Village of Bear Lake Draft September 2017 Minutes

To compare these Minutes with the Recording – click here.

No supporting documents have been received. A stand alone post will discuss the lack of Minutes from the August 23rd, 2017 Special Meeting.

Village of Bear Lake Council

REGULAR MEETING September 20, 2017 Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Marla Evans, Jackie Johnson, Greg McPherson, Joanne Schroeder and Ron Ronning

Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair

Absent: Larry Gibson and Peggy Bass

Guests: Ten (10) guests signed in

Motion to Adopt the Agenda as presented with additions by Ronning and seconded by McPherson, motion carried.

Aye: Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

Additions: Water: Hire licensed water operator,
Equipment/Buildings: Plow truck purchase, Museum roof,
New Business: Audit books, Hopkins Park.

Public Comment:

  • • None

Correspondence: Read by clerk:

  • • Christie Johnson – Concern regarding the sewer project.
  • • Sean Adams, Bear Lake Fire Chief – done for the year exercising the fire hydrants.

REPORTS:

Approval August 16, 2017 Regular Meeting:

  • Motion to approve minutes from August 16, 2017 Regular Meeting with corrections by Schroeder, seconded by Johnson. Motion Carried.

Aye: Evans, McPherson, Schroeder, Ronning, Bair

Nay: None

Abstain: Johnson

Absent: Bass

Corrections: Change holiday banners to winter banners

  • Maintenance Report: Reviewed by Jared Bair. Written report on file with September 2017 minutes
  • Treasurer’s Report: Reviewed by King. Written report on file in the September 2017 minutes binder.

General checking/savings total 43,587.60

Water checking only 27,127.83

Money Market Account 10,069.38

Park checking/savings total 20,857.72

Park CD#2 33,065.98

Major Street checking/savings total 37,260.33

Minor Street checking/savings total 18,202.37

Equipment Fund checking/savings total 3,162.70

Honor Bank CD 26,019.74

Motion to accept the Treasurer’s Report as read by McPherson seconded by Evans, motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

        • o Amendments to Budget 2017-2018 A motion was made to approve amendments as listed below to the 2017-2018 budget by Ronning, seconded by McPherson. Motion carried. General – Move $1000.00 from sidewalk to Audit for 2nd audit payment.
        • Water – increase Professional Services to $18,000.00. Young, Graham & Wendling’s water/well project charges.
        • Park – move $356.00 from Repair/Maint to Audit for 2nd audit payment
        • Major – move $50.00 from Repair/Maint summer to Audit for 2nd audit payment
        • Minor – Move $50.00 from Repair/Maint summer to Audit for 2nd audit payment.

Bills to be paid presented by Clerk. List on file in September 2017 minutes folder.

Motion to pay the bills by Ronning, seconded by McPherson. Motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

  • Reimbursements to the General Fund were read by President Bair. o Wages to General Fund: $1,880.50
  • o Equipment Rental to General Fund: $930.83
  • Committee Chair Reports:

Park: President Bair reported park sales are at $39,864.00. Park committee met.

Streets, Trees, Signs, Lights, Sidewalks: Schroeder stated committee met to discuss tree replacement for one (1) tree on Main Street and one (1) tree at Main & Wise Street. One additional tree will be purchased for an additional location, undecided at this time. The three (3) trees will be purchased from Pleasanton Greenhouse, $20.00 each. The village maintenance team will plant the trees.

Motion to purchase 3 trees from Pleasanton Greenhouse by Ronning, seconded by McPherson. Motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

Water: Ken Mlcek gave an update on water/well project; everything required is done. Work with village’s new attorneys is going well. Next step: Request approval to bid after all required items are completed. One last time, review of contracts.

President Bair suggested hiring a licensed water operator for testing the villages water. Bair said Ben Heymes submitted his information for hire. Ben has been doing this testing for the village through Mead & Hunt. Jared Bair keeps track of daily items. Heymes salary would come out of Professional Services. Heymes would do the testing until Jared Bair gets his license, Bair could then do the testing.

