NOTICE OF BUDGET PUBLIC HEARING

THE VILLAGE OF BEAR LAKE
NOTICE OF BUDGET PUBLIC HEARING
The Village of Bear Lake Village Council will be holding a public hearing to approve the budget for 2017-18 fiscal year on June 21, 2017 at 7pm at the Bear LakeVillage Hall, 12376 Virginia Street. The regular monthly council meeting will immediately follow.
THE PROPERTY TAX MILLAGE RATE IS 10.3108 TO BE LEVIED.
A copy of the proposed budget is available for public inspection at the Village of Bear Lake office, 12376 Virginia Street during regular business hours; Monday
 – Friday, 1pm -3pm.
Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance.
 Cindi McPherson, Clerk Village of Bear Lake
{Current Approved FY 2017-18 Budget – 2017-18 Budget Worksheets ]

Village of Bear Lake June 21, 2017 Agenda and Documents

AGENDA Village of Bear Lake Council Meeting

June 21, 20177:00 p.m. – Village Hall

  1. CALL TO ORDER and PLEDGE OF ALLEGIANCE

  2. ROLL CALL

  3. ADOPTION of AGENDA

 Additions:

  1. PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

 Note: Members of the public will speak only when recognized by the chair person.

 CORRESPONDENCE:

i. BL Days – street closing

ii. BL Days Art/Craft Fair – street closing

iii. Dendra Best email – resignation

  1. REPORTS/DISCUSSION

 MINUTES APPROVAL:

i. Regular Meeting May 17, 2017

See Draft May 2017 Minutes

ii. Public Hearing Meeting May 26, 2017 – Plow Truck Grant

See https://bearlakemichigan49614.com/2017/06/18/special-meeting-village-of-bear-lake-held-may-26-2017-re-plow-truck/

 VILLAGE MAINTENANCE REPORT:

 TREASURER’S REPORT:

Treasurer’s Report 5-31-17 This PC Documents

i. Approval of Treasurer’s Report

ii. Amendments

iii. Allied Waste monthly payment – motion

iv. Add new emergency signer Honor Bank

v. Payroll policy

POLICY Payroll 6-9-17slk (1)

Village of Bear Lake Payroll Policy

It is the policy of the Village of Bear Lake to pay hourly employees on the Wednesday following the end of payroll date. Timesheets are to be signed and turned in to the Clerk no later than the Monday afternoon following the end of payroll date.

All other employees will be paid the Wednesday following the end of the month. (President monthly stipend, Clerk, Treasurer, Park manager) Quarterly checks are paid in June, September, December and March. (President salary, Street administrator, Village Council, Planning Commission) Annual pay will be paid the first Wednesday following the end of the fiscal year. (Maintenance supervisor and Water supervisor)

Vacation and holidays may supersede this timing but will be communicated to the employees. Payment is contingent upon the Clerk receiving all required payroll documentation.

 BILLS to be PAID:

Treasurer’s authorized disbursements June 2017 (1)

 REIMBURSEMENTS to the GENERAL FUND:

 COMMITTEE CHAIR REPORTS:

i. PARK:

ii. STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:

  1. Main Street closure – Water Shed Event

iii. WATER:

iv. BUILDINGS, GROUNDS & EQUIPMENT:

v. BLIGHT/CABA:

  1. Blight Enforcement Officer report

  2. CABA

vi. PLANNING COMMISSION: By-Laws

vii. MANISTEE COUNTY TRAIL COMMITTEE REPORT:

viii. BEAR LAKE IMPROVEMENT BOARD:

ix. AD HOC COMMITTEE: Policy, Resolution & Ordinance – Looking for a student volunteer to organize Policy, Resolution & Ordinance Books

  1. OLD BUSINESS:

  1. NEW BUSINESS:

 Cedar railing at the beach across from Blarney Castle – replacement

 Lake Board Improvement appointment / motion.

 Donation acceptance policy

Donation Acceptance Policy 06-02-17

 County owned properties

  1. Follow up on items from April’s council meeting:

 Millage explanation – Cindi

  1. PUBLIC COMMENT: General Time – Any Village-related item (three (3)-minute maximum)

 Note: Members of the public will speak only when recognized by the chair person.

i.

