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June 20, 2018 Village of Bear Lake Meeting

The following was received by our volunteer at 4.54pm on June 20, 2018.
Too late to alert anyone wishing to attend. Once again the audio broadcast of the meeting was terminated by the Village before the end of the meeting in violation of the access permitted under the Open Meetings Act. The Village does not record its meetings.

AGENDA

Village of Bear Lake Council Meeting

June 20, 2018

7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

  • Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE: 

  • Right of Way – letter

REPORTS/DISCUSSION

MINUTES APPROVAL: 

  • May 16, 2018 Regular monthly meeting   

SEWER UPDATE – Brain Sousa from Wade Trim

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT: T Report May 31, 2018 (Autosaved)

  • Acceptance of Treasurer’s Report
  • Amendments:
    • Flag banner purchase -May 16, 2018 motion needs to be amended.

BILLS to be PAID: Authorized Disbursements May2018

Clerk’s Report 6-20-18

REIMBURSEMENTS: see page 2

COMMITTEE CHAIR REPORTS:

PARK: 

  • Park Manager Report – Jeff Bair
  • Swim Safety items, grant received – President Bair
  • Hopkins Park Sign samples – President Bair
  • Kayak/Canoe Project – President Bair
  • Watershed Clean-up event – President Bair/Barb Farfsing

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:   

WATER: 

  • Water Well update – President Bair
  • Water Ordinance update – President Bair & Council member Evans
  • DPW Building update – President Bair

BLIGHT/CABA:

  • CABA :  Rick Farfsing
  • Blight Enforcement Officer report: Gibson

COUNTY COMMISSIONER REPORT: Pauline Jaquish

MANISTEE COUNTY TRAIL COMMITTEE REPORT:  Council member M cPherson

BEAR LAKE IMPROVEMENT BOARD REPORT: Council member McPherson

TWO LAKES SEWER REPORT: Jeff Bair

PLANNING COMMISSION REPORT: Barb Farfsing

  • Redevelopment Ready Community

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS: 

  • Ballot language for the appointment of Clerk & treasurer has been approved and DPW Building
  • Community Clean-Up Day – update

NEW BUSINESS:

  • Committee member assignment

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

  • Watershed event Saturday, June 23 at Bear Lake B&B at 5p-8p
  • Community Clean-up Day Saturday, June 30 at 9a-1p
  • Bear Lake Days July 13-15
  • Community Dimmer Thursday, June 21 at 5p

ADJOURNMENT     

REIMBURSEMENTS to the EQUIPMENT FUND and WAGE TRANSFER TO GENERAL FUND:

May 2018

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Village of Bear Lake Regular Meeting. June 20, 2018. 7pm

Our apologies but no Agenda or documents have been received for this evening’s meeting as of 3.20 pm.

Conference Call-In to listen to monthly council meetings live by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype to avoid charges

DO NOT ASSUME YOU ARE MUTED. PRESS 6 Self Mute – Mute your individual line. Press 6 again to unmute the line.

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Village of Bear Lake – Water System updates

A number of subscribers have been asking where to find up to date information on the daily work schedules for the Village of Bear Lake water system construction progress.

The Village web site has minimal information. http://www.bearlakemichigan.org/

ATTENTION BEAR LAKE VILLAGE RESIDENTS…

STREET WORK FOR THE
WATER WELL PROJECT IS BEGINNING!

On Friday, June 8, asphalt grinding will start on the following streets listed below.

Virginia Street
Cody Street
Euclid Street
Locust Street
 
They will bury the pipe on Monday, June 11.  
Except work on the above streets for the next month.  No weekend work.
 
Sorry for any inconvenience.

As it has become increasingly difficult to navigate with multiple construction sites on multiple streets, Bear Lake News offered to publish a point of contact. We were told not to contact the Project Manager and directed to forward all questions to the Village President. No information is available for the Construction Site Manager.

However – the awarded contracts specify the hours a resident can be impeded from accessing or being able to leave their property.

On Saturday the following Notice was taped to the Bear Lake Post Office window. [Click on the image to view a full size version]

We do not know who posted this notice but on Thursday the revised State of Michigan Lead/Copper Rule went into effect.

Additional notices were apparently placed at the Bear Lake Post Office alerting property owners that workers may be asking to enter their property to assess plumbing and install water meters. No notice is currently available at http://www.bearlakemichigan.org/progress-for-water-well-project-in-the-villlage.html but the Bid Packages are referenced there.

It is unclear if the Village now intends to take ownership of, and commence replacement of, older ‘lead’ [pronounced leed] lines – i.e the line from the mains water that enters a home or business – as part of the water system upgrade.

A review of the past lead/copper rule can be seen here.

In 2015 the Village had a 14.5 ppb lead assessment as part of the MDEQ mandatory water testing for a public supply. This was adjudged to be an averaging out of a high (24ppb) sample from 5 taken at Village homes. The cause was older lines and fittings.

Which explains why the current Notice is posted as the disturbance of lead in older lines and seals can occur during construction.

It is to be hoped that a more in depth notice, time table and contact numbers will be mailed to each Village property owner as many do not get their mail directly at the Post Office.

It should also be possible for Village water customers to request a lead testing kit if they are unsure of the condition of their lead lines, seals and domestic fittings.

Although the incident occurred in 2015, the Village is not required to test for lead again until this year [3 year cycle]

Problematic for older homes is the preferred sampling method which calls for running water to simulate ‘normal’ use before catching a sample.

Many people do not run their water for the recommended time first thing in the morning.

Now is the time to get your water tested and check all fixtures for the Safe Drinking Water Act ‘Lead Free’ label.

If you need to contact any Village official for information the following information is listed by Manistee County:

Village Offices:P.O. Box 175 Bear Lake, MI 49614
TELEPHONE 231-970-2066
Fax: 231-864-4300

Jeffrey Bair. President 231-970-2066 jeffbair4@gmail.com

Cindi McPherson Clerk 231-970-2066 bearlakeclerk@gmail.com

Sally King Treasurer 231-970-2066 bearlaketreasurer@gmail.com

Jacqueline Johnson Trustee 231-864-5030

Greg McPherson Trustee 231-970-2066

Ron Ronning Trustee 231-864-3656

[Note 2 Trustees were replaced mid term and their replacement’s contact information is not available for Andrea Ware or Marla Evans]

As previously noted the Village has not, to date, published an updated Water Ordinance. Bear Lake News has requested a current draft.

Featured

State of Michigan proposed revised lead/copper rule

http://michiganradio.org/post/mdeq-releases-watered-down-lead-and-copper-standard

May 11, 2018:

“The Michigan Department of Environmental Quality updated its proposed lead and copper rule to allow utilities more flexibility in scheduling replacement of lead service lines. It also increased the lead action level from the original 10 parts per billion to 12 ppb. The federal action level is 15.

Under the initial proposal, lead service line replacement would be based on water testing results, and utilities would be required to replace those lines within 20 years. The revised rule requires replacement of all lead service lines regardless of tested lead levels, but allows utilities to incorporate the work into their regular maintenace schedules.

Randy Roost, principal planner of Water Operations for the Lansing Board of Water and Light, says that this allows utilities to take advantage of cost efficiencies, particularly when it comes to replacing lead lines to private homes.

However, the new proposed rule doesn’t resolve confusion over who will pay to replace those privately owned lines. “The only mechanism we have for generating revenues to pay for that is through our rates, which means some customers are paying for another customer’s lead service line replacement,” says Roost.

According to Roost, public funds can’t be used to pay for private infrastructure.”

https://www.michigan.gov/documents/deq/deq-tou-dwmad-LeadCopperRuleRequirements_606928_7.pdf

Featured

Village of Bear Lake: Draft May 2018 Minutes

[NOTE: The Village did not properly enable the telephone conference line so there is no full recording of this session]

The documents received are available here.[click link]

Village of Bear Lake Council
REGULAR MEETING
May 16, 2018
Bear Lake Village Hall
Unapproved Minutes Drafted Minutes May 16 2018

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff:
Absent: Jackie Johnson, Jared Bair, Larry Gibson
Guests: None
Motion to Accept the Agenda by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, McPherson, Ronning, Ware, Bair
Nays: none
Absent: Johnson
Note: agreed to have guest speaker speak after Public Comment.
Public Comment: • None
Guest speaker; Rebecca Koteskey, from Northwest Michigan Invasive Species Network, Traverse City office, spoke on Garlic Mustard in the village of Bear Lake. She was connected by Karen Buckner after finding some near her home & within the village. A Workbee to remove
the invasive garlic mustard is set for May 19, 2018 10am to noon in Bear Lake. Flies and door hangers were given out.

Correspondence: Read by clerk:
• None

REPORTS:
Motion to accept the minutes from April 18, 2018 regular monthly meeting with correction by Evans, seconded by Bass. Motion Carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: None
Absent: Johnson
Correction: mis-spelled word, 2nd page, “performed”.
Motion to accept the minutes with corrections from May 14, 2018 Special meeting minutes with corrections by McPherson, seconded by Evans. Motion Carried.
Aye: Bass, Evans, Ronning, Ware, Bair
Nay: None
Absent: Johnson
Abstain: McPherson
Corrections: King was absent, mis-spelling of “issuance” and “securities”. Under Public Comment, it should read, DPW Building.

• Maintenance Report: No report

• Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.
April 2018 Fund Balances:
General checking/savings total 61,262.00
Water checking only 17,389.09
Money Market Checking 6,089.91
Savings 100.00
Park checking/savings total 23,841.17
Park CD#2 33,149.40
Major Street checking/savings total 23,062.24
Minor Street checking/savings total 6,263.78
Equipment Fund checking/savings total 18,183.75
Motion to accept the Treasurer’s Report as presented by McPherson seconded by Bass, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

King reported a light on the museum is on 24/7, motion sensor is not working. Jeff Bair will contact Paradigm Electric to fix.

Bills to be paid presented by the Clerk. List on file in 2018 Minutes folder. Motion to pay the bills by Bass, seconded by McPherson. Motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

Amendments:
Motion to accept the Amendments as presented by Ronning seconded by Bass, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
Amendments:
Park Fund: Increase Gas & Oil – $600
From Printing & Publishing – Bal. $500

April reimbursements to the General Fund were read by President Bair.
o Wages to General Fund: $4,587.17
o Equipment Rental to General Fund: $867.76

Committee Chair Reports:
Park:
o Park Manager Report: Verbal report by Park Manager, Jeff Bair. April 2018 deposits – $2,527.00 compared to April 2017 – $1,260. Report on file.
o Construction on center boat parking area in the camp area, filled in and hydro seeded.
o Bair provided information on a new sign for the entrance of Hopkins Park. Cost would be $600, John Mertes from Vyper Graphics. Sign is 4ft X 8ft, wrapped on metal poles. Picture of sunset over Bear Lake on sign. Bair will check on location of sign so it is on village property.
o Motion to OK $600 from Park Fund to purchase new Hopkins Park sign with committee design approval, by Bass seconded by Ronning, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

o Kayak/Canoe project – President Bair stated Karlyn from AES will write the grant for the village for the Meninger Family Endowment to be used for recreation projects.
o Little River of Ottawa Band of Indians – grant for safety swim items done – June 11, 2018 expected action on grant proposals.
o Bass questioned if Bear Lake Marina was paid up on back payments. Treasurer King reported, Yes.
o Ronning questioned, if camp host should pay for having his sewage dumped?
o Discussion was held, decision to leave as is currently.

Streets, Trees, Signs, Lights, Sidewalks: No report
Evans asked for update on last months resident concern on his street, Ronning Street. President Bair said he spoke with resident and agreed on a fix. Waiting on a quote from Ron Brown.

