NOTE: the Village Council no longer records it’s meetings. 

Approved Minutes By Month. Draft Minutes are published as Posts :

JANUARY – https://bearlakemichigan49614.com/2018/01/29/january-and-upcoming-2018-village-council-meetings/

Village of Bear Lake Council
REGULAR MEETING January 17, 2018
Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Ron Ronning & Andrea Ware

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson

Absent: Jackie Johnson

Guests: Two (2) guests

Motion to Adopt the Agenda with additions by Evans and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nays: none. Absent: Johnson

Additions: Old Business – Grants; New Business: ETO & Cash In-Lieu Policy and Building door; Follow-up – add Gary McBride

Public Comment:

  • Guest questioned councilman McPherson regarding where the unapproved October 2017 minutes were for Two Lake Sewer Meeting on January 4, 2018 as he did not attend the meeting. (McPherson is secretary this the group.)

Correspondence: Read by clerk:

  • Clerk reported on resident complaint on snow plow damage to their personal basketball hoop located along the street in front of their house. Clerk presented pictures. Council recommended the home owner to try and claim it on their home owner’s insurance before the village sends it to their insurance company. Clerk will contact the home owner.

REPORTS:

Variety Store update: President Bair reported building is gone, hole is filled in and lot will be seeded in Spring. Large equipment may stay there until Spring.

Motion to accept the minutes from December 13, 2017 regular monthly meeting with correction by Ronning, seconded by Evans. Motion Carried.

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None.Absent: Johnson

McPherson name to be stricken from Motion to pay bill for $10.49 etc..

Maintenance Manger should read Manager.

  • Maintenance Report: Verbal report was given by Jared Bair.
  • Treasurer’s Report: Reviewed by King. Written report on file in the January 2018 minutes binder.
    • Amendments to Budget 2017-2018
  • General checking/savings total 48,889.52
    Water checking only 40,903.99
    Money Market Checking 10,077.80
    Park checking/savings total 10,626.61
    Park CD#2 33,102.67
    Major Street checking/savings total 31,057.82
    Minor Street checking/savings total 9,610.50
    Equipment Fund checking/savings total 3,054.88
    Honor Bank CD 1,029.93

    Motion to accept the Treasurer’s Report as read by McPherson seconded by Bass, motion carried.
    Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
    Nay: none Absent: Johnson

    A motion was made to approve amendments as listed below to the 2017-2018 budget by McPherson, seconded by Bass. Motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair. Nays: None
    Absent: Johnson

    Amendments:
    General Increase Payroll Expenses $200
    Increase PC Wages $135
    Increase Village Board & President Wages $368.67
    Increase Blight Enforcement $391.64
    Increase Repairs & Maintenance $500
    Increase Office Supplies $7.75
    $4,003.06 from Treasurer Salary to cover
    Water
    Increase Utilities $1500
    Increase Postage $98
    Increase Print & Publishing $134.87
    $1,732.87 from Interest Expense

    Park
    Increase Repairs & Maintenance $1,054.43
    Increase Professional Service $433.50
    $1,487.93 from DPW Build Repayment

    Major
    Increase Repair Outsource $1,000
    Increase Repairs & Maint – Winter $500
    $1,500 from Wages

    Minor
    Increased Repairs (Outsourced) $1,000
    Increase Repairs & Maint-Winter $600
    Increase Repair & Maint – Summer $45.93
    Increase Equipment Rental $2,100
    $3,000 from DPW Building
    $700 from Gas & Oil

    • Wages to General Fund: $3,658.93
    • Equipment Rental to General Fund: $6,220.96
    • Earned Time Off Employee Policy amended to add Cash In-Lieu
    • Motion to amend the Earned Time Off Policy for Employees to add Cash In-Lieu by McPherson, seconded by Ronning. Motion carried.
      employee-eto-policy-Jan-2018 PDF

      A motion was made to make amendment in Major Street Fund to move $5690 out of Accumulated Fund Balance to checking account by Evans seconded by Ronning. Motion carried.

      Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
      Nays: None. Absent: Johnson

      Bills to be paid presented by Treasurer. List on file in January 2018 minutes folder.
      [See prior posting at https://bearlakemichigan49614.com/2018/01/18/village-of-bear-lake-january-17-2017-meeting/ ]

    • Motion to pay the bills by Bass, seconded by McPherson. Motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair. Nay: none. Absent: Johnson

      Reimbursements to the General Fund were read by President Bair.

      Committee Chair Reports:
      Park:

      • Park Report verbal report by Park Manager. Three checks have been received for seasonal campers. Ken Mlcek from Fleis & VanderBrink said the Water/Well project is advertised & posted on various websites. January 31, 2018 there will be a pre-bid meeting at Bear Lake Village Office at 2pm. February 19, 2018 bids open to the public at 2pm also at the Bear Village Office.
      • Water Ordinance is tabled until February, appointed committee of Bair, Johnson & Evans have reviewed for language use, village attorney is now reviewing it.

      A follow up was asked by McPherson on the $700.00 bad check received from past summer camper, $700 payment was received but NSF of $25 was not received. Camper said she would send balance.

      Streets, Trees, Signs, Lights, Sidewalks: No report

      Water:

      Buildings, Grounds & Equipment:

      • No money has been received from USDA at this time on the DPW building or plow.

      Blight/CABA:

      CABA: No report.

      BLIGHT: Blight Officer verbal report by Gibson, no changes from December meeting report. Gibson reported the Manistee County Magistrate has community service workers to help out for Bear Lake Community Clean-up Day.

      County Commissioner Report: Pauline Jaquish reported on Manistee Housing for Manistee County meeting she attended addressing the need for single family housing & rental housing in Manistee County. Manistee County Sheriff is looking to hire deputies. Pauline will be running again in November 2018 for County Commissioner. The Manistee County Equalization Director is retiring.

      Other: Jaquish asked if Sparkle in the Park could take place in Hopkins Park again in 2018, council approval given. On behalf of Sparkle, Jaquish would also like to accept the donation of the villages old holiday wreaths, council approval given. Also reported that donations were up 30% for 2017 Sparkle event. Snow was an issue for 2017 and Jaquish asked if it was OK to have additional private plow trucks plow when the village is busy @ NO charge to the village. Council consensus, yes.

      Planning Commission: Clerk McPherson read a request from the Planning Commission Committee requesting the Council adjust the Planning Commission Budget for 2018-2019 to $3K, for Bear Lake Village Zoning Ordinance to be written by Rob Carson, Manistee County Planner. Approval was given by the council.

      Manistee County Trail Committee Report: Next meeting is February 12, 2018.

      Bear Lake Improvement Board: McPherson reported they will stay with Restorative Lake Sciences, same terms. Picked meeting dates for 2018. Don Brisbin stepped down as board chairperson and Bob Yates was elected as chairperson. There is an open position for an additional board member.

      Two Lakes Sewer Collaborative: McPherson reported he was unable to attend the January 4, 2018 meeting. Next meeting is February 7, 2018

      Ad Hoc – Policy, Resolution & Ordinance Committee – No report. Still looking for a volunteer student to help out with policy, ordinance & resolution books.

      OLD BUSINESS

      Budget Schedule: Clerk reminded Committee to get any items to them for budget. Clerk shared budget “Wish List” sheets to list items.

      Motion to set 2018-2019 Budget Work Session date for February 7 at 7pm and Budget Approval date February 21, 2018 at 7pm by McPherson, seconded by Ronning. Motion carried.  Aye: Bass, Evans, McPherson, Ronning, Ware, Bair. Nay: none. Absent: Johnson

      Clerk & Treasurer Appointment: Discussion. Held over until February 2018.