  1. UPCOMING EVENTS and ANNOUCEMENTS:

 Community Clean-Up Day June 24, 2017 9a-1p

 Bear Lake Water Shed Meeting June 24, 2017 Bear Lake B&B 5p-8p

 Bear Lake Days July 7 – 9

  1. ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:

WAGES DATES AMOUNT

Water Fund 5/01/2017-5/31/2017 350.00 = 50% of Treasurer’s monthly salary

Major Street 5/01/2017-5/31/2017 $00.00

Minor Street 5/01/2017-5/31/2017 $00.00

Park Fund 5/01/2017-5/31/2017 $1,064.50

Water Fund 5/01/2017-5/31/2017 $279.50

Total transfer to General Fund $1,694.00

EQUIPMENT RENTAL May 2017

Major Street $61.37

Minor Street $61.37

Park Fund $1,258.44

Water Fund $192.30

Total transfer to Equipment Fund $1,573.48

Request for reasonable accommodation under Village of Bear Lake Title VI Policy

May 30, 2017:

Request for Equal Access under:

Village of Bear Lake Title VI Non Discrimination Policy.

And 

Michigan Open Meetings Act (OMA) of 1976. Public Act 267, MCL 15.261 through 15.275

By virtue of the adoption, at Village of Bear Lake Council REGULAR MEETING on November 16, 2016:

“Adoption of Title VI Plan – Revisited tabled document from October 19, 2019 meeting. 

• Motion was made to adopt the Title VI Plan by Johnson, seconded by Bass. Motion carried.

Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair. Nay: none. Abstained: none”

and the prior appointment: September 21, 2016

• “Motion to appoint Clerk, Cindi McPherson as the Title VI coordinator; Bass moved, Ronning seconded, motion carried.

Aye: Johnson, Ronning, Bass, Bair. Nay: None”

And the Statement of Compliance contained therein:

“The Village of Bear Lake is a General Law Village, in northwest Michigan, operating under the General Law Village Act 3 of 1895 as amended of the State of Michigan.  Accordingly, the Village of Bear Lake is a body organized to promote the general health, welfare and safety of the public and citizens of the Village of Bear Lake.  The village of Bear Lake serves all people, including minority populations, low income populations, the elderly, persons with disabilities, and those who traverse the Village.  The Village of Bear Lake, recognizes in responsibility to provide fairness and equity in all of its programs, services, and activities, and that it must abide by and enforce federal and state civil rights legislation.”

Therefore under the Title VI of the Civil Rights Act of 1964:

Bear Lake News Requests, on behalf of those unable to physically attend Village of Bear Lake meetings:

*No later than 2 days Prior to any and all Regular, Special, Commission or Committee meetings of the Village of Bear Lake or its agents the following documents via electronic mail to this address   ursusmajornwmi@gmail.com:

1. A current and accurate Agenda of Business to be conducted

2. All correspondence received to be noted or discussed at said meetings

3. The Treasurer Report

4. The Clerk Monthly Budget To Actual, by Line Item, by Fund, (expenditures enacted and accrued) Report

5. All documents for discussion or review.

6. In compliance with Michigan Open Meetings Act (OMA) of 1976. Public Act 267, MCL 15.261 through 15.275 – within 5 business days, the Approved Minutes and within 8 business days the Draft Minutes of any and all Regular, Special, Commission or Committee meetings of the Village of Bear Lake

Further – in compliance with “fairness and equity in all of its programs, services, and activities,”, Bear Lake News has established a free telephone conference line to enable full participation of the citizenry in Village Meetings and to enable Public Comment.

Prior to the Call to Order at each meeting please dial in to: 

1. Call your dial-in number: (xxx) xxx xxxx

2. Enter the access code: xxxxxx

{NOTE_ this service is intended for Village residents and property owners or those with an official governmental interest. If you would like to access this service and receive the number and access code please send an email or reply to this post]

As the Village has an unlimited calling plan there will be no charge. To accommodate the hearing impaired we request you set your speakerphone to high.

All meetings will be recorded for broadcast.

