July 19, 2017 Village of Bear Lake Council Draft Minutes

The following were received August 4, 2017.

We refer readers to the audio recording of this meeting previously posted. Comments from attendees will be posted separately.

Village of Bear Lake Council
REGULAR MEETING
July 19, 2017
Bear Lake Village Hall
Unapproved Minutes
The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Ron Ronning and Greg McPherson
Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair
Absent: Larry Gibson and Joanne Schroeder
Guests: Fourteen (14) guests signed in

Motion to Adopt the Agenda as presented with addition by Ronning and seconded by Bass, motion carried.
Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Bair
Nay: none
Absent: Schroeder
Addition:
• New Business – Special Meeting in August

Public Comment on:
• Al Buckner read a letter from Karen Buckner regarding the Sewer Project.
• David Miester from Onekama Township asked for the council’s support in signing the sewer resolution.
• Judy Phann from Onekama Township spoke on the sewer project & her belief it is in the best interest of the areas involved.
• Tim Ervin reviewed facts of the cost for a new sewer system and asked for the support of the council.

Correspondence: Read by clerk:
• Email from Sean Adams reported on the exercising of water hydrants in the village.
• Email from Jason Wilder Evans on diversity of gender neutral bathrooms in the village and becoming a Sanctuary Village for the area immigrants who work for the local farmers.

REPORTS:
Approval June 21, 2017 Public Hearing Budget 2017-2018 meeting minutes:
• Motion to approve minutes from June 21, 2017 Public Hearing Budget 2017-2018 Meeting by Ronning, seconded by McPherson. Motion Carried.Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
Nay: None
Absent: Schroeder
Approval June 21, 2017 Regular Meeting:
• Motion to approve minutes from June 21, 2017 Regular Meeting by Evans, seconded by Ronning. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
Nay: None
Absent: Schroeder

  • Water: President Bair gave an update on water/well project; everything is in a hold pattern. Waiting on our attorney Hryns to finish some paper work. Project will go out to bid Fall 2017 after this is done.
  • New verbiage for the Water Ordinance will be tabled again for August meeting while an ordinance is retrieved, per Johnson.
  • Water committee: Johnson, Jared Bair and Gary McBride.
  • Buildings, Grounds & Equipment: ????
    Thompson wanted brush cleaned away from Euclid & Main Street corner. Bair will meet with Thompson to what he needs done..

    Blight/CABA:
    CABA: Farfsing gave a report on Variety Building; asbestos was found in building, makes for more costly removal/take down. Manistee’s County Treasurer is out on medical leave. The building is to go up for Tax Sale Auction on August. Still looking at possible grants to relieve charge backs to village. CABA is still hoping to raise funds to help out.
    Dot Haynes wanted to know if there were 3 bids out. No bids out at this time.

    BLIGHT: Clerk gave report for Gibson. Written report on file in June 2017 minutes folder. Follow up on 6 residents that received blight letters. 3 completed bringing their property to compliance. 3 still working on issues. Prepared FOIA request for clerk. Future plans to follow up property owners that responded to informal blight contact. Begin official process of posting official notices to properties owners who failed to comply. Continue to monitor village for blight issues.

    Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions June meeting. Committee continues to meet & review zoning ordinance from East Lake. Report on file in July 2017 minutes folder

    Manistee County Trail Committee Report: McPherson gave a verbal report. They are working on collaboration and reviewed possible grants.

    Bear Lake Improvement Board: McPherson gave a verbal report. No meeting, July 20th is the 5 yr. meeting at the Manistee County Road Commission at 7pm. This is a public meeting.

    Ad Hoc – Policy, Resolution & Ordinance Committee – No report Looking for a volunteer student to help out. Working with Jeff Harthun for a possible student.

    OLD BUSINESS

    NEW BUSINESS
    • Clerk discussed possibility of changing Clerk & Treasurer’s positions from elected to appointed. Discussion was held clerk will follow up with information to the council.
    • Resolution to purchase Odd Fellow’s property.
    o A motion was made to purchase the Odd Fellow’s Property by Ronning, seconded by McPherson. Motion Carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
    Nay: none
    Absent: Schroeder

Note: Purchase price $3,757.49
Funds will come from Park Funds, June 2017 Regular meeting amended budget for purchase of property.