      Water Review Board member – no report

      Mass Gathering – Clerk reported she has contacted the Cleon Township clerk but no information at this time.

      Grants : President Bair discussed the many options for available grants. The village missed the Kayak/Canoe Launch grant by 5 points. Bair suggests we apply again in 2018. March 2nd is the deadline for Revenue Sharing Different items discussed for grant applications; beach safety items, lighted warning signs to share with CERT, and Bair will write a grant to outfit new plow truck with blades, lights & sander.

      Park playground equipment would fall under criteria for a grant from the Health Department, Building Healthy Communities for Physical activity. A letter of intent will be sent to the Health Department.

      NEW BUSINESS

    • Earned Time Off Employee Policy amended to add Cash In-Lieu
    • Motion to amend the Earned Time Off Policy for Employees to add Cash In-Lieu by McPherson, seconded by Ronning. Motion carried.
    • Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
      Nay: none.  Absent: Johnson
      {Employee ETO Policy: A copy can be read here Employee ETO Policy Nov 2017 }

    • Door replacement, east side of museum – the museum board would like to replace the door on the east side of the building, museum will pay for replacement door.
  • Follow up on item from October monthly meeting. Water Superintendent – Gary McBride
    Discussion on: Water Superintendent’s responsibilities, education class, training and items the Village will pay for; classes, membership, etc.

    Council approved payment in 2017 Water Superintendent annual salary of $700, denied payment for his hourly rate when he attended education classes the village paid for, village also paid or his membership fees.

    Clerk McPherson and Evans will work on job descriptions for all village elected & appointed positions.

    COUNCIL COMMENT:

    • None

    PUBLIC COMMENT: None

    COMING EVENTS

    • Community dinner at Bear Lake United Methodist Church, Thursday January 18, 2018

    Meeting adjourned at 8:55p.m.

    Respectfully Submitted,

    Cindi McPherson, Clerk

    REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

    WAGES NOVEMBER 2017 AMOUNTS

    Water Fund 591-000-702 $1,191.00

    Water-Treas 591-000-702 $350.00

    Park Fund 531-000-702 $85.00

    Major Fund 202-463-702 $892.88

    Minor Fund 203-463-702 $879.88

    TOTAL $3,658.93

    EQUIPMENT RENTAL NOVEMBER 2017 AMOUNTS

    Water Fund 591-558-943 $1,118.73

    Major Fund 202-463-943 $2,814.70

    Minor Fund 203-463-943 $2287.53

    TOTAL $6220.96

FEBRUARY –

https://bearlakemichigan49614.com/2018/02/19/village-of-bear-lake-wednesday-february-21-2018-council-meeting/

Village of Bear Lake Council PUBLIC HEARING MEETING
2018-2019 Budget . February 21, 2018. 7PM
Bear Lake Village Hall Unapproved Minutes Public Hear Budget Feb 21 2018

The Public Hearing Meeting on the 2018-2019 Proposed Budget of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance
was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Three (3) guests
Public Comment:
• None

Motion to Accept the 2018-2019 Budget with additions by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Addition: Water Fund – Income – Other Income $38,500.00 ($35,000.00 added)
Expense – Water Capital Outlay – $35,100.00 ($35,000.00 added) Motion to levy Millage at 10.3108 Property Tax by Ronning and seconded by Evans, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Public Comment:
• None
Meeting adjourned at 7:05pm.

Respectfully Submitted,
Cindi McPherson, Clerk

Village of Bear Lake Council REGULAR MEETING
February 21, 2018
Bear Lake Village Hall Unapproved minutes Feb 21 2018 PDF

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:05 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Three (3) guests
Motion to Adopt the Agenda with additions and correction by Bass and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: None
Correction: Minutes Approval: Regular Meeting should have been January 17, 2018
Additions:
Old Business – Revenue Share Grant;
New Business: Bank Accounts
Public Comment:
• None
Correspondence: Read by clerk:
• Clerk read email from Kris Buckner/Bear Lake Days Committee regarding Closing of streets for Bear Lake Days.
REPORTS:
Motion to accept the minutes from January 17, 2018 regular monthly meeting with correction by Bass, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None
Abstain: Johnson
Correction: Equipment Rental & Wage Transfer date incorrect, should have read December.
Motion to accept the minutes from February 7, 2018 2018-2019 Budget Work Session by Bass, seconded by Evans. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ware, Bair
Nay: None
Absent: None
Abstain: Ronning
• Maintenance Report: Verbal report was given by Jared Bair, Maintenance Manager.

• Treasurer’s Report: Reviewed by King. Written report on file in the January 2018 minutes binder.
General checking/savings total 54,545.03
Water checking only 52,832.70
Money Market Checking 10,079.94
Park checking/savings total 19,671.35
Park CD#2 33,065.98
Major Street checking/savings total 25,748.02
Minor Street checking/savings total 4,975.43
Equipment Fund checking/savings total 3,054.90
Honor Bank CD 1,031.01
Motion to accept the Treasurer’s Report as presented by McPherson seconded by Evans, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: None
Amendments to Budget 2017-2018
A motion was made to approve amendments with change as listed below to the 2017-2018 budget by McPherson, seconded by Bass. Motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: None
Absent: None

Change: Quick Books training should come out of Water/Contract Services instead of General/Professional Services.
o General Fund-Professional Services-$9205
o Water Fund-Contract Services-$2695
Amendments:
General Increase Sidewalks $60
Increase Village Board & President Wages $368.67
Increase Professional Serv $1,695.00
Increase Employer Tax $2,853.43
Increase Utilities $1,206.01
Increase Rep & Maint $351.57
Increase Payroll Exp $4.20
$6,538.88 from Wages to cover

Water Increase Supplies $1,116.66
Increase Prof Serv $24.96
License & Fees 218.75
Increase Postage $50.00
Increase Print & Publishing $217.50
Increase Utilities $1,729.60
Equip Rental $2,464.14
$5,821.61 from DPW Bldg Repmt

Park Increase Salary & Wages $108.64

Increase Professional Service $120.00
Increase Garbage Collection $109.26
Increase Bank Fees $10.00
$347.90 from DPW Build Repayment ($312.07) and Refunds (35.83)

Major Increase Equip Rental $5,514.93
Increase Repairs & Maint – Winter $27.40
$5,542.33 from DPW Bldg. Repmt ($3,600) & Gas & Oil ($1,942.33)

Minor Increased Miscellabeous $340.00
Increase Gas & Oil $787.57
Increase Repairs & Maint-Winter $83.28
Increase Equipment Rental $3,190.89
$4,401.73 from:
$300.00 from Non-Mortized
$600 from DPW Bldg Repayment
$74.29 from Repair Outsourced
$153.70 Insurance
$468.76 Wages
$1.88 Audit
$2,803.10 Savings

Bills to be paid presented by Treasurer. List on file in February 2018 minutes folder.
Motion to pay the bills with change by Johnson, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

Change: $1,695 to Baird, Cotter & Bishop should come out of the Water Fund instead of the General Fund.
Reimbursements to the General Fund were read by President Bair.

o Wages to General Fund: $3,863.29
o Equipment Rental to General Fund: $7603.79

Committee Chair Reports:
Park:
o Park Report by Park Manager
Streets, Trees, Signs, Lights, Sidewalks:
o President Bair stated, Vern Cook requested the village to check all street lights to see what ones are burnt out.. Street Administrator will follow up on this.
Water:
o Ken Mlcek from Fleis & VanderBrink reported that the bids for the Water System Project meet construction budget as planned. He recommends a special meeting before next monthly meeting, to award the contracts. Mlcek did not have numbers to share at this time but will send to the clerk.
o Water Ordinance – No report at this time.

