2017 Village of Bear Lake Minutes

ADA Compliant / Searchable text version.

NOTE: the Village Council no longer records it’s meetings. If you are willing to attend and either audio or video record meetings please respond to this post.

Approved Minutes By Month. Draft Minutes are published as Posts :

  1. December 2016 Approved
  2. January 2017 DRAFT
  3. February 1, 13 and 15 and 22(Budget Amendment Meeting)
  4. March 15
  5. April 19
  6. May 17

FOIA Requests for the itemized FY2016-17 Budget To Actual finance reports for December 2016 which itemize ‘month to date’ expenditures have not received a response. (See the November Accounts here)

{UNIFORM BUDGETING AND ACCOUNTING ACT Act 2 of 1968
AN ACT to provide for the formulation and establishment of uniform charts of accounts and reports in local units of government; to define local units of government; to provide for the examination of the books and accounts of local units of government; to provide for annual financial reports from local units of government; to provide for the administration of this act; to prescribe the powers and duties of the state treasurer, the attorney general, the library of Michigan and depository libraries, and other officers and entities; to provide penalties for violation of certain requirements of this act; to provide for meeting the expenses authorized by this act; to provide a uniform budgeting system for local units; and to prohibit deficit spending by a local unit of government.

History: 1968, Act 2, Imd. Eff. Feb. 20, 1968;.Am. 1978, Act 621, Eff. Apr. 1, 1980;.Am. 1996, Act 401, Eff. Dec. 18, 1996.

141.438 Incurring debts or obligations; dividing appropriations into allotments; expenditures; application or diversion of money; restrictions on delegation of duties; enforcement power; suit against chief administrative officer of county; standing; mediation; 60-day period to bring suit in Michigan court of appeals; court jurisdiction; limitation; certain actions barred; expenditure of funds; severability.
(3) Except as otherwise provided in section 19, an administrative officer of the local unit shall not incur expenditures against an appropriation account in excess of the amount appropriated by the legislative body.]

See September 2016 Minutes for State of Michigan Notification.

December 2016 Approved Minutes with [notations by Bear Lake News]

Village of Bear Lake Council REGULAR MEETING December 21, 2016

Approved Minutes with corrections (cmc)

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson

Absent: Jared Bair

Guests: Four guests signed in

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by Johnson, motion carried.

President Bair added Planning Commission appointments under Old Business and FOIA Appeal under New Business.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

Public Comment: None

Correspondence: Read by clerk:

  • Email from Jason Wilder Evans; requesting the Village Council to sign attached proclamation for JWEDAY2017. No discussion was held. Email on file with Dec 21 2016 minutes.
  • Email from Jeanne Walsh and Lee Vission regarding Planning Commission Ordinance. No discussion was held. Email on file with Dec 21, 2016 minutes.
    [Subject:Village Planning Commission Ordinance 2016-4- Sec 15 & 16Hi Cindi,
    Please read the following at the beginning of the Village Council meeting on Wednesday, December 21,2016:
    Please note that Section 15 and 16 of Ordinance No 2016-4 do not apply to either Ordinance 2006.01 nor the Village Planning Commission established in 2013 for the following reasons:
    1. Ordinance 2006.01 referred to a Joint Planning Commission formed by this Ordinance on 12/15/06, not a Village Planning Commission and this was invalidated on August 19, 2009 and October 21, 2009 when the Village Council (twice) voted to withdraw from this Joint Planning Commission. This effectively repealed this Ordinance. No new Ordinance was ever passed or published by the Village according to Village Council minutes and the acknowledgement of the Village Council at the October 2016 meeting.
    2. The Village Planning Commission that was formed in 2013 was not a valid Planning Commission as it was in violation of a number of requirements in the MPEA of 2008 including, but not limited to:
    A. This group was not established by a published Ordinance.
    B. Undated and invalid Planning Commission Bylaws were posted on website for this group.
    C. Membership of this group was in violation of the MPEA by having multiple Council members on the Planning Commission.
  • D. No record of Oaths of Office were ever taken according to available minutes of this group and/or the Village Council minutes which is required by MI Attorney General Opinion #7236.
    E. The lack of regular elections as required by the MPEA.
    F. The lack of Annual reports as required by MPEA.
    G. The lack of meeting minutes prior to 2015.
    H. A violation of Open Meetings Act by holding two closed session meetings on September 23, 2013 and September 30, 2013 to discuss the Master Plan which is not one of the allowed topics for a Closed Session meeting according to the Open Meetings Act.
    As a result, this was not a valid Planning Commission according to the law in effect at the time (MPEA 2008) but rather just a group of people that the Village decided to name a “Planning Commission”, which in itself is not appropriate nor valid. Consequently nothing this group did can be “approved, ratified and reconfirmed” as noted in Ordinance No. 2016-4. I am sure the Village Attorney will confirm this.
    Sincerely,Jeanne Walsh and Lee Vission]
  • Email from Jeanne Walsh and Lee Vission regarding Blight Hearing Officer position was filled. No Blight Hearing Officer was hired. Blight Enforcement Officer was hired on July 20, 2016. Minutes of July 20, 2016 Council Meeting will be sent to them.
    [Hi Cindi,

    Please read this at the beginning of the Village Council Meeting On Wednesday, December 21, 2016:
    We noticed that the position of Blight Hearing Officer that was posted on the Village website has been labelled “filled” yet there have been no indications in the Village Council Minutes nor the recordings of the Village Council meetings that this matter was ever discussed nor have there been any notices on the website calendar nor the website in general of any Council Meetings concerning this. The applicant was required to be interviewed at a posted meeting according to the Open Meetings Act. This appears to be similar to the Open Meetings Act violation that I pointed out to the Council that occurred in July 2016 when the Blight Enforcement Officer was interviewed by a quorum of the Council without prior notice to the public of the meeting.
     
    Please clarify when and who was hired for this position was along with the Minutes of the meeting when this was determined that indicate who was present at the meeting in addition to how the Council notified the public of the meeting.
    I would like to remind you and the rest of the Village Council that according to the Open Meetings Act of 1976 As Amended in 2013 (see both 15.268 and  [MSA41800(18)] Section 8 page 8 (f) ) a Closed Meeting is permissible only “to review and consider the contents of the application (note that it does NOT say applicant)… all interviews by a public body for employment or appointment to a public office shall be held in an open meeting pursuant to this Act.”
     
    Thank you,
    Jeanne Walsh and Lee Vission]
    It should be noted that the position of Blight Hearing Officer was posted as ‘filled’ until January 10, 2017.
  • REPORTS:
  • November 16, 2016 minutes: Motion to approve minutes with corrections by Bass, seconded by Gee. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair. Nay: None
  • Maintenance Report: No report
  • Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.
    • Equipment Fund checking/savings total 3,270.23
    • Honor Bank CD 25,999.18
    • Minor Street checking/savings total 22,762.08
    • Major Street checking/savings total 42,023.66
    • Park checking/savings total 32,770.06
    • Water checking only 25,575.78
    • Money Market Account 10,040.17
    • General checking/savings total 29,800.53

Motion to accept Treasurer’s Report by Ronning seconded by Gee – motion carried. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair.Nay: none

  • Bills to be paid were read by Clerk. Motion to pay the bills as presented by Johnson, seconded by Bass. Motion carried. List of bills is found at the end of the minutes. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair. Nay: none
  • Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,239.50
    Reimbursement list is found at the end of the minutes.
  • Committee Chair Reports:
    • Park: No report
    • Trees: No report
    • Streets: No report
    • Water: No report
    • Equipment: No report
    • Sidewalk: No report
    • Blight/CABA: Blight Enforcement Officer, Larry Gibson gave report on; Zaleski house. 12238 Virginia St. and 12273 Lynn St properties. Report on file with Dec 21 2016 minutes.
    • Planning Commission: No report
    • Manistee County Trail Committee Report: Clerk McPherson requested a report from Village representative (Dendra Best). Best emailed clerk Trail Committee agenda from December 12, 2016 meeting and a drafted update on projects, on file. No report was received.
      [This was the first Meeting held at a ADA Compliant location- the Agenda and updates forwarded were the content of that meeting necessitating no additional report. Minutes from that meeting were forwarded.

      PLANNING DEPARTMENT (231) 723-6041 Fax (231) 723-1718 planning@manisteecountymi.gov
      Manistee County Courthouse 415 Third Street $ Manistee, Michigan 49660 COMMUNITY DEVELOPMENT (231) 723-4325 Fax (231) 723-3717 info@allianceforeconomicsuccess.com Manistee County Courthouse 415 Third Street $ Manistee, Michigan 49660
      MANISTEE COUNTY TRAIL COMMITTEE  Inaugural Meeting Kaleva Lions Club 6pm December 12th, 2016
      Agenda
      Introduction

      Community Foundation Endowment (Pending Representation)
      Committee Reports
      Communication
      Branding
      Trail Segments
      Implementation Issues and Potential Work Arounds (Ken Blakey-Shell)
      Potential New Committee-Fund Development (Tamara Buswinka)
      Zoning for Trails (Rob Carson & Tamara Buswinka)
      Closing Remarks/Final Thoughts
      Next Meeting Date

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

  • Appointment of Pro Tempe, Jackie Johnson, Motion to accept by Bass, seconded by Gee. Motion carried.Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair. Nay: none
  • 2017 Council Committees Motion to approve with correction & changes by Ronning, seconded by Edwards. Motion carried. List of Council Committee members on file in Dec 21, 2016 minutes. Correction changed year from 2016 to 2017. Buildings, Grounds & Equipment, take Peggy Bass off and add Jeff Bair in place. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair. Nay: none

    Village of Bear Lake 2017 C0UNCIL Committees – 231970-2066

  • President Pro-Tem Jackie Johnson – 864-5030

  • Maintenance Superintendent Jeff Bair –  970-2013

  • Maintenance Jared Bair – 9700052

  • Water Superintendent, Gary McBride 864-4400

    Maintenance, Jared Bair 970-0052

    Chairperson, Jackie Johnson 8645030

  • Park Supervisor Jeff Bair 970-2013

  • Park
    Chairperson, Ron Ronning 6458290
    Carver Edwards 864-3127

  • Street Administrator Cindi McPherson 6165103296

  • Streets Trees. Streets. Water Run off. Signs, Lights, and Sidewalks
    Chairperson, Janene Gee 2064738
    Peggy Bass 970-2047

    Carver Edwards 8643127

  • Buildings. Grounds and Equipment
    Chairperson, Greg McPherson
    Jeff Bair – 970-2013

    Ron Ronning – 6458290

  • Blight Chairperson, Peggy Bass 9702047
    Greg McPherson
    Janene Gee 2064738

  • Blight Enforcement Officer Larry Gibson 9700409

NEW BUSINESS

  • Motion to approve 2017 Regular Council Meeting dates with one date change by Gee, seconded by McPherson. Motion carried. Change December 20, 2017 to December 13, 2017. Dates can be found on Village website. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair. Nay: none. [Village of Bear Lake Regular Meetings are held on the 3rd Wednesday of the Month, beginning at 7:00pm.]
  • 2017 – 2018 Projected Budget – Clerk McPherson suggested all committee chairperson meet with President Bair to review any upcoming projects/repairs/purchases.
  • Municipal Attorney – Clerk McPherson/ Johnson reported on attorney information gathered. Council tabled until January 2017 meeting, council would like to invite a representative from Young, Graham, Elsenheimer & Wendling, PC to meet with them. McPherson will contact the office. Information is on file.
  • Motion to adopted resolution to follow General Records Retention and Disposal Schedule #8 by Ronning, seconded by Bass. Motion carried. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair. Nay: none

    RECORDS MANAGEMENT POLICY Resolution No. 20163
    Village of Bear Lake, County of Manistee, Michigan

    Minutes of a Regular Meeting of the Village Council of the Village of Bear Lake, County of Manistee, State of Michigan, held in the Village Hall in said Village on 21 December 2016 at 7:00 p.m. prevailing Eastern Time.