Water:
o Update on Water System Improvement Project; closed on May 15, 2018.
o Ken Mlcek, project manager will be sending an estimated timeline for the project.
o The updated Water Ordinance was presented to the council. Discussion was held. Water Ordinance is tabled for further review by President Bair, Treasurer King, Clerk McPherson and council member Evans. [NOTE: A copy of the updated Ordinance was requested – the Clerk stated it was the prior version that was discussed] view link by clicking here]
o Treasurer King presented new verbiage for the new water invoices; $XXXX penalty if not paid by the due date. $5.00 late fee will stay the same. Motion to accept the Treasurer’ proposed verbiage for the water invoices as presented and keep the $5.00 late fee by Ronning seconded by McPherson, motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

Blight/CABA
CABA: No report.
BLIGHT: Blight Officer no report by Gibson.

County Commissioner Report: Pauline Jaquish verbally reported on the Variety empty property, County Treasurer will be following up on finish grading of the property. President Bair reported there are a few items that were damaged in the demo process, hand railing and sidewalk. Contractor agreed to fix.

SMARTrail Committee Report: McPherson reported the meeting was cancelled.

Bear Lake Improvement Board: McPherson reported no report, no meeting. Next meeting is on May 17th.

Two Lakes Sewer Collaborative: President Bair reported a grant was received for the Preliminary Engineering Report, PER, Wade & trim will do this. Next meeting is May 22, 4pm at BL Township or Onekama Hall. The map for the sewer lines are done, available at Bear Lake Village offices. Bair would like to send out a questionnaire to residents
regarding the sewer project.

Planning Commission: Clerk McPherson reported on Redevelopment Ready Community – Self Evaluation was done and sent in, waiting for their response.

Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported, volunteer Julie, has finished index for Policy Book and working on Resolution Notebook.

OLD BUSINESS
Community Clean-up Day – President Bair stated he had received a $50 gift card from Meijer to use toward lunch at the Clean-Up Day. Clerk McPherson will have posters printed and put around the village.

NEW BUSINESS
• Flag banners – President Bair reported he was asked by the banner group if the village would be interested in splitting the cost of the flag banners for the downtown section, the village cost will be $500. $400 from the seasonal account and $100 from the Blight account.
Motion to pay half the cost for the flag banners in the downtown section, $500 by Evans seconded by Ronning, motion carried.
Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson
• Audit dates – June 6, 7 & 8 dates are scheduled.
• Motion to change the motion from May 14, 2018 Special Meeting for signature on the Water closing documents by Ronning seconded by McPherson, motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson [as the May 14, 2018 Special Meeting Minutes were approved as corrected we have no indication what was changed]

• Motion to change the motion from Monday 14, 2018 special meeting, for signature on construction contracts on behalf of the village by Evans seconded by McPherson, motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson [as the May 14, 2018 Special Meeting Minutes were approved as corrected we have no indication what was changed]

• Motion to approve the 2018-2019 Budget & levied millage rate of 10.3108 as presented by McPherson seconded by Evans, motion carried. Aye: Bass, Evans, McPherson, Ronning, Ware, Bair
Nay: none
Absent: Johnson

COUNCIL COMMENT:

• None
PUBLIC COMMENT: None
COMING EVENTS
• Community Dinner Thursday, May 17, Bear Lake United Methodist Church
• Girls Softball tournaments
Meeting adjourned at 8:55p.m.

Respectfully Submitted,
Cindi McPherson, Clerk

Featured

Partial Audio: Village of Bear Lake Council May 16, 2018

The Village once again had issues with it’s conference line. Prior meetings have muted everyone, preventing public comment. This time all attendees were unmuted which caused considerable feedback and allowing private conversations to be overheard. Furthermore the audio transmission was not as clear as on other occasions.

To protect the privacy of those who did not know they were being broadcast here is an edited piece of the recording. Again the conference line was terminated by the host and attendees were unable to resume listening.

The Village has received a complaint on this matter, as the right for reasonable accommodation is included in the Open Meetings Act, and again a link to how to administer a conference call from: https://www.freeconferencecall.com/support

FOR ALL FUTURE CALL INS – DO NOT ASSUME YOU ARE MUTED. PRESS 6 Self Mute – Mute your individual line. Press 6 again to unmute the line.

Or if you are using Skype or Google, to avoid phone charges, be sure there is a Mute bar across the microphone symbol.

Several documents available at the meeting have not been received:

  1. Monthly Profit and Loss by Detail by Fund
  2. Revised draft of a replacement Water Ordinance – see prior version here.
  3. Two Lakes Sewer Authority Special Assessment District Map – see next posting.

The following documents had been previously requested but have not been received:

  1. FY 2017-18 Year End Profit and Loss by Detail By Fund Report
  2. Copy of the Authorizing language to place the 2 petition questions on the August Ballot: one to decided if Village tax payers want to allow the appointment of a Clerk employee and give up their current right to vote for this position
  3. Copy of the Authorizing language to decide whether to enter into a 30 year loan of $350,000 for a new Maintenance Building – it should be noted prior requests by FOIA to see a site plan, building specs, construction estimate and Bond repayment schedule have received no response.
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Village of Bear Lake: May 16, 2018 Meeting documents.

Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype to avoid charges

NOTE: We do not edit documents received but post ‘as-is’

AGENDA Village of Bear Lake Council Meeting May 16, 2018
7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL ADOPTION of AGENDA
• Additions
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
•
Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:
•
REPORTS/DISCUSSION
MINUTES APPROVAL:
• April 18, 2018 Regular monthly meeting see the DRAFT Minutes here.
• May 15, 2018 Special Meeting

Village of Bear Lake Council SPECIAL MEETING
DPW Building Water Well System
May 14, 2018 7PM
Bear Lake Village Hall
Unapproved Minutes

The Special Meeting Meeting on the DPW Building and Water Well System of the Bear Lake Village Council was called to order by President Jeff Bair at 5:01 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair
Absent: Jackie Johnson, Greg McPherson & Larry Gibson
Guests: Two (2) guests
Public Comment:
 None
Motion to Accept the resolution authorizing village proposal to authorize issurance of
municipal securties by Ronning and seconded by Evans, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Motion to authorize the village president and the village clerk to sign any documents
necessary to close the USDA water project by Evans and seconded by Ronning, motion
carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Motion to authorize the village president and the village clerk to sign the construction
contracts on behalf of the village by Evans and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Public Comment:
 Guest questioned repayment of water system. [the Guest questioned the repayment of the DPW Bond payment]
Meeting adjourned at 5:08pm.

Respectfully Submitted,
Cindi McPherson, Clerk

VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:


• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
PARK:
• Park Manager Report
• Sign
• Kayak/Canoe Project
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update
• Water Ordinance update – Jeff & Marla
• Verbiage for new water invoices – Sally
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
COUNTY COMMISSIONER REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT: Meeting cancelled
BEAR LAKE IMPROVEMENT BOARD REPORT: No report, meeting on May 17
TWO LAKES SEWER REPORT: Jeff
PLANNING COMMISSION REPORT:
• Redevelopment Ready Community
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson

OLD BUSINESS:
• Community Clean-Up Day – update
NEW BUSINESS:

• Bear Lake Hardware payment of invoices – treasurer
• Flag banners
• Audit
• Ratify resolution – treasurer to sign
• Resolution for Millage Rate

RESOLUTION TO ADOPT FISCAL YEAR 2017-2018 BUDGET AND LEVIED MILLAGE RATE RESOLUTION NO. 2018 – __
MAY 16, 2018

WHEREAS the Village of Bear Lake has a fiscal year that begins March 1, and;
WHERESAS the Village of Bear Lake maintains three (3) major accounts, General Fund, Major and Minor
Street Funds, all receiving state revenue sharing, with the General Fund receiving a millage and;
WHEREAS the Village held a budget hearing on February 21, 2018 with six (6) members of the council present and;
WHEREAS the Village council, at a special meeting on February 21, 2017 and by roll call vote, passed the budget for the 2018-2019 fiscal year with the millage rate of 10.3108;
WHEREAS on May 16, 2018 the Village of Bear Lake Council amended the millage rate to be 10.3108;
THEREFORE let it be said that the budget was set for the Village of Bear Village with expectations of maintaining the village as it should be maintained.• Garlic Mustard – Rebecca Coteskey

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members
of the public will speak only when recognized by the chair person.
Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:
•
ADJOURNMENT


Featured

May 14, 2018. Village of Bear Lake Special Meeting

There has been no explanation of why a stand alone Motion was required to allow the Village President and Clerk to sign contracts for the water system.

The following is contained in the 2 Resolutions passed in February.

Water Revenue RES Bond Authorizing Resolution feb 27 2018

Loan Resolution Feb 27 2018

“(d) “Authorized Officer,” means the President, the Clerk and the Treasurer of the Village, or any one or more of them acting alone or together.

Section 11. AUTHORIZED OFFICER. The Authorized Officer is hereby designated, for and on behalf of the Village, to do all acts and to take all necessary steps required to effectuate the sale, issuance and delivery of the Series 2018 Bonds”

and “17. To accept a grant in an amount not to exceed $2,547,000 under the terms offered by the Government; that the and of the Association are hereby authorized and empowered to take all action necessary or appropriate in the execution of all written instruments as may be required in regard to or as evidence of such grant; and to operate the facility under the terms offered in said grant agreement(s).

The initial publication of the Bond Resolution in March had information missing. The scheduled signing of the Bond documents took place on May 15 at 9am.

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Village of Bear Lake Special Meeting, Monday May 14 at 5 PM

THE VILLAGE OF BEAR LAKE will be having a Special Meeting for the public on:

New DPW Maintenance Building

Water Well System Project

Meeting date: Monday, May 14, 2018

Meeting Time: 5pm

Location: Bear Lake Village Hall
12376 Virginia Street, Bear Lake, Michigan 49614

Persons with disabilities needing accommodations for effective participation in the public hearing/public meeting should contact the Bear Lake Village Clerk at 231.970.2066 or at the above address to request mobility, visual, hearing, or other assistance.

Cindi McPherson Village Clerk May 11, 2018 posted.

No additional information has been supplied- we have requested an Agenda.

Village of Bear Lake Regular Meetings are held on the 3rd Wednesday of the Month (In May this is the 16th), beginning at 7:00pm.

Conference Call-In to listen to council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype.

It is assumed the first item refers to a Petition for a Referendum Vote, signed by 1/4 of Village voters to decide the proposal to enter into another 30 year debt of $350,000 at the stated rate of 3.5%.

The Council must approve Ballot language by May 15, 2018 in order for this to be on the same August Ballot as the Referendum vote to decided whether to abandon voting for the positions of Village Clerk and Treasurer and allow both to become appointed employees.

At that % interest rate the repayment would be @$1600 a month.

Numerous residents have asked, unsuccessfully for the site plans, the repayment schedule and cost of the overall loan, plus the building plans. At the suggestion of the current Village President, two past Village Presidents have formally requested the Maintenance Building loan application package.

The history of this project can be viewed here:
https://bearlakemichigan49614.com/2018/03/17/sunshine-week-2018-foia-updates-three/

It should be noted there is no information on bearlakemichigan.org

The following was published once in the Manistee News Advocate on April 2. It has not been published by the Village. A local resident placed a print copy at the Bear Lake Post Office.It is assumed the other item on the Agenda is to approve the purchase of Municipal Bonds – $1.46m over 40 years at 1.875% to finance water system improvements. =$53K per year, $12,133 in Repair, Replacement & interest, $5,300K in Bond Reserve.

