Village of Bear Lake DRAFT Minutes May 17, 2017

Village of Bear Lake Council REGULAR MEETING May 17, 2017

Bear Lake Village Hall Unapproved Minutes [click here to listen to an audio recording of this meeting]

[No Reports or documents have been received for this meeting]

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall.  Pledge of Allegiance was said.

Present:  President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Joanne Schroeder, Ron Ronning and Greg McPherson    

Treasurer: Sally King, Clerk: Cindi McPherson  Staff: Larry Gibson and Jared Bair

Absent:  none

Guests:    Eleven (11) guests signed in 

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair

Nay: none

Additions:

  • Trees: Replacement of old taken down trees
  • Water: Waterworks Ordinance and Rules & Regulations
  • New Business
    • Appoint Blight Hearing Officer
    • Service Awards
  • Public Comment on: 
  • None

Correspondence:  Read by clerk:

  • Email from Dendra Best, United Way of Michigan information; The Alice Report.
  • Manistee County Planning Commission, letter regarding a feasibility study into County assistance with local land use permits.

REPORTS:

Approval March 15, 2017 minutes: 

  • Motion to approve minutes from April 19, 2017 Regular Meeting with corrections by Ronning, seconded by McPherson.  Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay:     None

Absent: None

Under “Public Comment”, Medical marijuana, “He” was changed to “Mr. Ziehm”.

Part of the Blight Report was missing, did not appear on copies to council.

Maintenance Report:  Read by Jared Bair.  Written report on file with May 2017 minutes

  • Treasurer’s Report:   read by King.  Written report on file in the 2017 minutes binder. Click Here to view – Treasurer’s Report 4-30-17

Equipment Fund  checking/savings total 3,265.70

Honor Bank CD                 26,014.55

Minor Street checking/savings total           15,502.49

Major Street checking/savings total             31,063.55

Park checking/savings total           27,204.66

Park CD#2           32,918.90

Water  checking only           19,671.09

Money Market Account           10,055.90

General checking/savings total           48,502.77

Motion to accept the Treasurer’s Report with correction by Schroeder seconded by Bass, motion carried. Correction: Equipment – Ending balance should be $1,022.45, not $,022.45

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Motion to pay the bills with addition & correction by Ronning, seconded by Bass.  Motion carried. 

Addition: Mark Thompson, $212.50, General Fund 101-000-951, Brush Pick-up

Correction: Young, Graham & Wendling $200.00 corrected amount to General Fund.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

  • Reimbursements to the General Fund were read by President Bair.  Total to General Fund:  $3,051.74

[The following 2017-18 Budget To Actual Worksheets were received after the meeting: Click here to view  2017-18 Budget Worksheets 5-17-17 (2)

  • Committee Chair Reports:
  • President Bair assigned newly appointed council members to committees.
    • Streets – added Ron Ronning Chair person, Joanne Schroeder
    • Blight – added Marla Evans
    • Park – added Marla Evans
    • Buildings, Grounds & Equipment – added Joanne Schroeder

Park:  President Bair reported $31,000.00 in sales so far this year.  Park is filling up fast

Trees:  President Bair presented bid from Thompson Tree & Stump removal.

Motion to accept Mark Thompson Tree & Stump Removal bid of $7,800.00 by Johnson seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: none

Clerk McPherson asked  Tree Committee to look into replacement trees.

Bill Beaver will donate a new flowering tree to replace the one by the Pickle Ball Courts.

Streets:  No report

Water: Ken Mlcek from Fleis & Vanderbrink report on water well project.  Plans & specs approved and permits have been submitted.

Treasurer King presented Waterworks Ordinance and Rules & Regulations questions on new verbiage for Councils review.  Tabled until June 2017 meeting.

Equipment: Update on grants from USDA and Tribal Revenue Sharing.   USDA, $16k and Little River Band Funds Revenue Sharing anticipated at $0.

