DRAFT Village of Bear Lake November 2016 Minutes

The Village voted to discontinue audio taping it’s meetings. The following is one of two independent audio recordings of this meeting.

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Village of Bear Lake Council REGULAR MEETING November 16, 2016. Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Ron Ronning, Jackie Johnson, Janene Gee, CarverEdwards
Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair, Larry Gibson

Absent: None

Guests: Pauline Jaquish, Greg McPherson, Donna Ronning, Sally Gibson, Myrna Walter, Paula Preuss, Janette May, Barb Czarnecki.

Note: one unknown guest as they refused to sign in.

Motion to Adopt the Agenda as presented and with additions by Bass and seconded by Johnson, motion carried. Jeff Bair; swearing in of newly elected officials will be done after the meeting.

Johnson: would like to add, new attorney for discussion.

Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair
Nay: none
Public Comment: None

Correspondence: Email from Dendra Best; requesting that the Village of Bear Lake make a formal complaint about her continued exclusion from attending the Trails Committee meetings. No effort has been made to hold the meetings at an accessible location, no materials have been sent to her to review other than the agenda. (twice) Letter on file with minutes.

 Jeff Bair will talk with the Manistee County Trail Committee regarding this matter.

Email from Jason Wilder Evans; requesting the Village Council to celebrate JWEDAY2017. Jason introduced himself as he was there as a guest. His birthday is June 12 and he would like the council to sign his proclamation. Discussion was held, motion was tabled. Jason will send another proclamation for Councils review.

REPORTS:

a. October 19, 2016 minutes: Motion to approve minutes by Bass, seconded by Johnson.
Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: Gee

b. Maintenance Report: Reports for Park, Water, Equipment and General were read by Jared Bair. Written report on file in the 2016 Minutes binder.

c. Treasurer’s Report: read by King. Report on file in the 2016 Minutes binder.

Equipment Fund checking/savings total 3,270.20
Honor Bank CD 25,999.18

Minor Street checking/savings total 22,382.45

Major Street checking/savings total 41,681.87

Park checking/savings total 32,770.06

Water checking only 27,298.54

Money Market Account 10,040.17

General checking/savings total 31,213.02

Motion to accept Treasurer’s Report by Johnson seconded by Bass – motion carried.
Aye: Edwards, Johnson, Gee, Bass, Ronning and Bair
Nay: none

Motion made to accept recommended amendments to budget by Johnson and seconded by Bass. Motion carried.
Aye: Edwards, Johnson, Bass, Ronning and Bair
Nay: none
Abstained: Gee

d. Bills to be paid were read by Clerk. Motion to pay the bills as presented by Ronning, seconded by Bass. Motion carried. List of bills is found at the end of the minutes.
Aye: Edwards, Johnson, Bass, Ronning and Bair
Nay: none
Abstained: Gee

e. Reimbursements to the General Fund were read by Clerk. Total to General Fund: $1,239.50

Reimbursement list is found at the end of the minutes.

f. Committee Chair Reports:

Park: Closed. Sparkle in the Park will open on November 26, 2016

Trees: Done

Streets: Street lights out between Lynn and Wise. Jared will check them.

Water: One more test needs to be done, cross connect. Flies & Vanderbrink meeting on Friday, November 18, 2016

Equipment: None

Sidewalk: more grinding needs to be done next Spring.

Blight/CABA: Blight Enforcement Officer, Larry Gibson gave report on; Zaleski house and 12238 Virginia Street. Gibson received quotes for Stuart St. and 12238 Virginia St. properties.

Both quotes are out of the property owner ability. Variety Store building; Gibson has been trying to contact Blight Attorney Jeff Jocks, no response.

Planning Commission: later in meeting.

Ad Hoc – Policy, Resolution & Ordinance Committee – no report

OLD BUSINESS

 Manistee County Trail Committee: No report

NEW BUSINESS

 Appoint Pro Tempore – Tabled

 2017 Committee – Tabled

 Education Jared will attend a education water class, Clerk McPherson and Trustee Bass will attend a MML education class on November 17, 2016.

 Bear Lake Promoters Raffle – Bear Lake Promoters requested an adoption of “Local Governing Resolution for Charitable Gaming Licenses”. (Michigan Lottery) This form is required so they can hold a raffle, proceeds go toward the Blight Elimination Fund.

o Motion was made to adopt the Raffle Resolution by Johnson, seconded by Bass. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

 Adoption of Title VI Plan – Revisited tabled document from October 19, 2019 meeting.

o Motion was made to adopt the Title VI Plan by Johnson, seconded by Bass. Motion carried.
Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

 Planning Commission Ordinance – Revisited tabled document from October 19, 2016 meeting.

o Motion was made to adopt the Planning Commission Ordinance by Johnson, seconded by Ronning. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

 Holiday Bonus – Maintenance Supervisor –

o Motion was made to give a Holiday Bonus to the Maintenance Supervisor by Ronning, seconded by Johnson. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

Other Council comments:

 Municipal Attorney discussion by Johnson; Johnson would like to investigate a municipal attorney as the Village Council is encountering more complicated projects. The Council could keep current attorney for general matters. Johnson and Clerk McPherson will contact attorneys to gather attorney fee information.

 Gee suggested the Council does not receive pay for the Special Meeting held on September 1, 2016.

Motion was made for the Council not to be paid for Special Meeting on September 1, 2016 by Johnson, seconded by Gee. Motion carried. Aye: Edwards, Johnson, Bass, Ronning, Gee and Bair
Nay: none
Abstained: none

PUBLIC COMMENT:

 Jason Wilder Evans questioned the Museum under committees – council informed him the Museum Committee has disbanded.

 Pauline Jaquish reported on Sparkle in the Park. Requested key to restroom during Sparkle in the Park. Sparkle has expanded on to the “old 66” gas station property. Robin and Pete Shreve donated holiday décor for the property. Jaquish was elected as Manistee County Commissioner and she hopes to be appointed to the county Blight Committee.

COMING EVENTS:

 Thanksgiving dinner at BLUMC Thursday.

Meeting adjourned at 8:19p.m.
Respectfully Submitted,
Cindi McPherson, Clerk

Bills To Be Paid and Reimbursements to the General Fund Date: November 16, 2016

West Coast Farm Service $851.50 Major Fund 202-265-775

Mead & Hunt $3,473.33 Water Fund 591-558-801

Staples $107.23 General Fund 101-215-727

OMS Compliance Services $7.50 General Fund 101-265-801

PM Technologies $769.39 Water Fund 591-558-930

Personal Plumbing $169.76 General Fund 101-265-930

Mark Thompson Tree & Stump $170.00 General Fund 101-000-951

Bear Lake Ace Hardware $21.97 Major Street 202-463-782

Manistee County Visitors Bureau $362.00 Park Fund 531-000-850

DEQ $639.39 Water Fund 591-558-801

REIMBURSEMENTS to the GENERAL FUND:

FUND NAME DATES AMOUNT

Major Street 10/01/2016-10/30/2016 $241.50

Minor Street 10/01/2016-10/30/2016 $237.00

Park Fund 10/01/2016-10/30/2016 $343.00

Water Fund 10/01/2016-10/30/2016 $165.00

Total to transfer to General Fund = $1,239.50

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