Motion to extend an offer to Ben Heymes for Licensed water operator, $25 per hour, 4 hours a week minimum by Johnson, seconded by Schroeder. Motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

Jared Bair presented his need for a new computer to do his water report.

Motion to purchase desk top computer for Maintenance Department for water report use, purchase limit $800.00 by McPherson, seconded by Ronning. Motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

Johnson will develop a new “No well” ordinance.

Buildings, Grounds & Equipment:

PLOW TRUCK – A $14k grant was approved from the USDA. Grant maybe lower than $14k due to grant being 40% of cost. Jared & Jeff Bair have been to the dealership in Mesick to look at a completely over-hauled plow truck. Additional MDOT required lighting, hitch for one-way plow needs to be added to truck. The old truck will be used for salt & hot patch work. A $5K deposit is required. The village will need to purchase truck & USDA will reimburse the village after purchase.

Motion to move forward to purchase a newer plow truck, pending no problems with revenue sharing grant money by McPherson, seconded by Schroeder. Motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

Motion to take $5K from minor savings for the down payment on the plow truck by Ronning, seconded by Johnson. Motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

MUSEUM –McPherson contacted Positive Chimney; Pauline Jaquish reported they will be out this week to check it out.

Blight/CABA:

CABA: Don Raiff gave an updated on AES’s future and spoke on an article in the News Advocate. CABA leadership wants to make sure they do not lose contact with AES’s new leadership. President Bair reported AES’s contract was up October 1, 2017. He attended the Commissioners meeting & spoke on all the good work AES has done for Bear Lake.

Jaquish reported on the three counties (Manistee, Wexford & Benzie) involved with AES and the need for matching monies from each and more accountability to the board.

BLIGHT: No report.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions August meeting. Report on file in September’s minute folder.

Discussion on traditional zoning or new approach of Form-Based Codes. Clerk McPherson & Farfsing will be attending a Redevelopment Ready Community seminar in Lansing; a state-wide program to teach communities how to be ready for development, invest & reinvest in their communities.

Manistee County Trail Committee Report: McPherson stated next meeting is December 9, 2017.

Bear Lake Improvement Board: McPherson reported meeting is tomorrow, September 17, 2017.

Two Lakes Sewer Collaborative: McPherson reported the first meeting was held on September 6, 2017 to appoint board members and adopt resolutions to submit grants and selected Wade Trim to prepare USDA-RD Plan and financial application to USDA-RD. Meetings will be the first Wednesday of each month at 4pm.

Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out. Working with Jeff Harthun for a possible student.

OLD BUSINESS

  • Appointment of elected positions – Clerk McPherson presented ordinance to council. It was placed on hold until October 2017 meeting.
  • • Clerk McPherson & Farfsing reported on the winter banners, ordered. Lighted snowflake ornaments are all set to go up the first of November, Triginta and Bear Lake Promoters have agreed to split the financing for this project for the next 3 years. Each group will vote on it at their next meeting in October.

Old village holiday wreaths, what to do with them? Motion to sell old wreaths for $50 to the public was made by McPherson, seconded by Johnson. Motion carried.

Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Absent: Bass

NEW BUSINESS

  • • Clerk McPherson reported, 2016-2017 audit books were available if anyone wanted to peruse them. Waiting for auditors to forward on-line version for the village website {NOTE FROM BEAR LAKE NEWS and MI Dept. of Treasury – the Audit can be downloaded here} Here is a PDF Copy.tl41R01
    • Bair presented the ARVC membership & brochure program to council for Hopkins Park. This was done for this year and should we continue?

    Motion purchase ARVC Membership & go with the Brochure Distribution Program by Ronning, seconded by Schroeder. Motion carried.

    Aye: Evans, Johnson, McPherson, Ronning, Schroeder, Bair

    Nay: none

    Absent: Bass

    Follow up on item from August monthly meeting.