    PRESENT: Council Members:
    ABSENT: Council Members:

    The following preamble and resolution were offered by Council Member ________________ and
    seconded by Council Member _________________

    WHEREAS, the Village of Bear Lake realizes the importance of proper procedures for Records Management and Preservation of documents;

    WHEREAS, the Village of Bear Lake wishes to enact proper procedure and policy for the performance of retention and disposal of records;

    WHEREAS, the Village of Bear Lake recognizes the office of recordn is the office responsible for following the specified retention period as stated in the applicable schedules;

    WHEREAS, Michigan law MCl 399.5 and MCl 750.491 require that all public records be listed on an approved Retention and Disposal Schedule that identifies the minimum amount of time that records must be kept to satiSfy administrative, legal, fiscal and historical needs.

    Retention and Disposal Schedule #8 in its entirety.

    AYES: Council Members:
    NAYES: Council Members:

    THIS RESOLUTION DECLARED ADOPTED THIS 21st day of December 2016. ICindi McPherson, Clerk of the Village of Bear Lake, State of Michigan, do hereby certify that the foregoing Resolution No. 20163 was duly adopted by the Bear lake Village Council during its regular meeting held in the Village Hall in the Village of Bear lake on 21 December 2016.

    Cindi McPherson Village Clerk

    Jeff Bair Village President

    NOW, THEREFORE, BE IT RESOLVED That the Village Council of the Village of Bear Lake adopts by reference the General Records

  • Banner update – Clerk McPherson updated Council on planned Crowd Funding for downtown & BL Township banners along streets. Discussion was held.
  • Education – Clerk McPherson & Treasurer King planning on attending upcoming training in January & February 2017.
  • Planning Commission Appointments; Barb Farfsing (3 years), Jackie Thomas (1 year), Cindi McPherson (2 years), Bill Beaver (3 years) Myrna Walters (2 years). Oath of Office will be given at the first Planning Commission Meeting in 2017.
  • FOIA Appeal – Clerk McPherson read an email regarding a formal appeal of denial of a FOIA request from Jeanne Walsh, regarding Bear Lake Area Historical Society, Kendra Thompson Architects drawings and an asbestos report. Discussion was held. Appeal was denied by the Village Council. FOIA request is on file in Dec 21, 2016 minutes.
    FOIA APPEAL: Village of BL – Museum & BL Area Historical Society
    Cindi McPherson, Clerk <bearlakeclerk@gmail.com> Tue, Dec 20, 2016 at 2:02 PM
    To: Jeanne Walsh
    Jeanne –
    Just to clarify your statement that I, the Village Clerk denied your FOIA request for Kendra Thompson’s documents and the report on asbestos for the Bear Lake Area Historical Society. Your FOIA request was not denied, it was stated “the village does not have your requested documents on file”.Per the FOIA letter mailed to you (Jeanne Walsh) on December 13, 2016 stating:The records you are requesting; Kendra Thompson – documents and Report on asbestos for the Bear Lake Area Historical Society, are not contained in the files and records of the Village of Bear Lake. The Village is not required to take any additional steps to obtain the materials that you are requesting. You are welcome to seek the documents you are requesting from other possible sources.Under FOIA requirements, a public body is not required to search out documents they do not have on file. It has been stated in the FOIA responses pertaining to this request, we do not have the documents on file you are requesting. You are welcome to seek the documents from other possible sources.Cindi McPherson, Clerk
    Village of Bear Lake
    P. 231.970.2066
    E: bearlakeclerk@gmail.comOn Tue, Dec 20, 2016 at 1:18 AM, Jeanne Walsh wrote:
    Hi Jeff,
    Please consider this a formal appeal of the denial of my FOIA request by the Village Clerk for copies of any and all documents produced by Kendra Thompson a/k/a Kendra P. Thompson Architects, P.C. and the Village of Bear Lake including the Museum Committee a/k/a Historical Society a/k/a Bear Lake Historical Society a/k/a Bear Lake Area Historical Society regarding the portion of the Village property owned by the Village and leased to the Bear Lake Historical Society in addition to the Engineer’s Report on asbestos testing referenced in the 1/15 Village Council Meeting Minutes for the same property.
    Please note that this original request was made on 9/15/16 and was recently denied by the Clerk after much communication back and forth and my final communication with her regarding this denial was on 12/12/16 and it has gone unanswered.
    The Museum was a Committee of the Village as shown in their Constitution and the Village Council Meeting Minutes at the time this work was conducted, thousands of taxpayers dollars have gone to the Museum and repair/renovation of the area of Village property leased to them and, according to the State of Michigan Records Retention Schedule, these property related documents were to have been kept permanently by the Clerk for the Village.
    Sincerely,
    Jeanne WalshOn Nov 28, 2016, at 7:36 PM:Hi Cindi
    Thanks for the information. However, as I mentioned, the State of MI has no record of the Bear Lake Area Historical Society as a registered entity of any kind. However, it was first mentioned in the Village Council approved minutes of November 2013, it was formed as a Committee of the Village with the VC appointing the members of the Committee in the approved minutes of 12/13, the VC approved the Constitution and Bylaws of the Bear Lake Area Historical Society in the approved minutes of 4/14, the VC Minutes of 8/14 indicate the “approved updated lease edited by Village Attorney and turned over to Museum Committee for their approval and signatures and in 9/14 the VC minutes state” sign the lease regarding the Museum as approved by both the Village of Bear :Lake Board and the Museum Committee.For all of these reasons, the approved VC Minutes make it clear that until the Museum Committee was disbanded by the VC in 9/16 the Historical Society legally existed as a committee of the VC. In addition, thousands of taxpayer dollars were spent on the Museum over the course of the past three years. Kendra Thompson is first mentioned in the approved VC minutes of 11/14 and it is clearly noted that she produced more than, as you stated, “state stamped approved prints”.The Museum being a member of the Manistee County Arts and Cultural Alliance, a voluntary nonprofit arts organization, is irrelevant to the issue at hand.So once again, I am formally submitting a FOIA request for any and all documents submitted by Kendra Thompson a/k/a Kendra P. Thompson Architects P.C. and the Village of Bear Lake including the Museum Committee a/k/a Historical Society a/k/a Museum a/k/a Bear Lake Historical Society a/k/a Bear Lake Area Historical Society regarding the portion of the Village property leased to the Bear Lake Area Historical Society and will expand my request to include the Engineers report on asbestos testing that was referenced in the 1/15 approved VC minutes.
    Please keep in mind that this original request was made on 9/15/16.Please feel free to email these reports to me. Thank you
    Jeanne Walsh—–Original Message—–
    From: Cindi McPherson, Clerk <bearlakeclerk@gmail.com>
    To: Jeanne Walsh
    Sent: Mon, Nov 21, 2016 3:14 pm
    Subject: Village of BL – Museum & BL Area Historical SocietyResponse to your request is below.Jeanne Walsh Nov 19Hi Cindi,
    I have not received a response to this FOIA request from a month ago for the report prepared by Kendra Thompson on the Museum Building.
    Research has shown that the Museum is and has not been registered with the State of MI in any capacity and the Museum Committee of the VC was just disbanded in Sept 2016 as it pursues 501c3 status. This means that the Museum was solely a VC Committee until Sept 2015 so the report is subject to FOIA.
    In addition, I question how the VC could have signed a lease with itself as the Museum was solely a Committee of the Village?
  • Jeanne –
    Most of your request is not a FOIA request for the Village of Bear Lake but I will answer your questions to the best of my knowledge.Kendra Thompson was used only to provide the state stamped approved prints.Bear Lake Area Historical Society has been members of Manistee County Arts & Cultural Alliance.The Museum Committee was disbanded awhile ago but it was never made formal at a VC meeting.The Village of Bear Lake has a lease with Bear Lake Area Historical Society.Cindi McPherson, Clerk
    Village of Bear Lake
    P. 231.970.2066
    E: bearlakeclerk@gmail.comFOIA request response letter Jeanne Walsh Dec 12 2016 BLAHS.docx]

PUBLIC COMMENT:

  • Jason Wilder Evans wanted to know if the council decided to sign his proclamation.
  • Concern on snow piled on downtown sidewalk in front of a business. Manistee County Road Commission would need to called by him.
  • Jeannette May – Thank you to council for doing a good job. [Bear Lake Township Resident]
  • Rick Farfsing – Impressed with council moving forward with projects and working together with Bear Lake Township. Also, said his eye dr. in TC mentioned Sparkle in the Park. [Bear Lake Township Resident]
  • Julie Griffis – Was questioning who the village representative was on the Manistee Trail Committee, as they should have had a report for this council. Also, glad Village & BL Township is working together on projects. [Bear Lake Township Resident]
  • Pauline Jaquish reported on Manistee Treasurer is moving forward with the Michigan Land Bank, should be in place by April 1, 2017 [Bear Lake Township Resident]
  • Donnaing Ronning said her eye dr. also mentioned Sparkle in the Park.
  • Sally Gibson – great to hear the village is moving forward. [Bear Lake Township Resident]

COMING EVENTS:

  •  None

Meeting adjourned at 8:43p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 11/01/2016-11/30/2016 $258.00