• • FOIA Detailed Cost Itemization/FOIA Policy & Summary
o A motion was made to change the wording from 15 minutes to one (1) minute increments (where it applies) when charging for a FOIA request for Labor Cost, by Bass, seconded by Johnson. Motion carried.
• Aye: Bass, Evans, Johnson, McPherson Ronning, Bair
• Nay: none
• Absent: Schroeder
• • Second motion to FOIA Detailed Cost Itemization/FOIA Policy & Summary
o A motion was made to start new price change immediately on FOIA Detailed Cost Itemization by Bass, seconded by Johnson. Motion Carried.
• Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
• Nay: none
• Absent: Schroeder

Sewer Resolution
o A motion was made to accept the resolution adopting the Articles of Incorporation of the Two Lake Collaborative Sewer Authority by McPherson, seconded by Johnson. Motion Carried.
• Aye: Bass, Evans, Johnson, McPherson, Ronning, Bair
• Nay: none
• Absent: Schroeder

Second motion to the Sewer Resolution was made to appoint council member, Greg McPherson as the council representative to serve on the Two Lake Collaborative Sewer Authority board by Evans, seconded by Bass. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
• Nay: none
• Absent: Johnson

President Bair reported a future meeting in August with Tamara Buswinka from AES to discuss grants for the village street scape. Fund development for the next phase of Hopkins Park.

Follow up on item from June monthly meeting.
• o None

• COUNCIL COMMENT:
Johnson reported she is in need of the No Well Ordinance. Due to the previous clerk’s computer crashing some files were lost. Clerk will check with attorney Hyrns to see if he has a copy.

• PUBLIC COMMENT:
Dot Haynes reported that the Clock Tower does not belong to the village, it belongs to the group of people who purchased it. Village does not pay for maintenance or anything else on the clock. Haynes would also like the downtown streets kept clean all winter.
Rick Farfsing complimented to council for the good work they are doing.

• COMING EVENTS:
Bear Lake Banners will be going up this week.
Boat donation to Bear Lake Food Pantry

• Meeting adjourned at 8:41p.m.
• Respectfully Submitted,
• Cindi McPherson, Clerk
• REIMBURSEMENTS TO THE GENERAL FUND AND EQUIPMENT FUND:
WAGES June 2017 AMOUNT
Major Street $52.00
Minor Street $52.00
Park Fund $2,456.00
Water Fund $364.00
Total transfer to General Fund $2924.00
EQUIPMENT RENTAL June 2017
Major Street $165.32
Minor Street $165.32
Water Fund $256.86
Total transfer to Equipment Fund $587.50

Bills To Be Paid Date: July 19, 2017
Name, Amount, Fund, Account Notes_____________

  • State of Michigan $218.75 Water 591-558-775 License to build Well House
  • Mark Thompson Tree & Stump $640.00 Park $106.25 531-000-775 Brush clean-up & tree removal
    Major St. $300 202-463-782
    General $640 101-000-951
  • USA Blue Book $1,097.11 Water 591-558-801 Parts for hydrants
  • Ron Brown & Sons $108.12 Major $54.06 202-463-775 Asphalt – hot mix
    Minor $54.06 203-463-775
  • Bittner/Jennings Attorney’s $1,392.30 Water 591-558-801 Water Well Project
  • Auto-Wares/ Auto Value $67.79 Major $33.89 202-463-782
    Minor $33.90 203-463-782
  • Forbes Sanitation & Excavation $540.00 Park 531-000-775 Pump dump station
  • Our Field of Dreams $30.00 General 101-000-881 Flowers for council member
  • McBride Septic Systems $405.00 General 101-265-801 MISS DIG
  • The Pioneer Group $48.38 General 101-265-900 Budget Hearing
  • Haviland Products Co. $651.00 Water 591-558-775 Repair & Maintenance
  • Young, Graham & Wendling $992.00 General $360 101-265-801 Professional
    General $272 101-690-940 Blight Hearing Officer
    Water 160.00 591-558-801 Ordinance
  • Staples $163.96 General 101-215-727 Office supplies
  • Republic Services $908.45 Park $208.45 531-000-920 Pick-up service
    General $700 101-000-802 Container “Community Clean up”
  • Reimbursements:
    Jeff Bair $17.85 Park 31-000-775 Park items
    Jeff Bair $49.68 General 101-000-803 Food items for Community Clean-Up

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