VILLAGE OF BEAR LAKE – Budget Amendments for Fiscal Year 2016-2017.

SPECIAL MEETING NOTICE
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE will be meeting on: Budget Amendments for Fiscal Year 2016-2017
Meeting date: Wednesday February 22, 2017
Meeting Time: 7pm
Location: Bear Lake Village Hall
12376 Virginia Street
Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance.

Cindi McPherson
Village Clerk
February 16, 2017 posted


NOTE: the Village Council no longer records it’s meetings. If you are willing to attend and either audio or video record meetings please respond to this post.

The following Request  was again submitted under Title VI (Referenced in the Village Title VI Non Discrimination Plan with Clerk McPherson as the Village Title VI Coordinator):

The Village of Bear Lake serves all people, including minority populations, low income populations, the elderly, persons with disabilities, and those who traverse the Village.  The Village of Bear Lake, recognizes in responsibility to provide fairness and equity in all of its programs, services, and activities, and that it must abide by and enforce federal and state civil rights legislation. 
The Village of Bear Lake has developed this Title VI Plan to assure that services, programs, and activities of the Village of Bear Lake are offered, conducted, and administered fairly, without regard to race, color, national origin, sex, age, or disability of the participants or beneficiaries of federally funded programs, services, or activities (see Title VI Assurances). 
and Americans With Disabilities Act Title II 

Subpart E—Communications
§ 35.160 General.
§§ 35.153—35.159 [Reserved]

  • (a)
    • (1) A public entity shall take appropriate steps to ensure that communications with applicants, participants, members of the public, and companions with disabilities are as effective as communications with others.”
To prevent discrimination toward registered voters and property owners who are unable to physically attend live on site meetings, we request access to either record or broadcast all public meetings. We have offered to purchase and provide digital recording devices to enable instant archiving and file sharing.
Bear Lake News Editorial Board.
The following spreadsheet as a PDF has been received:

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THE VILLAGE OF BEAR LAKE will be meeting on: Budget Amendments for Fiscal Year 2016-2017

SPECIAL MEETING NOTICE
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE will be meeting on: Budget Amendments for Fiscal Year 2016-2017
Meeting date: Wednesday February 22, 2017
Meeting Time: 7pm
Location: Bear Lake Village Hall
12376 Virginia Street
Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance.

Cindi McPherson
Village Clerk
February 16, 2017 posted


NOTE: the Village Council no longer records it’s meetings. If you are willing to attend and either audio or video record meetings please respond to this post.

The following Request  is again submitted under Title VI (Referenced in the Village Title VI Non Discrimination Plan with Clerk McPherson as the Village Title VI Coordinator):

The Village of Bear Lake serves all people, including minority populations, low income populations, the elderly, persons with disabilities, and those who traverse the Village.  The Village of Bear Lake, recognizes in responsibility to provide fairness and equity in all of its programs, services, and activities, and that it must abide by and enforce federal and state civil rights legislation. 
The Village of Bear Lake has developed this Title VI Plan to assure that services, programs, and activities of the Village of Bear Lake are offered, conducted, and administered fairly, without regard to race, color, national origin, sex, age, or disability of the participants or beneficiaries of federally funded programs, services, or activities (see Title VI Assurances). 
and Americans With Disabilities Act Title II 

Subpart E—Communications
§ 35.160 General.
§§ 35.153—35.159 [Reserved]

  • (a)
    • (1) A public entity shall take appropriate steps to ensure that communications with applicants, participants, members of the public, and companions with disabilities are as effective as communications with others.”
To prevent discrimination toward registered voters and property owners who are unable to physically attend live on site meetings, we request access to either record or broadcast all public meetings. We have offered to purchase and provide digital recording devices to enable instant archiving and file sharing.
Bear Lake News Editorial Board.