Buildings, Grounds & Equipment:
o No report on DPW Building
Blight/CABA:
CABA: No report.
BLIGHT: Gibson report that the Manistee County Circuit Court has individuals who need community service hours. Village will look at what can be done to use these individuals.
County Commissioner Report: Jaquish reported Manistee County Veterans is housed in the court building in the Planning Department and willing to help veterans in need.

Two renewal mileages will be on the August Primary ballot; for the library and 911. There is a new County Commissioner in office, David Kieft. Sheriff Dept. has applied for a new potable finger printing machine which will be installed in the courthouse. CERT Team in now under Manistee County Emergency Management Team. C.R.A.S.E. programs are being scheduled in Manistee County communities. The Merit oil leak (on 8 Mile, Chief and Poplar Roads, informal hearing on March 1, 2018 t 4:30pm at The Big Bear
Sportsman Club. Green Team Recycling applying for a grant for scrap tires pick-up.
Planning Commission: No report, next meeting April 10, 2018 at 5pm, village office.
Manistee County Trail Committee Report: Verbal report given by McPherson; New roles for Plan Depart & AES, Trail committee role will stay the same. Trail Segment Development Report; Copemish Trail Grant for Phase 1; connection of trails, DNR full support. Match will be needed for grant. M55 Bridge; no replacement of bridge, will incorporate trail section for 2-way traffic. City of Manistee (Zimmerman Trail Extension) Must start process with USFS now, long process. Recreation Authority: Discussion & set
work plan. Fund Development Committee will set a work plan. Marketing & Communication will be working on a logo. RFP Committee has been working with Spicer group on engineering trails. A community forum will be set up in near future. Next
meeting March 12, 2018 at the Big Bear Sportsman Club, 6pm.
Bear Lake Improvement Board: No report/no meeting. Next meeting scheduled in April.
Two Lakes Sewer Collaborative: No meeting/no report. March and Aprils monthly meetings have been cancelled.
Ad Hoc – Policy, Resolution & Ordinance Committee – No report. Still looking for a volunteer student to help out with policy, ordinance & resolution books.
OLD BUSINESS:
• Clerk & Treasurer appointment:
Motion to have the Appointment of Treasurer and Clerk added to August Ballot by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
o Absent: none
• Mass Gathering follow-up: Clerk McPherson stated she had received the Outdoor Mass Gathering Ordinance from Cleon Township. President Bair, Clerk McPherson & Treasurer King will review. Will make previsions to exclude village & school sponsored
events.
• Revenue Sharing Grant:
Motion to submit applications for Swim and Safety Equipment for Hopkins Park and Road Safety Equipment for Plow Truck by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none
NEW BUSINESS
• Pat Bently – DPW building, Saw grant and canoe/kayak launch. Did not attend.
Motion to sign Bear Lake Water Trail Resolution with Bear Lake Township, Pleasanton Township by McPherson, seconded by Evans. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

• Need to open bank accounts, disbursement for Saw Grant. AES can not manage finance per DEQ.
Motion to open bank accounts for disbursement Saw Grant by Bass, seconded by McPherson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

• (DPW) Maintenance Manager wage increase
o Discussion was held on wage increase for Maint. Mgr.
Motion to increase Maintenance Manager wages for 2018-2019, $.50 per hour by McPherson, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, and Ware
Nay: Ronning
Abstain: Bair
Absent: none

o Discussion on adding a holiday premium to hourly wage – tabled until March monthly meeting
• DPW seasonal employee increase & 2018 new minimum wage $9.25 per hour
o Discussion
Motion to increase DPW seasonal employee to $10.00 per hour by Bass, seconded by McPherson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
o Absent: none

Follow up on item(s) from previous monthly meetings: None
COUNCIL COMMENT:
• None
PUBLIC COMMENT: Any village related item, 2-minute maximum. Members of the public will speak ONLY when recognized by the chairperson.

o US-31 in Bear Lake Township along Bear Lake, in front of Health Center will have one lane closed to repair water wash out. Beginning March 19 for approximately 2 months.
COMING EVENTS
• No Community dinner at Bear Lake United Methodist Church this week.
• C.R.A.S.E. Event – March 10th at 11am at Bear Lake High School
Meeting adjourned at 8:30p.m.

Respectfully Submitted,
Cindi McPherson, Clerk

REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:
WAGES JANUARY AMOUNTS
Water Fund 591-000-702 $1398.00
Water-Treas 591-000-702 $700.00
Taxes 591-000-702 $160.50
Park Fund 531-000-702 $26.00
Taxes 531-000-702 $1.99
Major Fund 202-463-702 $754.00
Street Admin 202-463-702 $0
Taxes 202-463-702 $57.68
Minor Fund 203-463-702 $710.75
Street Admin 203-463-702 $0
Taxes 203-463-702 $54.37
TOTAL $3863.29
EQUIP RENTAL JANUARY AMOUNTS
Water Fund 591-558-943 $1670.40
Major Fund 202-463-943 $3653.40
Minor Fund 203-463-943 $2279.99
TOTAL $7603.79

MARCH – https://bearlakemichigan49614.com/2018/04/15/village-of-bear-lake-march-28-2018-draft-minutes/

REGULAR MEETING. March 28, 2018
Bear Lake Village Hall

Corrected Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:08 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Five (5) guests

Motion to Adopt the Agenda with additions by Evans and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: Johnson

Additions: Under Water: motion for 1 or 2 new bank accounts for Water System Project & DPW Building. Planning Commission: Natalie Ware introduction

Public Comment:

  • None

Correspondence: Read by clerk:

  • Letter from Curtis VanderWall, Michigan House of Representative, stated Village of Bear Lake will receive $2,818.60 for road repairs & improvements. Money comes from passed House Bill 4321, Michigan Legislature. No money received at this time.
  • Letter from Manistee County, Jim Espvik, Manistee County 911 Director, stating; Manistee County Board of Commissioners is expected to adopt a resolution to amend & reinstate 911 Service Plan. It is out of date and no longer in compliance with state law.

REPORTS:

Motion to accept the minutes from February 21, 2018 Public Hearing Proposed Budget 2018-2019 by Bass, seconded by Ronning. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

Motion to accept the minutes with corrections from February 21, 2018 Regular Monthly Meeting by Bass, seconded by Evans. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None
Corrections: spelling corrections noted.

Motion to accept the minutes from February 28, 2018 Public Hearing, Water System Improvement Project by Evans, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

  • Maintenance Report: Verbal report was given by Jared BairPainting of public restrooms/showers for campers. New picnic tables for the camp grounds were purchased from Bear Lake Hardware. New fire rings will be purchased from Saddle Up. May need new ceiling fan for the ladies shower area.
  • Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.

February 28, 2018 Fund Balances:
General checking/savings total 74,680.39
Water checking only 49,819.61
Money Market Checking 10,081.87
Park checking/savings total 22,399.43
Park CD#2 33,149.40
Major Street checking/savings total 27,835.70
Minor Street checking/savings total 8,530.81
Equipment Fund checking/savings total 7,295.93

Motion to accept the Treasurer’s Report as presented by McPherson seconded by Bass, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

A motion was made to approve amendments as listed below to the 2018-2019 budget by Evans, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: None
Absent: None

Amendments:
General Increase Professional Services to $3,000 $6000

$3,000 from Utilities

Water Increase Interest Expense to $1,000

Increase Insurance to $1,500

Increase License & Fees to $1,000

Park Increase Insurance to $1,128

$328 from Utilities

Major Increase Insurance to $1,154

$54 from Office Supplies

Minor Increased Insurance to $1,154

$54 from Miscellaneous

Bills to be paid presented by Treasurer. List on file in 2018 Minutes folder.

Motion to pay the bills by Ronning, seconded by McPherson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

February Reimbursements to the General Fund were read by President Bair.