See https://bearlakemichigan49614.com/2018/03/08/village-of-bear-lake-special-meeting-february-27-2018/

 

Featured

Village of Bear Lake: April 2018 Finance reports

april1818VBL_finance21042018

To date: we have not received any response concerning non compliance with a standing FOIA request to receive the full meeting documents in advance of all meetings, plus copies of all published Notices of Intent.

We note that the information provided here is courtesy of local volunteers – and that on multiple occasions we have asked the Village of Bear Lake to provide this information on their own web site.

As a footnote – the Village Attorney represents the Village Council not Village residents.

FS OMA Posting Requirements

current_foia_detailed_cost_form_1-24-17

Featured

Village of Bear Lake Regular Meeting April 18, 2018

Our volunteer had difficulty connecting – the meeting was joined in progress.

No financial documents were received – a volunteer collected copies which will be posted separately. [Note: a full meeting packet, to be supplied in advance of each meeting, has been requested under both FOIA and the ADA provision of the Open Meetings Act}

Unapproved minutes April 18 2018 [pdf]

Village of Bear Lake Council
REGULAR MEETING April 18, 2018
Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:00 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Two (2) guests

Motion to Accept the Agenda by Ronning and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nays: none. Absent: none

Public Comment: None

Correspondence: Read by clerk:

  • Letter from resident Daniel DeBano regarding the poor condition of the street (Ronning Street) in front of his home. And the repair he needs to do to his lawn after winter, due to the snowplow truck when plowing. He would like someone to call/email this with him. President Bair will contact him.

REPORTS:

Motion to accept the minutes from March 28, 2018 Public Hearing for Kayak/Canoe Launch by Evans, seconded by McPherson. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: None. Absent: None

Motion to accept the minutes with corrections from March 28, 2018 Regular Monthly Meeting by McPherson, seconded by Evans. Motion Carried.

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: None. Absent: None

Corrections: Wrong $ amount under amendments and name correction noted.

  • Maintenance Report: Verbal report was given by Jared Bair. Finished up painting in restrooms for campers. Plowing and general maintenance.
  • Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.

March 30, 2018 Fund Balances:
General checking/savings total 66,629.75
Water checking only 37,777.78
o Wages to General Fund: $4,784.43
o Equipment Rental to General Fund: $5,084.17
Money Market Checking 10,089.86

Park checking/savings total 28,218.47
Park CD#2 33,149.40

Major Street checking/savings total 29,565.77
Minor Street checking/savings total 8,281.15
Equipment Fund checking/savings total 7,296.68

Motion to accept the Treasurer’s Report as presented by Bass seconded by Ronning, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Bills to be paid presented by Treasurer. List on file in 2018 Minutes folder.

Motion to pay the bills by Ronning, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

February Reimbursements to the General Fund were read by President Bair.

Committee Chair Reports:
Park:
Park Manager Report: Verbal report by Park Manager, Jeff Bair. March 2018 deposits – $6,302 compared to March 2017 – $3,058. The snow needs to melt so campers can move in.
Landscaping wall by restrooms area may need to be replaced. Jared will look at project to see if it can be done by DPW.
Due to snow & cold there are still some Sparkle items up.

  • Kayak/Canoe project – Manistee County Community Foundation has opened their recreation grant phase $215,000, need to give them notice if we are applying by end of this month. Put in for 26%, (est. $35K), village would still need 10% match money of the $35K. Deadline is July 3, 2018. President Bair will ask AES to write the grant again for us. An endowment was given by an individual (Meninger Family Endowmwnt) to be used for recreation projects.

Streets, Trees, Signs, Lights, Sidewalks: No report

Water:

  • Ken Mlcek from Fleis & VanderBrink was present and asked the council to approve first pay documents for the Water System Project. First draw for reimbursement to village & some payments for services already preformed.
  • A motion was made to approve the first pay documents for the water system project by McPherson, seconded by Ronning. Motion carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none
    President Bair signed both documents.
  • Update on Water System Improvement Project; loan closing will be on May 15, 2018 starting at 9a/9:30a. Construction and drilling will start shortly after closing. Ken Mlcek, project manager will be present most of the time or a representative will be in attendance. Ken is waiting on schedule of street work. Village residents will be notified by construction company when work will be done in their street section.
  • Question was asked if Lynn Street to US-31 would be repaved. Not at this time, cost prohibitive. $35-37K to repave.
  • The updated Water Ordinance was presented to the council.
  • Evans asked for the Water Ordinance is tabled until May for council members review and get with Evans or Bair for any concerns they may have.

Blight/CABA

CABA: No report.
BLIGHT: Blight Officer no report by Gibson.

Clerk McPherson shared brochure from the USDA on home improvements at low cost to residents. Brochures available at the Village office and when updated brochure is received from the USDA it will be on the village website as well.

County Commissioner Report: Pauline Jaquish verbally reported she will be attending an Identity Theft presentation at Munson West Shore Hospital, Representative VanderWall will be at the county courthouse 10a on the 20th to answer questions or talk to him. April 24 is the next Manistee County Commissioner meeting.

SMARTrail Committee Report: McPherson reported they will be applying for a $54K grant for the Copemish Trail. McPherson donated $20 for a logo contest for area schools to go along with their new name.

Bear Lake Improvement Board: McPherson reported no report, no meeting. Next meeting is May 17th, they are still looking for an additional member, candidate must be a resident living on Bear Lake.

Two Lakes Sewer Collaborative: McPherson reported no report, no meeting. Next meeting should be in May. McPherson is stepping down as representative for the village and stated President Jeff Bair would be willing to replace him. McPherson would stay as alternate for attending when Bair cannot.

Motion to approve Jeff Bair as Two Lake Sewer representative and McPherson to be the back-up representative by Evans, seconded by Ronning. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Planning Commission: Barb Farfsing gave update on Planning Commission April meeting. Rob Carson, county planner will begin work on the village zoning ordinance. Ordinance will be done for a Public Hearing in November. Election of officers was held.

Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported Julie, our volunteer student, is a great help and is working on the policy notebook.

OLD BUSINESS

Clerk & Treasurer Appointment: Clerk McPherson talked with the council on a resolution to approve the ballot language for August 7, 2018 election.

Motion to approve the resolution for ballot language to appoint the clerk & treasurer on the August 7, 2018 ballot by Bass, seconded by Evans. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

Community Clean-up Day – President Bair stated he had not applied for the gift certificate from Meijer to purchase food items, he will do this. Clerk McPherson stated she had asked Bear Lake Township if they would be interested in partnering with the village on this event. Township made no decision.

NEW BUSINESS

  • Clerk McPherson explained the Michigan Economic Development Corporation (MEDC) Redevelopment Ready Community Program (RRC). RRC has established a statewide RRC program to empower communities to shape their future and maximize economic potential. Farfsing & McPherson attended a two-day course outlining this program. Two steps need to take place now; a self-evaluation of the village of Bear Lake and a resolution to participate in this program. Grant money and funding could be available for the village through this program.

A Motion to sign the resolution to participate in the MRDC Redevelopment Ready Communities program by McPherson, seconded by Johnson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair. Nay: none. Absent: none

COUNCIL COMMENT: None

PUBLIC COMMENT: None

COMING EVENTS

  • Community Dinner Thursday, April 19, at BLUMC. Food pantry also.

Meeting adjourned at 7:59p.m.
Respectfully Submitted,
Cindi McPherson, Clerk

Featured

Village of Bear Lake meets tonight 4/18 at 7 PM

This Agenda was received but none of the requested meeting or financial documents.

Proposed AGENDA Village of Bear Lake Council Meeting

April 18, 2018 7 p.m. – Village Office

CALL TO ORDER and PLEDGE OF ALLEGIANCE
ROLL CALL ADOPTION of AGENDA
• Additions
PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum)
•Note: Members of the public will speak only when recognized by the chair person.
CORRESPONDENCE:

REPORTS/DISCUSSION
MINUTES APPROVAL:
• March 28, 2018 Public Hearing Kayak/Canoe Launch
• March 28, 2018 Regular monthly meeting
VILLAGE MAINTENANCE REPORT:
TREASURER’S REPORT:
• Acceptance of Treasurer’s Report
• Amendments:
BILLS to be PAID:
REIMBURSEMENTS to the GENERAL FUND:
COMMITTEE CHAIR REPORTS:
PARK:
• Park Manager Report
• Kayak/Canoe
STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:
WATER:
• Water Well update

o Ken Mlcek – document approval
• Water Ordinance update – Jeff & Marla
• Maintenance Building update
BLIGHT/CABA:
• CABA :
• Blight Enforcement Officer report:
COUNTY COMMISSIONER REPORT:
MANISTEE COUNTY TRAIL COMMITTEE REPORT:
BEAR LAKE IMPROVEMENT BOARD REPORT: No report, no meeting
TWO LAKES SEWER REPORT: No report, no meeting
PLANNING COMMISSION REPORT: Annual report
AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson:
OLD BUSINESS:
• Clerk & Treasurer appointment – August ballot

o Resolution needed for the ballot language of appointment of clerk & treasurer
for August ballot
• Community Clean-Up Day – update
o Meijer gift card – Jeff

NEW BUSINESS:

• Resolution for Redevelopment Ready Community

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person. Items on agenda or not listed
UPCOMING EVENTS and ANNOUCEMENTS:
ADJOURNMENT

REIMBURSEMENTS to the GENERAL FUND:
March 2018

Featured

Village of Bear Lake 2018 Meeting Dates

As the Village web site is showing the 2017 Meeting dates:

Village of Bear Lake Regular Meetings are held on
the 3rd Wednesday of the Month, beginning at 7:00pm.

Conference Call-In to listen to monthly council meetings can be done by calling 1.302.202.1107, Conference code 149002.  Note:  a charge from your phone carrier could apply – we suggest using Google or Skype to avoid charges

The following was received January 13, 2018 PROPOSED COUNCIL MEETING DATES FOR 2018 (1)

PROPOSED COUNCIL MEETING DATES FOR 2018
Third Wednesday of each month – with the exception of when the 3rd Wednesday may fall on or close to a holiday.
January 17
February 21
March 21
April 18
May 16
June 20
July 18
August 15
September 19
October 17
November 21
▪ Change to November 14 due to Thanksgiving on November 22
▪ Elections November 6
December 19

A reader has asked what the procedure is for changing a scheduled Meeting date. Here is the Michigan Municipal League Guidance Document

FS OMA Posting Requirements [pdf]

Introduction

The Michigan Open Meetings Act (OMA) requires meetings of a public body to be open to the public and held in a place available to the general public. Notice of regular meetings shall be posted within ten days after the first meeting in each calendar or fiscal year, and notice of special meetings shall be posted at least 18 hours before the meeting. In addition, the OMA allows for public bodies to hold emergency meetings. Public notices must contain the name of the public body to which the notice applies, its telephone number, and its address. PA 528 of 2012 amended the OMA with the intent to create more transparency in the event a public body has to hold an emergency meeting that does not comply with the 18-hour notice requirement of the OMA. This new Act contains additional new posting requirements for public bodies: public bodies are now required to post notices in a “prominent and conspicuous place” on their official websites.

New requirements for rescheduled regular meetings or special meetings

If a public body reschedules a regular meeting or holds a special meeting, a public notice stating the date, time, and place of the meeting shall be posted at least 18 hours before the meeting in a prominent and conspicuous place at:

• both the public body’s principal office and,

• if the public body directly or indirectly maintains an official website that includes monthly or more frequent updates of public meeting agendas or minutes, on a portion of the website that is fully accessible to the public. The public notice on the website shall be included on either the homepage or on a separate webpage dedicated to public notices for special meetings and accessible via a prominent and conspicuous link on the website’s homepage that clearly describes its purpose for public notification of those special meetings.