Minor Street 11/01/2016-110/30/2016 $285.00

Park Fund 11/01/2016-11/30/2016 $825.00

Water Fund 11/01/2016-110/30/2016 $396.00

Total to transfer to General Fund = $1,764.00

Bills To Be Paid

Date: December 21, 2016

Company, Description, Amount, Fund Account #

MISS DIG Monthly Membership ,Ed Fee, Annual Maint. Fee $395.74 Water 591-558-801

Bittner/Jennings Attys Water Well Project $2,497.95 Water 591-558-801

Bear Lake Ace Hardware $100.83 Water 591-558-7

Bittner/Jennings Attorneys FOIA $978.07 General 101-265-801

MML Worker’s Comp Fund Comp Fund $86.00 General 101-265-910

The Pioneer Group Ad for Plan Comm Ordin $499.94 General 101-265-900

Inacomp Computer Center Computer repair $67.50 General 101-265-801

Manistee County 2016 Fee for Tax Maps & Assessm Roll $253.98 General 101-265-801

Mich Assoc. of Municipal Clerk Clerk state member $60.00 General 101-265-500

Jackpine Printing Village Newsletter $18.75 General 101-265-900

Reimbursement to Jared Replace mini bar light $103.98 Major 202-265-77

West Coast Farm Services Truck equip $1,418.75 Major 202-265-775

Auto Wares Group Auto Value Supplies $54.50 Major 202-463-783 $54.50 Minor 203-463-782

Mark Thompson Tree & Stump Tree & limb remov $3,400 Minor 203-000-951

State of Michigan Campground license $120.00 Park 531-000-801

Back To Calendar of Meetings

January 18, 2017 Village of Bear Lake Council REGULAR MEETING
Unapproved Minutes – APPROVED at the February  Regular Council Meeting – 

Motion to approve minutes from January 18, 2017 with additions by G. McPherson,

seconded by Ronning.

  • Additions: Under “New Business”, Mansitee Household Hazardous Day and BL Village Community Clean Up Day, June 24, 2017 Aye: Bass, Johnson, McPherson, Ronning, Bair
    Nay: Edwards

FOIA Requests for the itemized FY2016-17 Budget To Actual finance reports for January 2017 which itemize ‘month to date’ expenditures have not received a response. (See the November Accounts here)

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, Carver Edwards Greg McPherson

Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson and Jared Bair

Absent: None

Guests: Eight guests signed in

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by Gee, motion carried.

Clerk McPherson added: Set Community Clean-Up Day date and Manistee Conservation District – Household Waste Day .

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair. Nay: none

Public Comment: NONE

Correspondence: Read by clerk:

  • Clerk McPherson corrected information given at December’s meeting, correspondence from Jeanne Walsh’s question: Blight Hearing Officer position is not filled, BL Village website was corrected and Blight Officer position was filled.
  • Correspondence was read from Jason Wilder Evans regarding his proclamation request. Discussion was held. A motion was made by McPherson to have a JWEDAY and seconded by Bass, motion denied. Aye: None Nay: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair
  • Motion was made by McPherson, Any non-business items voted on may not be discussed again for one (1) year and one (1) day. Seconded by Bass, motion carried. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair Nay: none

REPORTS:

  • December 21, 2016 minutes: Motion to approve minutes with corrections by Ronning, seconded by McPherson. Correction on Donna Ronnings and Janette May’s names. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair.
    Nay: None
  • Maintenance Report: Read by Jared Bair. Report on file with January 2017 minutes
  • Treasurer’s Report: read by King. Report on file in the 2017 Minutes binder.
    • Equipment Fund checking/savings total 3,270.42
    • Honor Bank CD 26,004.30
    • Minor Street checking/savings total 19,514.14
    • Major Street checking/savings total 41,567.72
    • Park checking/savings total 19,000.35
    • Park CD#2 32,844.39
    • Water checking only 21,566.74
    • Money Market Account 10,046.04
    • General checking/savings total 23,832.30

Motion to accept Treasurer’s Report by Ronning seconded by Edwards– motion carried. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair.Nay: none

  • Bills to be paid were read by Clerk. Motion to pay the bills as presented by McPherson, seconded by Gee. Motion carried. List of bills is found at the end of the minutes. Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair.
    Nay: none
  • Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,831.00 Reimbursement list is found at the end of the minutes.

SPEAKERS:

  • Ken from Fleis & Vanderbrink reported: test wells have been drilled, look favorable. Project is on schedule, bids should go out in March.
  • Shawn Adams, Bear Lake Township Fire Chief reported; ISO (Insurance Service Offices) rating in the Village 6, spoke on how this rated is configured. Last rating was done in 2008. Would like to wait until Village water project is complete to do another one. Gave report on emergency runs in 2016, approximately 200 EMS & fire runs. With their new equipment they have more water and better aid. Future plans for new building site south of Bear Lake on US-31.
  • Committee Chair Reports:
    • Park: No report
    • Trees: No report
    • Streets: No report
    • Water: No report
    • Equipment: No report
    • Sidewalk: No report
    • Blight/CABA: No report but did note, burned house on Stuart St. has a purchase contract accepted and should be cleaned up soon.
    • Planning Commission: No report
    • Manistee County Trail Committee Report: Clerk McPherson requested a report from Village representative (Dendra Best). Best emailed clerk bullet point information. Julie Griffis representative from BL Township reported detailed specifics on trails the committee were discussing. The committee has drawn connections and ranked trails. State of Michigan wants connection & walkability of trails. DNR reported that Manistee Co. Trails Committee is way ahead of other groups in the state & on the work that has been done. Meetings are on the 2nd Monday at 6pm at the Kaleva Lions Den. Discussion was held on having another individual represent the village and who would be the best person.
      [Best was appointed to this Committee to represent disabled and low income residents. The following is the Report submitted:
      From: DJ Best
      Date: Sat, Jan 14, 2017 at 9:43 AM
      Subject: Fwd: Guidelines and Maps for this evenings meeting 1-9-2017
      To: “Cindi McPherson, Clerk” <bearlakeclerk@gmail.com>Please find attached a pdf document outlining the guidelines for the Trails mapping exercises.  Manistee County Trail Committee Mapping Exercise 415 Third Street Manistee, Michigan 49660 1/9/2017Mapping Exercise:Available Maps: 1 County-Wide Existing Land Trails and Project Trails 1 County-Wide 2016 Recreation Plan Draft Trail Routes 1 SW County Trail Work Map 1 SE County Trail Work Map 1 NE County Trail Work Map 1 NW County Trail Work MapGuidelines:We are seeking the drafting of routes to be sought after for establishment of multi-use trails in ManisteeCounty. We have available maps displaying the routes drafted, by the leadership team, during the 2016 Recreation Planning Process. These routes are now to be reviewed and the functionality and feasibility of each route questioned so we can obtain a definitive answer as to whether to move forward with the route in the previously established location or to edit the route location. The purpose of the exercise is to identify the best possible routes and connections for trails in Manistee County. Once we have weighed the feasibility of the routes, and edits have been made, the Trail Committee will be asked to prioritize the routes. Prioritization of routes is to be based upon: The timeframe of when implementation of a route would likely occur (what section is implemented first, second, third, etc.) Connections (Is the route a major community connection or a side route off of the main trail connectors?) Is the segment directly connected to an existing established trail?

       Land ownership (Is the route primarily on public land? Are there many private land owners?)

       Willingness of local government support for proposed route?

       Natural feature impediments (Are there significant wetlands, gullies, rivers or other features

      which complicate the placement and construction of the trail?)

       Is the route established on an existing road bed or railroad bed?

    •  Final Product:Staff will compile the information from the exercise and digitize the trail routes. A database behind each of the route sections will be established which will outline prioritization. Once we have the trail segment routes fully digitized a “final draft” of routes will be presented to the Trail Committee for approval. Upon approval of the “final draft” the individual trail route segments will be categorized into a document which will contain information for each of the segments. The document will be used as a guide as we move forward to implement individual trail segments.You can view the maps that were utilized at the following link: https://drive.google.com/open?id=0B6pGmgsvWDBydVVEWThKUUV0ckU
    • Subsequent discussions noted the intent to use winter trails for both snowmobiles (the priority) AND non motorized uses. Having witnessed high speed snowmobile accidents and almost been hit while out walking I disagree with mixing uses.I was unable to remain for the entire meeting and am awaiting the final trails maps and goals for action. It was stated that funding will be difficult in the current MI political climate. If the State Income Tax is eliminated altogether, as proposed by the incoming majority, DNR funding will have to rely on license fees.I asked about provision for access to Trail Heads by public transportation.I also asked if in prior meetings discussions had been held with local First Responders about accessibility for them to respond to emergencies in a timely manner.“During the winter months the trails will be shared use allowing for non-motorized transportation.I have reviewed the funding opportunities you sent and we are working on a few of those methods of funding as well as many others.Both emergency response and public transportation have been aspects that are included in the planning and implementation processes.  As we continue to move forward we are keeping the Sheriff’s Dept. and Emergency Manager abreast of the process as they are key stakeholders that had been identified early on in the planning process.” Rob CarsonI forwarded information about other recreational locations which have focused on accessibility for disabled individuals, funding for such and trails signage which etches a barcode readable by a smart phone App. Such an App is simple to create and could relay both trail conditions, location and a direct line to emergency services. See attached.Also: https://www.fhwa.dot.gov/environment/bicycle_pedestrian/publications/sidewalks/chap5a.cfmAnd http://www.baldwindesignworks.com/qr-codes/Dendra Best 

Ad Hoc – Policy, Resolution & Ordinance Committee – Reviewed Policy on Employee Holiday/Vacation – Tabled until February 2017 meeting

OLD BUSINESS

  • Tabled discussion of hiring a new law firm for the Village from December 21, 2016 meeting: Invited guest attorney Peter Wendling from Young, Graham & Wendling Law Office was in attendance for question / answers regarding representation of the Village of Bear Lake.
  • Motion was made by McPherson, to hire Young, Graham and Wendling to represent our council moving forward immediately. Retain Bittner / Jennings law firm for the water project. Seconded by Ronning, motion carried.

Aye: Bass, Edwards, Gee, Johnson, McPherson, Ronning, Bair

Nay: none

NEW BUSINESS

  •  Budget Hearing dates are set for February 1st and 8th, 7pm at the Village Hall
  •  Clerk McPherson noted Manistee Conservation District- Household Hazardous Waste Day, increase of $.05 per resident fee for this year.
  •  Bear Lake Improvement Board special meeting between BL Village, BL Township and BL Improvement board on March 7, 2017, tentatively. BL Township will formalize date and time.