Bear Lake News Editorial Board

Special Meeting Village of Bear Lake held May 26, 2017 re Plow Truck

SPECIAL MEETING NOTICE plow truck grant May 2017

The above document was not published by Bear Lake News as it had not been published on the official Village web site. A copy of the display ad was received from the Manistee News Advocate after one was not made available from official sources until June 13:

SPECIAL MEETING NOTICE plow truck grant May 2017

In the absence of further information being available the following was submitted on June 15, 2017:

“Good afternoon Ms McPherson – the News Advocate were kind enough to supply the display ad last week.

We are attaching a sample of a Public Notice of Intent provided by legal counsel which you may wish to employ for future postings to avoid this confusion in the future?
As you have only just supplied the Resolution, [ see below] this still seems confusing – a USDA grant to match another USDA grant? “To provide match funds necessary to complete the acquisition of a Blade Truck for Snow Removal, in the amount of Twenty-four thousand ($24,000) dollars to match the grant authorized by the USDA-Rural Development.”
In prior Minutes it was stated a USDA grant of $39,500 had been applied for:
February 2017 – Equipment: G. McPherson reported proposed purchase of used/newer dump truck. Reconditioned truck around $40K. Will keep current truck as a supplement for salting streets. Will be putting in a grant for USDA and Revenue Sharing.

March
Approval of Grant Applications:

Motion was made by Bass to submit grant for a plow truck in the amount of $39,500.00 with the Little River Band of Ottawa Indians (LRBOI), seconded by Johnson, motion carried. Aye: Bass, Edwards, Johnson, Ronning, Bair

Nay: None

Absent: McPherson

Motion was made by Ronning to submit a grant for a plow truck in the amount of $39,500.00 with the USDA, seconded by Bass, motion carried.

Aye: Bass, Edwards, Johnson, Ronning, Bair

Nay: None

Absent: McPherson

So – please explain the following:

1. Has the Village applied for 1 or 2 USDA grant or grants?

2. If so, when

3. If so under which USDA grant program

4. If so what is the Village’s financial obligation to match any funds received.

5. Which Budget Line Item will that match come from

6. What was the legal nature of the meeting held on May 26 – you have previously stated this was a Public Hearing of a Notice of Intent? If that was the case the notice as published may not be legally formatted.

While our subscribers applaud the efforts of the Village to secure new/ newer equipment we would have liked the opportunity to have more information ahead of that May 26 meeting?  As that was not provided we are asking for that information now. In addition, that meeting fell under our prior FOIA and Title VI request for reasonable accommodation?

Also please confirm receipt of the Title VI subscription request for the next 6 months submitted on May 30 and June 9?

On multiple occasions Village officials have assured the intent of transparency and the free exchange of information?”

Received June 13, 2017, as passed May 17:

Resolution Village of Bear Lake plow truck May 2017

RESOLUTION # 2017 – 7

Village of Bear Lake

Acquisition of Blade Truck

Upon motion made by Schroeder, seconded by McPherson , the following resolution was adopted:

“RESOLVED, that the Village of Bear Lake, Michigan, does hereby accept the terms of the Agreement as received from the United States Department of Agriculture-Rural Development, and the that the Village of Bear Lake does hereby specifically agree, but not by way of limitation, as follows:

  1. To provide match funds necessary to complete the acquisition of a Blade Truck for Snow Removal, in the amount of Twenty-four thousand ($24,000) dollars to match the grant authorized by the USDA-Rural Development.

  2. To comply with any and all terms of said Agreement including all terms not specifically set forth in the foregoing portions of this Resolution.”

The following aye votes were recorded: 7

The following nay votes were recorded: 0

STATE OF MICHIGAN

COUNTY OF MANISTEE

,I Cindi McPherson, Clerk of the Village of Bear Lake, Michigan, do hereby certify that the above is a true and correct copy of the Resolution relative to the Application for funding with the Michigan Department of Natural Resources, which Resolution was adopted by the Village Council at a meeting held May 17, 2017.