New requirements for emergency meetings

A public body may meet in emergency session in the event of a severe and imminent threat to the health, safety, or welfare of the public when 2/3 of the members serving on the body decide that delay would be detrimental to efforts to lessen or respond to the threat. However, if a public body holds an emergency public meeting that does not comply with the 18-hour posted notice requirement, it shall make paper copies of the public notice for the emergency meeting available to the public at that meeting. The notice shall include:

• an explanation of the reasons that the public body cannot comply with the 18-hour posted notice requirement.

o The explanation shall be specific to the circumstances that necessitated the emergency public

meeting, and the use of generalized explanations such as “an imminent threat to the health of the

public” or “a danger to public welfare and safety” does not meet the explanation requirements of this

subsection.

• If the public body directly or indirectly maintains a website that includes monthly or more frequent updates of public meeting agendas or minutes, it shall post the public notice of the emergency meeting and its explanation on its website in the manner described for an internet posting above.

• Within 48 hours after the emergency public meeting, the public body shall send official correspondence to the board of county commissioners of the county in which the public body is principally located, informing the commission that an emergency public meeting with less than 18 hours’ public notice has taken place.

o The correspondence shall also include the public notice of the meeting with explanation and shall be sent by either the U.S. postal service or electronic mail.

Compliance with the notice requirements for emergency meetings shall not be construed to create a legal basis or defense for failure to comply with other provisions of the OMA and does not relieve the public body from the duty to comply with any provision of the Act.

Michigan Municipal League  September 2016

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Village of Bear Lake: Financial Position

Bear Lake News was requested to submit a 6 month FOIA Subscription to receive Regular and Special Meeting notices and all documentation provided to any Council member or public attending in person. This was approved in November, 2017:

Under MI Freedom of Information Act (Public Act No. 442 of 1976 as amended)

We hereby submit this 6 month subscription request for the following documents. 
  • To be received via electronic mail. 
  • In advance of all Village Council, Planning, Two Lakes Sewer Authority meetings.
  • a) Agendas
  • b) Draft Minutes within 8 business days ( as per OMA)
  • c) Approved Minutes within 5 business days of approval (as per OMA)
  • d) All finance documents referenced in those Minutes
  • e) All spreadsheets referenced in the Minutes when the FY Operating Budget has been amended
  • f) All Special or Public Meeting Notices in no less than the notice required by law.
Said documents are required to be produced for all Village Meetings and therefore do not meet the additional labor charge time period.
To attach said documents to an email has been timed at 90 seconds.
We look forward to the Village’s compliance with their stated intent of open and transparent government. Perhaps a simpler solution would be a link to where a full meeting packet may be located on the Village web site?
Bear Lake News Media Service.

On Tue, Nov 14, 2017 at 1:47 PM, Bryan E. Graham
wrote:

Dear Cindi:

I have reviewed the FOIA from the Bear Lake News.  With the exception noted below, all of the requested public records must be provided in
electronic format and in advance of all Village Council and village planning commission meetings.

On January 8, 2018 we amended our request:

Any document presented for review or discussion at any Village Council Regular, Special or Planning Commission meeting.
As previously noted – such documents have already been created for the Council and meeting attendees to view – we are requesting these be made available as either .doc, .xls or PDF format and supplied via email or GoogleDrive in advance of said meetings to allow residents time to review and comment please?

Again, as we have done on many prior occasions, we would highly recommend the Village post all Meeting packets to it’s own web site to avoid
duplication of such FOIA requests.
Bear Lake News.

Items not received:

  • FY 2017-18 Year End final itemized spreadsheet for Profit and Loss by fund and line item.
  • March 28, 2018 Council meeting itemized spreadsheet for Profit and Loss by fund and line item. [our volunteer resident was unable to attend to pick up a copy in person. If any Village resident would agree to attend one meeting a year please contact us by replying to this post?]
  • A $50 fee was requested of a resident asking to receive copies of the 2017 W3, W2s and 1099 Misc – approximately 22-26 single sheets. A request to receive a redacted pdf copy as these were prepared by a contracted CPA ($400) for submission to federal and state tax entities was refused as taking 10 days to comply. In using the Village’s own lengthy FOIA fee schedule – a fee of $2.50 plus postage was offered and declined by the Village. current_foia_detailed_cost_form_1-24-17[pdf]
  • A request to see the actual application and cost sheets for the proposed Hopkins Park kayak launch/pier project has not received a response. From the corrected Public Hearing announcement and Minutes [ Unapproved Public Hearing Kayak Canoe Lauch March 28 2018 ] it appears this no longer a joint Township/Village Project and states “The grant will cover 74% of the project and 26% will come from other donations. The project will be 100% covered with minimal cost to village.”
  • A February 13, 2018 request to see the final details concerning the now confirmed loan from USDA to construct a new Maintenance Building was not complied with.
  • On April 5 the following was received:
  • The status of a 30 year USDA loan application for construction – I assuming you are referencing the DPW building?  Loan has been approved and bids will begin but there has been nothing set/annouced on the bids.
    2. The status of a USDA partial grant for a vehicle purchase – We received the grant money for it.[NOTE: we have not seen this amount noted in the Minutes or which Fund the grant receipt was placed in]
  • On April 6, 2016 the following was sent:
  • As I was one of the individuals who submitted the FOIA request for information about the USDA Loan for the DPW Building I would like to ask again for a copy of the proposal and the USDA Letter of Commitment spelling out the loan agreement. No information has been provided to the public on the final cost, the interest rate, the repayment terms or the loan term itself. In the unapproved March 218 Minutes :
    Motion to sign the Resolution to Purchase, Acquire and Construct Capital Improvements and to Publish Notice of Intent to Issue Municipal Securities by
    McPherson, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None
    Motion to authorize treasurer to open additional dedicated bank accounts for the payment & repayment of funds for construction, DPW building & USDA projects as needed by Evans, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None
    I am asking that the financial information related to this loan be included in corrected Minutes for March 2018.
  • On April 11 the following was received:
  • The village was awarded this and was sent a letter of conditions for the DPW building on March 21, 2018 from USDA.  An ad was placed in the News Advocate on April 2, 2018, Notice of intent to issue municipal securities to the electors of the village of Bear Lake.
    There is no final cost as that will be determined when the project is finished.  The loan can not exceed $328,000.00.  The repayment schedule will be established for 30 years from the date of closing at 3 1/2%.
  • To date this information has not been posted at bearlakemichigan.org

Featured

Village of Bear Lake: March 28, 2018 DRAFT Minutes

The following were received on April 5, 2018.
Unapproved Minutes March 28 2018 Reg meeting

Village of Bear Lake Council
REGULAR MEETING. March 28, 2018
Bear Lake Village Hall

Unapproved Minutes

The regular meeting of the Bear Lake Village Council was called to order by President Jeff Bair at 7:08 p.m. at the Village Hall. Pledge of Allegiance was said.

Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Jackie Johnson, Greg McPherson, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair and Larry Gibson
Absent: None
Guests: Five (5) guests

Motion to Adopt the Agenda with additions by Evans and seconded by McPherson, motion carried.
Ayes: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: none
Absent: Johnson

Additions: Under Water: motion for 1 or 2 new bank accounts for Water System Project & DPW Building. Planning Commission: Natalie Ware introduction

Public Comment:

  • None

Correspondence: Read by clerk:

  • Letter from Curtis VanderWall, Michigan House of Representative, stated Village of Bear Lake will receive $2,818.60 for road repairs & improvements. Money comes from passed House Bill 4321, Michigan Legislature. No money received at this time.
  • Letter from Manistee County, Jim Espvik, Manistee County 911 Director, stating; Manistee County Board of Commissioners is expected to adopt a resolution to amend & reinstate 911 Service Plan. It is out of date and no longer in compliance with state law.

REPORTS:

Motion to accept the minutes from February 21, 2018 Public Hearing Proposed Budget 2018-2019 by Bass, seconded by Ronning. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

Motion to accept the minutes with corrections from February 21, 2018 Regular Monthly Meeting by Bass, seconded by Evans. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None
Corrections: spelling corrections noted.

Motion to accept the minutes from February 28, 2018 Public Hearing, Water System Improvement Project by Evans, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

  • Maintenance Report: Verbal report was given by Jared Bair. Painting of public restrooms/showers for campers. New picnic tables for the camp grounds were purchased from Bear Lake Hardware. New fire rings will be purchased from Saddle Up. May need new ceiling fan for the ladies shower area.
  • Treasurer’s Report: Reviewed by King. Written report on file in the 2018 Minutes binder.

February 28, 2018 Fund Balances:
General checking/savings total 74,680.39
Water checking only 49,819.61
Money Market Checking 10,081.87
Park checking/savings total 22,399.43
Park CD#2 33,149.40
Major Street checking/savings total 27,835.70
Minor Street checking/savings total 8,530.81
Equipment Fund checking/savings total 7,295.93

Motion to accept the Treasurer’s Report as presented by McPherson seconded by Bass, motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

A motion was made to approve amendments as listed below to the 2018-2019 budget by Evans, seconded by Bass. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nays: None
Absent: None

Amendments:
General Increase Professional Services to $3,000

$3,000 from Utilities

Water Increase Interest Expense to $1,000

Increase Insurance to $1,500

Increase License & Fees to $1,000

Park Increase Insurance to $1,128

$328 from Utilities

Major Increase Insurance to $1,154

$54 from Office Supplies

Minor Increased Insurance to $1,154

$54 from Miscellaneous

Bills to be paid presented by Treasurer. List on file in 2018 Minutes folder.

Motion to pay the bills by Ronning, seconded by McPherson. Motion carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: none
Absent: none

February Reimbursements to the General Fund were read by President Bair.

  • Wages to General Fund: $4,088.00
  • Equipment Rental to General Fund: $7,949.42

Committee Chair Reports:

Park:
o Park Report: Verbal report by Park Manager. Report on file in March Minutes
folder.

Motion to sign a resolution to submit application to the Michigan Natural Resources Trust Funds for development of a Universally Accessible Canoe/Kayak Launch, Floating Dock, Fishing Pier and other amenities at Hopkins Park by McPherson, seconded by Ronning. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None
Motion to sign the Grant Agreement Concerning the Michigan Natural Resources
Trust Fund Grant Entitled “Hopkins Park Development” by McPherson, seconded
by Evans. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

[A copy of the UNAPPROVED Public Hearing Minutes were received on April 5 – a request for clarification on whether this is no longer a joint Village/Township of Bear Lake project has not been answered. Unapproved Public Hearing Kayak Canoe Lauch March 28 2018 pdf – note BLN posts as received we do not edit spelling]

Streets, Trees, Signs, Lights, Sidewalks: No report

Water: 

  • o Ken Mlcek from Fleis & VanderBrink gave update on Water System Improvement Project, The Village has reviewed bids received for the Village of Bear Lake USDA Water System Improvements Project and contracts have been awarded to the selected contractors. The Village is working with USDA on a few final details that are needed before construction can start. It is anticipated that construction will start in late spring and last throughout the summer and into the early fall.
  • o Water Ordinance is tabled until April for further review, appointed committee of Bair, Johnson & Evans.

Motion to sign a Grant of Easement to access the Cell Tower by Ronning, seconded by McPherson. Motion Carried.

Grant of Easement Mrch 2018 [pdf]

Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

Motion to authorize Jeff Bair, village president and Cindi McPherson, village clerk to sign the Grant of Easement to access the Cell Tower by Ronning, seconded by McPherson. Motion Carried.
Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
Nay: None
Absent: None

  • o Award from USDA for the new DPW building.

