Village of Bear Lake: February Draft Minutes and Meeting Document

The Village no longer records meetings. As a service for those unable to attend, volunteers supply recordings as permitted under the Open Meetings Act. The Village provided a telephone number for a public access bridge to listen to this meeting.

For those who require a screen reader accessible PDF you can download the February Draft Minutes here [supplied by an accessibility volunteer]

Drafted Minutes February 15, 2017

Village of Bear Lake Council REGULAR MEETING

February 15, 2017. Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:05 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Carver Edwards, and Greg McPherson

Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson and Jared Bair

Absent: None

Guests: Four guests signed in

Motion to Adopt the Agenda as presented and with additions by Bass and seconded by G. McPherson, motion carried.

Aye: Bass, Edwards, Johnson, G. McPherson, Ronning, Bair
Nay: none

Clerk McPherson added:

  • Under Correspondence; Resignation of Janene Gee
  • Under Treasurer’s Report; Amendments to 2016-2017 Fiscal Year
  • Under Old Business; Lake Improvement Board Meeting & Appointee
  • Under New Business; DeRidder Claim, Employee Evaluation for Jared Bair, Land Bank Report and Continue to work with Bear Lake Township on projects.

Public Comment: Jason Wilder Evans commented on Carver Edwards health issue, nominate self for open position and item on budget, election money.

Correspondence: Read by clerk:

  • Resignation letter from council member Janene Gee.
  • Email correspondence was read from Dendra Best regarding January 2017 regular meeting minutes in regards to her Manistee County Trail Committee report. Per Ms. Best, she did not submit a “bullet list”.

REPORTS:

Approval of the following meeting minutes:

  • Motion to approve minutes from January 18, 2017 with additions by G. McPherson, seconded by Ronning.
    * Additions: Under “New Business”, Mansitee Household Hazardous Day and BL Village Community Clean Up Day, June 24, 2017
    Aye: Bass, Johnson, McPherson, Ronning, Bair
    Nay: Edwards
  • Motion to approve minutes from February 1, 2017 Public Hearing, Budget 2017-2018 Work Meeting by Johnson, seconded by Ronning.

Aye: Bass, Johnson, McPherson, Ronning, Bair
Nay: None
Abstain: Edwards

[Village of Bear Lake PUBLIC HEARING MEETING

Budget 2017-2018 Work Meeting February 1, 2017

Approved Minutes

The Public Hearing Meeting of The Village of Bear Lake Council was called to order by President Jeff Bair at 7p.m. at the Bear Lake Village Hall

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Peggy Bass, Jackie Johnson, and Greg McPherson

Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair

Absent: Janene Gee, Carver Edwards and Larry Gibson

Adoption of Agenda: Motion made by Johnson, seconded by Bass. Motion Carried

Guests: None

Public Comment: None

Proposed 2017-2018 Budget – Discussion was held.

Meeting Adjourned at 9:38 p.m.]

  • Motion to approve minutes from February 13, 2017 Joint Meeting with Bear Lake Village and Bear Lake Township by G. McPherson, seconded by Johnson.

Aye: Bass, Johnson, McPherson, Ronning, Bair
Nay: None
Abstain: Edwards

[SPECIAL MEETING THE VILLAGE OF BEAR LAKE and the Bear Lake Township Board Monday February 13, 2017 at 7pm

Bear Lake Township Hall, 7771 Lake Street

Approved Minutes

The meeting was called to order by Bear Lake Township President, Jeff Harthun at 7pm

Pledge of Allegiance was said.

No roll call was taken, members of both Bear Lake Village and Township were present and general public individuals.

Public comment: None

Discussion was held on:

Banners – Julie Griffis updated on project.

Kayak Launch – grant is being written. A legal document will be drawn up to put kayak launch on Bear Lake Village property.

Community Projects – Both Bear Lake Village and Township will continue to work together on park/village projects.

County Trails – Julie Griffis gave an update.

No decisions were made

Public Comment: None

Adjournment at 8:16pm

Respectfully submitted by Cindi McPherson, Village Clerk]

  • Maintenance Report: Read by Jared Bair. Report on file with February 2017 minutes
  • Treasurer’s Report: read by King. Report on file in the 2017 Minutes binder.
  • FY2016-17 January Village of Bear Lake Treasurer ReportEquipment Fund checking/savings total 3,270.45
    Honor Bank CD 26,004.30
    Minor Street checking/savings total 20,239.16
    Major Street checking/savings total 41,000.41
    Park checking/savings total 28,947.75
    Park CD#2 32,844.39
    Water checking only 32,921.54
    Money Market Account 10,049.03
    General checking/savings total 22,401.61

Motion to accept Treasurer’s Report by Ronning seconded by Bass, motion carried.