Greater Lakes: Reconnecting the Great Lakes Water Cycle

Traditional water supply, sewage, and stormwater management systems create physical and institutional barriers that fracture the natural water cycle. This approach has negative environmental impacts and creates financial burdens for governments, taxpayers, and utility users. Many municipalities are taking steps to repair the fractured water system and these experiences provide a basis for sharing the knowledge learned with others.

Between 2013-2016, the Greater Lakes project worked with six pilot communities across the Great Lakes to share lessons learned and develop tools to help address financial and ecological challenges of managing water services. The lessons and the stories are featured  here through a variety of products.

The products were developed as part of a 3-year initiative to examine the ecological and financial costs and benefits for pursuing water conservation and green infrastructure practices. The Greater Lakes project was led by the Great Lakes Commission with funding from the Great Lakes Protection Fund in partnership with the Alliance for Water Efficiency (AWE), Environmental Consulting & Technology Inc. (ECT), and the Great Lakes and St. Lawrence Cities Initiative (GLSLCI).

Fractured Water Final Long from Model D on Vimeo.

LOCAL GOVERNMENTS CONSIDER NEXT PHASE OF MUNICIPAL SEWER PROJECT

It is regrettable that the following is not available on the Village of Bear Lake web site bearlakemichigan.org or Bear Lake Township at bearlaketwp.com

LOCAL GOVERNMENTS CONSIDER NEXT PHASE OF MUNICIPAL SEWER PROJECT

MANISTEE COUNTY, MICHIGAN — Five local units of government are considering participating in an initial stage of a municipal sewer project aimed at consolidating their municipal wastes around portions of three watersheds and sending them to the Wastewater Treatment Plant owned and operated by the Little River Band of Ottawa Indians (LRBOI).

The governing bodies of three of the local units, including Onekama Township, Pleasanton Township and Arcadia Township have passed resolutions to participate. Bear Lake Township and the Village of Bear Lake expect to consider participation soon. The project would provide wastewater treatment for residences and businesses around Portage Lake, Bear Lake and Arcadia Lake.

Under the resolution, participating local governments would collaborate in forming a sewer authority which would then submit one application for financing to the U. S. Department of Agriculture – Rural Development. USDA would then provide a response indicating the amount of grant funding, low-interest, long term loan financing and the timeframe for providing funding to support the sewer project. Participating local governments are free to drop out of the project at any time.

The cost of forming the Sewer Authority is estimated to be $10,000 through Attorney Eric Williams, Big Rapids, who specializes in multi-government agreements. The cost of developing the USDA funding application is estimated to be $30,000 through the firm Wade Trim. At most the participating local governments would pay their share of the total costs. However, the local governments plan to prepare a Program Planning Grant Application through Wade Trim and the Alliance for Economic Success for $23,000 which, if granted, would reduce the total cost of the Authority and USDA funding application from $40,000 to $17,000. Williams and Wade Trim have prior experience with the LRBOI staff and wastewater treatment facility and their collaboration with Manistee Township in treating their wastes.

The goals of the project are to: protect and preserve the watersheds; enable planned development; and take advantage of economies of scale created by having a number of local governments collaborating with the project.

The five local governments are represented on a work team by: Arcadia Township, Doug Carter; Bear Lake Township, Jeff Harthun; Onekama Township, David Meister; Pleasanton Township, Judy Girven; and Village of Bear Lake, Jeff Bair. Coordination with the LRBOI is through the auspices of Ogema Larry Romanelli and the Tribe’ Utility Department Supervisor, Gary Lewis. The team is also working directly with Christine Maxwell, Director of Community Programs for Michigan with USDA Rural Development.

“Sewer projects are costly, time consuming and generate a lot of public interest,” said Judy Girven, Treasurer with Pleasanton Township. “It’s of great importance that we have an ongoing process for people to ask questions and receive answers so all input can be considered throughout the course of this project. Everyone on the team agrees that transparency is of utmost importance.” Girven said that the first in a series of information flyers has been prepared that provides information about the project and upcoming public meetings and provides direction on how all interests can receive answers to their questions.

