June 2016 DRAFT Village of Bear Lake Minutes

NOTE: The Village does not publish the Treasurer Report. A FOIA request has been submitted to obtain the document for each meeting. The copies included here were available to attendees only at the Council Meeting.

Village of Bear Lake Council REGULAR MEETING

June 15, 2016  Bear Lake Village Hall

Unapproved

The Regular Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Pledge of Allegiance – said by all.

Present: President: Jeff Bair Council: Ron Ronning, Carver Edwards, Peggy Bass, Don Hyrns, Janene Gee Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair.

Absent: Jackie Johnson

Guests:  David Reed, Jeanne Walsh Vision, Lee Vision, Rich Russell, Dick Graham, Tyler Fogarty, Don Raiff and John DeVol .

Motion to adopt the agenda with additions; Ronning moved and Hyrns seconded, motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Public Comment: None

Correspondence: Email from Jason Wilder Evans asking the council to vote in favor of celebrating June 12, 2016 as Jason Wilder Evans Day (JWEDAY).  Jason would like the local government to appoint him Poet Laureate. Discussion was held.  The clerk will email him that the council would like him to attend a council meeting the next time he is in Bear Lake so they can discuss JWEDAY for the future. We are sorry we missed his day this year.

Motion to accept the May 18, 2016 Regular Monthly Meeting Minutes as presented. Bass moved, Ronning seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Bair

Nay: Gee

Absent: Johnson

Discussion was held on a misunderstanding on the motion to pay for electrical and new windows for the museum by Gee.

Maintenance Supervisor Report: Jared Bair

  • Park Report, Water Report, General Report and Equipment Report
  • Report on file in the 2016 Minutes binder
  • New employees started.

Treasurer’s Report: 

  • Amendment to General Fund Account – Insurance & Bond for Michigan Municipal League (MML) property insurance payment for $3,035.  A transfer from Wages to Insurance & Bonds for $3,500 to cover.
  • Amendment to Water Fund Account – Office Supplies for purchase of new computer $586.95.  A transfer of $285.95 from Equipment Rental to Office Supplies to cover.
  • Amendment to Water Fund Account – Audit, for annual audit for $309.32.  A transfer from Equipment Rental of $.32 to Audit to cover.  A transfer from Equipment Rental of $.32 to Audit to cover.
  • Amendment to Park Fund Account – Audit, for annual audit for $309.32.  A transfer from Equipment Rental of $.32 to Audit to cover.  A transfer from Postage of $.32 to Audit to cover.
  • Amendment to Minor Street Fund – Repair & Maintenance Summer ($511.50) and Winter ($1,527.87).  Total amount of bill to be transferred to Major Fund.

Motion to Amend the budget as stated above. Bass moved, Gee seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Gee, Bass, Bair

Nay: None

Treasurer’s report read by King and placed on file in the 2016 Minutes binder.

Motion to accept the Treasurer’s Report, moved by Bass, Hyrns seconded Motion carried. 

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

              FUND NAME GRAND TOTAL

            Equipment Fund         3,363.98

            Minor Street Fund      21,229.98

            Major Street Fund       38,144.78

            Park Fund      25,703.37

            Water Fund                17,508.09

            General Fund             18,762.34

            CD – Honor Bank – Park   32,746.12          

            MMA – water                     5,027.97 (Formerly Huntington Account)

            Savings – Honor Bank- Equip        25,983.64

Bills to be paid with correction & additions – Ronning moved, Bass seconded, motion carried.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

  • List of “Bills to be Paid” is found at the end of this report.
  • Discussion from guest, Jeanne Walsh, on whether the village will be passing the lawyer fees and interest fees on to the marina owner. 

Reimbursement to the General Fund:

Major Street 5/01/2015-5/30/2015  $00.00

Minor Street 5/01/2015-5/30/2015 $00.00

Park Fund 5/01/2015-5/30/2015 $876.50

Water Fund 5/01/2015-5/30/2015 $326.00

Total to transfer to General Fund=$1,202.50

New Business: This agenda item was moved forward due to time constraints of presenters

  • Water Shed Alliance – Rich Russell, Dick Graham(head of program) and college student Tyler Fogarty presented the council with plans on a Rain Garden at the village library. Graham explained how they plan to catch rain water from Virginia Street.  They will need to cut two (2) trees down and cut the curb in that area.  The trees are already dead and the Water Shed will take responsibility to cut them down.  This is a low maintenance garden and they will be following Rob Carson’s manual for rain gardens.
  • Motion to allow Water Shed Alliance to move forward with the Rain Garden project @ the library and to cut down two (2) trees and cut the curb. Hyrns moved, Gee seconded. Motion carried.

