Village of Bear Lake: Special Meeting. 7 PM Tuesday February 27, 2018

Proposed Agenda

SPECIAL VILLAGE COUNCIL MEETING
WATER SYSTEM IMPROVEMENT PROJECT

And additional items
February 27, 2018
7pm at the Village Office
12376 Virginia Street
Bear Lake, MI

Call to order and pledge
Roll call
Adoption of agenda
Public comment: (2 minute per person for discussion)
Business:
 Water System Improvement Project
o Award construction contracts
o Execute a Loan Resolution Loan Resolution Feb 27 2018
o Execute a Bond Resolution Water Revenue RES Bond Authorizing Resolution feb 27 2018

C1 As-Read Bid Tab Feb 2018

C2 As-Read Bid Tab Feb 2018


 Resignation letter of Cynthia McPherson as Planning Commission secretary
 Water Ordinance
 Maintenance manager
 FY 2017-2018 Budget Amendment
Public Comment: 2minutes per person for discussion)

Adjournment

Village of Bear Lake, Wednesday February 21, 2018 Council Meeting

Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply so we suggest you use either Google or Skype. If you would like to submit Public Comment contact the Village.

Proposed Agenda February 2018

Unapproved Minutes January 17, 2018 (1)

Budget work session Feb 7 2018 unapproved

{Audio recording here}

Proposed 2018-2019 Budget- unapproved

PROPOSED AGENDA

Village of Bear Lake Council Meeting

February 21, 2018

7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

• Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE:

Email from Kris Buckner, Bear Lake Promoters regarding Bear Lake Days – road closures

REPORTS/DISCUSSION

MINUTES APPROVAL:

Regular Meeting December 13, 2017

Special Meeting Budget Work Session 2018-2019 February 7, 2018

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

• Acceptance of Treasurer’s Report

• Amendments:

BILLS to be PAID:

REIMBURSEMENTS to the GENERAL FUND:

COMMITTEE CHAIR REPORTS:

PARK:
Park Manager Report

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:

WATER:
Water Well update
Water Ordinance update
Maintenance Building update

BLIGHT/CABA:
CABA
Blight Enforcement Officer report:

COUNTY COMMISSIONER REPORT:

MANISTEE COUNTY TRAIL COMMITTEE REPORT:

BEAR LAKE IMPROVEMENT BOARD REPORT:

TWO LAKES SEWER REPORT:

PLANNING COMMISSION REPORT: No report

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson – no report

OLD BUSINESS:
Clerk & Treasurer appointment – August
Mass Gathering Ordinance – follow-up

NEW BUSINESS:
Pat Bently – DPW building, Saw grant and canoe/kayak launch

  • (DPW) Maintenance Manager wage increase
  • (DPW employee) Maintenance worker wage increase & minimum wage

Follow up on items from December’s council meeting:

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

• Community dinner at Bear Lake United Methodist Church

C.R.A.S.E. – March 10 at 11a at Bear Lake High School.

ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:

January 2018

FUND Equipment Rental 1/5/2018 1/12/2018 1/19/2018 1/26/2018

TOTALS

Water 591-558-943 271.44 532.44 219.24 647.28 1670.4
Major 202-463-943 1,309.43 1,122.19 775.62 446.16 3653.4
Minor 203-463-943 180.21 878 775.62 446.16 2279.99
TOTALS 1761.08 2532.63 1770.48 1539.6 7603.79
FUND Wage Transfer
Water 591-000-702 1,398.00
Water-treas 591-000-702 700
Taxes 591-000-702 160.5
Park 531-000-702 26
Taxes 531-000-702 1.99
Major 202-463-702 754
Street Admin 202-463-702 0
Taxes 202-463-702 57.68
Minor 203-463-702 710.75
Street Admin 203-463-702 0
Taxes 203-463-702 54.37
TOTAL 3,863.29

Monday, February 19, 2018, 2:00 pm Opening of Village of Bear Lake Sealed Bids

VILLAGE OF BEAR LAKE WATER SYSTEM IMPROVEMENTS PROJECT

Sealed Bids for the construction of the Village of Bear Lake Water System Improvements Project will be received, by the Village of Bear Lake, at the Village Office located at 12376 Virginia Street, Bear Lake, MI 49614 until 2:00 pm local time on Monday, February 19, 2018, at which time the Bids received will be publicly opened and read.

[Reminder: ​Conference Call-In number- 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply.] NOTE: The telephone conference line was not activated.

The Village of Bear Lake Water System Improvement Project consists of replacement of watermain in several areas throughout the Village, fire hydrant replacements, valve replacements, installation of water meter equipment for all Village water customers, Installation of two new wells and a new well house, and abandonment of two existing wells. The project involves two separate contracts as follows:

Contract 1 – Distribution System

Consists of installation of 6,700 lft of 8” watermain, installation of 5,400 lft of 8” watermain installed via directional drill method, installation of hydrants, valve, water services, connections to existing watermains, abandonment of existing watermains, pavement restoration, surface restoration, and all related work. Also included in this contract is the installation of water meters for all Village water customers; provide, install, and initiate operation of remote meter reading system and associated monitoring software/network, and all related work.

Contract 2 – Wells and Well House

Consists of drilling two new Type I wells, constructing a new well house, new chemical feed system, and the abandonment of two existing wells and associated well houses, and all related work.

Village of Bear Lake February 7, 2018 Budget Worksession

Minutes were received [PDF]

Budget work session Feb 7 2018 unapproved

Village of Bear Lake Council SPECIAL MEETING
2018-2019 Budget Work Session
February 7, 2018 Bear Lake Village Hall
Unapproved Minutes

The special meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:02 p.m. at the Village Hall.
Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson and Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair Absent: Larry Gibson and Ron Ronning
Guests: One (1) guests
Motion to Adopt the Agenda by Bass and seconded by Johnson, motion carried. Ayes: Bass, Evans, Johnson, McPherson, Ware and Bair Nays: none
Absent: Ronning
Public Comment: • None Budget
2018-2019: See attached Proposed Budget 2018-2019.
Special notes:
Water Fund:
• Other Income – reimbursement from Water/Well Project
• Water Expense – Include $12K Repair & Maintenance per USDA
• DPW Building – $35,000.00 land purchase from Bear Lake Schools should be done by the end of FY 18/19.
Park Fund:
• President Bair stated, there will only be one PT seasonal employee we will have this fiscal year, 2018/2019.
• Additional picnic tables and fire rings will need to be purchased. Local businesses will be contacted for quotes. Included estimate costs in Park Improvement.
• It was suggested the gravel from Water/Well project will be used for Hopkins Park drive.
Major Fund:
• Non-motorized – sidewalk replacement in front of the previous Odd Fellows building on Lake Street.
General Fund:
• A new phone system will be purchased for the village office.
• $1,450.00 included in Repair & Maintenance to complete 1, 2, 4, 5, 6 & 7 of Accessibility Transition Plan.

Public comment: Steve Hansen commended the village on the minutes and information being posted at the Post Office and on their website. He stated he reads them faithfully and feels the minutes are well done and the information is useful. Meeting adjourned at 8:50p.m. Respectfully Submitted, Cindi McPherson, Clerk