November 2017 DRAFT (now approved) Village Council Minutes

Unapproved Minutes November 15, 2017 (1)

Village of Bear Lake Council
REGULAR MEETING
November 15, 2017 Bear Lake Village Hall

Approved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:04 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson and Ron Ronning Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson

Absent: None

Guests: Three (3) guests signed in

Motion to Adopt the Agenda as presented by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, G. McPherson, Ronning, Bair Nays: none Absent: None

Public Comment:

  • • None

Special recognition: Clerk announced Larry (Blight
Enforcement Office)and wife, Sally Gibson from CERT were given “Volunteer of the Year” award by Manistee County Board of Commissions.

Correction: Special recognition: “awarded by Michigan Emergency Management Association (MEMA)” not the Manistee County Board of Commission. It was held at the Manistee Board of Commission.

Correspondence: Read by clerk:
None

REPORTS:

Variety Store update: Pauline Jaquish reported demolition on the blue house will begin on November 27, followed by the Variety building. The name of the company is Pitsch out of Grand Rapids, MI. It should take no more than 3 weeks to complete. The road commission will use flag people and one lane closure during that time. Cost is estimated to be no more than $78K. Blight Fund will contribute funds but will reserve some funds for any later projects;

Approval of October 18, 2017 Regular Meeting:

  • Motion to approve minutes from September 20, 2017 Regular Meeting by Bass, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, McPherson, Ronning, Bair
    Nay: None Abstain: Johnson
    Absent: None
  • Maintenance Report: Reviewed by Jared Bair. Written report on file with November 2017 minutes
  • Treasurer’s Report: Reviewed by King. Written report on file in the November 2017 minutes binder.

General checking/savings total 59,500.13

    • o Amendments to Budget 2017-2018 A motion was made to approve amendments as listed below to the 2017-2018 budget by Ronning, seconded by McPherson. Motion carried.
    • o Wages to General Fund: $2,236.00
    • o Equipment Rental to General Fund: $456.48

Water checking only 44,020.62

Money Market Checking 10,073.59

Park checking/savings total 15,117.36

Park CD#2 33,065.98

Major Street checking/savings total 29,525.24

Minor Street checking/savings total 9,675.73

Equipment Fund checking/savings total 3,059.67

Honor Bank CD 1,029.93

Note: Decrease in Honor Bank is due to purchase of plow truck. The amount of $14K will be replaced when grant money is received.

Motion to accept the Treasurer’s Report as read by McPherson seconded by Ronning, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

Nay: none

Absent: None

Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

Nays: None

Absent: None

Amendments:

Park increase by $1356 to $6000 Repair/Maint to $6000.00

Minor Increase by $450.00 to $1200.00 Repair/Maint Summer to

Decrease Insurance by $450 to $1090.00

Bills to be paid presented by Clerk. List on file in November 2017 minutes folder.

Discussion on what the Water Superintendent does besides MISS DIG flags. Expense bills from Gary McBride’s education class & training. Village paid for classes & membership. Review of travel expense Gary McBride by President Bair.

Discussion with Jared regarding water classes & when he’ll be done. Also, documenting McBride’s water system knowledge.

Motion to pay the bills by Ronning, seconded by Bass. Motion carried.

Aye: Bass, Evans,Johnson, McPherson, Ronning, Bair

Nay: none

Absent: None

Reimbursements to the General Fund were read by President Bair.

Committee Chair Reports:

Park:

  • o Park Report by Park Manager, Jeff Bair on file in November 2017 folder.
  • o Doug & Rose will be park hosts for 2018.
  • o Evans and Clerk McPherson will work on camper welcome information packets
    • o There is a $35 check return policy, one check was returned. Asking for cash or cashier’s check from them.
    • Motion to change Park Fund to Park & Recreation Fund by Bass, seconded by Johnson. Motion Carried. o Most sidewalks will be replaced when water/well project begins. Committee will review streets not affected by project.
    • o Guest Donna Simo asked if “No Parking” signs could be replaced on Cody & Lynn Street area. Signs will be replaced.
    • o North west corner of Smith & Cody St. needs brush cleared.
    • o Discussion on snow removal on the downtown sidewalks. President Bair & Clerk McPherson will talk with store owners regarding use of private plow drivers and where the snow will be put. US-31 is cleared by Manistee County. Clerk McPherson to get business owners together for their thoughts.
    • o Clerk McPherson reported the Prohibitaion of Wells Ordinance was approved at the September 2015 regular village meeting but never put in the newspaper for public knowledge. It has been sent to the village attorney for review & instructions on the next step.
    • o President Bair gave an update on the Water Well project, it is near the end, need to finish the paperwork before the project actually begins. Test wells could happen by the end of 2017 depending on weather.
    • o Treasurer King reported a needed for a replacement on the Water Review Committee. Best would be a business person, building owner or business owner.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    Streets, Trees, Signs, Lights, Sidewalks:

    Water:

    Buildings, Grounds & Equipment:

    • o Revenue Share announcement December 11, 2017 for additional money for the plow truck.
    • o No money has been received from USDA at this time on the DPW building.

    Blight/CABA:

    CABA: No report.

    BLIGHT: Blight Officer report on file in the November Minutes folder. Report on posted properties, meeting with Manistee County Magistrate and future plans to continue with.

    Planning Commission: Chairperson Barb Farfsing emailed a report on Planning Commissions October meeting, read by clerk. Report on file in November minute folder.