COUNCIL COMMENT:

  • Update on US 31 Corridor Plan – AES / Manistee County Planning Project – Concept design boards can be found at the Village Offices. Bear Lake Promoters After Hour Event held at Bear Lake Ace Hardware in the Design Center, speakers will be landscape architects from Beckett & Raeder. No date in May 2017 has been set.
  • Council member Gee reported she is working on a grant for Building Healthy Communities Improvement Projects.

PUBLIC COMMENT:

  •  David Reed – Thank you to Jared & employees, BL Village & BL Township. Thank you for hiring a new attorney.
  •  Julie Griffis – updated on Banner project; Kayak & fishing pier area a joint project with the both BL Village & BL Township; BL Township and BL Village to have a meeting of council & board members regarding possible future project – no date or time was set.
  •  Pauline Jaquish reported on Manistee County Treasurer is moving forward with the Michigan Land Bank, required to have 2 meetings for county, dates to be set.
  •  Lee Ziehm – BL Township resident on Russell Street, working on home.

COMING EVENTS:

  •  Community dinner at Bear Lake Methodist Church, 5th Quarter Event after home game, pizza served.

Meeting adjourned at 8:47p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 12/01/2016-12/31/2016 $970.50

Minor Street 12/01/2016-12/31/2016 $27.00

Park Fund 12/01/2016-12/31/2016 $393.50

Water Fund 12/01/2016-12/31/2016 $440.00

Total to transfer to General Fund = $1,831.00

Bills To Be Paid

Date: January 18, 2017

Company Description Amount Fund Account

West Coast Farm Service $629.87 Major Fund 202-265-775

Mead & Hunt $2,846.95 Water Fund 591-558-801

Staples – general office supplies $61.53 General Fund 101-215-727

Bear Lake Ace Hardware $115.21 Major Street 202-463-782

Auto-Wares Auto Value – blades $29.83 Major Fund 202-265-775

McBride Septic System – curb stop & repair $685.00 Water Fund 591-558-801

Bittner/Jennings/Attorneys Water Project $245.70 Water Fund 591-558-801

FOIA $205.28 General Fund 101-215-727

Back To Calendar of Meetings

February 1 – Budget 

Village of Bear Lake PUBLIC HEARING MEETING

Budget 2017-2018 Work Meeting

February 1, 2017

Approved Minutes

The Public Hearing Meeting of The Village of Bear Lake Council was called to order by President Jeff Bair at 7p.m. at the Bear Lake Village Hall

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Peggy Bass, Jackie Johnson, and Greg McPherson

Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair

Absent: Janene Gee, Carver Edwards and Larry Gibson

Adoption of Agenda: Motion made by Johnson, seconded by Bass. Motion Carried

Guests: None

Public Comment: None

Proposed 2017-2018 Budget – Discussion was held.

Meeting Adjourned at 9:38 p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

Back To Calendar of Meetings

SPECIAL MEETING THE VILLAGE OF BEAR LAKE and the Bear Lake Township Board

Monday February 13, 2017 at 7pm Bear Lake Township Hall, 7771 Lake Street

Approved Minutes

The meeting was called to order by Bear Lake Township President, Jeff Harthun at 7pm

Pledge of Allegiance was said.

No roll call was taken, members of both Bear Lake Village and Township were present and general public individuals.

Public comment: None

Discussion was held on:

 Banners – Julie Griffis updated on project.

 Kayak Launch – grant is being written. A legal document will be drawn up to put kayak launch on Bear Lake Village property.

 Community Projects – Both Bear Lake Village and Township will continue to work together on park/village projects.

 County Trails – Julie Griffis gave an update.

No decisions were made

Public Comment: None

Adjournment at 8:16pm

Respectfully submitted by Cindi McPherson, Village Clerk

Back To Calendar of Meetings

Village of Bear Lake Council REGULAR MEETING February 15, 2017

Bear Lake Village Hall

Approved Minutes with corrections (cmc)

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:05 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Carver Edwards, and Greg McPherson

Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson and Jared Bair

Absent: None

Guests: Four guests signed in

Motion to Adopt the Agenda as presented and with additions by Bass and seconded by G.McPherson, motion carried.

Aye: Bass, Edwards, Johnson, G. McPherson, Ronning, Bair

Nay: none

Clerk McPherson added:

• Under Correspondence; Resignation of Janene Gee

• Under Treasurer’s Report; Amendments to 2016-2017 Fiscal Year
{2017-02-15 Report fiscal-year-2016-17-end-amendments }

• Under Old Business; Lake Improvement Board Meeting & Appointee

• Under New Business; DeRidder Claim, Employee Evaluation for Jared Bair, Land Bank Report and Continue to work with Bear Lake Township on projects.

Public Comment: Jason Wilder Evans commented on Carver Edwards health issue, nominate self for open position and item on budget, election money.

Correspondence: Read by clerk:

• Resignation letter from council member Janene Gee.

• Email correspondence was read from Dendra Best regarding January 2017 regular meeting minutes in regards to her Manistee County Trail Committee report. Per Ms. Best, she did not submit a “bullet list”.

REPORTS:

Approval of the following meeting minutes:

• Motion to approve minutes from January 18, 2017 with additions by G. McPherson, seconded by Ronning.

  • Additions: Under “New Business”, Mansitee Household Hazardous Day and BL Village Community Clean Up Day, June 24, 2017

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: Edwards

• Motion to approve minutes from February 1, 2017 Public Hearing, Budget 2017-2018 Work Meeting by Johnson, seconded by Ronning.

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: None

Abstain: Edwards

• Motion to approve minutes from February 13, 2017 Joint Meeting with Bear Lake Village and Bear Lake Township by G. McPherson, seconded by Johnson.

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: None

Abstain: Edwards

• Maintenance Report: Read by Jared Bair. Report on file with February 2017 minutes

Park: • Kept up with snow plowing when needed • Push banks back in the park • Started cleaning the floors in the park so we can repaint them

Equipment: Minor fix done one the tractor

Water: • Daily well checks done • Monthly water paperwork and testing done • Weekly well checks with Mead and Hunt • Kept up with plowing at the well houses • Started going around to houses with Flies and Vandenbrink to see where to install the water meter

General: • Kept up with snow plowing and sanding • Moved a few snow piles around town • Cleaned out shop • Kept up with plowing at the offices, sand building, and other places around town

• Treasurer’s Report: read by King. Report on file in the 2017 Minutes binder.

Equipment Fund checking/savings total 3,270.45

Honor Bank CD 26,004.30

Minor Street checking/savings total 20,239.16

Major Street checking/savings total 41,000.41

Park checking/savings total 28,947.75

Park CD#2 32,844.39

Water checking only 32,921.54

Money Market Account 10,049.03

General checking/savings total 22,401.61

Motion to accept Treasurer’s Report by Ronning seconded by Bass, motion carried.

Aye: Bass, Edwards, Johnson, McPherson, Ronning, Bair

Nay: none

• Council member Johnson asked about a contingency fund for the water. Both

President Bair and Ken Mlcek (Fleis & Vandenbrink) said it will be done before

closing on the loan.

• Amendments to 2016-2017 were tabled, Special Meeting to be held on February 22, 2017 at 7pm. Bear Lake Village Hall

• Bills to be paid were read by Clerk. Motion to pay the bills as amended by Johnson, seconded by Bass. Motion carried. Amendment: Blarney Castle, Major Fund $1,000 and Minor Fund $617.67. List of bills is found at the end of the minutes.

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: none

Abstain: Edwards

• Reimbursements to the General Fund were read by Clerk. Total to General Fund: $2,018.50

Reimbursement list is found at the end of the minutes.

• Committee Chair Reports:

Park: President Bair reported pre-sold camp spots at $22K.

Trees: No report

Streets: No report

Water: Ken Mlcek from Fleis & Vanderbrink – Water/Well Project going well. Bids and permits should go out in March. Working on meter info and USDA list.

Equipment: G. McPherson reported proposed purchase of used/newer dump truck. Reconditioned truck around $40K. Will keep current truck as a supplement for salting streets.

Will be putting in a grant for USDA and Revenue Sharing.

Sidewalk: No report

Blight/CABA: Gibson reported: 7667 Stuart Street property has been sold. 12238 Virginia

Street property offer fell through. Full Blight Report on file with February 15, 2017 minutes.

{Village of Bear Lake Blight Enforcement Report

February 15, 2017

 7667 Stuart St.

 Property has been sold, purchase agreement signed, back taxes paid.

 New owner will get a demo crew in as quickly as possible to clean it up.

 Drafting plans to put a garage on it.

 12238 Virginia St.

o Talked to owner, perspective buyer has not given a final answer yet and now say they will decide by end of March.

 They are concerned about the flooding of the shop/garage area.

o Owner says it will go back to the county for back taxes on March 31st

Respectfully submitted by,

Larry J. Gibson Blight Enforcement Office}

Planning Commission: No report

Manistee County Trail Committee Report: Clerk McPherson summarized email from Dendra Best. Complete report on file with February 15, 2017 minutes.

[Rob Carlson will be sending an updated prioritized map this morning which I will forward for attachment once received.

It is requested that each municipality review and comment but appreciate that future completion of the priorities is a 5-10 year funding horizon.
Any suggested local additions should be framed on a 10-20 year completion timeframe as funding is already tenuous.
There is a possibility of future linking from Arcadia to join the Trail Head located at Pleasanton Township Hall US31 junction.
The Alliance is requesting efforts for local funding use them as a clearing house to avoid duplication or competing applications.
There was discussion concerning the goals of the linking of county wide trails and how to formulate them for public presentation: economic impact from tourism, promotion of outdoor activity as a wellness enhancement, quality of life for residents, greater awareness of the natural environment.
Discussion have been held with other state and local trails associations to garner expertise and assistance. Also Consumers Energy.
I raised the issue of combining motorized and non motorized use, particularly in winter. If the trend continues of shorter, warmer winters, the issue of maintaining trails will have to be addressed.
Accessibility for those who need assistance is going to be limited:
  • mobility will be difficult during non snow seasons due to prohibition of the use of ORVs on many trails, some trails will eventually be useable by motorized wheel chairs but the range will be limited to battery power
  • accessible signage for the visually impaired was suggested
  • I raised the issue of seeking funding to address the needs of disabled veterans and those who are unable to ride snowmobiles

There was discussion of promoting bike trails both for off road winter and all season use.