 

 

 

The draft Minutes of this meeting, preiously characterized as a Public Hearing Notice of Intent To Apply,  were received on June 16, 2017 –

Draft Minutes SPECIAL MEETING, May 26 2017 Plow Truck Grant

THE VILLAGE OF BEAR LAKE COUNCIL

SPECIAL MEETING

Bear Lake Village Hall 12376 Virginia Street

Friday May 26, 2017 at 3:30pm

Unapproved Minutes

  • Called to Order by President Bair
  • Pledge of Allegiance was said
  • Roll call: President Bair, Treasurer King, Clerk McPherson Staff; Jared Bair

Council: Bass, Evans, Johnson, and Schroeder

Absent: McPherson, Ronning and Gibson

  • Guests: 0
  • Public Comment: None
  • Plow Truck Grant:
    o Information was reviewed regarding the Plow Truck Grant from the USDA Rural Development
  • o $14,000.00 possible grant from USDA Rural Development
  • Public Comment: None
  • Adjournment at 3:10pm

Respectfully submitted by Clerk McPherson

Receipt of May Village Council Reports – Maintenance

On June 9, 2017 the following were received: these PDF documents are provided here as supplied by the Village Clerk, they have been reformatted for text readability here by a volunteer.

May 2017 Village Council meeting maintenance report

May 2017 Village Council meeting maintenance report

Park

  • Kept up with grading the road
  • Got two loads of road gravel filled in all the potholes
  • Picked Up more lumber and started working on the picnic tables that needed work done
  • Daily bathroom cleaning and trash pickup
  • Started mowing and trimming in the park weekly
  • Got a few trash cans out and around the park
  • Got a bigger dumpster for all the trash

Equipment

  • Got the tan truck back from the shop
  • Planning on bringing the red work truck in soon to get a yearly service done

Water

  • Daily well checks
  • Monthly water paperwork and water testing done
  • Weekly well checks with Ben (Our licensed operator at this time)
  • Couple water turn ons
  • Couple water turn offs
  • Weekly mowing at the well houses
  • Met with the DEQ to look over the wells
  • Helped fix a water service

General

  • Picked up some sand piles around town
  • Cleaned up around a few storm drains
  • Put a new flag up at the shop
  • Started putting up the American flags around town
  • Put out all the flower pots
  • Moved the compost pile around
  • Weekly mowing around all the other spots around town
  • Going to start putting trash cans around town soon
  • Put a no parking sign up on the corner of smith and main
  • Did some landscaping out front of the offices
  • Temporarily fixed a few potholes around the town
  • Cut down a tree at the pickleball courts

Receipt of May Village Council Documents – Blight enforcement report

On June 9 the following were received: these PDF documents are provided here as supplied by the Village Clerk, they have been reformatted for text readability here by a volunteer.

May 17 2017 report

Village of Bear Lake Blight Enforcement Report May 17, 2017

7667 Stuart St. o Demolition has been completed , debris cleared.

12273 Lynn St. o No new information at this time.

12252 Maple St.

o Several old cars have been removed.

o Owner making arrangement to remove old camper & plow truck.

o Still waiting to meet with the owner on site to discuss further clean up.

Blight Enforcement Tickets.

o Received ticket books from printer, invoice submitted for payment .

o Once a blight hearing officer is appointed, properties can be posted.

Future Plans:

o Will make arrangement with Greg to tour the village and set up priorities for

contacting owners of blighted properties.

Respectfully submitted by,

Larry J. Gibson

Blight Enforcement Officer

Receipt of May Village Council Meeting documents – CABA Agreement

On June 9 the following were received: these PDF documents are provided here as supplied by the Village Clerk, they have been reformatted for text readability here by a volunteer.

Fiels of Interest Fund Agreement May 2017

MANISTEE COUNTY COMMUNITY FOUNDATION

FIELD OF INTEREST FUND AGREEMENT

TO ESTABLISH THE

BEAR LAKE VILLAGE BLIGHT ELIMINATION FUND

This is an agreement to establish a Field of Interest Fund to be known as theBEAR LAKE VILLAGE BLIGHT ELIMINATION FUND( Fund·) . This Agreement takes effect  on May 17 2017 and is subject to terms and conditions set forth herein.

Further, this Agreement amends and restates in its entirety that certain agreement , dated August 17 2015 between Jeff Bair Village of Bear Lake and J. Eric Farfsing, Community and Business Alliancw, (“Donors”), and Manistee County Community Foundation (the “Foundation”) which was at that time and no longer an affiliate of the Community Foundation for Muskegon County. Therefore, this Agreement shall govern the entirety of the assets contributed to the Bear Lake Village Blight Elimination Fund.