    We are continuing to review the traditional zoning ordinances, form based codes and a new one, smart codes. We want to make sure the codes used will be the right fit for Bear Lake into the future and master plan. This can be a combination of codes.

    Manistee County Trail Committee Report: McPherson reported no meeting. McPherson stated next meeting is December 11, 2017.

    Bear Lake Improvement Board: McPherson report no meeting. Next meeting will be December 14, 2017 at 7pm at Bear Lake Township.

    Two Lakes Sewer Collaborative: McPherson reported no meeting, it was cancelled. Next meeting is December 6, 2017.

    Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out with policy, ordinance & resolution books.

    OLD BUSINESS

    Budget Schedule: Clerk reminded Committee heads to look at their current budget & potential items to include in 2018 budget.

    NEW BUSINESS

    • • Maintenance employee compensation and title change. o After discussion and changes to last year’s compensations a Motion to change the title of Maintenance Supervisor to Maintenance/Water Manager and 2018 compensation with additions & corrections by Bass, seconded by Evans. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    • • Earned Time Off Policy for full time employees – Tabled until December 2017 meeting
    • Motion to approve Bear Lake Township Water Service Franchise Ordinance by Ronning, seconded by McPherson. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    • Motion to change the DPW Maintenance Building repayment account name to DPW Building Repayment & water project Land Purchase & increase budgeted amount to $42,200 by Ronning, seconded by McPherson. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    • Motion to authorize purchase of land from Bear Lake School when available for the DPW Maintenance building and Water/Well project by McPherson, seconded by Bass. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    • Motion to appoint Marla Evans as a third signer for Honor Bank by McPherson, seconded by Ronning. Motion Carried.

    Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair

    Nay: None

    Absent: None

    Follow up on item from October monthly meeting.

    None

    COUNCIL COMMENT:

    • • To add Commissioner’s Report to the monthly agenda

      PUBLIC COMMENT:

      Jaquish reported on:

      • • The large tree that the village decorates each year is on Dr. Harless’ property, Bear Lake Promoters pay for the light bulbs and Mark Thompson puts up the lights each year.
      • • “Sparkle in the Park”; requested park restrooms are open during Sparkle time and she would like the key to maint. Building for the breaker. Santa will arrive by firetruck in the park. Carriage rides are new. 20 private sites and 30 Sparkle sites.
      • • Larry Gibson is looking for new CERT Team members. Training class was held on October 20, 2017.

      COMING EVENTS

      • • There will be no Community dinner at Bear Lake United Methodist Church – Thursday 11/16. There will be a Thanksgiving Dinner on Thanksgiving Day.
      • • Sparkle in the Park starts the Saturday after Thanksgiving.

      Meeting adjourned at 9:09p.m.

      Respectfully Submitted,

      Cindi McPherson, Clerk

      REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

    • Water Fund 591-000-702 $1,053.50

      Park Fund 531-000-702 $1,085.50

      Major Fund 202-463-702 $53.00

      Minor Fund 203-463-702 $44.00

      TOTAL $2,236.00

      EQUIPMENT RENTAL SEPTEMBER 2017 AMOUNTS

      Water Fund 591-558-943 $288.76

      Major Fund 202-463-943 $83.86

      Minor Fund 203-463-943 $83.86

      TOTAL $456.48

    • Bills To Be Paid with addition November, 2017 Fund

      Payee

      Amount

      Account #

      Notes

      General

      OMS Compliance Services INC

      133.75

      101-265-801

      Drug Testing, Alcohol Testing

      The Pioneer Group

      197.75

      101-265-900

      Publish Ordinance 1 of 2017

      Pleasaanton Valley Greenhouse

      60.00

      101-000-951

      3 maple trees

      Mark Thompson Tree & Stump

      170.00

      101-000-951

      October brush pickup

      Young,, Graham, & Wendling PC

      200.00

      101-265-801

      Telephone Retainer – November 2017

      761.50

    Water

    Bear Lake Ace Hardware

    59.19

    591-558-775

    McBride Septic Systems

    325.00

    591-558-801

    Miss Dig, #2 pumphouse, curb stop, off

    Mead & Hunt

    792.00

    591-558-801

    Eng.Tech, vehicle mileage, etc. OCT ’17

    Onekama Township

    464.31

    591-000-890

    Sewer Authority Exp through 8/31/17

    SOS Analytical

    290.00

    591-558-775

    Water testing materials

    Young, Grahm, Wendling

    520.00

    591-558-801

    USDA water project

    2,450.50

    Park

    Bear Lake Ace Hardware

    19.96

    531-000-775

    Manistee Cty Visitors Bureau

    225.00

    531-000-900

    Visitor’s Guide Advertising

    MDEQ

    120.00

    531-000-801

    Campground license fee

    Paradigm Electric

    505.84

    531-000-775

    Replace bad GFCI plugs

    West Coast Farm Services

    885.00

    531-000-775

    1/3 cost of tractor tires

    1,755.80

    Major

    Bear Lake Ace Hardware

    25.58

    202-463-782

    Jeff Bair

    11.38

    202-463-782

    Tarp for dump box of Sterling (aka Pumpkin)

    West Coast Farm Services

    442.50

    202-463-782

    1/3 cost of tractor tires

    442.50

    202-463-783

    1/3 cost of tractor tires

    921.96

    Minor

    West Coast Farm Services

    442.50

    203-463-782

    1/3 cost of tractor tires

    442.50

    203-463-783

    1/3 cost of tractor tires

    885.00

    Total Bills to be Paid

    6,774.76

 

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