“We want everyone to ask whatever questions they have about the project,” said Bear Lake Township Supervisor Jeff Harthun. “We may not always have the answers immediately but we will get them and plan to periodically print and disseminate the questions and answers so that everyone can gather more information about the project. On March 16 and 18, 2017 we will hold three public meetings on the project where we will update everyone on status, answer questions and ask for any other questions. We’ll be announcing the exact time and location in the near future.”

In addition to asking any of the local government team members, questions about the project may also be submitted by:

Emailing them to the Alliance for Economic Success at: susan@allianceforeconomicsuccess.com 

 Phoning them to the Alliance for Economic Success at 231-723-4325

Sending them to the Alliance for Economic Success by telefax to fax no. 231-723-3717

_____________________________________________

INFORMATION: MANISTEE COUNTY COLLABORATIVE SEWER INITIATIVE

Arcadia Township ● Bear Lake Township ● Onekama Township ● Pleasanton Township ● Village of Bear Lake

___________________

Municipal sewer projects require commitments of local resources and have impacts that need to be understood by communities. A process has been established by local governments participating in the Manistee County Collaborative Sewer Authority for everyone to ask questions and receive feedback about the project.

This is the first information flyer about the project. We will create and issue additional flyers as we have more information about the project.

Individuals, groups and agencies may submit questions they have about the project so that answers can be provided. Questions may be submitted by:

1. Emailing them to the Alliance for Economic Success at: susan@allianceforeconomicsuccess.com 

 2. Phoning them to the Alliance for Economic Success at 231-723-4325

3. Sending them to the Alliance for Economic Success by telefax to fax no. 231-723-3717

Questions may also be forwarded to the following individuals who are contacts for the project on behalf of the local government they represent. In many cases, an answer may not be readily available but, in every case, we will follow up. Periodically, we will complete and disseminate a compilation of questions received and answers provided.

Local Unit Name Email 

 Arcadia Township Doug Carter mbuzi0775@gmail.com 

 Bear Lake Township Jeff Harthun harthunj@manistee.org 

 Onekama Township David Meister musclecars@jackpine.net 

 Pleasanton Township Judy Girven jgirven@ymail.com 

 Village Bear Lake Jeff Bair jeffbair4@gmail.com

“On March 16 and 18, 2017 we will hold three public meetings on the project where we will update everyone on status, answer questions and ask for any other questions. Our goal is to record all questions, obtain the answer and publish an ongoing list of questions and answers that everyone can access. We know that many people are not in the area during this time. We will have speaker phones available and a pre-published phone number for anyone to join the meetings by phone. We will also tape each of these meetings and publish the date and time when they will air on the Manistee Public Access Channel. We will also have a set of public meetings after we receive a response from the U.S. Dept. of Agriculture, Rural Development on the funding application for the project. We believe that those meetings will be held in late summer 2017 when most residents are in the area.”

1. How did this initiative begin

Onekama Township explored options to help protect Portage Lake water quality and develop capacity needed by the new owners of Portage Point Inn through a sewage collection system serving residential and commercial customers along the lakeshore. It was concluded that the Village of Onekama’s wastewater treatment plant did not have sufficient capacity. It was determined that the treatment plant owned and operated by the Little River Band of Ottawa Indians (LRBOI) had capacity and would make that capacity available to Onekama Township and other neighboring local governments if interest existed. Because of LRBOI’s partnership, Onekama Township felt that the capacity and a collaborative project might be of interest to neighboring local governments.

2. How did the initiative expand to include other local governments?

The Alliance for Economic Success (AES) was assisting Onekama Township, partly because of the importance of the project to the renovation and restoration plans of Portage Point Inn. When it was known that LRBOI had the potential to handle municipal waste from Onekama Township and neighboring jurisdictions, the AES and Onekama Township contacted the other local governments to assess their interest in the project.

All of the partnering local governments passed resolutions agreeing to join in Phase 1, the initial exploratory phase of the project, that focused on gaining a preliminary understanding of the viability of the project and required no financial commitment by the parties.