Aye: Ronning, Hyrns, Edwards, Gee, Bass, Bair

Nay: None

Absent: Johnson

COMMITTEE REPORTS:

Park:

  • Jeff Bair reported $28.5K in sales so far.
  • Maintenance crew is working with Allied for requirements on pad size for dumpster at park.  This area will have a fence around it and contents will be emptied once a week.

Trees:

  • Mark Thompson took trees down as discussed.

Streets:

  • Hot patching will be done as time & weather permit.

Water:

  • Bond Resolution to Purchase, Acquire, and Construct Improvements to the Water Supply System and to Publish Notice to Issue Revenue Bonds.  Discussion was held.  John DeVol , Fleis & VanderBrink Engineering, Inc., was present to answer questions

Motion was made to accept the bond resolution, moved by Ronning, seconded by Hyrns. 

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Agreement Between Owners (Village of Bear Lake) and Engineers (Fleis & VandenBrink Engineering, Inc.) for Professional Services was signed by Jeff Bair.  Village attorney, Randy Hyrns, and USDA representative did review & support this agreement.

Motion was made to sign the agreement between the village and engineers for professional services, moved by Hyrns, seconded by Gee.  Bills to be presented to the board for above items.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Motion was made to accept the appointment of a Water Review Committee by Ronning, seconded by Bass.  Committee members appointed: Treasurer, Sally King, Council member, Jackie Johnson and village business owner, Denise Hubbell.  They will review and revise if necessary, any water bill being disputed.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

  • Resolution to Participate , Joint Resolution to USDA to Determine Feasibility of Municipal Sewer Capacity.  Brian Sousa from Wade Trim – spoke on resolution, there is no financial obligation with this resolution.  Many area village/townships are looking at this also.

Motion was made to accept the resolution, moved by Ronning, seconded by Bass.  Bills to be presented to the board for above items.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Discussion was held to add: CONDITION: No monies to be spent without prior approval of the Village of Bear Lake Council.

IMG_1315

Equipment: Jeff Bair reported that the grant for a newer plow truck is in, $40K requested.

Sidewalks: Nothing from contractor, Jeff Bair said we may need to get new bids.

Museum:  Jeff Bair reported they will take bids to wrap the steeple in vinyl and/or for painting. 

Blight/CABA: No report.  Discussion on variety/antique store, no outcome.

Planning Commission: No report

OLD BUSINESS:

  • Fencing along water tower road is completed, cost $1K
  • Computer purchased for clerk, treasurer now has clerk’s previous computer with Quick Books Pro 16 on it.  Approval was given at May 2016 to purchase.  Cost $586.95
  • Spicer Group – No representation from Spicer Group, Jeff Bair reported on construction of village maintenance building.
  • Amendment to increase the budget for Clean Up Programs from $100.00 to $800.00 to cover Community Clean Up Day, dumpster. $700.00. 

Motion was made to accept the admendment, moved by Bass, seconded by Ronning.

Aye: Ronning, Hyrns, Edwards, Bass, Gee, Bair

Nay: None

Absent: Johnson

Further discussion, additional donations have been received toward this event.

NEW BUSINESS:

  • Pickle Ball Courts – Jeff Bair reported he has applied for a grant with AES for resurfacing the existing courts.  Estimated cost is $9K.
  • Signage for village hall building.  McPherson reported on pricing from Amor Sign Studios.  Gee will also get quotes and report at July’s council meeting.

PUBLIC COMMENT: None

COUNCIL MEMBERS: Hyrns asked about bell in steeple, is it still there, can it be sold?  Bell is no longer there.

Upcoming Events and Announcements:

  • US 31 Corridor Enhancement Meeting, June 29, 2016 Bear Lake Township Hall 4-6pm
  • PlacePOP meeting, July 11, 2016 at Bear Lake Methodist Church 3pm – 5pm
  • Community Dinner at Bear Lake United Methodist Church on Thursday.

Meeting adjourned at 8:34pm

Respectfully Submitted, 

Cindi McPherson, Village Clerk

Bills to be paid – June 15, 2016

SWB Electric $103.64 Park Fund

Pleasanton Valley Greenhouse – flowers at village hall $21.63 General Fund

Staples – general office supplies $117.96 General Fund

Michigan Municipal League- Membership dues $458.00 General Fund

Bittner/Jennings Attorneys $156.98 General Fund

Auto Wares Group/Auto Value $23.88 Major Fund

Bittner/Jennings Attorneys – Water, Plan Comm. park (marina) $941.85 Water Fund

Bear Lake Ace Hardware $60.98 ¼ Water Fund

$182.95 ¾ Park Fund

Mark Thompson Tree & Stump – tree/stump removal $1000.00 Minor Fund

and  brush clean up. $2400.00 Major Fund

$2350.00 General Fund

$255.00 General Fund

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