There was discussion of talking to individual Fire Chiefs about emergency response issues.
A meeting is scheduled for March with MDNR.
The next Committee meeting will be in April.
Dendra Best
– please forward copies of the map to all Council members. Please find the map from last evenings meeting at the Google Doc link below.  The map is titled “Existing Trails and Primary Route Development_2017-02-14.
https://drive.google.com/open?id=0B6pGmgsvWDBydVVEWThKUUV0ckU ]

Ad Hoc – Policy, Resolution & Ordinance Committee – Reviewed Policy on Employee Holiday/Vacation – Tabled until new council member is added.

OLD BUSINESS

• Lake Board Improvement appointee – council member Greg McPherson.

  • Joint meeting of The Village of Bear Lake, Bear Lake Township and Pleasanton Township will meet on March 7, 2017 at 7pm at Bear Lake Township Hall.

NEW BUSINESS

• Motion was made by Bass to approve water rate increase in April, making all users $120.00 per REU per quarter, and October 2017 increase to $135.00 per REU per quarter, this will meet USDA requirements, seconded by McPherson. Motion carried.

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: none

Abstain: Edwards

Additional water rate increase will be in October 2017, this will meet USDA requirements.

• Motion was made by Johnson to approve the Manistee County Collaborative Sewer Initiative (1/31/17), seconded by G. McPherson. Motion carried.

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: none

Abstain: Edwards

RESOLUTION NO. 1 Village of Bear Lake, County of Manistee, Michigan

MANISTEE COUNTY COLLABORATIVE SEWER INITIATIVE (1/31/17)

WHEREAS, our local government has participated in a preliminary collaborative sewer project involving Onekama Township, Arcadia Township, Bear Lake Township, Pleasanton Township, and the Village of Bear Lake; and

WHEREAS, the purpose of the project is to assess the economic and practical viability and benefits of developing a sewer system that would connect participating local governments with the wastewater treatment plant owned and operated by the Little River Band of Ottawa Indians (LROI) with the understanding that LRBOI has agreed to make treatment capacity available to the participants; and

WHEREAS, the potential benefits of constructing such a sewer system include: creating infrastructure to develop and expand businesses and create jobs; protecting surface and ground waters and Lake Michigan from pollution caused by septic system failure; protecting three critically important watersheds; and achieving an economy of scale in completing such a project through collaboration; and

WHEREAS, because of the potential benefits of the project the participants believe that their respective governments should proceed to the next phase of the project; and

WHEREAS, the next phase of the project involves two steps: (1) formation of a sewer authority involving all local governments and (2) an application by the sewer authority to USDA Rural Development to finance the construction of the sewer system which would result in a definitive financing proposal involving grant and loan funding; and

WHEREAS, the estimated cost for the next phase of the project includes legal fees of $10,000 to establish the sewer authority (Attorney Eric Williams) and $30,000 in fees to complete the application to USDA Rural Development (Wade Trim/Brian Sousa), a total of $40,000; and;

WHEREAS, a USDA Rural Development Planning grant could be sought by the Sewer Authority that could cover $23,000 of the $40,000 in costs to establish the authority and complete the financing application, leaving a balance of $17,000; and

WHEREAS, if all five local governments continue to participate in the next phase, each local government would contribute a sum of $3,400 if the planning grant is secured or $8,000 if it is not secured, with an understanding that the sum ($3,400 or $8,000) could be financed through the financing provided by USDA Rural Development for the sewer project;

NOW, THEREFORE, BE IT RESOLVED that our local government, contingent on full participation by the above referenced local governmental units, will allocate $3,400 toward establishing the sewer authority and submitting a complete financing application to USDA Rural Development with the understanding that the participants, through the Sewer Authority, will make their best efforts to secure a planning grant and that Attorney Eric Williams and the firm Wade Trim will proceed to establish the sewer authority and the sewer construction grant application to USDA Rural Development, respectively;

and

FURTHER, that the participants will collectively establish a communications process to discuss and answer questions about the project, including three open public meetings; and

FURTHER, that we be provided copies of all agreements and other documents executed, prepared or completed as part of this phase of the Initiative; and

FURTHER, that our current representative(s) on the collaborate sewer ad-hoc committee continue to be our representative(s) to develop the proposed sewer authority and funding application with final approval by our governing body.

Roll Call Vote:

Peggy Bass __Yes__ Carver Edwards __Abstained__ Jackie Johnson__Yes___

Greg McPherson __Yes___ Ron Ronning___Yes___

Jeff Bair __Yes____

Yeas: __5__ Nays: __0__ Abstain __1__ Absent: __0___

THIS RESOLUTION DECLARED ADOPTED THIS 15TH February 2017. I, Cindi McPherson, Clerk of the Village of Bear Lake, State of Michigan, do hereby certify that the foregoing Resolution No. 2017-1 was duly adopted by the Bear Lake Village Council during its regular meeting held in the Village Hall in the Village of Bear Lake on 15 February 2017.

__Cindi McPherson________ ___Jeffery Bair__________

Cindi McPherson Jeffery Bair

Village Clerk Village President

• Motion was made by G. McPherson to adopted the MDOT Performance Resolution for Governmental Agencies, seconded by Ronning, Motion Carried. Needed for parade & street maintenance.

Michigan Department PERFORMANCE RESOLUTION FOR Of Transportation

2207B (11/16) GOVERNMENTAL AGENCIES Page 1 of 2

This Performance Resolution is required by the Michigan Department of Transportation for purposes of issuing to a municipal utility an ”Individual Permit for Use of State Highway Right of Way”, or an ”Annual Application and Permit for Miscellaneous Operations Within State Highway Right of Way”.

RESOLVED WHEREAS, the Village of Bear Lake hereinafter referred to as the ”GOVERNMENTAL AGENCY,” periodically applies to the Michigan Department of Transportation, hereinafter referred to as the “DEPARTMENT,” for permits, referred to as ”PERMIT,” to construct, operate, use and/or maintain utilities or other facilities, or to conduct other activities, on, over, and under State Highway Right of Way at various locations within and adjacent to its corporate limits;

NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the GOVERNMENTAL AGENCY agrees that:

1. Each party to this Agreement shall remain responsible for any claims arising out of their own acts and/or omissions during the performance of this Agreement, as provided by law. This Agreement is not intended to increase either party’s liability for, or immunity from, tort claims, nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this Agreement.

2. If any of the work performed for the GOVERNMENTAL AGENCY is performed by a contractor, the GOVERNMENTAL AGENCY shall require its contractor to hold harmless, indemnify and defend in litigation, the State of Michigan, the DEPARTMENT and their agents and employee’s, against any claims for damages to public or private property and for injuries to person arising out of the performance of the work, except for claims that result from the sole negligence or willful acts of the DEPARTMENT, until the contractor achieves final acceptance of the GOVERNMENTAL AGENCY. Failure of the GOVERNMENTAL AGENCY to require its contractor to indemnify the DEPARTMENT, as set forth above, shall be considered a breach of its duties to the DEPARTMENT.

3. Any work performed for the GOVERNMENTAL AGENCY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL AGENCY and not as a contractor or agent of the DEPARTMENT. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the GOVERNMENTAL AGENCY, or their subcontractors or any other person not a party to the PERMIT without the DEPARTMENT’S specific prior written consent and notwithstanding the issuance of the PERMIT. Any claims by any contractor or subcontractor will be the sole responsibility of the GOVERNMENTAL AGENCY.

4. The GOVERNMENTAL AGENCY shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.

MDOT 2207B (11/16) Page 2 of 2

5. The GOVERNMENTAL AGENCY will, by its own volition and/or request by the DEPARTMENT, promptly restore and/or correct physical or operating damages to any State Highway Right of Way resulting from the installation construction, operation and/or maintenance of the GOVERNMENTAL AGENCY’S facilities according to a PERMIT issued by the DEPARTMENT.

6. With respect to any activities authorized by a PERMIT, when the GOVERNMENTAL AGENCY requires insurance on its own or its contractor’s behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation Commission, the DEPARTMENT, and all officers, agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract.

7. The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does not prevent he DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.

8. This resolution shall continue in force from this date until cancelled by the GOVERNMENTAL AGENCY or the DEPARTMENT with no less than thirty (30) days prior written notice provided to the other party. It will not be cancelled or otherwise terminated by the GOVERNMENTAL AGENCY with regard to any PERMIT which has already been issued or activity which has already been undertaken.

BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the DEPARTMENT for the necessary permit to work within State Highway Right of Way on behalf of the GOVERNMENTALAGENCY.

Title and/or Name:

Village President

Village Clerk

I HEREBY CERTIFY that the foregoing is a true copy of a resolution adopted by the Village of Bear Lake Council of the Village of Bear Lake of Manistee

(Name of GOVERNMENTAL AGENCY) (County)

at a regular council meeting held on the 15th day of February A.D. 2017.

Signed: Cindi McPherosn Title: Village Clerk

Village of Bear Lake Resolution No. 2 2017

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: none

Abstain: Edwards

• DeRidder Insurance Claim was discussed and decided by council to follow the decision made by the Village’s insurance company, MML ( Michigan Municipal League). Denied.

• Motion was made by Johnson to approve Jared Bair’s Annual Evaluation, seconded by G.McPherson, Motion carried. Evaluation is on file with February 2017 minutes.

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: none

Abstain: Edwards

• Motion was made by Ronning to approval a $2.00 per hour increase in pay to employee Jared Bair, seconded by G. McPherson. Increase will start 1st pay period in March 2017.

Aye: Bass, McPherson, Ronning, Bair

Nay: Johnson

Abstain: Edwards

• Motion was made by G. McPherson to continue working with Bear Lake Township on community projects, seconded by Johnson, Motion carried.

Aye: Bass, Johnson, McPherson, Ronning, Bair

Nay: none

Abstain: Edwards

COUNCIL COMMENT:

• Jackie Johnson commented that the Meeting with Bear Lake Township & BL Village was exciting.

PUBLIC COMMENT:

• Jason Evens Wilder called for the resignation of Council Member Carver Edwards due to his health condition.

COMING EVENTS:

• Community dinner at Bear Lake Methodist Church this Thursday.

• Girls & Boys basket ball games 5th Quarter at Bear Lake Methodist church after the game on Friday.

