Village of Bear Lake: Special Meeting February 27, 2018

Village of Bear Lake Council
PUBLIC MEETING

WATER SYSTEM IMPROVEMENT PROJECT

And additional items
February 27, 2018, 7PM
Bear Lake Village Hall
Unapproved Minutes

The Special Meeting on the WATER SYSTEM IMPROVEMENT PROJECT and additional items of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the
Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg
McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair
Absent: Gibson
Guests: Two (2) guests
Public Comment:
• None
Motion to adopt the agenda with addition by Johnson and seconded by Bass, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: none
Addition: No council pay for special meetings

C1 As-Read Bid Tab Feb 2018 (1)

Motion to accept Contract #1 -Distribution System bid of Gustafson HDD, subject to USDA
approval by Johnson and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

C2 As-Read Bid Tab Feb 2018 (1)
Motion to accept Contract #2 – Wells & Well House bid of Cole Inc, subject to USDA approval
by McPherson and seconded by Johnson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Ken Mlcek stated there is a $300,000.00 contingency available for “over run” on projects.

Loan Resolution Feb 27 2018
Motion to adopt & execute the loan resolution as presented by Johnson and seconded by
Ronning, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

Water Revenue RES Bond Authorizing Resolution feb 27 2018
Motion to accept the resolution to authorize issuance of water supply system revenue bond
by McPherson and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair

Nays: none
Absent: None
Mlcek stated Loan is $1,463,000.00 and Grant is $2,547,000.00 40 year pay back on loan.
$53K per year, $12,133 in Repair, Replacement & interest, $5,300K in Bond Reserve.

Motion to accept the resignation letter of clerk McPherson as the secretary of the Planning
Commission effective immediately by Bass and seconded by Evans, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Motion to appoint Clerk McPherson as the Recording Secretary of the Planning Commission including $35 per meeting attended by Johnson and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

Water Ordinance was tabled until March monthly meeting for further review.

Motion to retitle the Maintenance Manager position to Department of Public Works (DPW)
Manager by Johnson and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

Motion to approve the DPW Manager be paid $29,120.00 a year to include holidays. The weekly salary amount is $560.00 & he receives a Healthcare stipend of $225.00 & Year End Bonus if council approves, beginning March 1, 2018 by Johnson and seconded by McPherson,
motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None

Motion to accept Amendment to the FY 2017-2018 Budget by Ronning and seconded by
McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Amended Water Fund – Expenses – Contract Services to $2,316.20
Motion to approve Transfer of Funds from Minor Street savings to Minor Street checking in
the amount of $2,000.00 by Evans and seconded by Johnson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Minor Street Checking $487.68
Minor Street Savings $4,167.47
Motion for no pay to council members for all special meetings (either Public or other) as of
March 1st 2018, pay only for regular meetings by Johnson and seconded by McPherson,
motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair

Nays: none
Absent: None

Public Comment:
• Guest wanted to know if the meeting was on conference call and why clerk put the call
on hold for 10 minutes during the last meeting.
Meeting adjourned at 7:34pm.

Respectfully Submitted,
Cindi McPherson, Clerk

[NOTE: the meeting connection was terminated before the end of the February 

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