As the following explains, the next phase of the initiative for the local governments that choose to participate would involve forming a sewer authority and submitting an application for funding to the U.S. Dept. of Agriculture Rural Development to fund the sewer project.

3. What are the goals of the initiative?

Water Quality. To protect and preserve the Portage Lake, Greater Bear, Arcadia Lake and Lake Michigan watersheds from pollutant threats from on-site waste disposal systems. This includes both surface and ground waters.

Economic/Community Development. To enable development in the form of businesses and jobs in keeping with local objectives.

Realize Collaborative Benefits. Through collaboration, engineering and construction costs for the system designed to accommodate all participating municipal units will be shared. In addition, because of collaboration, there will be a sole focus for preparing the financing application, constructing and operating the system.

4. What is the status of the initiative as of February 2017?

We have determined that we must form a sewer authority to submit one funding application to USDA Rural Development to realize the benefits of collaboration. This is a unique project in that all participating local governments would be part of a regional sewer system that will connect with one wastewater treatment plant.

5. What is the next phase of the project?

Local governments that participate will do two things in Phase 2 of the project. 

Form a Sewer Authority to Seeking Funding and Manage the Project. There will be approximately $10,000 in legal fees to establish a Sewer Authority and to create bylaws, operation policies, and procedures. All local governments that participate will have representation on the Sewer Authority. The formation of an authority is required so they can submit one financing application to USDA Rural Development on behalf of the participating local governments. Participating local governments will want to have their respective legal counsel review the documents involving the creation of the sewer authority. The ad-hoc team from the local governments that have been involved in the project have selected Attorney Eric Williams of Big Rapids to help form the authority. Mr. Williams has significant prior experience with multi-governmental projects, including sewer authorities and has no representation that could pose a real or perceived conflict of interest. Mr. Williams was retained as a counsel in the collaborative sewer project involving the Little River Band and Manistee Township and by Filer Township in the collaborative sewer project.

Complete a USDA Rural Development Financing Application. Wade Trim will prepare the project funding application. Wade Trim has worked with LRBOI on the Filer Township project and in the initial application between Onekama Township and USDA Rural Development. Wade Trim has also developed all of the preliminary information to date at no cost. The typical cost for an application for a governmental unit is $10,000. Because of the number of local governments participating and the fact that some of the data required exists, the total application development costs will be $30,000 spread amongst the five local governments.

Assuming all five local governments remain in the process, each will need to contribute approximately $10,000 in attorney fees + $30,000 for engineering fees = $40,000/5 = $8,000 from each local government.

However, the Authority will be eligible to apply for a planning grant through USDA Rural Development of up to $23,000. If this application is submitted and awarded, that would reduce the total cost of the next phase of the project to $17,000 ($40,000 – $23,000 = $17,000). If this should happen, the equal share that would be contributed by the partnering local governments would be $3,400. Because of limited funds, the planning application should be submitted to USDA by no later than mid-April 2017.

6. Can a participating local unit cease participation in the project?

Yes. A participating local unit of government can stop participation in the project at any time.

7. What is the primary source of funding for the project? 

USDA Rural Development is the primary source of financing for this initiative. USDA is the preferred source of funding for a project such as this that has the capability to provide both grant funds (that do not have to be repaid) and long term loan funds at a favorable rate of interest.

8. Do we know who is and is not to be included in the sewer district?

We will have a preliminary sewer district mapped by the time of the public meetings.

9. What is the Total Estimated Cost of the Project? 

 With all local units involved, we believe the total project cost may be approximately $37 million. We want to emphasize the word “approximately” since the actual cost of the project will only be known once final design and engineering is completed and bids are let and received within the expected cost of the project.

10. What is the grant and loan funding that USDA will provide for this project?

We will not know the answer to this question until a formal grant application is submitted to USDA and we receive a proposal from them. On a preliminary basis, we anticipate that:

– The total amount of the project would be proposed to be funded by USDA with a combination of grants and loans.