    • o Clerk McPherson – nothing at this time

    COUNCIL COMMENT:

    • • None

    PUBLIC COMMENT:

    • • Chuck Emminger wanted information on line item money movement.
    • • Dot Haynes stated sidewalk needs repair, Bair to get bids. Questioned location of handicap sign on US-31 downtown. Jared stated there is a curb cut there. Sidewalk & snow removal this year, where will it go? Need to get downtown business owners input, Village will use non-mortorized money for snow removal. Manistee County cleans large snow pile along US-31.
    • • Jaquish reported the large Christmas tree needs bulbs. Schroeder stated Bear Lake Promoters will buy the bulbs.
    • • Mass Gathering Ordinance, President Bair will contact Pleasanton Township to see what they have done.

    COMING EVENTS

    • • Thursday evening, dinner for the Food Pantry

    Meeting adjourned at 8:50p.m.

    Respectfully Submitted,

    Cindi McPherson, Clerk

    REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:

    WAGES August 2017 AMOUNT

    Major Street $40.50

    Minor Street $36.00

    Park Fund $1,477.00

    Water Fund $327.00

    Total transfer to General Fund $1,880.50

    EQUIPMENT RENTAL August 2017

    Major Street $223.49

    Minor Street $380.88

    Water Fund $326.46

    Total transfer to Equipment Fund $930.83

  • Bills To Be Paid September 20, 2017 General

    Young, Graham, Wendling PC

    440.00

    101-265-801

    September phone retainer & ordinance

    Jackpine Internet

    120.00

    101-265-900

    Domain host – 1 year

    Staples

    137.61

    101-215-727

    ink, paper towels

    Mark Thompson Tree & Stump

    170.00

    101-000-951

    Village clean up

    OMS Compliance Service

    3.75

    101-265-801

    Annual client fee

    Gabridge & Co.

    1,772.95

    101-000-807

    2nd 1/2 of audit pay

    Reimbursemant to Sally King

    54.36

    101-265-500

    Education

    Bear Lake Ace Hardware

    78.63

    101-265-930

    Repair/Maint

    2,777.30

    Water

    McBride Septic System

    365.00

    591-558-775

    Repair service line

    Bear Lake Ace Hardware

    77.98

    591-558-775

    Repair & Maint

    Gabridge & Co.

    357.83

    591-000-807

    2nd 1/2 of audit

    Mead & Hunt

    1,000.00

    591-558-801

    For the month of August 2017

    Young Graham & Wendling

    2,800.00

    591-558-801

    Water Well project

    4,600.81

    Park

    Ron Brown & Sons

    257.80

    531-000-775

    Crush gravel

    Staples Credit Plan

    142.10

    531-000-740

    items for park

    BL Ace Hardware

    61.22

    531-000-775

    maintenance supplies

    McBride Septic Systems

    275.00

    531-000-775

    Park work

    Gabridge & Co.

    357.83

    531-000-807

    2nd 1/2 of audit pay

    1,093.95

    Major

    Gabridge & Co.

    179.08

    202-482-807

    2nd 1/2 of audit pay

    Ron Brown & Sons

    54.59

    202-463-782

    mix

    Ron Brown & Sons

    464.83

    202-463-783

    Sanding sand – barn

    West Coast Farm Services

    87.50

    Summer repair/maint MDOT inspect

    Auto-Wares Group

    13.79

    202-463-782

    oil & parts

    799.79

    Minor

    Gabridge & Co.

    179.06

    203-482-807

    2nd 1/2 of audit pay

    Ron Brown & Sons

    54.59

    203-463-782

    mix

    Ron Brown & Sons

    464.83

    203-463-783

    Sanding sand – barn

    West Coast Farm Services

    87.50

    Summer repair/maint MDOT inspect

    Auto-Ware Group

    13.79

    203-463-782

    oil & parts

    799.77

    Equipment

    Gabridge & Co.

    103.25

    649-000-807

    2nd ½ of audit pay

    103.25

    Total Bills to be Paid

    9,896.62

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