• Bear Lake Promoters After Hour Event will take place on May 18, 2017 at 5-7pm at Bear Lake Hardware Design Center. Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:47p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

a. REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 1/01/2017-1/31/2017 $1,490.50

Minor Street 1/01/2017-1/31/2017 $00.00

Park Fund 1/01/2017-1/31/2017 $00.00

Water Fund 1/01/2017-1/31/2017 $528.00

Equipment Rental $

Total to transfer to General Fund = $2,018.50

Bills To Be Paid

Date: February 15, 2017

Name Amount Fund Account Notes

Young, Graham & Wendling $350.00 General Fund 101-265-801 phone retainer 1 1⁄2 months, update FOIA policy & forms

Bear Lake Township $1,028.34 General Fund 101-191-740 Election

West Coast Farm Service $175.00 Major Fund #202-463-783 Winter

Bear Lake Ace Hardware $63.47 General Fund 101-265-930

Haviland Products Co. $460.50 Water Fund 591-558-775 Bleach

District Health Department #10 $120.00 Park Fund 531-000-740 Campgrd Annual Inspection

Blarney Castle $1,000 Major Fund 202-265-776 Fuel Oil- Maint Build

$617.67 Minor Fund 203-265-776

Manistee, Mason, & Oceana Conser District $125.00 General Fund 101-000-803

Reimbursement, Sally King $193.32 General Fund 101-265-500 Lansing travel MMTA Wkshop

Bittner/Jennings Attorneys $531.30 General Fund 101-265-801 FOIA

$931.38 Water Fund 591-558-801 Water Project –reimbursement

IRS payment $266.73 General Fund 101-265-714 Tax period March 2013

Manistee Co. Road Comm. $264.15 Major Fund 202-463-783 Salt/Sand

$264.15 Minor Fund 203-463-782

Jackpine Business Center $85.97 Park Fund 531.000.900 Camp

Permits

Staples $151.33 General Fund 101-215-727 Toner, ink

Gabridge & Co. $400.00 General Fund 101-265-801 QB training &

W/2 & W/3 forms

Back To Calendar of Meetings

SPECIAL MEETING Village of Bear Lake Budget Amendments to Fiscal Year 2016-2017(click link to open)

February 22, 2017 7 p.m. Village of Bear Lake Hall(click link to open)

Approved Minutes with correction (CMC)

• MEETING WAS CALLED TO ORDER AT 7PM BY PRESIDENT BAIR

• PLEDGE OF ALLEGIANCE WAS SAID

• ROLL CALL: President: Bair, Clerk, C. McPherson, Treasurer: King,

Council members: G. McPherson, Ronning and Bass

Absent: Edwards and Johnson

Staff: Gibson Absent: Jared Bair

• PUBLIC COMMENT – None

• AMENDMENTS TO 2016-2017 BUDGET WERE READ BY PRESIDENT BAIR

a. Discussion was held

b. Motion to approve amendments to Fiscal Year 2016-2017 was made by Ronning,

seconded by G. McPherson.

Aye: Bass, G. McPherson, Ronning and Bair

Nay: None

Absent: Edwards and Johnson

• ADJOURNMENT WAS AT 7:19PM

Village of Bear Lake Council

REGULAR MEETING March 15, 2017 Bear Lake Village Hall

Approved Minutes with corrections (CMC 4/20/17)

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Jackie Johnson, and Greg McPherson Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson and Jared Bair Absent: Carver Edwards and Ron Ronning

Guests: Eleven (11) guests signed in

Motion to Adopt the Agenda as presented and with additions by McPherson and seconded by Bass,

motion carried.

Aye: Bass, Johnson, G. McPherson, Bair Nay: none

Additions:

      • After  Correspondence, Nominations
      • New Business:
        • Grant Agreement
        • Self-Evaluation
        • Payment  Authorization Policy

Public Comment: None

Correspondence:  Read by clerk:

      • Email from Jason Wilder Evans no discussion
      • Resignation letter from council member Carver Edwards.

Motion was made to accepted Carver Edwards & Janene Gee’s resignation by Johnson, seconded by

McPherson. Motion carried

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

Note: Gee’s resignation was read at February 15, 2017 meeting but a motion was not made to accept it.

      • Email from Kris Buckner, Bear Lake Days Committee, requesting closer up to close streets needed for Bear Lake Days events. US-31 & Potter Rd, to Wise Street up Main to Virginia Street and down to US 31 to Russell Street. Additionally, Main Street at US 31 to Virginia Street for the Arts & Crafts Fair.

Nominations of Council Members – Jeff Bair

      • Joanne Schroeder to replace Janene Gee
      • Marla Evans to replace Carver Edwards

Motion to appoint Joanne Schroeder to the Village Council as Trustee was made by Bass, seconded by Johnson. Motion carried

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

Oath of Office was given to Joanne Schroeder by Clerk McPherson.

Motion to appoint Marla Evans to the Village Council as Trustee was made by McPherson, seconded by Johnson. Motion carried

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

Oath of Office will be given to Evans at a later date.

REPORTS:

Approval of the following meeting minutes:

      • Motion to approve minutes from Special Meeting, 2017-2018 Proposed Budget, February 15, 2017 as written by Bass, seconded by McPherson. Motion carried.

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

      • Motion to approve minutes from February 15, 2017 Regular Meeting with addition by Bass, seconded by McPherson. Motion Carried.

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

      • Motion to approve minutes from February 22, 2017 Special Meeting, Budget Amendments to FY 2016-17 with correction by G. McPherson, seconded by Bass. Motion carried.

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

      • Motion to approve minutes from March 1, 2017 Special Meeting, Approval of Grant Applications by Bass, seconded by Johnson.  Motion carried.

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

      • Motion to approve minutes from March 7, 2017 Joint Meeting including Village of Bear Lake, Pleasanton and Bear Lake Townships with Bear Lake Improvement by G. McPherson, seconded by Bair. Motion carried.

Aye: McPherson, Bair

Nay: None

Absent: Ronning

NOTE: Greg McPherson & Jeff Bair were they only council members present at this meeting.

      • Motion to approve minutes from March 13, 2017 Joint Public Meeting of the Village of Bear Lake & Bear Lake Township, Natural Resources Trust Fund Application for Proposed Kayak/Canoe Launch and Fishing Pier site, by G. McPherson, seconded by Bass. Motion carried.

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent: Ronning

Maintenance Report: Read by Jared Bair. Report on file with March 2017 minutes [see Posting Link]

  • Treasurer’s Report: read by King. Report on file in the 2017 Minutes binder.

Equipment Fund  checking/savings total

3,275.47

Honor Bank CD

26,004.30

Minor Street checking/savings total

15,972.01

Major Street checking/savings total

29,790.93

Park checking/savings total

25,562.34

Park CD#2

32,918.90

Water checking only

16,632.92**

Money Market Account

10,051.70

General checking/savings total

61,930.26

** Bond payment was deducted from checking 3.3.17 $10,000 + $830 interest

Treasurer’s Authorized Disbursements March 1-14, 2017 on file in March file.

Motion to accept Treasurer’s Report with corrections by McPherson seconded by Johnson, motion carried.

Aye: Bass, Johnson, McPherson, Bair

Nay: none

Absent:       Ronning

  • Motion to accept amendments to 2017-2018 Approved Budget by G. McPherson, seconded by Bass. Motion carried.

Aye: Bass, McPherson, Johnson, Bair

Nay: None

Absent:       Ronning

  • Bills to be paid were read by Clerk. Motion to pay the bills with exceptions and addition by Bass, seconded by McPherson. Motion carried. Exceptions: Northern Fire Safety $227.50, Young, Graham & Wendling pay only $200, Gibson will check on $108.50. Addition: Sally King reimbursement  check $58.92

Aye: Bass, Johnson, McPherson, Bair

Nay: none

Absent:       Ronning

  • Reimbursements to the General Fund were read by President Bair. Total to General Fund:

$1,655.50

  • Committee  Chair Reports:

Park: President Bair reported $26K in campsite rentals. Discussion on adding an additional daily fee for Park Improvement for summer 2017. Discussion was tabled

Trees: No report

Streets: No report

Water: Ken Mlcek from Fleis & Vanderbrink Design on Contract 1 & 2, get approved internally & then to USDA. USDA will submit to their main office. Bids will start soon. Equipment: G. McPherson reported grants for plow truck were submitted on time.

Sidewalk: No report

Blight/CABA: Gibson gave a verbal report on Lynn Street residential house, Owner said daughter will be moving in in June. Gibson talked with him on moving older trucks from property.

Planning Commission: No report

Manistee County Trail Committee Report: Clerk McPherson reported there was no report from village rep Dendra Best by 3pm today. Julie Griffis, rep from Bear Lake Township gave a quick overview. [see Posting Link – Trails Committee did not meet in March]

Ad Hoc – Policy, Resolution & Ordinance Committee – No report

OLD BUSINESS

    • None

NEW BUSINESS

    • Motion to adopt the Articles of Incorporation, Three Lake Collaborative Authority by G. McPherson, seconded by Schroeder. Motion carried.

Aye: Bass, McPherson, Johnson, Schroeder, Bair Nay: None

Absent: Ronning

    • Motion to adopt Resolution 2017-3, Support of The Village of Bear Lake submission of application to the Michigan Natural Resource Trust Fund for Development of a universally accessible canoe/kayak floating dock, and fishing pier & other amenities at Hopkins Park by Bass, seconded by McPherson. Motion carried.

Aye: Bass, McPherson, Johnson, Schroeder, Bair Nay: None

Absent: Ronning

    • Motion to accept Payment Authorization Policy with addition by Bass, seconded by McPherson. Motion carried. Addition: Charter Spectrum Park

Aye: Bass, McPherson, Johnson, Schroeder, Bair Nay: None

Absent: Ronning

    • Motion to accept Grant Agreement concerning the Michigan Natural Resource Trust Fund entitled “Hopkins Park Development” by Johnson, seconded by McPherson. Motion carried. Aye: Bass, McPherson, Johnson, Schroeder, Bair

Nay: None

Absent: Ronning

    • President Bair reviewed the Non-Architectural “Self Evaluation Guide” required by USDA. Note: This checklist is not represented to be comprehensive, but maybe used as a guide in conducting a Section 504 Self Evaluation for Accessibility. Issues have been addressed and will be worked on as time & budget allows. No time limited required. [see Posting Link]

COUNCIL COMMENT:

    • None

PUBLIC COMMENT:

      • David Reed, wanted to know where the village is on signage for Village Hall. President Bair reported, he had a conversation with Lisa Kennedy re: having a high school student work on signs for the hall.

COMING EVENTS:

      • No Community Dinner

Downtown banner information sheets are in the mail! We are hoping for a great response on them, C. McPherson reported.