– The amount expended by the sewer authority and local units would be reimbursable through funding for the project provided by USDA.

– The interest term would likely be 40 years at a rate of interest that is more favorable than the rate of interest under any commercially available financing.

– A meaningful portion of the project would be funded through a grant.

The above are preliminary expectations based on prior experience and history. USDA, like all federal agencies, is subject to annual appropriations of Congress and support of the President. The Michigan USDA must then be provided an allocation of funding by the Washington USDA office.

One of the common difficulties with projects such as this is that people often form opinions about the cost of projects without accurate information. We urge that all interests not form opinions about financing until a firm proposal from USDA is received in response to a funding application.

11. What is Known about the Costs to End Users?

Much work needs to be completed before end-user costs are known.

A significant factor in determining end-user costs is the total number of users on the system. Typically, user costs can be broken into two categories: bond repayment and user costs after they are connected to the system.

Bond Repayment

As previously noted, we expect financing in the form of grant funds and a low-interest, long-term loan through USDA Rural Development.

Oftentimes, a special assessment is established by the Sewer Authority or local governmental unit to repay the loan through a bond. This loan repayment is usually spread over 40 years and the resulting annual bond repayments are passed on to the residents/businesses/properties that benefit from the project. An individual may choose to pay off his or her share early of the bonded indebtedness that is the subject of a special assessment. The monthly payment is determined based on residential equivalent units (REU’s). One REU is equivalent to one single family home. Commercial businesses could be assessed a number of REU’s. For example, a hotel with 50 rooms might be assessed 30 REU’s. The number of REU’s assessed is usually based on an adopted REU calculation chart. The fee can also be placed on property taxes and paid that way rather than monthly. Once the assessment is established, it would not change until the bond is repaid.

User Costs

Once a business or residence connects to the system, a monthly or quarterly bill will be sent to the user by the Authority to account for transport and treatment of the wastewater. This fee covers the cost of operation and maintenance of the system including treatment of the wastewater. The individuals representing the local governments in this process have agreed that the LRBOI is best suited to manage operations and maintenance.

12. Who has to hook up to a sewer?

The requirement for connecting to the sewer line would be established in the sewer ordinance established through the Authority. Usually, the funding agency, (in this case USDA Rural Development) requires connection by users within a certain distance of the sewer line within a specific timeframe (18 months is typical). The cost to hook up is not yet known but it usually is established to cover the construction cost to hook up and the cost per REU as determined from the assessment.

13. What is the Estimated Schedule for the Project?

Milestone Approximate Date

  • Pass resolution kicking off formation of Authority March 15, 2017
  • Form Sewer Authority April 14, 2017
  • Submit Planning Grant Application April 28, 2017 
  • Submit Financing Application to USDA October 2017
  • Receive Response from USDA on Financing December 2017 Application
  • Design Begins April 2018
  • Finalize design/USDA submittal items December 2018
  • DEQ permits secured February 2019
  • Open Bids March 2019
  • Start Construction April 2019

February 15 Village of Bear Lake Meeting. Notes and Audio

On behalf of residents and property owners unable to attend in person Bear Lake News requested access via speakerphone as the Village no longer records its meetings. A call in number was provided at 12.59pm Wednesday February 15, 2017.

The following amalgamation of requested information to be addressed at the Budget Hearing was sent by return email at 1.02pm