Aye: Bass, Edwards, Johnson, McPherson, Ronning, Bair
Nay: none

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  • Council member Johnson asked about a contingency fund for the water. Both President Bair and Ken Mlcek (Fleis & Vandenbrink) said it will be done before closing on the loan.
  • Amendments to 2016-2017 were tabled, Special Meeting to be held on February 22, 2017 at 7pm. Bear Lake Village Hall [see stand alone post here]
  • Bills to be paid were read by Clerk. Motion to pay the bills as amended by Johnson, seconded by Bass. Motion carried. Amendment: Blarney Castle, Major Fund $1,000 and Minor Fund $617.67. List of bills is found at the end of the minutes.

Aye: Bass, Johnson, McPherson, Ronning, Bair
Nay: none
Abstain: Edwards

  • Reimbursements to the General Fund were read by Clerk. Total to General Fund: $2,018.50

Reimbursement list is found at the end of the minutes.

  • Committee Chair Reports:

Park: President Bair reported pre-sold camp spots at $22K.

Trees: No report

Streets: No report

Water: Ken Mlcek from Fleis & Vanderbrink – Water/Well Project going well. Bids and permits should go out in March. Working on meter info and USDA list.

Equipment: G. McPherson reported proposed purchase of used/newer dump truck. Reconditioned truck around $40K. Will keep current truck as a supplement for salting streets. Will be putting in a grant for USDA and Revenue Sharing.

Sidewalk: No report

Blight/CABA: Gibson reported: 7667 Stuart Street property has been sold. 12238 Virginia Street property offer fell through. Full Blight Report on file with February 15, 2017 minutes.

[Village of Bear Lake  Blight Enforcement Report

February 15, 2017

7667 Stuart St.
Property has been sold, purchase agreement signed, back taxes paid. New owner will get a demo crew in as quickly as possible to clean it up. Drafting plans to put a garage on it.

12238 Virginia St.
Talked to owner, perspective buyer has not given a final answer yet and now say they will decide by end of March. They are concerned about the flooding of the shop/garage area.
Owner says it will go back to the county for back taxes on March 31st.

Respectfully submitted by, Larry J. Gibson. Blight Enforcement Officer]

Planning Commission: No report

Manistee County Trail Committee Report: Clerk McPherson summarized email from Dendra Best. Complete report on file with February 15, 2017 minutes.

[Rob Carlson will be sending an updated prioritized map this morning which I will forward for attachment once received.

It is requested that each municipality review and comment but appreciate that future completion of the priorities is a 5-10 year funding horizon.
Any suggested local additions should be framed on a 10-20 year completion timeframe as funding is already tenuous.
There is a possibility of future linking from Arcadia to join the Trail Head located at Pleasanton Township Hall US31 junction.
The Alliance is requesting efforts for local funding use them as a clearing house to avoid duplication or competing applications.
There was discussion concerning the goals of the linking of county wide trails and how to formulate them for public presentation: economic impact from tourism, promotion of outdoor activity as a wellness enhancement, quality of life for residents, greater awareness of the natural environment.
Discussion have been held with other state and local trails associations to garner expertise and assistance. Also Consumers Energy.
I raised the issue of combining motorized and non motorized use, particularly in winter. If the trend continues of shorter, warmer winters, the issue of maintaining trails will have to be addressed.
Accessibility for those who need assistance is going to be limited:
  • mobility will be difficult during non snow seasons due to prohibition of the use of ORVs on many trails, some trails will eventually be useable by motorized wheel chairs but the range will be limited to battery power
  • accessible signage for the visually impaired was suggested
  • I raised the issue of seeking funding to address the needs of disabled veterans and those who are unable to ride snowmobiles

There was discussion of promoting bike trails both for off road winter and all season use.

There was discussion of talking to individual Fire Chiefs about emergency response issues.
A meeting is scheduled for March with MDNR.
The next Committee meeting will be in April.
Dendra Best
– please forward copies of the map to all Council members. Please find the map from last evenings meeting at the Google Doc link below.  The map is titled “Existing Trails and Primary Route Development_2017-02-14.
https://drive.google.com/open?id=0B6pGmgsvWDBydVVEWThKUUV0ckU ]

Ad Hoc – Policy, Resolution & Ordinance Committee – Reviewed Policy on Employee Holiday/Vacation – Tabled until new council member is added.