  • Bear Lake Promoters After Hour Event will take place on May 18, 2017 at 5-7pm at Bear Lake Hardware Design Center. Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:28p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

a.   REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street

1/01/2017-1/31/2017

$654.50

Minor Street

1/01/2017-1/31/2017

$00.00

Park Fund

1/01/2017-1/31/2017

$00.00

Water Fund

1/01/2017-1/31/2017

$1,001.00

Equipment Rental

$

Total to transfer to General Fund = $1,655.50

Bills To Be Paid Date: March 15, 2017

Name

Amount

Fund Account

Notes

West Coast Farm Services ($443.35)

$221.67

Major  202-265-775

Service call on tractor

$221.67

Minor  203-265-775

Service call on tractor

Mead & Hunt

$1,375.25

Water

Water testing/sampling

Sally King, Reimbursement ($197.14)

$115.01

General101-215-727

Checks ordered

$82.13

Major  202-482-727

Checks ordered

Auto Wares/Auto Value

$137.37

Jus-Green

$350.00

General

Insect control village office

Bear Lake Ace Hardware

$19.96

bucket, brush, roller

Northern Fire Safety

$227.50

Inspect of fire extinguish

The Pioneer Group ($100.38)

$56.25

General

Budget Hearing

$44.13

Park 531-000-900

Bill split with BL Township

Manistee County Road Comm. ($266.07)

$133.03

Major

Sand & salt

$133.04

Minor

Sand & salt

Jackpine Business Center ($84.45)m$14.84

General

Brush pickup cards $52.11

Water

Tinted window envelope $17.50

Park Numbering park receipts

Young, Graham & Wendling $200.00

General

Phone retainer $108.50

General Blight forms samples

IRS $186.59

General

Tax period March 31, 2013

Jeff Bair, Reimbursement $146.00

Park

Paint supplies

Michigan Municipal League ($5,571) $1,798.80

General

Pool Renewal Premium $936.30

Major

$936.30

Minor

$1,157.80

Water

$741.80

Park

Back To Calendar of Meetings

 

To comply with Section 508 – here is a text readable version of the PDF received – Approved Minutes April 19, 2017 with correction

Village of Bear Lake Council REGULAR MEETING

April 19, 2017 Bear Lake Village Hall

Approved Minutes with one correction

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Joanne Schroeder, Ron Ronning and Greg McPherson
Treasurer: Sally King, Clerk: Cindi McPherson Staff: Larry Gibson and Jared Bair

Absent: none

Guests: Nineteen (19) guests signed in

[note the reports for this meeting were not received until May 24 – click on this link to those documents]

Motion to Adopt the Agenda as presented and with additions by McPherson and seconded by Ronning, motion carried.
Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair
Nay: none

Additions:

  • After Adoption of Agenda – update on burned building
    • Old Business:
      o Re-accept the Articles of Incorporation, sewer – Clerk McPherson
      o DeRidder sewer update – Bass
    • New Business
      o Attorney Quinn not present, Ben Guerra to present
    • o Signage – Bass

Update on Odd Fellows burned building – Jeff Bair

  • Building is Manistee County owned and insured at this time due to back taxes. The county will make the site safe after removal of burned building material. Unsure of future of site at this time.

Public Comment on:

  • “No Parking” signs at Smith & Main Streets – Bair stated it is going up.
  • Maple trees need to come down on Lynn Street – Bair stated, Thompson tree company will be checking this out and other trees around town.
  • Medical Marijuana dispenser in Bear Lake downtown and distribution hubs. He Mr. Ziehm is opposed to any within the village/township of Bear Lake.
    o Additional guest commented that Bear Lake Township is writing an ordinance on Medical Marijuana.
  • Thank you for the use of the Village Hall during the fire for CERT to use, very helpful.

Correspondence: Read by clerk:

  • Letter from Manistee, Mason, Oceana Household Hazardous Waste Committee.
  • Email from Dendra Best, survey for Betsie River Access Site Assessment.

REPORTS:

Approval March 15, 2017 minutes:

  • Motion to approve minutes from March 15, 2017 Regular Meeting with addition by Ronning, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
    Absent: None
  • Maintenance Report: Read by Jared Bair. Report on file with April 2017 minutes [NOTE: a copy has no thus far been received by Bear Lake News]
  • Treasurer’s Report: read by King. Report on file in the 2017 minutes binder.

    March Treasurer’s Report

    March 31, 2017 Statement Balance:
    Equipment Fund checking/savings total 3,270.67
    Honor Bank CD 26,009.55
    Minor Street checking/savings total 15,254.39
    Major Street checking/savings total 29,544.76
    Park checking/savings total 24,437.54
    Park CD#2 32,918.90
    Water checking only 3,128.82
    Money Market Account 10,053.97
    General checking/savings total 52,309.28

Motion to accept Treasurer’s by Ronning seconded by Bass, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

  • Bills to be paid were read by Clerk.

Motion to pay the bills by McPherson, seconded by Schroeder. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

  • Reimbursements to the General Fund were read by President Bair. Total to General Fund: $3,019.90
  • Committee Chair Reports:

Park: Discussion on adding increasing pump out prices for campers. Currently $16

Motion to increase campers at Hopkins Park pump out service to $20 regular, $25 emergency by McPherson, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none

Discussion on lot price increase and surcharge to campers tabled until fall 2017.

Loss of two camp sites due to fire until clean-up is complete.

Trees: McPherson’s asked to plant a tree on village right of way between sidewalk & street, Smith & Main Streets.

Streets: Pot hole patch will begin the end of April. Some streets will be repaired during the water project.

Water: Bair commented, our water attorney is a little slow at getting needed paperwork for the water project.

Equipment: Bair reported he attended a Revenue Sharing (Little River Band) meeting in Manistee. Over $400K in grant money was submitted and $100+K in grant money will be given out. Money for dump truck & swim safety equipment were submitted for funding. USDA grant money for dump truck is open. 40/60 match.

Sidewalk: No report

Blight/CABA: Gibson gave a verbal report. Report on file in April’s minute folder. Gibson report on citation booklets and cost. He will order 2 booklets.

Village of Bear Lake Blight Enforcement Report April 19, 2017

  • 7667 Stuart St.
    • Talked to new owner. Frost law regulations lifted on 4-10, will be bringing in equipment to bulldoze and remove debris within a couple of weeks.
    • Plans to start construction of his garage as soon as the lot is cleard.
  • 12238 Virginia St.
    • No reply from owner to my last email.  Property believed to have gone for back taxes on March 31st.
  • 12273 Lynn St.
    • No new information at this time.
  • 12252 Maple St.
    • Inspected & photograph property.  Initial contact letter sent.
  • Blight Enforcement Tickets.
    • Received information from our attorney’s office.  Have contacted a company for information and price quote on tickets to be used when issuing a violation.

Respectfully submitted by, Larry J. Gibson
Blight Enforcement Officer

Bair reported he would like to start interview process for a Blight Hearing Officer. Qualifications; Experience in building trades and knowledge of building codes.

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions organizational meeting on April 18 at 2pm. Report on file in April’s minute’s folder. One additional member is needed. Must be a village resident who is registered to vote.

Village of Bear Lake Planning Commission
Organizational Meeting April 18, 2017

Village Hall
Unapproved Minutes

Organizational meeting called to order at 2:08pm by Village Council President Jeff Bair

Pledge of Allegiance was said by all.

Roll Call: Barb Farfsing, Cindi McPherson, Myrna Walter and Bill Beaver

Recognition of visitors: None

Reviewed By-Laws

Election of officers

Chairperson – Barb Farfsing

Vicechair – Bill Beaver

Secretary – Cindi McPherson

Motion was made by Beaver to accept the slate of officers for 2017, seconded by Farfsing. Motion carried

Yays – 4

Nays – 0

Set year meeting dates and time:

May 9, June 13, July 11, August 8, September 12 and October 10, 2017

Meeting time is 6pm. Meeting place will be the Village Hall.

Public Comments: None

Correspondence: None

Commissioners comments: Discussion on zoning

Next meeting; May 9, 2017 at Bear Lake Village Hall @ 6pm

Adjourned at 3:23pm

Respectfully submitted by Cindi McPherson

Manistee County Trail Committee Report: Clerk McPherson read emails from volunteer representative Dendra Best. Reports are on file in April minute’s folder. There was no meeting in April.

Ad Hoc – Policy, Resolution & Ordinance Committee – No report

OLD BUSINESS

  • Clerk McPherson asked council if they would prefer to re-accept a clean copy (without correction marks) of the Articles of Incorporation for the Sewer Projects. Council members agreed it was not necessary as long as there were no changes; there were not.
  • DeRidder Sewer update – Council member Bass wanted an update on where the DeRidder’s are with their sewer project. No update was available. [NOTE: completed under the jurisdiction of District #10 DHD Manistee County]

NEW BUSINESS

  • Motion to adopt a Resolution adopting the Articles of Incorporation of the Three Lakes Collaborative Sewer Authority by Ronning, seconded by Johnson. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None [Note a copy has been requested]
  • Motion to appoint Jeff Bair as Sewer Representative per Sewer Resolution by Johnson, seconded by McPherson. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
  • Motion to accept the Resolution to Adjust Water Rates per Ordinance No. 2001-1 requested by the USDA by McPherson, seconded by Johnson. Motion carried. [Note a copy has been requested ]
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
  • Motion to purchase a Welcome to Bear Lake banner to be hung on the Village Hall by Ronning, seconded by Evans. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
    Nay: None
    Printed at the bottom of the banner “Village Office”.
    Bass also commented on interior signage for offices. Ideas of interior signage are being reviewed.
  • Ben Guerra & Chris Hardesty spoke on Medical Marijuana regarding dispensary/regulations on growing & selling marijuana in the village of Bear Lake. The Planning Commission will discuss. Concerns shared and discussion was held.

COUNCIL COMMENT:

  • PUBLIC COMMENT:
  • Pauline Jaquish, Manistee County Commissioner, gave a verbal update on Leckrone properties acquired in tax foreclosure and the burned down building (Odd Fellows Hall) is currently owned by Manistee County. The Odd Fellows Hall building was insurance by the county and the county will clean up the building site when it is released by the Fire Marshall.
  • Variety Store – is county owned and the county is getting bids on the building to demolish and remove. Bear Lake community may want to do a community fundraising project for funding.
  • COMING EVENTS:

    • Community Dinner this Thursday 5pm -7pm
    • Lake Improvement Board Meeting April 20 at 7pm at Bear Lake Township Hall
    • Village of Bear Lake Community Clean-Up day, June 24, 9am – 1pm
    • Bear Lake Promoters After Hour Event will take place on May 18, 2017 at 5-7pm at Bear Lake Hardware Design Center. Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:40p.m.