Good morning,

Respectfully, here are the combined questions submitted to us which we are asking be addressed at this evening’s FY2017-18 Budget Hearing.
1. If deficits are noted at the close of the current FY in any Fund, and it becomes necessary to use reserve savings to make up the difference – has that been carried over to the FY17-18 spreadsheets
General Fund:
1. Has the Council discussed the increasing % of Property Tax income that now goes to cover wages and salaries? $56k in income v $76,700 in expenditures. Can you list the current combined payment to the Village President that comes from all sources.
2. How many part time employees does the Village currently have, contractual or employee, at what rate of pay and what duties do they perform. Is there now a requirement for 2 individuals to be present when snow plowing Village streets.
3. A line item of $1000 has been created for ‘Election’ – is the Village anticipating a need to reimburse the Township for election services this year.
4. Public Utilities – at $17,000 for which services and locations is this anticipated.
5. $5800 is budgeted. Actual expenditures on tree damage this current year is over $12,000, with trees also being listed in both Minor and Major Funds. When tree invoices are paid is it noted where the location is to comply with State regulation.
Major and Minor Streets
1. With action pending at the State level to eliminate State Income tax does the Village have any reserve funds or plan to express it’s opposition to such action.
Park
1. if the proposal is to eliminate several prime Park lots – what steps have been considered to explain the increase in rental income (to $38k when actual rent income  is listed at $33,360)
2. $10k is listed as Salaries and Wages – can you elaborate please which employees this relates to and where the corresponding Park line item for Withholding appears (actual expenditure is currently $14,565) During summer 2016 the Village employed at least 2 additional part time employees – does this budget anticipate requiring the same number in 2017, at what rate of pay, for how many hours, and are they classed as contractual or an employee.
3. Public utilities are listed at $12k – actual expenditures in FY16-17 is overdrawn by $2,810 to $10,360. What steps are being taken to do an energy audit in the Park to bring those costs down.
Water
1. An increase in water bill revenue is listed at $100k ( $70k in FY16-17). The discussion and approval of an increase in water rates has not taken place yet, what is the anticipated monthly/quarterly increase.
2. Salaries and Wages have increased from $2,500 to $10,000 – for which employees is this increase necessary
3. Sewer Project – $3,500 – at which public meeting was the need to allocate this amount convened and for what purpose
4. Professional Services at $14k – current FY16-17 Budget is for $20k with actual expenditures at $22,806. How is the reduction in expenditures anticipated when the current agreement with Mead Hunt is as follows:

Weekly pricing is on a Time and Materials (T&M) basis at $50.00 hour with a minimum of 4 hours plus Water Sample Analysis as required by the MDEQ. All water samples analyzed will be at the Villages expense with invoices billed on a T&M basis. Call-outs and Extra Time are at $65/hour with authorization only by the designated representative of the Village of Bear Lake.

Weekly site visit, well house/wellhead inspection, chlorine application and distribution system residuals monitoring, hands-on Village employee training and water sample collection and delivery to the lab, minimum of $200.00 per visit.

Will the Village have a fully certified water system operator on staff this year?

5. Bond payment has increased from $10k to $25k – Bond Interest increased from $2,200 to $14k.
Please explain.
On behalf of residents we appreciate the work you do and trust you agree that transparency and fiscal responsibility is essential to establish trust.
Kind regards,
Bear Lake News
2 independent recordings were made for publication.

Proposed Village of Bear Lake FY2017-18 Operating Budget

THE VILLAGE OF BEAR LAKE BUDGET PUBLIC HEARING

The Village of Bear Lake Village Council will be holding a public hearing to approve the budget for 2017-18 fiscal year on February 15, 2017 at 7pm at the Bear Lake

Village Hall, 12376 Virginia Street. The regular monthly council meeting will immediately follow.

THE PROPERTY TAX MILLAGE RATE IS 10.5363 TO BE LEVIED.

Here is a copy of the received non accessible PDF which has been reformatted for screen readability by an accessibility volunteer.

2017-18-budget-worksheets pdf

Questions received relate to the following items in the Water Fund: [water Sales in FY16-17 i.e from water bills was $70k]

waterfund1718

and in the General Fund:

generalrevenue1718

For comparison FY16-17 current spreadsheets can be viewed here.