  • Wages to General Fund: $4,088.00
  • Equipment Rental to General Fund: $7,949.42

Committee Chair Reports:

Park:
o Park Report: Verbal report by Park Manager. Report on file in March Minutes
folder.

Motion to sign a resolution to submit application to the Michigan Natural Resources Trust Funds for development of a Universally Accessible Canoe/Kayak Launch, Floating Dock, Fishing Pier and other amenities at Hopkins Park by McPherson, seconded by Ronning. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None
Motion to sign the Grant Agreement Concerning the Michigan Natural Resources
Trust Fund Grant Entitled “Hopkins Park Development” by McPherson, seconded
by Evans. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

[A copy of the UNAPPROVED Public Hearing Minutes were received on April 5 – a request for clarification on whether this is no longer a joint Village/Township of Bear Lake project has not been answered. Unapproved Public Hearing Kayak Canoe Lauch March 28 2018 pdf – note BLN posts as received we do not edit spelling]

Streets, Trees, Signs, Lights, Sidewalks: No report

Water: 

  • Ken Mlcek from Fleis & VanderBrink gave update on Water System Improvement Project, The Village has reviewed bids received for the Village of Bear Lake USDA Water System Improvements Project and contracts have been awarded to the selected contractors. The Village is working with USDA on a few final details that are needed before construction can start. It is anticipated that construction will start in late spring and last throughout the summer and into the early fall.
  • Water Ordinance is tabled until April for further review, appointed committee of Bair, Johnson & Evans.

Motion to sign a Grant of Easement to access the Cell Tower by Ronning, seconded by McPherson. Motion Carried.

Grant of Easement Mrch 2018 [pdf]

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

Motion to authorize Jeff Bair, village president and Cindi McPherson, village clerk to sign the Grant of Easement to access the Cell Tower by Ronning, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

  • Award from USDA for the new DPW building.

    Motion to sign the Resolution to Purchase, Acquire and Construct Capital Improvements and to Publish Notice of Intent to Issue Municipal Securities by McPherson, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

  • [Editor’s Note: no amount is listed in the Minutes. A request to receive the Notice of Intent and the Resolution has not been answered. A request for the following to be published on the Village web site has not been answered. In light of the right to petition for a referendum vote on this – a subscriber has forwarded the following notice, published once in the Manistee News Advocate on April 2, 2018.]
  • Motion to authorize treasurer to open additional dedicated bank accounts for the payment & repayment of funds for construction, DPW building & USDA projects as needed by Evans, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    Blight/CABA:

    CABA: No report.

    BLIGHT: Blight Officer verbal report by Gibson.

    Attempted to make contact with 12328 Virginia Street property owner on property status, sending letter out.

    Received complaint on condition of 7620 Stuart Street property, made informal contact. They are in process of fixing up the house. Shed collapsed due to weight of snow, advised to clean up yard.

    Gibson reported the Manistee County Magistrate has community service workers to help out for Bear Lake Community Clean-up Day.

    County Commissioner Report: Pauline Jaquish verbally reported August ballot will have .100 mills for 2019-2023, it will generate $110.000+. C.R.A.S.E., active shooter training by Manistee Sheriff has been positive. GREEN Team was awarded a $8000 grant for pick-up of old tires. Opioid Epidemic, there will be a movie regarding this at the Tribal Government Center April 4, 2018 at 7pm; How this has affected lives. There are RED Boxes around Manistee for individuals to drop old drugs. Pauline has been re-appointed to the Drug Abuse Victims group.

    Manistee County Trail Committee Report: McPherson reported trail committee has changed their name to SMARTrails, Sensational Manistee Area Recreation Trails. $300,000 grant in process for the M-55 bridge by Meijer, M-55 and US-31. A committee is working to add a multi-use trail on the bridge. Reconstruction is estimated for 2020.

    Bear Lake Improvement Board: McPherson reported no report, no meeting.

    Two Lakes Sewer Collaborative: McPherson reported no report, no meeting

    Planning Commission: Clerk McPherson read Planning Commission 2017 Annual report. On file in 2018 Minutes binder. 2017 Annual Report Plann Comm [pdf]

    Introduction of Natalie Ware as a potential member of the Planning Commission.

    Motion to appoint Natalie Ware to the Planning Commission was made by Bass, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported Julie Evans Schmitt is our volunteer student to help with organization of policy, ordinance & resolution books.

    OLD BUSINESS

    Clerk & Treasurer Appointment: Language for the August ballot has been prepared.

    Community Clean-up Day – The dumpster has been scheduled and notices will go out in April water bills.

    NEW BUSINESS

    • Computer Service – Inacomp will be servicing the village computers. Requesting an additional computer to act as a server and additional QuickBooks for clerk’s computer. All items will come under Water System Improvement Project as required for billing.

    Motion to approve computer & Quick Books upgrade through the water system project by Evans, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    COUNCIL COMMENT: None

    PUBLIC COMMENT: None

    COMING EVENTS

    • Easter Egg Hunt on Saturday sponsored by Bear Lake Promoters.

    Meeting adjourned at 8:28 p.m.
    Respectfully Submitted,
    Cindi McPherson, Clerk

APRIL – https://bearlakemichigan49614.com/2018/04/21/village-of-bear-lake-regular-meeting-april-18-2018/

Village of Bear Lake Council
REGULAR MEETING April 18, 2018
Bear Lake Village Hall Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Two (2) guests

Motion to Accept the Agenda by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nays: none. Absent: none

Public Comment: None

Correspondence: Read by clerk:

  • Letter from resident Daniel DeBano regarding the poor condition of the street (Ronning Street) in front of his home. And the repair he needs to do to his lawn after winter, due to the snowplow truck when plowing. He would like someone to call/email this with him. President Bair will contact him.

REPORTS:

Motion to accept the minutes from March 28, 2018 Public Hearing for Kayak/Canoe Launch by Evans, seconded by McPherson. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: None. Absent: None

Motion to accept the minutes with corrections from March 28, 2018 Regular Monthly Meeting by McPherson, seconded by Evans. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: None. Absent: None

Corrections: Wrong $ amount under amendments and name correction noted.

  • Maintenance Report: Verbal report was given by Jared BairFinished up painting in restrooms for campers. Plowing and general maintenance.
  • Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.

March 30, 2018 Fund Balances:
General checking/savings total 66,629.75
Water checking only 37,777.78
Wages to General Fund: $4,784.43
Equipment Rental to General Fund: $5,084.17
Money Market Checking 10,089.86

Park checking/savings total 28,218.47
Park CD#2 33,149.40

Major Street checking/savings total 29,565.77
Minor Street checking/savings total 8,281.15
Equipment Fund checking/savings total 7,296.68

Motion to accept the Treasurer’s Report as presented by Bass seconded by Ronning, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Bills to be paid presented by Treasurer. List on file in 2018 Minutes folder.

Motion to pay the bills by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

February Reimbursements to the General Fund were read by President Bair.

Committee Chair Reports:
Park:
Park Manager Report: Verbal report by Park Manager, Jeff Bair. March 2018 deposits – $6,302 compared to March 2017 – $3,058. The snow needs to melt so campers can move in.
Landscaping wall by restrooms area may need to be replaced. Jared will look at project to see if it can be done by DPW.
Due to snow & cold there are still some Sparkle items up.

  • Kayak/Canoe project – Manistee County Community Foundation has opened their recreation grant phase $215,000, need to give them notice if we are applying by end of this month. Put in for 26%, (est. $35K), village would still need 10% match money of the $35K. Deadline is July 3, 2018. President Bair will ask AES to write the grant again for us. An endowment was given by an individual (Meninger Family Endowmwnt) to be used for recreation projects.