Respectfully Submitted,

Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND for March:

FUND NAME DATES AMOUNT

Major Street 3/01/2017 – 3/31/2017 $149.50

Minor Street 3/01/2017 – 3/31/2017 $162.50

Park Fund 3/01/2017 – 3/31/2017 $609.50

Water Fund 3/01/2017 – 3/31/2017 $390.00

EQUIPMENT RENTAL

Major Street $462.15

Minor Street $562.71

Park Fund $239.25

Water Fund $444.29

Bills To Be Paid

Date: April 19, 2017

Name | Amount|  Fund|  Account Notes

Jack Pine 25.00 Water Newsletter

50.97 General Toner

49.00 General Bus cards Blight

Mead & Hunt 1,141.10 Water Water test/sampling

Bittner/Jennings Attorney 61.43 Water Call w/ Ken

156.98 General FOIA

Auto Wares Group/ Auto 25.00 Major

Bear Lake Ace Hardware 110.93 Park Paint & supplies

Blarney Castle 1,063.20 Park Maint. Buildin

Young, Graham & Wendling 77.50 Water Water Rate Resol.

449.50 Park Joint Part kayak/canoe

325.50 General Sewer Authority

Staples 135.98 General office supplies

Back To Calendar of Meetings

To comply with Section 508 – here is a text readable version of the PDF received – Approved Minutes May 17, 2017

Village of Bear Lake Council. REGULAR MEETING May 17, 2017

Bear Lake Village Hall

Approved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Jackie Johnson, Marla Evans, Joanne Schroeder, Ron Ronning and Greg McPherson Treasurer: Sally King, Clerk: Cindi McPherson

Staff: Larry Gibson and Jared Bair

Absent: none

Guests: Eleven (11) guests signed in

Motion to Adopt the Agenda as presented and with additions by Ronning and seconded by McPherson, motion carried. Aye: Bass, Evans, Johnson, G. McPherson, Ronning, Schroeder, Bair Nay: none

Additions:

• Trees: Replacement of old taken down trees

• Water: Waterworks Ordinance and Rules & Regulations

• New Business
o Appoint Blight Hearing Officer
o Service Awards

• Public Comment on:
• None

Correspondence: Read by clerk:
• Email from Dendra Best, United Way of Michigan information; The Alice Report. • Manistee County Planning Commission, letter regarding a feasibility study into County assistance with local land use permits.

REPORTS: Approval March 15, 2017 minutes:
• Motion to approve Approved Minutes April 19, 2017 with correction by Ronning, seconded by McPherson. Motion Carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: None
Absent: None

Under “Public Comment”, Medical marijuana, “He” was changed to “Mr. Ziehm”. Part of the Blight Report was missing, did not appear on copies to council.

Maintenance Report: Read by Jared Bair. Written report on file with May 2017 minutes:

May 2017 Village Council meeting maintenance report
• Treasurer’s Report: read by King. Written report on file in the 2017 minutes binder. Treasurer’s Report 5-31-17 This PC Documents
Equipment Fund checking/savings total 3,265.70 Honor Bank CD 26,014.55
Minor Street checking/savings total 15,502.49
Major Street checking/savings total 31,063.55
Park checking/savings total 27,204.66
Park CD#2 32,918.90
Water checking only 19,671.09
Money Market Account 10,055.90
General checking/savings total 48,502.77
Motion to accept the Treasurer’s Report with correction by Schroeder seconded by Bass, motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none
Correction: Equipment – Ending balance should be $1,022.45, not $,022.45
• Bills to be paid were read by Clerk. Motion to pay the bills with addition & correction by Ronning, seconded by Bass. Motion carried.
Addition: Mark Thompson, $212.50, General Fund 101-000-951, Brush Pick-up Correction: Young, Graham & Wendling $200.00 corrected amount to General Fund. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none
• Reimbursements to the General Fund were read by President Bair. Total to General Fund: $3,051.74
• Committee Chair Reports: . President Bair assigned newly appointed council members to committees.
o Streets – added Ron Ronning Chair person, Joanne Schroeder o Blight – added Marla Evans
o Park – added Marla Evans
o Buildings, Grounds & Equipment – added Joanne Schroeder

Park: President Bair reported $31,000.00 in sales so far this year. Park is filling up fast
Trees: President Bair presented bid from Thompson Tree & Stump removal. Motion to accept Mark Thompson Tree & Stump Removal bid of $7,800.00 by Johnson seconded by McPherson, motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: none
Clerk McPherson asked Tree Committee to look into replacement trees. Bill Beaver will donate a new flowering tree to replace the one by the Pickle Ball Courts.

Streets: No report

Water: Ken Mlcek from Fleis & Vanderbrink report on water well project. Plans & specs approved and permits have been submitted.

Treasurer King presented Waterworks Ordinance and Rules & Regulations questions on new verbiage for Councils review. Tabled until June 2017 meeting.

Equipment: Update on grants from USDA and Tribal Revenue Sharing.
USDA, $16k and Little River Band Funds Revenue Sharing anticipated at $0.

Sidewalk: No report

Blight/CABA: Farfsing gave an update the burned Odd Fellows building and the take down of the Variety Building by the end of June. CABA’s goal is to raise funds to help cover the charge back cost of the demolition of the Variety Building.

Gibson gave a verbal report. Written report on file in May 2017 minutes folder. May 17 2017 report

Planning Commission: Chairperson Barb Farfsing gave a report on Planning Commissions May meeting. Report on file in May 2017 minutes folder.

Manistee County Trail Committee Report: Clerk McPherson read email from volunteer representative Dendra Best. She was unable to call in to the meeting due to a misunderstanding of how to receive call in information. Reports are on file in May 2017 minute folder. Additional email from Rob Carson, head of Manistee County Trail Committee, stating “these meetings are best handled on a face to face level so that we can really begin to build the bonds needed to maintain this cooperation and consensus amongst our local units of government.” Clerk McPherson recommended the council appoint an additional representative to this committee. Motion to appoint an additional representative to the Manistee County Trail committee, Councilman, Greg McPherson by Ronning seconded by Bass, motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair Nay: None

Ad Hoc – Policy, Resolution & Ordinance Committee – No report Suggested to contact West Shore Community College to seek intern for assistance.

OLD BUSINESS • None

NEW BUSINESS • Clerk McPherson presented Resolution 2017-6 to adopt Fiscal Year 2017-2018 Budget and Levied Millage Rate. Changing the millage rate to 10.3108. Roll call vote for amended Millage correction rate: Ayes: Bass, Evans, Johnson, McPherson, Schroeder, Ronning and Bair.
Nays: None
Absent: None
• Clerk McPherson presented a resolution for the Acquisition of Blade Truck. Motion to adopt Resolution 2017, Acquisition of Blade Truck by Schroeder seconded by McPherson, motion carried. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: None .Resolution Village of Bear Lake plow truck May 2017

• President Bair presented information on an individual for the Blight Hearing Officer, Richard Lutz. Gibson has met with Mr. Lutz & presented his qualifications to the council. Motion to appoint Richard Lutz as Blight Hearing Officer by Johnson seconded by Evans, motion carried. Lutz will be paid meeting pay. Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair
Nay: None

• President Bair presented to the council to give “Community Service Awards” to Bear Lake High School student(s) who excel in Community Service in Bear Lake. Discussion was held. Motion to adopt a Community Service Award given to Bear Lake High School student(s) who excel in Community Service in Bear lake, by Bass seconded by Ronning, motion carried. • Aye: Bass, Evans, Johnson, McPherson, Ronning, Schroeder, Bair • Nay: None

COUNCIL COMMENT: • None

PUBLIC COMMENT: • Pauline Jaquish, Museum opening Saturday 1p-4p then every Saturday through mid October. • Speed limit on Russell Street is not posted. This is a county road, Gibson stated people can call the Sheriff’s office and ask for a speed unit for that road.

COMING EVENTS: • Community Dinner this Thursday 5pm -7pm • Village of Bear Lake Community Clean-Up day, June 24, 9am – 1pm • Bear Lake Promoters After Hour Event will take place on May 18, 2017 from 5-7pm at Bear Lake Hardware Design Center. Speakers will be landscape architects from Beckett & Raeder discussing the US 31 Corridor Plan.

Meeting adjourned at 8:37p.m. Respectfully Submitted, Cindi McPherson, Clerk

REIMBURSEMENTS to the GENERAL FUND for APRIL: FUND NAME DATES, AMOUNT.

Major Street 4/01/2017 – 4/30/2017 $153.99
Minor Street 4/01/2017 – 4/30/2017 $123.35
Park Fund 4/01/2017 – 4/30/2017 $777.50
Water Fund 4/01/2017 – 4/30/2017 $188.75 $1243.59
EQUIPMENT RENTAL
Major Street $332.74
Minor Street $298.91
Park Fund $940.25
Water Fund $236.25 $1808.15

Bills To Be Paid Date: May 17, 2017
Name, Amount, Fund Account, Notes
McBride Septic System $87.95 Park 531-000-775 Repair toilet
$45.00 Water 591-558-801 Ms Digg
McBride Septic System $75.00 Park 531-000-775 Service Call $150.00 Water 591-558-801 Ms. Digg
Mark Thompson Tree & Stump $297.50 General 101-000-951 Brush Pick-up
West Coast Farm Services $75.00 Major 202-265-775 Change cutting edge
Mead & Hunt $1,231.85 Water 591-558-801 Sampling
Bear Lake Hardware $157.83 Park 531-000-775 Gen needs for park
Young, Graham & Wendling $200.00 General 101-265-801 Phone retainer $64.00 Water 591.558.801 Water Ordinance
Alliance for Economic Success $210.00 Water 591-000-890 Sewer Meeting Mar 17 & 18
Keddie Norconk Library $1,200.00 General 101-265-956 Maintenance Library Bu
Inacomp Computer Center 49.95 General 101-215-727 Internet security
Lark Lawn & Garden Inc. $1,071.78 Park 531-000-970 mower, trimmer & attachment
Ron Brown & Sons $303.75 Park 531-000-775 Road gravel
Republic Services $105.33 Park 531-000-803 Trash service
Reimbursement – Jeff Bair $95.27 Park 531-000-775 Boards for picnic tables $56.54 Gen 101-265-850 Flags for downtown
Staples $325.02 Gen 101-000-881 Office supplies $153.80 Park 531-000-740 Cleaning & office supplies
Fidlar Technologies $48.14 Gen 101-690-940 Blight citation tickets
Mark Thompson Tree & Stump $212.50 Gen 101-000-951 Brush pick-up

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