Village of Bear Lake February 15 Meeting Packet

The following was received from Village of Bear Lake Clerk McPherson February 13, 2017 at 4.41pm:

PERPOSED AGENDA Village of Bear Lake Council Meeting

February 15, 2017 7:00 p.m. – Village Hall

  1. CALL TO ORDER and PLEDGE OF ALLEGIANCE

  2. ROLL CALL

  3. ADOPTION of AGENDA

  4. PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)

 Note: Members of the public will speak only when recognized by the chair person.

 CORRESPONDENCE:

i. Dendra Best, email regarding wording on Manistee Co. Trail Committee notes from last month

  1. REPORTS/DISCUSSION

a. MINUTES APPROVAL:

a. Regular meeting – January 18, 2017

b. Special Meeting – February 1, 2017

c. Special Meeting – February 13, 2007

b. VILLAGE MAINTENANCE REPORT:

c. TREASURER’S REPORT:

a. Approval of Treasurer’s Report

b.

d. BILLS to be PAID:

e. REIMBURSEMENTS to the GENERAL FUND:

FUND NAME | DATES | AMOUNT

Major Street 1/01/2017-1/31/2017 $1,490.50

Minor Street 1/01/2017-1/31/2017 $00.00

Park Fund 1/01/2017-1/31/2017 $00.00

Water Fund 1/01/2017-1/31/2017 $528.00

Equipment Rental $

Total to transfer to General Fund = $2,018.50

COMMITTEE CHAIR REPORTS:

 PARK:

 TREES:

 STREETS:

 WATER:

 EQUIPMENT:

 SIDEWALK:

 BLIGHT/CABA : Blight Enforcement Officer report

 PLANNING COMMISSION:

 MANISTEE COUNTY TRAIL COMMITTEE REPORT:

 AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee

 Employee Holiday / Vacation Policy

  1. OLD BUSINESS:

  1. NEW BUSINESS:

 Water rate increase

 Lake Improvement Board Meeting on March 7, 2017 – new appointment to board

 Sewer Resolution

 MDOT Resolution

  1. PUBLIC COMMENT: General Time – Any Village-related item (three (3)-minute maximum)

 Note: Members of the public will speak only when recognized by the chair person.

 Items on agenda or not listed

  1. UPCOMING EVENTS and ANNOUCEMENTS:

  2. ADJOURNMENT


Requests have been made for all documents to be in screen readable format – the following received PDF has been resampled to allow screen readability as required by law.

Screen Readable treasurers-report-1-31-17.pdf

treasurers-report-1-31-17.xls

FY2016-17 January Village of Bear Lake Treasurer Report

February 15, 2017 FY2017-18 Budget Public Hearing

On February 1, 2017 the Village of Bear Lake held a formal FY2017-18 Budget meeting.

A FOIA request had asked for the proposed operating budget spreadsheets, the December 2016 and January 2017 presented Fund by Line item Budget to Actual Expenditures – in advance of those meetings. They were not received.

The following DRAFT Minutes were provided subsequently:

Village of Bear Lake

PUBLIC HEARING MEETING

2017-2018 Budget Work Meeting February 1, 2017

Unapproved Minutes

The Meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Bear Lake Village Hall.

Allegiance was said by all.

Council Present: President: Jeff Bair Council: Ron Ronning, Greg McPherson, Jackie Johnson, Peggy Bass, Treasurer: Sally King, Clerk: Cindi McPherson Staff: Jared Bair

Absent: Carver Edwards, Janene Gee and Larry Gibson

AGENDA ITEM: Budget: Discussion was held on individual accounts with changes made as needed to proposed budget accounts.

Meeting was adjourned at 9:38pm

Respectfully submitted by; Cindi McPherson, Clerk

On February 6, 2017 the following notice was received:

THE VILLAGE OF BEAR LAKE

NOTICE OF BUDGET PUBLIC HEARING

The Village of Bear Lake Village Council will be holding a public hearing to approve the budget for 2017-18 fiscal year on February 15, 2017 at 7pm at the Bear Lake Village Hall, 12376 Virginia Street.  The regular monthly council meeting will immediately follow.