Streets, Trees, Signs, Lights, Sidewalks: No report

Water:

  • Ken Mlcek from Fleis & VanderBrink was present and asked the council to approve first pay documents for the Water System Project. First draw for reimbursement to village & some payments for services already preformed.
  • A motion was made to approve the first pay documents for the water system project by McPherson, seconded by Ronning. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none
    President Bair signed both documents.
  • Update on Water System Improvement Project; loan closing will be on May 15, 2018 starting at 9a/9:30a. Construction and drilling will start shortly after closing. Ken Mlcek, project manager will be present most of the time or a representative will be in attendance. Ken is waiting on schedule of street work. Village residents will be notified by construction company when work will be done in their street section.
  • Question was asked if Lynn Street to US-31 would be repaved. Not at this time, cost prohibitive. $35-37K to repave.
  • The updated Water Ordinance was presented to the council.
  • Evans asked for the Water Ordinance is tabled until May for council members review and get with Evans or Bair for any concerns they may have.

Blight/CABA

CABA: No report.
BLIGHT: Blight Officer no report by Gibson.

Clerk McPherson shared brochure from the USDA on home improvements at low cost to residents. Brochures available at the Village office and when updated brochure is received from the USDA it will be on the village website as well.

County Commissioner Report: Pauline Jaquish verbally reported she will be attending an Identity Theft presentation at Munson West Shore Hospital, Representative VanderWall will be at the county courthouse 10a on the 20th to answer questions or talk to him. April 24 is the next Manistee County Commissioner meeting.

SMARTrail Committee Report: McPherson reported they will be applying for a $54K grant for the Copemish Trail. McPherson donated $20 for a logo contest for area schools to go along with their new name.

Bear Lake Improvement Board: McPherson reported no report, no meeting. Next meeting is May 17th, they are still looking for an additional member, candidate must be a resident living on Bear Lake.

Two Lakes Sewer Collaborative: McPherson reported no report, no meeting. Next meeting should be in May. McPherson is stepping down as representative for the village and stated President Jeff Bair would be willing to replace him. McPherson would stay as alternate for attending when Bair cannot.

Motion to approve Jeff Bair as Two Lake Sewer representative and McPherson to be the back-up representative by Evans, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Planning Commission: Barb Farfsing gave update on Planning Commission April meeting. Rob Carson, county planner will begin work on the village zoning ordinance. Ordinance will be done for a Public Hearing in November. Election of officers was held.

Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported Julie, our volunteer student, is a great help and is working on the policy notebook.

OLD BUSINESS

Clerk & Treasurer Appointment: Clerk McPherson talked with the council on a resolution to approve the ballot language for August 7, 2018 election.

Motion to approve the resolution for ballot language to appoint the clerk & treasurer on the August 7, 2018 ballot by Bass, seconded by Evans. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Community Clean-up Day – President Bair stated he had not applied for the gift certificate from Meijer to purchase food items, he will do this. Clerk McPherson stated she had asked Bear Lake Township if they would be interested in partnering with the village on this event. Township made no decision.

NEW BUSINESS

  • Clerk McPherson explained the Michigan Economic Development Corporation (MEDC) Redevelopment Ready Community Program (RRC). RRC has established a statewide RRC program to empower communities to shape their future and maximize economic potential. Farfsing & McPherson attended a two-day course outlining this program. Two steps need to take place now; a self-evaluation of the village of Bear Lake and a resolution to participate in this program. Grant money and funding could be available for the village through this program.

A Motion to sign the resolution to participate in the MRDC Redevelopment Ready Communities program by McPherson, seconded by Johnson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

COUNCIL COMMENT: None

PUBLIC COMMENT: None

COMING EVENTS

  • Community Dinner Thursday, April 19, at BLUMC. Food pantry also.

Meeting adjourned at 7:59p.m.
Respectfully Submitted,
Cindi McPherson, Clerk

May 2018 Meeting Documents link – https://wp.me/ppyDN-kMM

Village of Bear Lake Council
REGULAR MEETING
May 16, 2018
Bear Lake Village Hall
Approved Minutes with corrections, cmc

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at
7:00 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Ron Ronning
& Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff:
Absent: Jackie Johnson, Jared Bair, Larry Gibson
Guests: None
Motion to Accept the Agenda by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, McPherson, Ronning, Ware, Bair
Nays: none
Absent: Johnson
Note: agreed to have guest speaker speak after Public Comment.
Public Comment:
• None
Guest speaker; Rebecca Koteskey, from Northwest Michigan Invasive Species Network,Traverse City office, spoke on Garlic Mustard in the village of Bear Lake. She was connected contacted by Karen Buckner after finding some near her home & within the village. A Workbee to remove the invasive garlic mustard is set for May 19, 2018 10am to noon in Bear Lake. Flies Fliers and door hangers were given out.
Correspondence: Read by clerk:
• None
REPORTS:
Motion to accept the minutes from April 18, 2018 regular monthly meeting with correction by Evans, seconded by Bass. Motion Carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None
Absent: Johnson
Correction: mis-spelled word, 2nd page, “performed”.
Motion to accept the minutes with corrections from May 14, 2018 Special meeting minutes with corrections by McPherson, seconded by Evans. Motion Carried.
Aye: Bass, Evans, Ronning, Ware, Bair
Nay: None
Absent: Johnson
Abstain: McPherson
Corrections: King was absent, mis-spelling of “issuance” and “securities”. Under Public Comment, it should read, DPW Building.
• Maintenance Report: No report

• Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.
April 2018 Fund Balances:
General checking/savings total 61,262.00
Water checking only 17,389.09
Money Market Checking 6,089.91
Savings 100.00
Park checking/savings total 23,841.17
Park CD#2 33,149.40
Major Street checking/savings total 23,062.24
Minor Street checking/savings total 6,263.78
Equipment Fund checking/savings total 18,183.75
Motion to accept the Treasurer’s Report as presented by McPherson seconded by
Bass, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
King reported a light on the museum is on 24/7, motion sensor is not working. Jeff Bair will contact Paradigm Electric to fix.
Bills to be paid presented by the Clerk. List on file in 2018 Minutes folder.
Motion to pay the bills by Bass, seconded by McPherson. Motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

Amendments:
Motion to accept the Amendments as presented by Ronning seconded by Bass, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
Amendments:
Park Fund: Increase Gas & Oil – $600
From Printing & Publishing – Bal. $500
April reimbursements to the General Fund were read by President Bair.
o Wages to General Fund: $4,587.17
o Equipment Rental to General Fund: $867.76
Committee Chair Reports:
Park:
o Park Manager Report: Verbal report by Park Manager, Jeff Bair. April 2018
deposits – $2,527.00 compared to April 2017 – $1,260. Report on file.
o Construction on center boat parking area in the camp area, filled in and hydro seeded.
o Bair provided information on a new sign for the entrance of Hopkins Park. Cost would be $600, John Mertes from Vyper Graphics. Sign is 4ft X 8ft, wrapped on metal poles. Picture of sunset over Bear Lake on sign. Bair will check on location of sign so it is on village property.
o Motion to OK $600 from Park Fund to purchase new Hopkins Park sign with committee design approval, by Bass seconded by Ronning, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

o Kayak/Canoe project – President Bair stated Karlyn from AES will write the grant for the village for the Meninger Family Endowment to be used for recreation projects.
o Little River of Ottawa Band of Indians – grant for safety swim items done – June 11, 2018 expected action on grant proposals.
o Bass questioned if Bear Lake Marina was paid up on back payments. Treasurer King reported, Yes.
o Ronning questioned, if camp host should pay for having his sewage dumped?
o Discussion was held, decision to leave as is currently.

