Village of Bear Lake: November 14, 2018 Draft Minutes

Note no financial documents were received.

REGULAR MEETING MINUTES  November 14, 2018  Unapproved 

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said. 

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Ron Ronning & Andrea Ware 

Treasurer: Sally King Clerk: Cindi McPherson, Staff: Jared Bair 

Absent: Jackie Johnson and Larry Gibson 

Guests: 2 guests signed in 

Motion to accept the Agenda by Bass and seconded by McPherson, motion carried. Ayes: Bass, Evans, McPherson, Ronning, Ware, Bair  Nays: None  Absent: Johnson 

Public Comment: 

  • • Blight Ordinance Complaint Form was turned in by Bonnie Miner – it will be forwarded to the Blight Officer. 

Correspondence: Read by clerk: 

  • • Letter from Flamingo Freeze, owner AJ Battaglia, regarding the loss of product ($1,582) as the result of their water being shut off without proper notification to the business. Ken Mleck from Fleis & Vanderbrink will look into the notification that day. Letter on file in the November 2018 minutes folder. 
  • • Letter from Michigan Municipal League regarding an adoption of a Pavement Warranty Program. Letter on file in November 2018 minutes folder. Ken Mleck will check on this for the village. 

REPORTS: 

Motion to accept the minutes from October 17, 2018 regular monthly meeting with correction by Evans, seconded by Ronning. Motion Carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair  Nay: None  Abstain: None  Absent: Johnson 

Note: page 6 TLSA spelled out; Two Lakes Sewer Authority. 

Maintenance Report: Report given by DPW Manager Bair. 

  • • A request to purchase fire hydrant flags for $612 and a cordless impact wrench for $340 

Motion to purchase fire hydrant flags and Cordless Impact Wrench by McPherson, seconded by Ronning. Motion Carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair  Nay: None  Abstain: None  Absent: Johnson 

Note: Cordless Impact Wrench purchase from unallocated funds, Equipment 

Treasurer’s Report: Reviewed by Treasurer. Written report on file in the 2018 Minutes binder. 

July 2018 Fund Balances: 

General checking total 81,643.92 

Water checking only 43,789.60 

Water Project Required Accounts 

Bond Reserve Acct 5,301.19 

RRI Fund 12,136.76 

O&M Acct 25,007.76 

USDA Required Accounts 

USDA Repayment -Savings 7,617.65 

USDA Construction- checking 684,734.07 

DPW Repayment – checking 100.02 

DPW Construction – checking 100.02 

Park checking total 19,324.34 

Park CD 33,215.03 

Major Street checking total 30,739.64 

Minor Street checking total 7,653.94 

Equipment Fund checking/savings total 19,209.05 

SAW Grant Account 4.39 

Motion to accept the Treasurer’s Report as presented by Bass seconded by McPherson, motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair  Nay: None  Abstain: None  Absent: Johnson 

Note: SAW Grant Fund – This is not village money, does not have a budget. The village just handles it for the Bear Lake Watershed. 

Motion to accept the Amendments as presented by McPherson seconded by Evans, motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair  Nay: None  Absent: Johnson 

Amendments: 

General Fund – to move $164.69 from Clean-up Program to Education. 

  • to move $1,100 from Trees to Repair & Maintenance 

  • to move $1,720 from Trees to Insurance 

  • to move $1,200 from Trees to Wages 

Water Fund – to move $375 from Office Supplies to Insurance 

  • to move $443 from Repair & Maintenance to License & Fees 

  • to move $34 from Repair & Maintenance to Print & Publishing 

  • to move $4,559 from Repair & Maintenance to Sewer Capital Outlay 

Park Fund – to move $987 from DPW Building Repayment to Repair & Maint 

  • to move $375 from DPW Building Repayment to Insurance 

  • to move $9 from DPW Building Repayment to Gas & Oil 

Major Streets – to move $187 from DPW Repayment to Insurance 

  • to move $50 from DPW Repayment to Office Supplies 

Minor Streets – amend the budget to include $2,819.49 from State in Other Income 

  • to amend budget to include $2,416.53 from State in Other State Grants 

  • to amend budget line 000-970 Capital Outlay to a figure of $2,819.49 

  • to increase Insurance budget amount to $1,440 

  • to move $193 to Insurance from Audit 

Equipment Fund – increase Miscellaneous to $8,940 from unallocated funds (Spicer payment) 

  • to increase Capital Outlay to $1,000 from unallocated funds (for cordless impact wrench) 

Bills to be paid presented by the Clerk. List on file in 2018 Minutes folder. 

Motion to pay the bills with correction by Ronning, seconded by Bass. Motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair  Nay: None  Abstain: None  Absent: Johnson 

Correction: Major; Dornbos Sign amount should have been $55.20 not $ 456.60. Making Major total $704.98, total bills to pay $$8,306.70. 

