FILING CABINETS: President Best reported on a need for filing cabinets. Ken Cook volunteered to purchase some cabinets.

WATER COMMITTEE: The water committee met and presented the Council with the following new rates for use of Village water:

Residents: 3 months charge: $36.00

Out of Village Residents & Business $55.00

School $237.50

Motel Summer (May through October) $237.50

Motel Winter (January through April) $192.50

Turning the water on or off $ 15.00

Water Tap Fees:

Residents $1,000.00

Non-residents $1,200.00

1 1/2 Tap Resident $1,200.00

Multiple Unit: Appear before the Council for a determination of cost.

Returned check charge: $10.00

Residents will be charged $12. per month for water when they are occupying the residence for any part of the month.

Regarding all bills not paid by the due date: If payment is not made in full within 60 days, proceedings will be taken to have the water turned off. One years payment of water fees in advance will be necessary to have the water turned back on.

Glen Moore moved to accept the recommendation of the Water Committee. It was seconded and carried. The new rates will be effective January 1, 1999.

PARKS COMMITTEE: Carol Urbanus reported that 6 more shrubs were planted. The 5 year plans for the Park Improvement Plan are on hold at the request of Dennis McCarthy. The Hopkins Memorial Park Committee presented their recommendations for the 1999 camping season.

Daily rate increase from $8. to $12. on the lake side.

Daily rate increase from $8. to $10. on the back side.

The monthly rate increase from $230. to $325. on the lake side.

The monthly rate increase from $230. to $275. on the back side.

The seasonal rate increase from $900. to $1250. on the lake side.

The seasonal rate increase from $900. to $1050. on the back side.

Vehicles parked on empty sites will be charged a lot fee of the daily site rate.

Roger Swanson moved to accept the recommendations of the Parks and Recreation Committee. It was seconded and carried.

RAISE FOR VILLAGE MAINTENANCE EMPLOYEE: Sean Adams moved to raise Howard Higley’s hourly rate from $8.85 to $10.00 and to pay his entire insurance bill. It was seconded and carried. This will be effective as of the next pay period.

Meeting adjourned at 10:12 p.m.

Joanne Schroeder, Clerk

November 11: Bills submitted to be paid:

A & A Service $13.98

Blarney Castle $9.72

Devere Randall and Son $105.00

Edwards Incorporated $457.50

Howard Higley $ 3.00

J. B. Publications $112.00

Michigan Department of Environmental Quality $294.84

Pleasanton Valley Greenhouses $30.00

Shoreline Waste Services $126.00

Traverse Internet $21.00

December 9, 1998

The regular meeting of the Village council was called to order at 7:30 p.m. at the Bear Lake Village Hall by president Vern Best. Council members present were: Carol Urbanus, Sean Adams, Glen Moore, and Ken Cook. Also present were Connie Guerne, and Howard Higley. Villagers present were Carver Edwards, Bob Bond, and Syd Schroeder.

Those absent were Joanne Schroeder, Jeff Harthun, and Roger Swanson.

It was moved, seconded, and carried to approve the MINUTES of the meeting held on November 11, 1998 as amended as follows: Under PARKS COMMITTEE it should state “The McCarthy Gas Station part of the Park Improvement Plan is on hold. The 5 year plans for the Park Improvement Plan are continuing to be made.”

The TREASURER’S REPORT was accepted as read. The treasurer’s report was as follows:

General Fund Checking $1,609.79 Savings $71,107.99

Equipment Fund   $19,713.65

Major Street Fund $66.34 $19,762.01

Minor Street Fund $393.64 $16,430.71

Park Fund $82.19 $22,745.44

Water Fund  $121.41 $82,574.81

Building Fund   $46,432.49

It was moved and seconded to pay the bills listed at the end of the minutes.

WELLHEAD PROTECTION PROGRAM: Two representatives from Gosling Czubak gave an update on a wellhead protection program. Three handouts were given to the Council. The first grant cycle applications will be available soon. These grants are for matching grant monies.

BUILDING COMMITTEE: A piece of property is being looked at between Smith and Russell at the end of Cody Street as a possible site for a new building for the Village.

COMPLAINTS: A speed limit sign was requested for the corner of Lynn and Main Streets. A sign will be placed at that corner.

A tree fell and is blocking the sidewalk at Lynn and Stuart Streets. The maintenance man was asked to clear the fallen tree from the sidewalk.

People are parking on the sidewalk at a residence on Lynn Street during the holidays. The clerk was asked to write them a letter asking them not to allow their company to park on the sidewalk.

STREETS: A RESOLUTION was passed to authorize Consumers Power Company to make changes in the streetlighting service. It was moved and seconded to have a street light put up at the corner of Russell and Main Streets. The motion carried.

TAX ROLL: It was moved and seconded to sign a contractual agreement between Manistee County and the Village of Bear Lake for the County to print the tax roll at a price of 62 cents a parcel for a period of one year. The motion carried.

CABLE MICHIGAN: A RESOLUTION was passed to accept the name change on the franchise from Cable Michigan to Avalon Cable of Michigan.

GENERAL LAW VILLAGE ACT: It was moved and seconded to pay the registration fee, mileage, and lodging for two people to attend a meeting in Grand Rapids on understanding the New General Law Village Act on Jan 9th. The motion carried.

PARKS AND RECREATION COMMITTEE: Carol Urbanus reported that the Five Year Recreation Plan Committee has met and is working on a grant application.

Regarding the Bear Lake Marine license, the owner Doug Keilen is requesting a newly drawn lease instead of signing the current license we have offered to him.

STREETS: Glen Moore brought up the need to evaluate the condition of the Christmas decorations we put up on the light poles. Many of them need to be replaced.

There is a need to purchase cones and barricades for street use. Glen Moore will check into prices.

CHRISTMAS BONUS: It was moved and seconded to pay $150. to Howard Higley as a Christmas bonus. The motion carried.

Meeting adjourned at 9:37 p.m.

Carol Urbanus for Joanne Schroeder, Clerk

December 9: Bills submitted to be paid:

Blarney Castle $19.07 and $19.00

Edwards Incorporated $372.50

Hyde Equipment Co. $93.35

Jackpine Business Centers $124.95

Kent County Health Dept. $28.00

Manistee County $154.33

Nordlund & Associates $509.40

Joanne Schroeder $124.70

Shoreline Waste Services $126.00

Traverse Internet $21.00

Thompson Tree Removal $500.00