Streets, Trees, Signs, Lights, Sidewalks: No report
Evans asked for update on last months resident concern on his street, Ronning Street.
President Bair said he spoke with resident and agreed on a fix. Waiting on a quote from Ron Brown.
Water:
o Update on Water System Improvement Project; closed on May 15, 2018.
o Ken Mlcek, project manager will be sending an estimated timeline for the
project.
o The updated Water Ordinance was presented to the council. Discussion was held. Water Ordinance is tabled for further review by President Bair, Treasurer King, Clerk McPherson and council member Evans.
o Treasurer King presented new verbiage for the new water invoices; $XXXX penalty if not paid by the due date. $5.00 late fee will stay the same.
Motion to accept the Treasurer’ proposed verbiage for the water invoices as presented and keep the $5.00 late fee by Ronning seconded by McPherson, motion carried.

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

Blight/CABA
CABA: No report.
BLIGHT: Blight Officer no report by Gibson.
County Commissioner Report: Pauline Jaquish verbally reported on the Variety empty property, County Treasurer will be following up on finish grading of the property.
President Bair reported there are a few items that were damaged in the demo process, hand railing and sidewalk. Contractor agreed to fix.
SMARTrail Committee Report: McPherson reported the meeting was cancelled.

Bear Lake Improvement Board: McPherson reported no report, no meeting. Next meeting is on May 17th.

Two Lakes Sewer Collaborative: President Bair reported a grant was received for the Preliminary Engineering Report, PER, Wade & trim will do this. Next meeting is May 22, 4pm at BL Township or Onekama Hall. The map for the sewer lines are done, available at Bear Lake Village offices. Bair would like to send out a questionnaire to residents regarding the sewer project.
Planning Commission: Clerk McPherson reported on Redevelopment Ready Community – Self Evaluation was done and sent in, waiting for their response.
Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported, volunteer Julie, has finished index for Policy Book and working on Resolution Notebook.
OLD BUSINESS
Community Clean-up Day – President Bair stated he had received a $50 gift card from Meijer to use toward lunch at the Clean-Up Day. Clerk McPherson will have posters printed and put around the village.
NEW BUSINESS
• Flag banners – President Bair reported he was asked by the banner group if the village would be interested in splitting the cost of the flag banners for the downtown section, the village cost will be $500. $400 from the seasonal account and $100 from the Blight account.
Motion to pay half the cost for the flag banners in the downtown section, $500 by Evans seconded by Ronning, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
• Audit dates – June 6, 7 & 8 dates are scheduled.
• Motion to change the motion from May 14, 2018 Special Meeting for signature on the Water closing documents by Ronning seconded by McPherson, motion carried.

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

• Motion to change the motion from Monday 14, 2018 special meeting, for signature on construction contracts on behalf of the village by Evans seconded by McPherson, motion carried.

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

• Motion to approve the 2018-2019 Budget & levied millage rate of 10.3108 as presented by McPherson seconded by Evans, motion carried.

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

COUNCIL COMMENT:

• None
PUBLIC COMMENT: None
COMING EVENTS
• Community Dinner Thursday, May 17, Bear Lake United Methodist Church
• Girls Softball tournaments
Meeting adjourned at 8:55p.m.

Respectfully Submitted,
Cindi McPherson, Clerk

Village of Bear Lake Council REGULAR MEETING June 20, 2018
Bear Lake Village Hall Approved Corrected Minutes June 20 2018
Approved Minutes Drafted Minutes June 20 2018

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: Jackie Johnson
Guests: 13 guests
Motion to Accept the Agenda by McPherson and seconded by Evans, motion carried.
Ayes: Bass, Evans, McPherson, Ronning, Ware, Bair
Nays: none
Absent: Johnson
Additions: Old Business: Accessibility Transition Plan
Second Motion to Accept the Agenda with addition by Ronning and seconded by Bass, motion carried.
Ayes: Bass, Evans, McPherson, Ronning, Ware, Bair
Nays: none
Absent: Johnson
Additions: Water- Draw #2
Public Comment:
• BJ Tooker – Spoke on Cross Connection to his property. The cost of having this done is expensive. President Bair suggested getting other residents who need to have this done and possibly getting a lower price.
• Ben Heymes – Bear Lake Water Operator introduced himself to the group. Wanted to know if anyone had and questions for him. None asked.
Correspondence: Read by clerk:
• Solicitation letter forwarded by village attorney, Brian Graham regarding The Michigan Coalition to Protect Public Rights-of-Way. Council decided, not to join at this time.
• A letter from property owners living on Ronning Street south and Hancock Street
regarding an upgrade to high-grade road gravel. This is the only unpaved street in Bear Lake and they requested the council consider their request.
o Quote from Ron Brown & Son’s is $2,393 to pave a 14 X20 ft access section off
Main Street. Additional $3-4,000 tp gravel the remainder of the street.
o Discussion was held and Council member Evans will get quote from Ron Brown & Son’s and Reith Reilly to present at the July meeting.

• Letter from Bear Lake Watershed Alliance regarding their annual fund raiser and the SAW grant for the storm drain in the village of Bear Lake.

• Email from Fire Chief Sean Adams; with current construction to the water system in Bear Lake, the fire department will not be cycling any of the hydrants this summer.
REPORTS:
Motion to accept the minutes from May 16, 2018 regular monthly meeting with corrections by Bass, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None
Absent: Johnson
Correction: mis-spelled words, 1st page, “connected and flies”, should be contacted & fliers.
Guest speaker:
Brian Sousa from Wade Trim spoke on The Two Lake Sewer Authority. Brian provided an update on the “Estimated Project Schedule”, attached at the end of this document. Present concerns were on what streets & residents would be included, cost of the project and cost to village residents. What happens to current septic systems of residents? The authority will own & operate the system and set money aside for future repairs. Brian agreed to attend a village meeting for any interested residents in July. This meeting will be set by the village president
and made public on the village website; http://www.bearlakemichigan.com the Bear Lake Post office and the village office on Virginia Street. Informational sheets with a YES, NO or MAYBE will be sent in the July water bills for residents to voice if they are interested in being part of the newsewer system.
Wade Trim was hired by the Two Lakes Sewer Authority to complete the Rural Development application for sewer around the lake. The Sewer Authority is made up of Pleasanton Township, Bear Lake Township, Village of Bear Lake and Onekama Township.
Maintenance Report: Verbal report by DPW Manager, Jared Bair
Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder. T Report May 31, 2018 

April 2018 Fund Balances:
General checking/savings total  – 58,092.32
Water checking only  – 21,755.37
Money Market Checking – 6,090.68
USDA Repayment -Savings – 100.00
USDA Construction- checking – 43,335.20
DPW Repayment – checking – 92.00
DPW Construction – checking – 92.00
Park checking/savings total – 26,628.82
Park CD#2  – 33,176.17
Major Street checking/savings total  – 25,560.31
Minor Street checking/savings total  – 7,329.83
Equipment Fund checking/savings total – 17,579.71
Motion to accept the Treasurer’s Report as presented by McPherson seconded by
Bass, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