    Motion to sign the Resolution to Purchase, Acquire and Construct Capital Improvements and to Publish Notice of Intent to Issue Municipal Securities by McPherson, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

  • [Editor’s Note: no amount is listed in the Minutes. A request to receive the Notice of Intent and the Resolution has not been answered. A request for the following to be published on the Village web site has not been answered. In light of the right to petition for a referendum vote on this – a subscriber has forwarded the following notice, published once in the Manistee News Advocate on April 2, 2018.]

  • Motion to authorize treasurer to open additional dedicated bank accounts for the payment & repayment of funds for construction, DPW building & USDA projects as needed by Evans, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    Blight/CABA:

    CABA: No report.

    BLIGHT: Blight Officer verbal report by Gibson.

    Attempted to make contact with 12328 Virginia Street property owner on property status, sending letter out.

    Received complaint on condition of 7620 Stuart Street property, made informal contact. They are in process of fixing up the house. Shed collapsed due to weight of snow, advised to clean up yard.

    Gibson reported the Manistee County Magistrate has community service workers to help out for Bear Lake Community Clean-up Day.

    County Commissioner Report: Pauline Jaquish verbally reported August ballot will have .100 mills for 2019-2023, it will generate $110.000+. C.R.A.S.E., active shooter training by Manistee Sheriff has been positive. GREEN Team was awarded a $8000 grant for pick-up of old tires. Opioid Epidemic, there will be a movie regarding this at the Tribal Government Center April 4, 2018 at 7pm; How this has affected lives. There are RED Boxes around Manistee for individuals to drop old drugs. Pauline has been re-appointed to the Drug Abuse Victims group.

    Manistee County Trail Committee Report: McPherson reported trail committee has changed their name to SMARTrails, Sensational Manistee Area Recreation Trails. $300,000 grant in process for the M-55 bridge by Meijer, M-55 and US-31. A committee is working to add a multi-use trail on the bridge. Reconstruction is estimated for 2020.

    Bear Lake Improvement Board: McPherson reported no report, no meeting.

    Two Lakes Sewer Collaborative: McPherson reported no report, no meeting

    Planning Commission: Clerk McPherson read Planning Commission 2017 Annual report. On file in 2018 Minutes binder. 2017 Annual Report Plann Comm [pdf]

    Introduction of Natalie Ware as a potential member of the Planning Commission.

    Motion to appoint Natalie Ware to the Planning Commission was made by Bass, seconded by Ronning. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    Ad Hoc – Policy, Resolution & Ordinance Committee –Clerk McPherson reported Julie Evans is our volunteer student to help with organization of policy, ordinance & resolution books.

    OLD BUSINESS

    Clerk & Treasurer Appointment: Language for the August ballot has been prepared.

    Community Clean-up Day – The dumpster has been scheduled and notices will go out in April water bills.

    NEW BUSINESS

    • Computer Service – Inacomp will be servicing the village computers. Requesting an additional computer to act as a server and additional QuickBooks for clerk’s computer. All items will come under Water System Improvement Project as required for billing.

    Motion to approve computer & Quick Books upgrade through the water system project by Evans, seconded by McPherson. Motion Carried.
    Aye: Bass, Evans, Johnson, McPherson, Ronning, Ware, Bair
    Nay: None
    Absent: None

    COUNCIL COMMENT: None

    PUBLIC COMMENT: None

    COMING EVENTS

    • Easter Egg Hunt on Saturday sponsored by Bear Lake Promoters.

    Meeting adjourned at 8:28 p.m.
    Respectfully Submitted,
    Cindi McPherson, Clerk

Featured

Village of Bear Lake March 28, 2018 Meeting audio

If you attended this meeting in person and collected documents available for the public please contact us to forward a copy as none have been received from the Village Clerk to date.

Also today http://www.bearlakemichigan.org/kayakcanoe-launch–fish-pier.html lists the correct meeting notice for yesterday’s meeting.

Featured

Village of Bear Lake: March 28, 2018 7 PM Meeting Information

The following was received: [see prior posting here]

AGENDA PUBLIC MEETING

Village of Bear Lake Public Hearing Natural Resources Trust Fund Application for Proposed Kayak/Canoe Launch and Fishing Pier site

March 28, 2018 7:00 p.m. – Bear Lake Village Hall

CALL TO ORDER – Bear Lake Village President, Jeff Bair

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTER:  Pat Bentley, Spicer Group

PUBLIC COMMENT

ADJOURNMENT

The posted notice is as follows:

Bear Lake News has requested copies of documents to be presented in order that residents may submit questions.

Also: [NOTE: No Agenda supporting documentation was received but has been requested]

PROPOSED AGENDA

Village of Bear Lake Council Meeting March 28, 2018

7 p.m. – Village Office

(following the Kayak/Canoe Launch Public Hearing)

CALL TO ORDER and PLEDGE OF ALLEGIANCE

ROLL CALL ADOPTION of AGENDA

  • Additions

PUBLIC COMMENT: Any agenda item ONLY (two (2)-minute maximum) 

Note: Members of the public will speak only when recognized by the chair person.

CORRESPONDENCE: 

REPORTS/DISCUSSION

MINUTES APPROVAL: 

  • Budget Public Hearing 2018-2019 February 21, 2018
  • Regular Monthly Meeting February 21, 2018
  • Special Meeting Water System Improvement February 7, 2018 

VILLAGE MAINTENANCE REPORT:

TREASURER’S REPORT:

  • Acceptance of Treasurer’s Report
  • Amendments:

BILLS to be PAID:

REIMBURSEMENTS to the GENERAL FUND:

COMMITTEE CHAIR REPORTS:

PARK: 

  • Park Manager Report 

STREETS, TREES, SIGNS, LIGHTS, SIDEWALKS:   

WATER: 

  • Water Well update
    • Grant of Easement
  • Water Ordinance update     
  • Maintenance Building update

BLIGHT/CABA:

  • CABA :
  • Blight Enforcement Officer report:

COUNTY COMMISSIONER REPORT:

MANISTEE COUNTY TRAIL COMMITTEE REPORT: 

BEAR LAKE IMPROVEMENT BOARD REPORT:

TWO LAKES SEWER REPORT: No report

PLANNING COMMISSION REPORT: Annual report

AD HOC COMMITTEE: Policy, Resolution & Ordinance Committee – Clerk McPherson: student volunteer

OLD BUSINESS: 

  • Clerk & Treasurer appointment – August
  • Community Clean-Up Day

NEW BUSINESS:

PUBLIC COMMENT: General Time – Any Village-related item (two (2)-minute maximum) Note: Members of the public will speak only when recognized by the chair person.

Items on agenda or not listed

UPCOMING EVENTS and ANNOUCEMENTS:

  • Community dinner at Bear Lake United Methodist Church

ADJOURNMENT 

REIMBURSEMENTS to the GENERAL FUND:

February 2018

Featured

DRAFT Village of Bear Lake Water Ordinance

As the Village of Bear Lake has now committed to a $1.43m loan toward construction of 2 new drinking water wells plus extensive construction on the water distribution system (which includes for the first time water meters) – it has been considering changes to the existing Water Ordinances.

  1. https://bearlakemichigan49614.com/ordinances/ordinance-no-2001-01/
  2. https://bearlakemichigan49614.com/ordinances/ordinance-no-2001-2/
  3. https://bearlakemichigan49614.com/ordinances/ordinance-2012-1/
  4. https://bearlakemichigan49614.com/ordinances/ordinance-no-2003-04/
  5. https://bearlakemichigan49614.com/ordinances/ordinance-2015-2-prohibition-of-use-of-groundwater/

This DRAFT was discussed and tabled for the second time at the February 27, 2018 Special Meeting. [A copy has been provided to Bear Lake News by an attendee. A standing FOIA requests copies of such meeting documents prior to all Village of Bear Lake meetings.]