I. Contribution

I/we hereby irrevocably give the assets described in Schedule A to this Agreement to the Foundation, a charitable organization described in sections 501(c)(3) and 509(a)(1) of the Internal Revenue Code. This is an irrevocable gift, which will be used to establish and maintain a charitable fund of the Foundation, subject to the Foundation’s articles of incorporation, bylaws, and policies and procedures adopted from time to time by the Foundation. The Foundation may also receive additional contributions to add to this Fund, subject to the same terms and conditions of this Agreement.

II. Purpose

Consistent with the charitable purposes of the Foundation, distributions from this Fund will be used to assist the Village of Bear Lake, State of Michigan, with developing and implementing a blight elimination strategy for the Village that will benefit the general community, in accordance with the Permitted Uses contained in Schedule B to this Agreement.

Ill. Distributions

Donors intend the Fund to be non-endowed. Distributions from the fund may be made in any amount not to exceed the balance of the Fund. However, the Fund may be terminated at the sole discretion of the Foundation if the balance falls below the minimum required fund balance in accordance with the Foundation’s policies and procedures, which may be amended from time to time.

IV. Advisory Committee

An Advisory Committee shall make written recommendations for grant distributions from this fund. All recommendations are advisory in nature. The Foundation will independently determine whether recommendations it receives are consistent with the Foundation’s charitable purposes. The Foundation may accept or reject recommendations.

The Donors do not control the use of the Fund. The Foundation shall appoint all AdvisoryCommittee members . The Advisory Committee shall consist of five members including:

• President, Village of Bear Lake

• Clerk, Village of Bear Lake

• Blight Enforcement Officer, Village of Bear Lake

• Planning Commission Representative, Village of Bear Lake {who is not serving in another capacity on the Advisory Committee)

• President, Community and Business Alliance

V. Variance Power

This Fund is a component fund of the Foundation, and its assets are assets of the Foundation. The Fund is subject to the Foundation’s governing instruments including the Foundation’s power to modify any restriction or condition on the distribution of funds for any specified charitable purposes or to specified charitable purposes or to specified organizations if in the sole judgment of the governing body {without the necessity of the approval of any participating trustee, custodian, or agent), such restriction or condition becomes, in effect, unnecessary, incapable of fulfillment, or inconsistent with the charitable needs of the community or area served.

VI. Fees

The Foundation will assess administrative and investment management fees against this Fund in accordance with the Foundation’s published fee schedule, as amended from time to time. The Foundation may also assess the fund to cover any unusual expenses incurred in connection with the contributed assets, including the cost of disposing of them, and in the administration of the Fund.

VII. Administration

The Fund will be administered in accordance with the normal and customary policies of the Foundation.

VIII. Anonymity/Publicity

To recognize and honor our donors, the Foundation’s policy is to include our donors’ names in publicity about the Foundation unless they wish to remain anonymous.

 

 

 

 

 

 

 

 

 

Schedule A – Contributed Property

The establishing gift to the fund in the amount of $1 ,000 .00 was received on August 19, 2015 .

Schedule B – Permitted Uses

Grants shall be awarded according to the terms of the Fund Agreement and the following guidelines.

All Grants shall be awarded only for charitable purposes · and in accordance with all applicable law, as determined in the sole discretion of the Foundation (although nothing herein shall be construed as a representation or warranty by the Foundation as to the legality of any such Grant).

Eligible Fund uses include but are not limited to :

• Expenses involved with enforcing the Village of Bear Lake Blight Ordinance (legal, engineering and other fees) ;

• Providing matching dollars to help the Village secure grants for demolition , as well as paying the entire demolition costs ; and

• Making site improvements within the Village for public benefit purposes and other uses consistent with the purpose of the Fund .

The Fund cannot be used to purchase buildings or properties from private individuals or for any other use that would enrich an individual property owner .

Clarification of suspicious activity

Recently Village subscribers have noted a slow moving vehicle pausing in front of vacant homes. A subscriber noted that a Village Council Trustee was thought to have been recognized. On enquiry of the Village Clerk the following was received:

“May 24: Larry Gibson, Blight Enforcement Officer & Trustee Greg McPherson, Chair for the Blight Committee, were doing a routine blight check in the Village of Bear Lake.”