Sidewalk:  No report

Blight/CABA:  Farfsing gave an update the burned Odd Fellows building and the take down of the Variety Building by the end of June.  CABA’s goal is to raise funds to help cover the charge back cost of the demolition of the Variety Building.

Gibson gave a verbal report.  Written report on file in May 2017 minutes folder.

Planning Commission:  Chairperson Barb Farfsing gave a report on Planning Commissions May meeting.  Report on file in May 2017 minutes folder.

Manistee County Trail Committee Report: Clerk McPherson read email from volunteer representative Dendra Best.  She was unable to call in to the meeting due to a misunderstanding of how to receive call in information. Reports are on file in May 2017 minute folder.  Additional email from Rob Carson, head of Manistee County Trail Committee, stating “these meetings are best handled on a face to face level so that we can really begin to build the bonds needed to maintain this cooperation and consensus amongst our local units of government.”  Clerk McPherson recommended the council appoint an additional representative to this committee.

Motion to appoint an additional representative to the Manistee County Trail committee, Councilman, Greg McPherson by Ronning seconded by Bass, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

[Report as presented:

From: DJ Best <deertracksdesigns@gmail.com>
Date: Mon, May 15, 2017 at 1:34 PM
Subject: County Trails Committee Report
To: “Cindi McPherson, Clerk” <bearlakeclerk@gmail.com>
Cc: Rob Carson <rcarson@manisteecountymi.gov>
Good afternoon Ms. McPherson,

I am also cc’ing ti Rob Carson who can confirm he was unable to TXT me the phone number to call in to the May 8th Trails Committee. 
This comprises my official Report to the Village Council which I would ask you to read at the May 17th meeting:
Attached is the Agenda for the Manistee County Trails Committee meeting held 6pm on May 8th at Big Bear Sportsman’s Club, 8927 Puustinen Rd., Kaleva, MI 49645 (received 05/01)
Not being by my computer on the afternoon of May 8, and not having received the telephone number to call in on I requested it be sent to my phone via TXT.
Unfortunately Mr. Carson was only able to send via email at 5.45pm that evening.
That afternoon I was assisting a neighbor to access a locked computer until almost 6pm and, although I had set my alarm to call in, I was therefore unable to attend the meeting by phone.
You will see the main focus of the evening was a discussion with MDNR.
Mr. Carson sends his apologies and will be forwarding to both the Village and myself all reports discussed and the Minutes when they become available.
In the interim, the Council may wish to review the following links:
also, in reference to trails accessibility as well as for use compliance of the Village Park:
I remain committed to seeking full accessibility to outdoor recreation services both for income challenged local residents and those who are visually or mobility challenged. 
Michigan data on adults with disabilities reveal:
  • The number of adults with disabilities is projected to increase by nearly one-quarter million from 2,147,000 in 2011 to 2,392,000 in 2030.
  • The proportion of the population with disabilities increases with age, is higher for females than males, and declines as education and household income increase.
  • For a review of these and other statistics on the prevalence of disability and key health indicators for perons with disabilities in Michigan, please see our latest report: Health of Persons With Disabilities in Michigan: Annual Data Report 2015
You will see that both age and income level also contribute to the main disability issues in Manistee County: diabetes and vascular, osteoarthritis and other age related causes. Both of which are greatly relieved by outdoor activities and exercise.
 
It is in all our societal and financial best interests to focus on providing access to basically free outdoor pursuits.
 
As I am sure the Council is aware, the median income within the Village is a mere $32,692 with 26% of residents older than 60 and 37.5% living at or below the poverty level – a factor that should weigh heavily on all your decisions impacting Village residents.
 
Sincerely,
Dendra Best]

Ad Hoc  – Policy, Resolution & Ordinance Committee – No report  Suggested to contact West Shore Community College to seek intern for assistance.

OLD BUSINESS

  • None

NEW BUSINESS

  • Clerk McPherson presented Resolution 2017-6 to adopt Fiscal Year 2017-2018 Budget and Levied Millage Rate.  Changing the millage rate to 10.3108.