VILLAGE OF BEAR LAKE
WATER ORDINANCE
Ordinance No. __________of 2018
THE VILLAGE OF BEAR LAKE ORDAINS:
ARTICLE I
DEFINITIONS
Section 1 – Definitions: As use in this Ordinance,
“Building Pipe” means that part of the owner‘s plumbing system which receives water from the service pipe, beginning at the owner’s property line.
“Corporation stopcock” means a shut-off valve installed in the water main immediately preceding where a service pipe connects to the water main.
“Debt Service” means the interest and principal payments required to repay monies borrowed to construct the waterworks system.
“Meter” or “Water Meter” means an instrument that automatically measures and registers the quantity of water consumed on a parcel of land served by the waterworks system.
“Owner” means the person holding the legal or equitable title to real property or a lesser estate therein, a mortgagee or vendee in possession, an assignee of rents, receiver, executor, trustee, lessee or any other person, firm or corporation directly or indirectly in control of a building, structure or real property or his duly authorized agent.
“Person” means any individual, firm , trust, partnership, company, association, society, corporation, limited liability company, or other legal entity.
“Service Area” means any land in and around the Village which is serviced by the waterworks system.
“Service Pipe” means the pipe delivering water from the water main to the building pipe.
‘‘Tenant” means a person who leases property from an owner.
“Village” means the Village of Bear Lake, Michigan.
“Village Clerk” means the Clerk for the Village of Bear Lake.
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“Water Main” means a pipe owned or controlled by the Village located within a street right-of-way or other public easement used to carry water within the waterworks system to the service pipe for delivery to the water customer.
“Water Use Charge” means the fees billed to all customers attached to the waterworks system for support of the costs of the waterworks system. The water use charges supply funds to cover the costs of operation and maintenance, debt service, replacement and administrative services.
“Waterworks System” means all wells, pumps, facilities, water mains, service pipes, and other equipment owned by or under the jurisdiction of the Village for the collection, storage, purification, and distribution of water.
ARTICLE II
USE OF WATERWORKS REQUIRED
Section 1 – Private Water Wells Prohibited:
Except as hereinafter provided, it shall be unlawful for an owner, occupant, or tenant of property to drill or maintain a private water well within the Village.
Section 2 – Mandatory Connection:
(a). The owner of any house, building, or property used for human occupancy, employment, recreation, or other purposes, situated within the Village and abutting on any street, alley, or right-of-way in which there is now located or may in the future be located a water main is hereby required at his or her expense to install suitable plumbing facilities therein, in accordance with the plumbing code then in effect and enforced within the Village and to connect such facilities directly with the waterworks system in accordance with the provisions of this Ordinance within ninety (90) days after the owner is required by the Manistee County Public Health Department to replace the water well servicing his or her property.
(b). Said notification and enforcement of this Section shall be in conformity with Article 12, Part 127 of the Public Health Code, being a part of Act 368 of the Public Acts of 1978.
ARTICLE III
CONNECTION TO WATERWORKS SYSTEM
Section 1 – Unlawful Procedure:
It shall be unlawful for any unauthorized person or owner to uncover, excavate, tap into, make connections with or openings into, use, alter, or disturb any water main or service pipe or appurtenance thereof in any street,
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lane, or alley within the service area without first obtaining a written permit from the Village as herein provided.
Section 2 – Authorization:
All connections with any water main or service pipe in the
service area shall be made only pursuant to written permits issued by the Village. The owner or his agent shall make application on a special form furnished by the Village Clerk. The Village Council may by separate resolution provide for permit and inspection fees which shall be paid to the Village Clerk at the time the application is filed.
Section 3 – Costs:
All costs and expenses incurred as the result of the connection to
the service pipe shall be borne by the owner of the property. The owner shall indemnify the Village from all loss or damage that may be caused by connection to the service pipe.
Section 4 – Plans and Specifications:
(a). All applicants for permits to connect to the waterworks system shall, when required, submit plans indicating where the building pipe will extend from the building receiving water service to where it will connect to the service pipe. The approval of a connection perm it shall be contingent upon the availability of capacity in the waterworks system. When such plans have been approved by the Water Supervisor, the Village Clerk shall issue a waterworks connection permit, subject to final inspection and approval when construction is completed.
(b). Before the issuance of a waterworks connection permit, the Water Supervisor may require the applicant to submit a schedule for the construction of the waterworks connection outlining when various components of the project will be completed. If the Water Supervisor requires such a construction schedule, the
timetables outlined in the schedule shall be maintained as a condition of the continued validity of the permit, unless extensions are granted in writing by the Water Supervisor for good cause shown.
(c). Final approval shall be subject to compliance with the local and state plumbing codes and all orders, rules and regulations of the Manistee County and Michigan Departments of Public Health.
Section 5 – Connection Requirements:
(a). All connections to a water main shall be made with service pipes either installed by employees of the Village Water Department or by a contractor hired by the owner with the written consent of the Water Supervisor. Any service pipe
installed by a contractor authorized under this section shall be laid under the direction and supervision of the Water Supervisor. All work for the purpose of making connections to a water main shall be done in compliance with the rules,
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regulations and codes governing plumbing in the Village and in accordance with the laws of Michigan relative thereto.
(b). The cost of all service pipes three-fourths (3/4″) inch in diameter or less shall be borne by the Village. If an owner desires a service pipe larger than three-fourth (3/4″) inch in diameter, the owner shall pay the Village the difference in actual costs to install the larger service pipe and associated equipment.
(c). A separate and independent service pipe shall be provided for every building receiving water service; provided, however, where water service is intended to supply more than one building under the same ownership and on the same lot, the service pipe to one building may be used to provide water service to the other building(s) and the whole considered as one connection.
(d). The size, slope, alignment, and materials of construction for a service pipe, and the methods to be used in excavating the trench, placing, jointing, and testing the pipe, and backfilling the trench shall all conform to the requirements of this Ordinance and the local and the state plumbing codes.
Section 6 – Cross Connections Prohibited:
The Water Supply Cross-Connection Rules of the Michigan Department of Environmental Quality, being R 325.11401 to R
325.11407 of the Michigan Administrative Code, in effect at the time this Ordinance is enacted are hereby adopted by reference.
Section 7 – Installation of Meters Required:
All new buildings connected to the waterworks system shall be equipped with meters installed inside the building, but capable of being read by employees of the Village Water Department from outside the building. However, where employees of the Village Water Department have been unable to make a meter reading for two consecutive billing periods, the Village shall have the right to access the property under Article IX, Section 3 of this Ordinance to read the meter, or to install a meter capable of being read by employees of the Village Water Department from outside the building and to charge the owner of the property the actual cost incurred in installing the meter. All meters installed shall be purchased from the Village at a cost to be established by resolution of the Village Council.
Section 8 – Connections for Purpose of Fire Prevention:
The owner or occupant of any manufacturing establishment, lumberyard, warehouse, elevator, store, hotel, school, or any public building desiring to install large pipes with hydrant and hose couplings to be used only in case of fire may connect to a water main under the terms and conditions of this Article and after obtaining a permit from the Village Clerk.
Section 9 – Inspection:
When an authorized contractor installs the service pipe under
Section 5(a), the person to whom a waterworks connection permit was issued shall notify the Village Clerk when the service pipe is ready for inspection. In addition, the person to whom a waterworks connection permit was issued shall notify the Village
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Clerk when the installed water meter is ready for inspection. The Water Supervisor shall then inspect the service pipe and/or water meter and if such installations meet the requirements of this Ordinance, the excavation may be backfilled.
Section 10 – New Use of Existing Service Pipes:
Existing service pipes may be used in connection with new buildings only when they are found, by the Water Supervisor to
meet all requirements of this Ordinance.
Section 11 – Maintenance:
The owner of property connected to the waterworks system is responsible for the maintenance of the building pipe. The cost of all repairs, maintenance and replacements of existing building pipes and their connection to the service pipes shall be borne by the property owner. Before making any repairs or replacements or conducting any maintenance on the building pipe, the owner shall contact the Water Supervisor. All work performed, including the qualifications of the person performing the work, shall fully comply with the requirements of this Ordinance.
Section 12 – Excavation in Public Streets and Alleys:
(a). Whenever a person desires to do any excavating in any of the streets, lanes or alleys of the service area for the purpose of connecting to the waterworks system, a permit for such excavation shall be obtained from the Village Clerk.
The Village Council may from time to time by separate resolution establish a non-refundable administrative fee for processing the excavation permit. The permit shall be non-transferrable. The person employed to make the connection to the waterworks system shall hold a plumbing license in accordance with state
and local codes. The qualifications of the persons employed to do work shall be verified at the time of application. A person who is authorized to excavate pursuant to the permit shall furnish a bond to the Village in an amount acceptable to the Village Council taking into account the nature and extent of the
excavation and in a form acceptable to the Village Attorney, conditioned on the faithful performance of the requirements of all the Village ordinances relative thereto.
(b). All expenses for work done by the employees of the Village Water Department shall be borne by the person to whom the excavation permit is issued.
Applications for excavations in paved streets shall state the maximum size of the opening to be made in the pavement and the length of time desired to do such work.
Section 13 – Backfill Requirements:
When connections to the waterworks system are made in any street or alley, the earth and other debris excavated for this purpose shall be removed from the street or alley and the trench backfilled with sand or gravel in layers not to exceed eight inches in thickness. Each layer shall be thoroughly and solidly packed in place. The backfill shall be finished to the same grade as the original surface. Where the existing roadway is cindered or graveled, the final eight inches of
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the backfill shall be made with gravel. Where the existing roadway is paved, the person charged with the duty of backfilling shall re-pave the trench to the same grade as the original pavement under the supervision of the Water Supervisor no less than thirty (30) days and no more than sixty (60) days after the backfill is placed. The person charged with the duty of constructing or installing said underground work and backfilling shall be required to make frequent inspections of all trenches for which they are responsible and to maintain the same as herein provided. In case of failure to maintain trenches and backfill in such condition, the Village is authorized by this Ordinance to make the necessary repairs and charge the total cost against the person responsible for the same. For the purpose of the sand or gravel backfill as required herein, the excavated material shall not be used except after securing written permission from the Water Supervisor.
Section 14 – Time Limit on Open Trench:
The person, or owner causing any excavation or trench to be made in any public street or alley in the service area shall be required to backfill and replace the trench as herein provided within a period of three (3) days, after the work of excavating has been started, unless written permission is granted by the Water Supervisor to allow the trench to be open for a longer period of time. In case of the failure to promptly refill any trenches within a period of three (3) days, the Village shall have the right to cause the same to be refilled, and the expense shall be charged against the person, or owner responsible for backfilling.
Section 15 – Barricade Requirements:
Every person digging or causing to be dug any trench in any public street or alley, for the purpose of connecting to the waterworks system shall place or cause to be placed and maintained at and along such trench, proper signals, colored lights and barricades to give warning and prevent accidents, but
in no case shall a trench be dug so as to entirely block any street for travel, without the consent of the Water Supervisor. All barricading shall be done in accordance with the Manistee County Road Commission requirements. In case of the failure to properly barricade or light such excavations or trenches, the Village is authorized to cause the same to be lighted or barricaded and the expense thereof shall be charged against the
person responsible for the opening. It shall not be necessary for the Village to notify the person responsible for such trenches in public streets or alleys, before undertaking any such work which is necessary for the safety and convenience of the public. The
failure on the part of persons installing such trenches to promptly pay all bills incurred by the Village doing such work shall be grounds for refusing to issue further permits for excavations in the streets.
Section 16 – Work on Private Property:
Excavation and backfill for service pipes on private property may be made by the owner. Connections to and installation of service
pipes on private property may be made by the owner; however, no backfill shall be placed until the service pipe has been inspected and approved by the Water Supervisor. All excavation, backfilling, connections and installations shall be made in
accordance with the requirements of this Article.
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Section 17 – Permit Information:
The Village Clerk and the Water Supervisor shall keep records of all permits granted under authority of this Ordinance which shall include the names of the applicant and contractor, the location of the work, the place in the street where the excavation is to be made, and the purpose for which the permit is issued.
Section 18 – Village Water Service Outside Village Limits:
The owner of property located outside the Village limits may connect to the Village waterworks system only if authorized by the Village Council and if permission is granted by the township in which the property is located. No property outside the Village limits has the right to connect to the Village waterworks system even if other nearby property is being serviced by the waterworks system. The Village may, but is not obligated to require property outside the Village limits to either annex to the Village or be subject to an agreement under Act 425 of 1984, as amended, or a similar statute, before connecting to the Village waterworks system.
ARTICLE IV
WATER USE REGULATIONS
Section 1 – Water Use Restrictions:
The owner, occupant, or tenant of any building or premises entitled to the use of water from the waterworks system shall not supply water to any other person except upon written permission of the Village Clerk, nor shall he or she permit unnecessary waste of water.
Section 2 – Conservation During Emergency or Drought: Whenever in the discretion of the Water Supervisor an emergency or drought condition exists such that the public health, safety and general welfare of the people is endangered, the Water Supervisor shall prescribe rules and regulations to conserve the water supply during such emergency or drought condition.
ARTICLE V
EXTENSION OF WATER MAINS
Section 1 – Application:
The owner of any property in the Village may connect to the
waterworks system pursuant to the provisions of this Article contingent upon the availability of capacity in the waterworks system. An owner who desires to connect to the waterworks system shall file an application for water service extension with the Village Clerk and pay a non-refundable fee to be established by resolution of the Village Council. This fee shall be used by the Village to obtain the initial cost estimates to construct the proposed water service extension. This fee shall be applied to the cost of the extension if actually constructed or retained by the Village if the applicant decides to abandon the plan for the extension.