THE PROPERTY TAX MILLAGE RATE IS 10.5363 TO BE LEVIED.

A copy of the proposed budget is available for public inspection at the Village of Bear Lake office, 12376 Virginia Street during regular business hours; Monday – Friday, 1pm -3pm.

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance.

Cindi McPherson, Clerk

Village of Bear Lake

A reminder of the existing FOIA request for the FY2016-17 December and January finance spreadsheets and the proposed FY2017-18 Operating Budget was sent together with a request for speakerphone access to both the Budget Hearing and Regular Council Meeting on February 15, 2017 to accommodate those unable to attend.

Also on February 6 we received the following spreadsheet of the current Village financial status as discussed at the February 1 meeting.

2016-2017-budget-update-1-13-17-2-for-sharing-1

Below is the General Ledger sheet given out at the November 2016 Council Meeting.

general1116b

Below is the General Ledger sheet just provided.

generalrevenue0117

The following communication was received from the State of MI Department of Treasury in August 2016:

0816

0816b

From the following link provided at the Manistee County Treasurer web page:

This is the 2016 Financial Health Report for the Village of Bear Lake as provided by the State of MI:

exp16 rev16 position16
details16

For Comparison:

details15

The following request was sent to the Village Clerk on January 17 and again on January 27, 2017:

Six Month Subscription Request under FOIA

As a digital media news service, providing information to residents and tax payers we are again requesting, respectfully, in advance of each Special, Commission and Regular Council Meeting, by electronic means, the full packet of documents and Agenda provided for Council / Commission Members and made available to all who may physically attend such meetings.
 
Specifically we are requesting all documents referenced in, and including, each meeting Agenda for all meetings from January 2017 to June 30, 2017.
In addition, this request is submitted under Title VI (Referenced in the Village Title VI Non Discrimination Plan with yourself as the Village Title VI Coordinator) 
The Village of Bear Lake serves all people, including minority populations, low income populations, the elderly, persons with disabilities, and those who traverse the Village.  The Village of Bear Lake, recognizes in responsibility to provide fairness and equity in all of its programs, services, and activities, and that it must abide by and enforce federal and state civil rights legislation. 
The Village of Bear Lake has developed this Title VI Plan to assure that services, programs, and activities of the Village of Bear Lake are offered, conducted, and administered fairly, without regard to race, color, national origin, sex, age, or disability of the participants or beneficiaries of federally funded programs, services, or activities (see Title VI Assurances). 
and Americans With Disabilities Act Title II 
 
We are requesting the reinstatement of audio recordings of all meetings, to be made available for registered voters and property owners who are unable to physically attend live on site meetings. Again, we are offering to purchase and provide digital recording devices to enable instant archiving and file sharing.
 
Thank you for your cooperation and service in enabling Village Residents to have full access to operational and financial information. If we can assist in any way do not hesitate to contact us.
 
Bear Lake News Editorial Board.
We have not thus far received the requested copy of the proposed FY2017-18 Operating Budget and it is not posted at BearLakeMichigan.org. The last Minutes posted there are November 2016.

February 13, 2017 Special Meeting

The following notice was received on February 10:

Special Meeting Notice 021317

The Village Web site text reads:

SPECIAL MEETING NOTICE
~~~~~~~~~~~~~~~~~~~~~~~~~~~
THE VILLAGE OF BEAR LAKE
and the Bear Lake Township Board
will be meeting on:
Community Projects, Banners,
Kayak Launch and County Trails

Meeting date: Monday February 13, 2017
Meeting Time: 7pm
Location: Bear Lake Township Hall
7771 Lake Street

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address one week in advance to request mobility, visual, hearing, or other assistance.

Cindi McPherson
Village Clerk
February 10, 2017 posted

A previously filed FOIA, including a request for accommodation under both the Village’s Title VI Non Discrimination Policy and the ADA was resubmitted for advance notice of the purpose of this meeting with no response received.