Committee Chair Reports: 

Park: 

  • o Park Manager Report: Report by Park Manager, Jeff Bair. October 2018 deposits – $2,269 compared to October 2017 – $1,760. Report on file. 
  • o Deposit Comparison calendar years: 2018 -$50,084, 2017 – $40,626, 2017 – $37,003 
  • o Kayak/Canoe launch – Waiting to hear in December for announcement of awarded funds. 
  • o Pickle Ball Court – Park Committee met to discuss; they would like to ask a village resident to be on Park Committee. Review of weekly maintenance and upkeep for next year. Possibly add 2 additional benches with backs and bolted down. 
  • o Hopkins Park – discussion on concern of picnic benches tipped over for seasonal storage & wooden parts in water. Park Committee and DPW Manager will look into an alternative place to store for next year. 
  • o Hopkins Camp ground rates will stay the same for 2019. May increase for 2020. o Follow up on street No Parking & Slow School Zone school signs by Clerk McPherson, signs are here just waiting to be installed around the village. 
  • o Additional pot holes were filled around the village. CSB company did the work. 
  • o Contract #1 – A few water meters still need to be installed. The village may need to assist with contacting owners. 
  • o The resident water meters will be read by using drive by meter reader. 
  • o Contract #2 – Exploratory wells (8) have been done, DEQ is reviewing sites to determine the best location for the wells. No additional cost came with the drilling of additional wells. Discussion on community question; the drilling of new test sites did not drain nearby ponds. No property owner has contacted any official regarding this situation. 
  • o Mlcek presented the 7th draw for the water project. 

Streets, Trees, Signs, Lights, Sidewalks: 

Water: 

Update on Water System Improvement Project from Ken Mlcek from Fleis & Vandenbrink. 

  • Motion to approve 7th draw for the Water Well Project was made by Evans, seconded by McPherson. Motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair  Nay: None  Abstain None  Absent: Johnson 

4 | P a g e 

    • o DPW Building ▪ Bids for the project will be coming out in January 2019. 
    • o Clerk reviewed items that are still needed to do for the Accessibility Transition Plan. Building committee will review. 
    • o Lions Club building ▪ Council member McPherson reported, he had contacted 2 builders to inspect and quote ADA required items on the Lions Club building. Neither builder has done inspection or contacted him. Council agreed to contact two additional builders to do inspection & quote. 
    • ▪ Clerk reported that there is still a small leak in the bathroom of the museum, museum board member said Cory is trying to find the cause of the leak. 

Buildings, Grounds and Equipment: 

  • o Museum 
  • ▪ Lease for Museum/Bear Lake Area Historical Society – Ware and Evans will review it and amend the payment portion of the pro-rated utilities. 
  • ▪ Outside light, DPW Manager will have Mark Thompson look at it when putting the Christmas tree lights up. 
  • • President Bair reported on the Revenue Sharing grant for new sander & vibrator kit; Bair spoke to the board regarding the need of these items. Bair will attend their next meeting on December 7th and follow up with the council. {NOTE: The LRSB meets December 10th]

Blight/CABA 

BLIGHT: Blight Officer no report submitted by Gibson. 

CABA: Ric Farfsing sent report via email to the clerk, Blight Elimination Fund will be paying the Manistee County Land Bank $25k for the village portion of the demolition of the Variety Store building. Additional amount toward the Blight Enforcement Officer’s salary and for the Village Cleanup day expense. 

County Commissioner Report: Pauline Jaquish reported. Thanked everyone for their votes on her re-election. Reported on the Manistee County Medical Care Facility possible upgrade. Architects are assessing the building and interviewing staff & residents as to gain their opinion/wishes for the building. If this project moves forward, it could be a two year project and possibly need millage/bonding. Manistee County Fair date will be a week earlier in August due to area school activities. 

SMARTrail Committee Report: McPherson reported no meeting. 

Bear Lake Improvement Board: McPherson reported next meeting is in December. 

Two Lakes Sewer Collaborative: President Bair reported next meeting is in December. Council member McPherson will attend December meeting and council will decide to appoint a new representative at the December meeting. 

Planning Commission: Barb Farfsing, no report, next meeting December 4 at 5pm. 

Old Business: 

  • • Purchase policy – tabled 
  • • Payment of mileage to elected officials or staff was discussed. 

Motion to pay elected members and staff .50 per mile for all village related travel was made by Ronning, seconded by Evans. Motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware 

Nay: Bair 

Abstain None 

Absent: Johnson 

New Business: 

  • • Bear Lake Improvement Board – contribution was discussed 

Motion to approve the contribution to Bear Lake Improvement Board for Eurasian Water Milfoil for $472.50 was made by Bass, seconded by McPherson. Motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair 

Nay: None 

Abstain None 

Absent: Johnson 

Motion to made to amend Park Fund budget to increase Lake Improvement Bond budget to $472.00 was made by Bass, seconded by McPherson. Motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair 

Nay: None 

Abstain None 

Absent: Johnson 

  • • New Marijuana Law was discussed. Tabled until December’s council meeting. 
  • • Budget 2019-2020 – reminder to get all budget figures/needs turned in to clerk or treasurer. 

COUNCIL COMMENT: 

  • • None 

PUBLIC COMMENT: No public comment. 

COMING EVENTS 

  • • Community Dinner – no dinner due to Thanksgiving Day dinner, 12:30p-3p. 
  • • Sparkle in the Park opening night is November 24. Bring can goods for the Food Pantry. 

Next council meeting December 19, 2018 

Meeting adjourned at 8:40p.m. 

_______________________________________ 

Cindi McPherson, Village Clerk