OLD BUSINESS

  • Lake Board Improvement appointee – council member Greg McPherson.
    Joint meeting of The Village of Bear Lake, Bear Lake Township and Pleasanton Township will meet on March 7, 2017 at 7pm at Bear Lake Township Hall.

NEW BUSINESS

  • Motion was made by Bass to approve water rate increase in April, making all users $120.00 per quarter, seconded by McPherson. Motion carried.

Aye: Bass, Johnson, McPherson, Ronning, Bair
Nay: none
Abstain: Edwards

Additional water rate increase will be in October 2017, this will meet USDA requirements.

  • Motion was made by Johnson to approve the Manistee County Collaborative Sewer Initiative (1/31/17), seconded by G. McPherson. Motion carried.

Aye: Bass, Johnson, McPherson, Ronning, Bair
Nay: none
Abstain: Edwards

[attached as an accessible rendered PDF by a volunteer

SEWER RESOLUTION FEB 2017 No 1

and

RESOLUTION NO. 1

Village of Bear Lake

County of Manistee, Michigan

MANISTEE COUNTY COLLABORATIVE SEWER INITIATIVE (1/31/17)

WHEREAS, our local government has participated in a preliminary collaborative sewer project involving Onekama Township, Arcadia Township, Bear Lake Township, Pleasanton Township, and the Village of Bear Lake; and

WHEREAS, the purpose of the project is to assess the economic and practical viability and benefits of developing a sewer system that would connect participating local governments with the wastewater treatment plant owned and operated by the Little River Band of Ottawa Indians (LROI) with the understanding that LRBOI has agreed to make treatment capacity available to the participants; and

WHEREAS, the potential benefits of constructing such a sewer system include: creating infrastructure to develop and expand businesses and create jobs; protecting surface and ground waters and Lake Michigan from pollution caused by septic system failure; protecting three critically important watersheds; and achieving an economy of scale in completing such a project through collaboration; and

WHEREAS, because of the potential benefits of the project the participants believe that their respective governments should proceed to the next phase of the project; and

WHEREAS, the next phase of the project involves two steps: (1) formation of a sewer authority involving all local governments and (2) an application by the sewer authority to USDA Rural Development to finance the construction of the sewer system which would result in a definitive financing proposal involving grant and loan funding; and

WHEREAS, the estimated cost for the next phase of the project includes legal fees of $10,000 to establish the sewer authority (Attorney Eric Williams) and $30,000 in fees to complete the application to USDA Rural Development (Wade Trim/Brian Sousa), a total of $40,000; and;

WHEREAS, a USDA Rural Development Planning grant could be sought by the Sewer Authority that could cover $23,000 of the $40,000 in costs to establish the authority and complete the financing application, leaving a balance of $17,000; and

WHEREAS, if all five local governments continue to participate in the next phase, each local government would contribute a sum of $3,400 if the planning grant is secured or $8,000 if it is not secured, with an understanding that the sum ($3,400 or $8,000) could be financed through the financing provided by USDA Rural Development for the sewer project;

NOW, THEREFORE, BE IT RESOLVED that our local government, contingent on full participation by the above referenced local governmental units, will allocate $3,400 toward establishing the sewer authority and submitting a complete financing application to USDA Rural Development with the understanding that the participants, through the Sewer Authority, will make their best efforts to secure a planning grant and that Attorney Eric Williams and the firm Wade Trim will proceed to establish the sewer authority and the sewer construction grant application to USDA Rural Development, respectively; and

FURTHER, that the participants will collectively establish a communications process to discuss and answer questions about the project, including three open public meetings; and

FURTHER, that we be provided copies of all agreements and other documents executed, prepared or completed as part of this phase of the Initiative; and

FURTHER, that our current representative(s) on the collaborate sewer ad-hoc committee continue to be our representative(s) to develop the proposed sewer authority and funding application with final approval by our governing body.

Roll Call Vote:

Peggy Bass __Yes__ Carver Edwards __Abstained__ Jackie Johnson__Yes___

Greg McPherson __Yes___ Ron Ronning___Yes___

Jeff Bair __Yes____

Yeas: __5__ Nays: __0__ Abstain __1__ Absent: __0___

THIS RESOLUTION DECLARED ADOPTED THIS 15TH February 2017. I, Cindi McPherson, Clerk of the Village of Bear Lake, State of Michigan, do hereby certify that the foregoing Resolution No. 2017-1 was duly adopted by the Bear Lake Village Council during its regular meeting held in the Village Hall in the Village of Bear Lake on 15 February 2017.

