Special Meeting Village of Bear Lake held May 26, 2017 re Plow Truck

SPECIAL MEETING NOTICE plow truck grant May 2017

The above document was not published by Bear Lake News as it had not been published on the official Village web site. A copy of the display ad was received from the Manistee News Advocate after one was not made available from official sources until June 13:

SPECIAL MEETING NOTICE plow truck grant May 2017

In the absence of further information being available the following was submitted on June 15, 2017:

“Good afternoon Ms McPherson – the News Advocate were kind enough to supply the display ad last week.

We are attaching a sample of a Public Notice of Intent provided by legal counsel which you may wish to employ for future postings to avoid this confusion in the future?
As you have only just supplied the Resolution, [ see below] this still seems confusing – a USDA grant to match another USDA grant? “To provide match funds necessary to complete the acquisition of a Blade Truck for Snow Removal, in the amount of Twenty-four thousand ($24,000) dollars to match the grant authorized by the USDA-Rural Development.”
In prior Minutes it was stated a USDA grant of $39,500 had been applied for:
February 2017 – Equipment: G. McPherson reported proposed purchase of used/newer dump truck. Reconditioned truck around $40K. Will keep current truck as a supplement for salting streets. Will be putting in a grant for USDA and Revenue Sharing.

March
Approval of Grant Applications:

Motion was made by Bass to submit grant for a plow truck in the amount of $39,500.00 with the Little River Band of Ottawa Indians (LRBOI), seconded by Johnson, motion carried. Aye: Bass, Edwards, Johnson, Ronning, Bair

Nay: None

Absent: McPherson

Motion was made by Ronning to submit a grant for a plow truck in the amount of $39,500.00 with the USDA, seconded by Bass, motion carried.

Aye: Bass, Edwards, Johnson, Ronning, Bair

Nay: None

Absent: McPherson

So – please explain the following:

1. Has the Village applied for 1 or 2 USDA grant or grants?

2. If so, when

3. If so under which USDA grant program

4. If so what is the Village’s financial obligation to match any funds received.

5. Which Budget Line Item will that match come from

6. What was the legal nature of the meeting held on May 26 – you have previously stated this was a Public Hearing of a Notice of Intent? If that was the case the notice as published may not be legally formatted.

While our subscribers applaud the efforts of the Village to secure new/ newer equipment we would have liked the opportunity to have more information ahead of that May 26 meeting?  As that was not provided we are asking for that information now. In addition, that meeting fell under our prior FOIA and Title VI request for reasonable accommodation?

Also please confirm receipt of the Title VI subscription request for the next 6 months submitted on May 30 and June 9?

On multiple occasions Village officials have assured the intent of transparency and the free exchange of information?”

Received June 13, 2017, as passed May 17:

Resolution Village of Bear Lake plow truck May 2017

RESOLUTION # 2017 – 7

Village of Bear Lake

Acquisition of Blade Truck

Upon motion made by Schroeder, seconded by McPherson , the following resolution was adopted:

“RESOLVED, that the Village of Bear Lake, Michigan, does hereby accept the terms of the Agreement as received from the United States Department of Agriculture-Rural Development, and the that the Village of Bear Lake does hereby specifically agree, but not by way of limitation, as follows:

  1. To provide match funds necessary to complete the acquisition of a Blade Truck for Snow Removal, in the amount of Twenty-four thousand ($24,000) dollars to match the grant authorized by the USDA-Rural Development.

  2. To comply with any and all terms of said Agreement including all terms not specifically set forth in the foregoing portions of this Resolution.”

The following aye votes were recorded: 7

The following nay votes were recorded: 0

STATE OF MICHIGAN

COUNTY OF MANISTEE

,I Cindi McPherson, Clerk of the Village of Bear Lake, Michigan, do hereby certify that the above is a true and correct copy of the Resolution relative to the Application for funding with the Michigan Department of Natural Resources, which Resolution was adopted by the Village Council at a meeting held May 17, 2017.

 

 

 

The draft Minutes of this meeting, preiously characterized as a Public Hearing Notice of Intent To Apply,  were received on June 16, 2017 –

Draft Minutes SPECIAL MEETING, May 26 2017 Plow Truck Grant

THE VILLAGE OF BEAR LAKE COUNCIL

SPECIAL MEETING

Bear Lake Village Hall 12376 Virginia Street

Friday May 26, 2017 at 3:30pm

Unapproved Minutes

  • Called to Order by President Bair
  • Pledge of Allegiance was said
  • Roll call: President Bair, Treasurer King, Clerk McPherson Staff; Jared Bair

Council: Bass, Evans, Johnson, and Schroeder

Absent: McPherson, Ronning and Gibson

  • Guests: 0
  • Public Comment: None
  • Plow Truck Grant:
    o Information was reviewed regarding the Plow Truck Grant from the USDA Rural Development
  • o $14,000.00 possible grant from USDA Rural Development
  • Public Comment: None
  • Adjournment at 3:10pm

Respectfully submitted by Clerk McPherson

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