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Section 2 – Water Service Extensions; Options; Standards:
When extending water service to an individual property owner or group of property owners, the Water Supervisor may extend such water service through use of a service pipe connection to an existing water main or through an extension of a water main. In exercising the discretion granted in this section, the Water Supervisor shall consider the following factors:
a. Whether other property in the surrounding area is capable of development in terms of topography, wetlands, and zoning ordinance requirements such that it is reasonable to anticipate that other connections to the waterworks system may be needed in the future.
b. Whether there is other property capable of development in terms of topography, wetlands, and zoning ordinance requirements beyond the property intended to be serviced by the requested water service extension such that it is reasonable to anticipate that an extended water main would be further extended to provide water service to that other property or
further extended to tie into the waterworks system at another location.
c. Whether the distance of the water service extension or the elevated terrain over which the extended water service must travel reasonably requires a water main.
d. Whether there is a need for fire protection through the installation of a fire hydrant in the area to be served by the water service extension.
Section 3 – Village Water Service Outside Village limits:
The owner of property located outside the Village limits may connect to the waterworks system only pursuant to the
requirements of Article III, Section 18 of this Ordinance.
Section 4 – Route of Water Service Extensions:
The route of any water service extension shall be within the rights-of-way of public streets and alleys or within public utility easements granted to and approved by the Village across private property. All excavation and other work performed within the rights-of-way of these public streets and alleys shall comply with the requirements of Article III of this Ordinance.
Section 5 – Cost of Water Service Extensions:
(a). As soon as possible after receiving the water service extension application fee required under Section 1 above, the Water Supervisor shall notify the property owner in writing how the water service extension will be provided and shall provide the property owner with a written estimate of the approximate cost of the water service extension. The property owner shall then have ninety (90) days to inform the Water Supervisor whether he or she desires to proceed with the water service extension and to pay the costs of the water service extension required
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under subsections (b) or (c) below. If the property owner fails to inform the Water Supervisor regarding his or her intent within this ninety (90) day period, this inaction shall be deemed a decision to abandon the plans for a water service extension.
(b). If a water service extension is provided through use of a service pipe connection to an existing water main, the Village shall be responsible for the costs of providing a service pipe no more than sixty-six (66′) feet in length. The property owner requesting the extension shall be responsible for paying all costs of the water service extension beyond sixty-six (66′) feet. The property owner shall not be entitled to reimbursement of any of these costs. A water service extension through use of a service pipe connection to an existing water main shall comply with all requirements of Article III of this Ordinance.
(c). If a water service extension is provided through the extension of a water main, the property owner requesting the extension shall pay to the Village the amount of the estimated costs of the water main extension. Upon receipt of this payment, the Village shall begin and complete the water main extension as requested by the property owner. If the actual cost to extend the water main
exceeds the estimated costs paid, the property owner shall pay the Village the additional costs within thirty (30) days of receiving a written statement specifying those additional costs. If the actual cost to extend the water main is less than the estimated costs paid, the Village shall refund the difference to the property owner within thirty (30) days of the completion of the project. The property owner requesting the extension shall be entitled to reimbursement pursuant to Sections 7 and 8 below of a portion of the actual costs paid in extending the water main.
Section 6 – Special Assessments:
In certain instances the Village, by a majority vote of the entire Village Council, may elect to extend water mains and finance the project by use of a special assessment district. The charge to be assessed each property owner benefitted and served shall be calculated based on a formula as determined by the Village Council. The charge to each benefitted property owner shall be assessed at the time of project completion and shall be paid as specified by the Village. The charge shall bear interest at the rate of seven percent (7%) per annum, compounded annually, accruing from the date of project completion to the date of payment.
Section 7 – Additional Users:
(a). The owners of property located between a water main prior to any extension and the property to be initially serviced by the water main extension (including the property across the street, alley, or public utility easement within which the water main extension is located) may tap into or make use of the extended water main by paying to the Village Clerk a sewer extension fee equal to the proportionate share of the total cost of extending the water main plus any interest provided in
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subsection (b) below. For purposes of this section, the proportionate share of the cost of extending the water main shall be calculated pursuant to the following formula:
[Actual Cost Paid Under § 5(c) .;- (Total Street Frontage of Other Property Capable of Development and Connection to the Extended Water Main*)] x
(Total Street Frontage of Parcel Connecting to the Extended Water Main)
* A property is deemed capable of development and connection to the extended water main if that property is capable of development in terms of topography, wetlands, and zoning ordinance requirements such that it is reasonable to anticipate that connections to the extended water main may be made in the future.
(b). The proportionate share of the cost of extending the water main shall be increased by seven (7%) percent per annum (compounded annually) commencing one (1) year after the actual cost paid under Section 5(c) above by the property owner who initially requested the water main extension; provided, however, that this increase shall not extend for a period of more than five (5) years.
Section 8 – Reimbursement to Original Property Owner:
Upon receipt of any payment under Section 7(a) above, the Village Clerk shall pay that amount forthwith to the property owner who paid the initial actual costs of the water main extension pursuant to Section 5(c) above. If the property owner who paid the initial costs of the water main extension is deceased, the payments received shall be paid to his or her personal representative or to other persons who by law would be entitled to inherit his or her estate as may be determined by a court of competent jurisdiction. If the property owner who paid the initial costs of the water main extension cannot be found, or if no claim is made for reimbursement for a period of one (1) year from the date that payments under Section 7(a) have been received by the Village Clerk, the reimbursement under this
section shall be deemed to have been waived and all monies so received shall be turned over and become a part of the Village water fund.
ARTICLE VI
CHARGES FOR WATER SERVICES
Section 1 – Public Utility:
(a). The operation and maintenance of the waterworks system shall be on a public utility basis in accordance with applicable federal regulations and the provisions of Act 94, Public Acts of Michigan, 1933, as amended.
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Section 2 – User Charges – Purposes, Basis and Rates:
(a). The owners, occupants, or tenants, of all property connected to the waterworks system, either directly or indirectly, shall pay user charges beginning on the date of the connection.
(b). User charges will be established by resolution of the Village Council for the purpose of:
(1). Recovering the costs of operation, maintenance and replacement of the waterworks system;
(2). Partial debt repayment (debt service).
(c). User charges for water service furnished by the waterworks system shall be based on the quantity of water used as measured by meters installed on the property and shall be billed pursuant to Section 7 below per 1,000 gallons of water consumed above the amount allotted to each user. The minimum water bill per month shall be no less than the amount of the monthly ready to serve
charge as established by resolution of the Village Council.
Section 3 – Tap-in Fees and Charges:
In addition to user charges, the Village Council shall by separate resolution establish charges for the privilege of connecting to the
waterworks system. Such fees shall include the costs of all water meters and the costs of tapping the water main, installing the corporation stopcock, furnishing and laying the service pipe, and installing corporation stopcock and shutoff boxes. The charges,
however, shall exclude the costs of road cuts, sidewalks, and re-paving. The water meters and all such materials shall be and remain the property of the Village. Any services or connections performed between November 1 and May 1 each year shall be
subject to additional costs as may be determined by resolution of the Village Council.
Section 4 – Other Fees and Charges:
The Village Council shall by separate resolution establish the fees to be charged for water meters and other services performed under this Ordinance.
Section 5 – No free service:
No free water service shall be furnished to the Village, to any person, or to any public or private agency.
Section 6 – Review of Rates:
The adequacy of the user charges shall be reviewed annually by certified public accountants for the Village in their annual audit report. The user charges shall be revised periodically to reflect a change in debt service or a change in operation, maintenance and replacement costs in accordance with applicable federal regulations.
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Section 7 – Bills:
Bills for user charges shall be rendered quarterly and shall be payable without penalty within ten (10) days after the date thereon. Payments received after such period shall bear a late fee as established by resolution of the Village Council.
Section 8 – Separate Waterworks Funds:
All funds of the waterworks system shall be kept separate from other funds of the Village, and an accurate, separate record shall be kept of all receipts to and disbursements from the waterworks fund.
ARTICLE VII
PROTECTION FROM DAMAGES
Section 1 – Prohibited Acts; Penalty:
No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is a part of the waterworks system. Any person violating this provision shall be guilty of a misdemeanor punishable by ninety (90) days in the county jail and/or a fine of Five Hundred ($500.00) Dollars.
Section 2 – Damage to Water Meter; Liability:
Any damage to a water meter resulting from the failure of the owner, occupant, or tenant to properly protect that meter shall be assessed against such owner, occupant, or tenant. In addition, any person violating any of the provisions of this Ordinance shall be liable to the Village for any expense, loss, or damage incurred by the Village by reason of such violation.
ARTICLE VIII
PROTECTION OF POTABLE WATER SUPPLY
Section 1 – Prohibited Acts; Penalty:
No person shall introduce any chemical, biological, or other substance into the waterworks system with the intent to cause physical harm to any person or animal or with the intent to cause the water supply to be unfit for human or animal consumption under applicable state and/or federal safe drinking water standards. Any person violating this provision shall be guilty of a misdemeanor punishable by ninety (90) days in the county jail and/or a fine of Five Hundred ($500.00) Dollars.
Section 2 – Monitoring of Water Quality; Corrective Action:
The Village Water Department shall regularly monitor and test the water within the waterworks system for the purpose of detecting water contamination and to ensure that the water continues to meet all applicable state and federal safe drinking water standards. If water contamination is detected, the Water Supervisor shall take whatever action is necessary and proper to protect the health, safety and general welfare of the public, including but not limited to, issuing public warnings and directives concerning the safety of the drinking water, flushing the waterworks system to rid the system of the contamination,
and/or introducing chlorine or other substances into the waterworks system in full
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compliance with all applicable state and federal regulation to eliminate the contamination.
ARTICLE IX
ENFORCEMENT
Section 1 – Enforcement:
(a). The charges and rates for water services authorized under the provisions of Section 21 of Act 94 of the Public Acts of 1933, as amended, shall constitute a lien on all premises served thereby whenever any such charges or rates shall be delinquent for six (6) months or more, unless notice is given that a tenant is responsible for the payment of all such charges and rates. On April 1st of each year, the Village Clerk shall certify to the tax assessing officers for the Village, the fact of such delinquency, whereupon such delinquent charges and rates shall be entered upon the next tax roll as charges against such premises and shall be collected and the lien thereof enforced in the same manner as general taxes against such premises; provided, however, where notice is given that a tenant is responsible for such charges and service as provided by Section 21 of Act 94 of the Public Acts of 1933, as amended, no further service shall be rendered to such premises until a cash deposit in an amount established by the Village Council shall have been made as security for payment of such charges and service.
(b). In addition, the Village shall have the right to shut off water service to any user for whom charges for water service are two (2) payments delinquent or when any connection is found to be in violation of any provision of this Ordinance. Before shutting off water service, the Village Clerk shall send written notice by first class mail of the Village’s intent to terminate water service to the owner of the premises served or to the tenant in possession where a notice is given that the tenant is responsible for such charges and service. If water service is shut off pursuant to this section, such service shall not be reestablished until all delinquent charges and penalties and a turn-on charge, to be specified by resolution of the Village Council, have been paid or the unlawful connection is eliminated. Further, such charges and penalties may be recovered by the Village by court action.
Section 2 – Disruption of Water Service; Village not Liable:
The Village shall not be liable for any failure or deficiency in the water supply to consumers whether occasioned by shutting off the water to make necessary repairs or connections or for any other cause.
Section 3 – Access to Property:
Authorized employees of the Village Water Department
shall have the right to enter at all reasonable hours upon any property connected to the waterworks system for the purpose of reading water meters and inspecting the piping and fixtures connected with the waterworks system. Village representatives may
13
exercise this right to inspection by consent of the person having the right to possession of the building or structure or any part thereof, or by administrative search warrant. If defective pipes or fixtures are noted or illegal cross connections observed, the owner or occupant of the property shall repair, remove or replace the defective pipes or fixtures or disconnect the illegal cross connection. Any person refusing or neglecting to take such action, shall be deemed in violation of this Ordinance.
Section 4 – Violations; Penalties:
Except as provided in Article VII , Section 1 and Article VIII, Section 1, any person who violates any provision of this Ordinance shall be responsible for a municipal civil infraction as defined in Public Act 12 of 1994, amending Public Act 236 of 1961, being Sections 600.101-600.9939 of Michigan Compiled Laws, and shall be subject to a fine of not more than Five Hundred and 00/100 ($500.00) Dollars. Each day in which any such violation shall continue shall be deemed a separate offense. The Village President and other persons designated by the Village Council are hereby designated as an authorized Village officials to issue municipal civil infraction citations directing alleged violators of this Ordinance to appear in court. In addition, the Village shall have the right to bring a civil lawsuit to enforce the provisions of this Ordinance, including an action for injunctive relief to enjoin continued violations of the Ordinance.
ARTICLE X
MISCELLANEOUS PROVISIONS
Section 1 – Repeal of Prior Water Ordinances:
All prior water ordinances enacted by the Village and all amendments or those prior ordinances are hereby repealed in their entirety.
Section 2 – Severability:
If any section, provision or clause of this Ordinance or the
application thereof to any person or circumstance is held invalid, such invalidity shall not effect any remaining portions or application of this Ordinance which can be given effect without the invalid portion or application.
Section 3 – Effective Date:
This Ordinance shall become effective twenty (20) days after
its enactment.
Ordinance No. __ was adopted on the day of ________ _
2018, by the Bear Lake Village Council as follows:
Motion by:
Seconded by:
Featured