  • Motion was made by G. McPherson to adopted the MDOT Performance Resolution for Governmental Agencies, seconded by Ronning, Motion Carried. Needed for parade & street maintenance.

Aye: Bass, Johnson, McPherson, Ronning, Bair
Nay: none
Abstain: Edwards

[attached as an accessible PDF provided by volunteer

MDOT 2207B Performance Resolution Govt Feb No 2 2017 (1)

  •  DeRidder Insurance Claim was discussed and decided by council to follow the decision made by the Village’s insurance company, MML ( Michigan Municipal League). Denied.
  • Motion was made by Johnson to approve Jared Bair’s Annual Evaluation, seconded by G. McPherson, Motion carried. Evaluation is on file with February 2017 minutes.

Aye: Bass, Johnson, McPherson, Ronning, Bair
Nay: none
Abstain: Edwards

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  • Motion was made by Ronning to approval a $2.00 per hour increase in pay to employee Jared Bair, seconded by G. McPherson. Increase will start 1st pay period in March 2017.

Aye: Bass, McPherson, Ronning, Bair
Nay: Johnson
Abstain: Edwards

  • Motion was made by G. McPherson to continue working with Bear Lake Township on community projects, seconded by Johnson, Motion carried.

Aye: Bass, Johnson, McPherson, Ronning, Bair
Nay: none
Abstain: Edwards

COUNCIL COMMENT:

  • Jackie Johnson commented that the Meeting with Bear Lake Township & BL Village was exciting.

PUBLIC COMMENT:

  • Jason Evens Wilder called for the resignation of Council Member Carver Edwards due to his health condition.

COMING EVENTS:

  • Community dinner at Bear Lake Methodist Church this Thursday.
  • Girls & Boys basket ball games
  • 5th Quarter at Bear Lake Methodist church after the game on Friday.
  • Bear Lake Promoters After Hour Event will take place on May 18, 2017 at 5-7pm at Bear Lake Hardware Design Center. Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:47p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

  1. a. REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 1/01/2017-1/31/2017 $1,490.50

Minor Street 1/01/2017-1/31/2017 $00.00

Park Fund 1/01/2017-1/31/2017 $00.00

Water Fund 1/01/2017-1/31/2017 $528.00

Equipment Rental $

Total to transfer to General Fund = $2,018.50

Bills To Be Paid

Date: February 15, 2017

Name, Amount, Fund, Account Notes

Young, Graham & Wendling $350.00 General Fund 101-265-801 phone retainer 1 ½ months, update FOIA policy & forms

Bear Lake Township $1,028.34 General Fund 101-191-740 Election

West Coast Farm Service $175.00 Major Fund #202-463-783 Winter

Bear Lake Ace Hardware $63.47 General Fund 101-265-930

Haviland Products Co. $460.50 Water Fund 591-558-775 Bleach

District Health Department #10 $120.00 Park Fund 531-000-740 Campgrd Annual Inspection

Blarney Castle $1,000 Major Fund 202-265-776 Fuel Oil- Maint Build

$617.67 Minor Fund 203-265-776

Manistee, Mason, & Oceana Conser District $125.00 General Fund 101-000-803

Reimbursement, Sally King $193.32 General Fund 101-265-500 Lansing travel MMTA Wkshop

Bittner/Jennings Attorneys $531.30 General Fund 101-265-801 FOIA

$931.38 Water Fund 591-558-801 Water Project – reimbursement

IRS payment $266.73 General Fund 101-265-714 Tax period March 2013

Manistee Co. Road Comm. $264.15 Major Fund 202-463-783 Salt/Sand

$264.15 Minor Fund 203-463-782

Jackpine Business Center $85.97 Park Fund 531.000.900 Camp Permits

Staples $151.33 General Fund 101-215-727 Toner, ink

Gabridge & Co. $400.00 General Fund 101-265-801 QB training & W/2 & W/3 forms

2 thoughts on “Village of Bear Lake: February Draft Minutes and Meeting Document

  1. “Ethics Handbook for Michigan Municipalities” is something that every village official should read because almost every code of ethic is being broken by the Village Council of Bear Lake, including the employment of the village president’s son. This is NOT something that can any longer be brushed under the rug. If you are adamant about taking positive steps and moving forward then it looks like you need to clean up your council and it’s employees first!!!

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