Amendments:
Amended motion from May 16, 2018 for the Flag Banner, to move $100 from the Blight Account to the Seasonal Decorations Account to cover the $500 by McPherson
seconded by Bass, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
Motion to accept the Amendments as presented by Evans seconded by McPherson, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
Amendments:
General Fund – Move $100 from Blight to Seasonal Decorations to cover cost of flag banners as approved in the May meeting 2018.
Increase Education to $1,250, using unallocated funds.
Water Fund – Motion to remove $35,000.00 from Water Capital Outlay and
Other Income as these are water project costs which should not have been
included in the budget.
Move $30 from License & Fees to Insurance
Just a note of audit procedure: Moved the $20,000 which paid off the old bond to account #000-307 (Notes Payable).
Park Fund – Motion to move $95 from Tree Removal to Insurance
Major Streets – Move $95 from Tree Removal to Insurance
Equipment Fund – Motion to increase Capital Outlay to $325, using unallocated
income. Motion to increase Miscellaneous to $120, using unallocated income
Bills to be paid presented by the Clerk. List on file in 2018 Minutes folder.
Motion to pay the bills by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
April reimbursements to the General Fund were read by President Bair.
o Wages to General Fund: $4,979.64
o Equipment Rental to General Fund: $772.66
Committee Chair Reports:
Park:
o Park Manager Report: Verbal report by Park Manager, Jeff Bair. May 2018
deposits – $6,354.50 compared to May 2017 – $6,570.00. Report on file.
o Swim Safety items grant was approved for the beach area in Hopkins Park, $1500 grant, can purchase items ahead of receiving the grant money.
o Bair showed different colors for a new sign for the entrance of Hopkins Park.
Council like the red lettering. President Bair will contact sign designer and
approve sign, at a cost of $600.
o Council member Evans questioned the new roof for the decking, was there approval for the funds? President Bair said it was approved at a previous council meeting. Evans questioned if Council President gives permission on projects in the park. Council will revisit spending policy at the July meeting.
o Motion for Resolution – submission of grant application to the Mansitee
Community Foundation for Hopkins Park Development by McPherson,
seconded by Evans. Motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
o Watershed Clean-up – Farfsing reported an excellent turnout of 20 students from Mr. Probst’s 11th grade class and additional members of the Bear Lake Watershed. Water garden areas, pocket parks were cleaned, weeds pulled, and sidewalks swept. Thank you to the Bear Lake High students who attended.

Streets, Trees, Signs, Lights, Sidewalks:
Follow up on a quote from Ron Brown was discussed during Correspondence section.
Water:
o Congratulations to Jared Bair, DPW Manager on his Water Operators license.
o Update on Water System Improvement Project from Ken Mlcek. Some water mains and streets are done; next step is to tie in the water to the new piping.
Streets under construction now should be paved for Bear Lake Days. Workers have been trying to notify residents in advance when water will be shut off but there have been unforeseen issues with the water main mapping from years ago.
o No discussion on water ordinance.
o Fleis & Vanderbrink invoice for $20,507.72, is for interest accrued for
engineering &legal cost on Water Well Project. Pervious Previous village attorney delay was cause for some of this cost. Treasurer King will work with Fleis & Vanderbrink on pay back terms.
o Treasurer King presented the new water bill design.
o DPW Building construction is on hold due to a referendum. President Bair approved ballot language. Residents can vote on this project on the August ballot. Correct facts on the construction project will be available to village residents.
o Mlcek presenedt the 2nd draw for the water project.
• Motion to approve 2nd draw for the Water Well Project was made by Bass, seconded by Evans. Motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
Blight/CABA
CABA: Meeting regarding Redevelopment Readiness Community program was discussed and how CABA could help.
BLIGHT: Blight Officer report by Gibson. Follow up on 10 properties for blight. County Commissioner Report: Pauline Jaquish – no report

SMARTrail Committee Report: McPherson reported.
Bear Lake Improvement Board: McPherson reported.
Two Lakes Sewer Collaborative: Presented at the beginning of the meeting.
Planning Commission: Barb Farfsing
o Motion to accept the Redevelopment Ready Communities Joint Memorandum of Understanding by Evans, seconded by McPherson. Motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported, volunteer Julie, has finished index for Policy Book and is working on Resolution Notebook.
OLD BUSINESS
• Community Clean-up Day – President Bair stated he had received a $50 gift card from Meijer to use toward lunch at the Clean-Up Day. Clerk McPherson will have posters printed and put around the village.
• Accessibility Transition Plan – Do what can be done now, handicap parking in the back parking lot of village office, handicap spot will be signed and marked. Lever door handles to replace current door knobs. President Bair said council member Johnson will follow up on this.
NEW BUSINESS
• Committee member assignment – Andrea Ware was added to Streets Committee and Buildings, Grounds & Equipment. President Bair is Ex officio member and Clerk McPherson is appointed Recording Secretary for the Planning Commission.
COUNCIL COMMENT:
• None
PUBLIC COMMENT:
• Blight Officer Gibson mentioned the boat launch area in Hopkins Park needs two “NO PARKING” signs so individuals can pull up and back into the launch area.
• David Reed questioned signage for the front of the village office building. DPW
Manager, Bair stated the banner went up today.
• Don Raiff wanted to know if the Blight elimination fund housed at the Manistee
Community Foundation sent out a quarterly finance report? Cpould this be reported at the village meetings? He would like public awareness of the fund’s balance. The Village Council would like to ask the foundation to use some of the funds for the Village Blight Officer’s wages.
COMING EVENTS
• Watershed event Saturday June 30 at Bear Lake Bed & Breakfast 5p-8p
• Community Clean-Up Day June 30, 9a-1p
• Bear Lake Days July 13-15
• Community Dinner Thursday June 21at 5p
Meeting adjourned at 10:10p.m.

Approved minutes July 18 2018 with corrections

 Village of Bear Lake Council  REGULAR MEETING July 18, 2018  Bear Lake Village Hall 

Approved Minutes, with correction cmc 

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said. 

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Ron Ronning & Andrea Ware 

Treasurer: Clerk: Cindi McPherson, Staff: Jared Bair 

Absent: Jackie Johnson, Treasure: Sally King and Staff: Larry Gibson 

Guests: 6 guests signed in 

Motion to Accept the Agenda by Ronning and seconded by McPherson, motion carried. 

Ayes: Bass, Evans, McPherson, Ronning, Ware, Bair 

Nays: none 

Absent: Johnson 

Public Comment: 

  • Jeanne Vission – o Questioned why 2 toilets are costing $4,400 for the proposed DPW Maintenance Building. President Bair will look into this cost. 
  • o Questioned how and why new water meters would get installed or read if an individual is not at home. Ken Mlcek (Fleis & Vanderbrink) stated appointments to enter homes will be prearranged and water meters will be read from outside of the homes. 
  • Christie Johnson asked if the quarterly water bills will stay the same. President Bair stated we will go 1 full year as of now to see how it goes. Rates could be gently raised in the future. 
  • Lee Vission asked how the water rates increases will be evaluated. Bair stated by the Water Review Board. Will the loss of residents increase water rates? It may, residents may need to pick up extra cost if that would happen, per Bair. 
  • Christie Johnson questioned meter fees. Ken Mlcek said usage based could be best. 

Correspondence: Read by clerk: 

  • Clerk read email from Bear Lake Township Fire Department Chief, Sean Adams regarding the new ISO rating that will take effect October 1, 2018. After October 1 2018 he recommends to any resident or business that they make sure their insurance carrier is aware of the change in rating at the time of renewal. He will be contacting Bear Lake Insurance Agency to make them aware of the change. 

REPORTS: 

Motion to accept the minutes from June 20, 2018 regular monthly meeting with correction by Bass, seconded by Ronning. Motion Carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None
Absent: Johnson
Correction: mis-spelled word, 4th page, under Water, 4th bullet down, Pervious should be previous. 

Guest speaker:
Pat Bentley from Spicer Group was not able to make it.
Council member McPherson wants clarification on high cost items from the DPW Building. 

Maintenance Report: No report by DPW Manager, Jared Bair 

Treasurer’s Report: Reviewed by Clerk McPherson. Written report on file in the 2018 Minutes binder. 