HOUSE BILL No. 5397

http://www.legislature.mi.gov/documents/2017-2018/billintroduced/House/pdf/2018-HIB-5397.pdf

http://legislature.mi.gov/doc.aspx?2018-HB-5397

January 11, 2018, Introduced by Rep. Lucido and referred to the Committee on Appropriations.

A bill to prohibit expenditure of state and local funds on the settlement of certain claims and actions or on certain judgments.

THE PEOPLE OF THE STATE OF MICHIGAN ENACT:

Sec. 1. As used in this act:

(a) “Local unit of government” means a city, village, township, or county.

(b) “Public entity” means this state or an agency or authority of this state or a local unit of government.

(c) “Public funds” means both of the following:

(i) Funds drawn from the state treasury or other fund of this state.

(ii) Funds drawn from revenue collected or imposed by a local unit of government.

(d) “Public official” means an individual who holds an elective or appointive office of a public entity.

Sec. 3. (1) A public entity shall not make an expenditure of public funds to settle a claim or action or pay a court-ordered judgment involving the gross negligence, intentional misconduct, or criminal conduct of a public official.

(2) If a court finds that a public official was grossly negligent or engaged in intentional misconduct, or the public official is convicted of a crime, the public official shall, within 30 days after the finding or conviction becomes final, reimburse a public entity for any public funds the public entity expended in the defense of the public official.

Enacting section 1. This act takes effect 90 days after the date it is enacted into law.

 

Featured

Top 5 Reasons People Say They Don’t Trust Local Government

“A democracy is only as strong as its citizen engagement. For a government of the people, by the people and for the people to work, its citizens must have a clear voice in the issues and decision making. And, governments must be able to clearly and transparently tell their stories in ways that make sense to the public.

In this free eBook, you’ll see how the advent of the digital age is changing the ways governments create and earn trust from their constituents. You’ll discover how online citizen engagement is paving the way to more effective and accountable governing, as well as the pitfalls and best practices of using online citizen engagement methods to achieve that goal.”

Download this free guide

“Citizen engagement is a sacred responsibility in a democracy and the underlying roots that uphold the future of a democratic society.

Introduction

A democracy is only as strong as its citizen engagement.

For a government of the people, by the people and for the people to work, its citizens must have a clear voice in the issues and decision making. And, governments must be able to clearly and transparently tell their stories in ways that make sense to the public.

This is true from federal to state to county to municipality to special district governments. As an elected or appointed government leader, you hold the public’s sacred trust. However, the public’s trust in government is difficult to maintain and always must be earned by those who represent them.

In this ebook, we explore citizen (civic) engagement and how the advent of the digital age is changing the ways governments create and earn trust from their constituents. We will explore how online citizen engagement is paving the way to more effective and accountable governing, as well as the pitfalls and best practices of using online citizen engagement methods to achieve that goal.”

Download this free guide

Source:Citizen engagement best practices to build community trust.
Smart Brief – Local Government (a service of ICMA- International City/County Management Association.
Download the complete Administrator’s Primer to Citizen Engagement today to see how you can save your staff time, better allocate resources, and create the future of a sustainable democracy and healthy community.

https://icma.org/who-we-are

 

Village of Bear Lake Approved Special Meeting Minutes May 14, 2018

Village of Bear Lake Council
SPECIAL MEETING
DPW Building
Water Well System
May 14, 2018
7PM
Bear Lake Village Hall
Approved Minutes with corrections, cmc

Approved corrected minutes May 14, 2018 PDF Click link to view

The Special Meeting Meeting on the DPW Building and Water Well System of the Bear Lake Village Council was called to order by President Jeff Bair at 5:01 p.m. at the Village Hall. Pledge of Allegiance was said.
Present: President: Jeff Bair Council: Peggy Bass, Marla Evans, Ron Ronning & Andrea Ware
Treasurer: Sally King, Clerk: Cindi McPherson, Staff: Jared Bair
Absent: Sally King, Jackie Johnson, Greg McPherson & Larry Gibson
Guests: Two (2) guests
Public Comment:
• None
Motion to Accept the resolution authorizing village proposal to authorize issurance issuance of municipal securties securities by Ronning and seconded by Evans, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson

[Editor’s note: no additional documentation was received relating to this item. No Resolution # is listed nor the purpose. A request for clarification from Manistee County Clerk produced the following – confirming that 1/4 of registered voters of the Village requested a Referendum vote on the intent to borrow $350,000 at 3.5% over 30 years to finance a maintenance building.]

I received from the Clerk, a Resolution of the Village of Bear Lake Village Council approving the verbiage for the Proposal.  I have attached it for your convenience.

[click to read PDF – Bear Lake Village Resolution]


Motion to authorize the village president and the village clerk to sign any documents necessary to close the USDA water project by Evans and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson

Motion to authorize the village president and the village clerk to sign the construction contracts on behalf of the village by Evans and seconded by Ronning, motion carried.
Ayes: Bass, Evans, Ronning, Ware, Bair
Nays: none
Absent: Johnson, McPherson
Public Comment:
• Guest questioned repayment of water system. DPW Building
Meeting adjourned at 5:08pm.

Respectfully Submitted,
Cindi McPherson, Clerk

Two Lakes Sewer Meeting: 7 PM June 6, 2018

It is assumed the meeting will be held at Bear Lake Township Hall at the corner of US31 and Virginia Street. The only notice is at https://www.onekama.info/township without the required contact or ADA accessibility information.

Wade Trim Agreement – see May 2018 letter – https://docs.wixstatic.com/ugd/111d5a_992c4639ab8f4a69a0434237c9d0366a.pdf
New Business
 Meeting Conduct
 Communication RFP
 Jurisdictions Next Steps
 Key Q & A

No information is available at http://www.bearlakemichigan.org/sewer-project.html

or http://bearlaketwp.com/

or http://www.pleasantontownship.org/sewer.html which is still showing 2017 information.

No mention is made of a responsible management entity.

Two Lakes Sewer Project – Urgent notice. Special Meeting today, May 22 at 4pm at Bear Lake Township Hall

No notice has been published on either Bear Lake Township or Village of Bear Lake web sites.

The following response was received to the FOIA request sent to Bear Lake Township Supervisor Jeff Harthun by a local resident.

From Onekama Township Clerk:

Good Morning,

I have received the FOIA request for the Two Lake Sewer Authority.  The request is granted in part, and denied in part.  Please note that each entity is to post all of the official documents on their respective websites.

Item 1.:  Request Granted; Application attached

Item 2.:  Request Denied; There is no public record of this information.

Item 3.:  Request Denied; There are no public records of the operating budget, profit and loss reports, and Treasurer reports.

Item 4.:   Request Granted; No specification as to which map you are requesting.  See attached. [the map supplied was the previously published Draft – how this differs from the one handed out at the May TLS Meeting is undetermined]

Item 5.:                 Request Denied; The RFP was discussed at the May meeting.  The official RFP was not presented and approved by the Authority Board.  This will be discussed at the Special Meeting on May 22, 4:00 PM at Bear Lake Township Hall.

This completes the FOIA request, as received.

Thank you, Shelli Johnson

And from the origianl request:

“Please consider this an official request to receive an email notice 48 hours before any and all such future meetings, Township Board, any Commission and especially the Two Lake Sewer Authority as allowed under the Open Meetings Act.

In addition: it is impossible to track what is actually happening with the Two Lakes Sewer Authority – it is my understanding a planning grant has been received? There is no mechanism to know if a TLS meeting has been cancelled or not?
1. – I’m requesting a copy of the planning grant application to allow me to review the scope and parameters of this planning process.
2. – Who is managing the funds received?
3. – Now the Two Lakes is expending funds – I’d like to see a copy of your operating budget, profit and loss reports and Treasurer Report.
4. – I want to see a copy of the preliminary Special Assessment District map as referenced in the following May Minutes PDF.
5 – The May Minutes reference an RFP for Preliminary Engineering services – where was this published and how many other firms submitted one?
The following is NOT available on either the Village or Township web sites: Why?
[see transcript below]
It states: “Each municipality will present to their communities at their upcoming individual board meetings” but no such document was provided by the Village of Bear Lake.”
In the following the term “Search Grant Median Household Income Feasibility Study.” is not explained.
“New Business
• Sousa reported on the Search Grant Median Household Income Feasibility Study.
• Motion by Bair, Second by Girven to approve the proposal for Wade Trim to complete the Preliminary Engineering Report (PER) for $30,000. Roll Call Vote: Girven – Yes, Bair – Yes, Harthun – Yes, Meister – Yes. M/C
• Sousa distributed Preliminary sewer service district maps. Each municipality will present to their communities at their upcoming individual board meetings. “

Two Lakes Sewer Authority – Preliminary Engineering in progress

Under MI Freedom of Information Act (Public Act No. 442 of 1976 as amended) – the following was sent to Bear Lake Township Supervisor Jeff Harthun by a concerned citizen and forwarded to Bear Lake News to share:

“Please consider this an official request to receive an email notice 48 hours before any and all such future meetings, Township Board, any Commission and especially the Two Lake Sewer Authority as allowed under the Open Meetings Act.

In addition: it is impossible to track what is actually happening with the Two Lakes Sewer Authority – it is my understanding a planning grant has been received? There is no mechanism to know if a TLS meeting has been cancelled or not?
1. – I’m requesting a copy of the planning grant application to allow me to review the scope and parameters of this planning process.
2. – Who is managing the funds received?
3. – Now the Two Lakes is expending funds – I’d like to see a copy of your operating budget, profit and loss reports and Treasurer Report.
4. – I want to see a copy of the preliminary Special Assessment District map as referenced in the following May Minutes PDF.
5 – The May Minutes reference an RFP for Preliminary Engineering services – where was this published and how many other firms submitted one?
The following is NOT available on either the Village or Township web sites: Why?
[see transcript below]
It states: “Each municipality will present to their communities at their upcoming individual board meetings” but no such document was provided by the Village of Bear Lake.”
In the following the term “Search Grant Median Household Income Feasibility Study.” is not explained.
Two Lake Sewer Collaborative Authority
Minutes Regular Meeting Wednesday, May 2, 2018
Regular meeting called to order at 4:12 p.m. by Chairperson David Meister.
Pledge of Allegiance
Members Present: David Meister, Jeff Harthun, Judy Girven, Jeff Bair (replacement for Greg McPherson), Brian Sousa (Wade Trim), Shelli Johnson. ** McPherson has resigned from the Two Lake Sewer Collaborative Authority via letter to the Village of Bear Lake. A copy of that letter is to be submitted to the Sewer Board.
Others Present: Pauline Jaquish, Judy Spohn, Dave Ertel, and Sandy Ertel
Minutes of the January 3, 2018 meeting were not available for approval.
Amend Agenda: Add RFP to New Business Public Comment
• SAD
• Feasibility of Sewer
• Meeting time change for summer to 7:00 PM
Unfinished Business:
• Meister reported that the Collaboration was awarded $30,000 from the USDA RD, and the document was signed on Monday, April 30, 2018.
New Business • Sousa reported on the Search Grant Median Household Income Feasibility Study.
• Motion by Bair, Second by Girven to approve the proposal for Wade Trim to complete the Preliminary Engineering Report (PER) for $30,000. Roll Call Vote: Girven – Yes, Bair – Yes, Harthun – Yes, Meister – Yes. M/C
• Sousa distributed Preliminary sewer service district maps. Each municipality will present to their communities at their upcoming individual board meetings.
• Communication: Johnson will look into an RFP options and present at the next meeting.
Public Comment: None Next Meeting Scheduled for June 6, 2018. 7:00 P.M. @ Bear Lake Twp. Hall Meeting Adjourned 5:00 P.M.