Roll call vote for amended Millage correction rate: 

Ayes: Bass, Evans, Johnson, McPherson, Schroeder, Ronning and Bair.

Nays: None

Absent: None

  • Clerk McPherson presented a resolution for the Acquisition of Blade Truck.

Motion to adopt Resolution 2017, Acquisition of Blade Truck by Schroeder seconded by McPherson, motion carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

  • President Bair presented information on an individual for the Blight Hearing Officer, Richard Lutz.  Gibson has met with Mr. Lutz & presented his qualifications to the council.

Motion to appoint Richard Lutz as Blight Hearing Officer by Johnson seconded by Evans, motion carried. Lutz will be paid meeting pay.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair

Nay: None

  • President Bair presented to the council to give “Community Service Awards” to Bear Lake High School student(s) who excel in Community Service in Bear Lake.  Discussion was held.

Motion to adopt a Community Service Award given to Bear Lake High School student(s) who excel in Community Service in Bear lake, by Bass seconded by Ronning, motion carried.

  • Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
  • Nay: None 

COUNCIL COMMENT:

  • None

PUBLIC COMMENT:

  • Pauline Jaquish, Museum opening Saturday 1p-4p then every Saturday through mid October. 
  • Speed limit on Russell Street is not posted.  This is a county road, Gibson stated people can call the Sheriff’s office and ask for a speed unit for that road.

COMING EVENTS: 

  • Community Dinner this Thursday 5pm -7pm
  • Village of Bear Lake Community Clean-Up day, June 24, 9am – 1pm
  • Bear Lake Promoters After Hour Event will take place on May 18, 2017 from 5-7pm at Bear Lake Hardware Design Center.  Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:37p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND for APRIL:

FUND NAME DATES       AMOUNT

Major Street 4/01/2017 – 4/30/2017 $153.99

Minor Street 4/01/2017 – 4/30/2017 $123.35

Park Fund 4/01/2017 – 4/30/2017 $777.50

Water Fund 4/01/2017 – 4/30/2017 $188.75

$1243.59

EQUIPMENT RENTAL

Major Street $332.74

Minor Street $298.91

Park Fund $940.25

Water Fund $236.25

$1808.15

Bills To Be Paid

Date: May 17, 2017

Name             Amount               Fund       Account                       Notes______

McBride Septic System             $87.95 Park 531-000-775 Repair toilet           $45.00 Water 591-558-801 Ms Digg

McBride Septic System           $75.00 Park 531-000-775 Service Call

          $150.00 Water 591-558-801 Ms. Digg

Mark Thompson Tree & Stump          $297.50 General 101-000-951 Brush Pick-up

West Coast Farm Services        $75.00 Major 202-265-775 Change cutting edge

Mead & Hunt           $1,231.85 Water 591-558-801 Sampling

Bear Lake Hardware           $157.83 Park 531-000-775 Gen needs for park

Young, Graham & Wendling     $200.00 General 101-265-801 Phone retainer

            $64.00 Water 591.558.801 Water Ordinance

Alliance for Economic Success   $210.00 Water 591-000-890 Sewer Meeting Mar 17 & 18

Keddie Norconk Library           $1,200.00 General 101-265-956 Maintenance Library Bu

Inacomp Computer Center       49.95 General 101-215-727 Internet security

Lark Lawn & Garden Inc. $1,071.78 Park 531-000-970 mower, trimmer & attachment

Ron Brown & Sons $303.75 Park 531-000-775 Road gravel

Republic Services $105.33 Park 531-000-803 Trash service

Reimbursement – Jeff Bair $95.27 Park 531-000-775 Boards for picnic tables

$56.54 Gen 101-265-850 Flags for downtown

Staples $325.02 Gen 101-000-881 Office supplies

$153.80 Park 531-000-740 Cleaning & office supplies

Fidlar Technologies $48.14 Gen 101-690-940 Blight citation tickets

Mark Thompson Tree & Stump $212.50 Gen 101-000-951 Brush pick-up

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