June 2018 Fund Balances: 

General checking/savings total 47,512.83 

Water checking only 14,449.88 

Money Market Checking 6,091.46 

Water Project Required Accounts 

Bond Reserv Acct 5,300.13 

RRI Fund 12,133.43 

O&M Acct 25,000.00 

USDA Required Accounts 

USDA Repayment -Savings 100.01 

USDA Construction- checking 16,284.43 

DPW Repayment – checking 100.00 

DPW Construction – checking 100.00 

Park checking/savings total 26,229.04 

Park CD#2 33,176.17 

Major Street checking/savings total 24,741.17 

Minor Street checking/savings total 5,448.48 

Equipment Fund checking/savings total 18,037.80 

Motion to accept the Treasurer’s Report as presented by McPherson seconded by Evans, motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson 

Amendments: [Editors Note – Bear Lake News has not received the Profit and Loss Budget by Fund by Line Item Report required in order to amend the FY Operating Budget]

Motion to accept the Amendments as presented by Evans seconded by McPherson, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson 

Amendments: 

Minor Streets – Move $93.56 from Gas & Oil into Insurance 

Bills to be paid presented by the Clerk. List on file in 2018 Minutes folder.
[see the following prior Post]

Motion to pay the bills with correction by Ronning, seconded by Ware. Motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair 

  • o Wages to General Fund: $6,021.02 
  • o Equipment Rental to Equipment Fund: $881.73 

Nay: none
Absent: Johnson 

Correction: Park- Viper Graphics $400, should be $600 

April reimbursements to the General Fund were read by President Bair. 

Committee Chair Reports: 

Park: 

  • Park Manager Report: Verbal report by Park Manager, Jeff Bair. June 2018 deposits – $5,460.50 compared to June 2017 – $3,704.00. Clerk did not have report at time of meeting, will email report to members. Report on file. 
  • Swim Safety items grant money of $1,500 was received. Items to purchase will be the safety station, buoys for the swim area and sign; Swim at your own risk. President Bair &Council member McPherson will make the purchase. 
  • President Bair stated the new Hopkins Park sign is up and good comments have been received. 
    • Kayak/Canoe Launch, 2nd application has been submitted. $38K is our matching portion. September is when it will be announced. o Update on Water System Improvement Project from Ken Mlcek. Black top overlay will be happening shortly. Directional drilling & open cut water is happening now. Well site drilling did not find favorable area, deeper drilling is necessary. Looking for better quantity of water. 
    • McPherson asked about hydrant replacement and size of outlet for fire hose hook-up. Mlcek will look into size of outlet. 
    • Clerk McPherson asked what DPW Department will be doing with old hydrants. DPW Manager, Bair said he is looking into scrapping them. All hydrants on Smith Street should be newer ones. 
    • Mlcek presented the 3rd draw for the water project. 

Streets, Trees, Signs, Lights, Sidewalks: 

No report 

Water: 

  • Motion to approve 3rd draw for the Water Well Project was made by Evans, seconded by McPherson. Motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson 

Guest Jeannie Vission asked if the water project was over/under budget. Mlcek said he had no total at this time. Very few extra things have been done, this project has a healthy contingency budget. 

  • oNo discussion on water ordinance. Jeff and Marla will continue to work on this. Need to clarify job titles, roles & descriptions. 

Blight/CABA 

BLIGHT: Blight Officer report submitted by Gibson. 

  •  Conducted follow up investigations on properties. 
    • New photographs taken. 
    • Several property owners have begun addressing the issueds outlined in my letters to them. ▪ Received an email update from one property owner with a written timeline of his plan to improve the property. 
    • Had three probationers show up to work with us. ▪ All three worked very hard and were an asset to our village cleanup day. 
    • The magistrate & probation officer agreed to credit each with $100 toward their fines & costs owed to the county. 
    • The magistrate has expressed an interest in doing this program again when needed. 
    • Continue to monitor village properties for blight violations and begin the notification process. 

Village Clean Up Day: 

Future Plans: 

CABA: No meeting/no report 

County Commissioner Report: Pauline Jaquish reported that it is county budget time. They are trying to figure out what to do with the County Medical Care Facility, sell it or keep it. Drawings have been done to improve it. It was built in 1959, addition to the building could be $6-9 million. At this time, 85% to capacity. After renovations people will want in but people are asking why the county needs a medical facility. 

Upcoming activities; Bear Lake Community Garage Sale-August 18. Hazardous Waste Disposal Day at Manistee County Road Commission building – August 18. Manistee County Fair – August 22-25. September 22 & October 13 – tire collection at the Manistee fair grounds. $1 per tire, limit od 10tires per person. 

SMARTrail Committee Report: McPherson no reported. 

Bear Lake Improvement Board: McPherson reported verbally. 

Two Lakes Sewer Collaborative: President Bair reported they are doing assessments of vacant properties. On July 26, at 5:30pm Brian Sousa from Wade Trim will be present at the Bear Lake High School library presenting sewer information. Bear Lake village sent out question/answer form to see which residents are interested in hooking up to the sewer. Non-buildable properties will be exempt along with the school. 

Guest Bill Beaver asked President Bair if he was for the new sewer project. Bair replied that everything is in the “informational stage”. The council will be the one to determine if the sewer system comes into the village after they evaluate everything. The other townships are having informational meetings also. 

Planning Commission: Barb Farfsing 

July 18 meeting – Rob Carson, Manistee County Planner, gave his report on where he is with our zoning ordinances. 

  • Work is being done on General Provisions. 
  • Some of the articles included in this part of the zoning are Design Standards – the intent of this includes the exterior appearance of any non-residential structure/building which contains any portion of a non-residential use that has an effect on the immediate area and of neighboring areas for business and other purposes. The maintenance of these buildings to prevent deterioration. It also includes the size of parking area in relation to the size of the building. 
  • Wetland and Floodplain Protection which includes Surface Water Protection 
  • Environmental – including Buffers and Landscaping for the downtown as well as residential areas 
  • Keeping of Pets – which refers to the number of pets each household in each zoning district would be allowed. 

• Motor Vehicle storage in Residential Districts Driveways and access to Street and Off-Street Parking for Residential as well as Businesses Sign Regulations Outdoor Lighting Accessory Buildings, Structures and Uses Swimming Pools Decks One and Two Family Dwelling Standard 

  • At the August meeting we will be going over the NAICS (North American Industry Classification System) codes which include the Table of Land Uses 
  • A letter received from the RRC district leader asking to identify available village owned property that could be developed. MEDC will market them for us. o The empty lot of the old Odd Fellows building 
  • Old well site 
  • Pickle ball court – this must always be a park. Barb will submit these properties. 

AD HOC Committee – Clerk reported volunteer Julie is still working on the resolutions. 

Old Business: 

  • Clerk reported August 7, 2018 ballot – Appointment of clerk & treasure language has an error, should be Ordinance 1 of 2017 instead of 10 of 2017. Legal council will determine what needs to be done. 
  • Community Clean-up Day – went very well. Next date is October 13. 
  • Council Committee assignment. 
  • Motion to change title of Park Supervisor to Park manager and Maintenance Superintendent to DPW Superintendent by Ronning seconded by McPherson, motion carried. 

Aye: Bass, Evans, McPherson, Ronning, Ware, Bair 

Nay: none 

Absent: Johnson 

New Business: 

  • Review of Purchase Policy – discussion was held. Clerk McPherson & Council member Evans will research wording for the August meeting. 

COUNCIL COMMENT: 

  • None 

PUBLIC COMMENT: 

    • Jeanie Vission – o Concerns: ▪ Being a non-resident & paying a higher tax base. 
    • How the information regarding the new ISO rating will get out. 

COMING EVENTS 

  • Community Dinner 

Meeting adjourned at 8:18p.m. 

Respectfully Submitted, 

Cindi McPherson, Clerk